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HomeMy WebLinkAbout06/03/1980 Adjourned Meeting 0 L 7 JUNE 3, 1980 The City Council met in session on this date at 1:00 P.M. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan, Bruce Crest, Shirley Doty, and Don Hinman. Council member Lynn Carmichael present after 2:30 P.M. Mayor Edmondson reported that the Yakima Indian Nation dedication of the Yakima Nation Cultural Center will be held on Monday, June 9, in,Top penish. She stated that she will be out of town and Councilman Hinman will be attending, representing the City. Mayor Edmondson reported that Council asked for an evaluation of the City Manager in July. She inquired if Council would like to use the same format previously used. It was the general consensus of the Coun- cil to have that same format put in the Council packets in the latter part of June. Council members discussed the suggestion of stating the Pledge of Alle- giance at the Council meetings. Following discussion, it was the gen- eral consensus of the Council to not include the Pledge of Allegiance on the agenda. Council members discussed the date of Saturday, June 28, 1980, as a possible date for a workshop with Don Swartz. It was the general con- sensus of the Council to set up the workshop on a weekday in July. Willis White, Public Works Director, reviewed the process of cleaning the streets, explaining that first the crew working with the loader comes in and the truck hauls away the ash piles. A layer of ash remains and then a sweeper cleans that up. City Manager Zais reported that when the other governmental units were here helping the City, there were 19 sweepers and, now there are only 9. Mr. White reported that there are 9 sweepers, however, only 6 work. City Manager Zais reported that the City had .contacted with a firm from Redding, California, however the equipment was old and not cleaning properly, and the City discharged their services. Mr. White stated that he has researched the possibility of- purchasing some sweepers. He reported that the City is contracting sweepers at $65.00 per hour plus the cost of the operator. He reported he , has received a quote for sweepers at a - cost of $53,825 each, and if ordered, by 4:00 P.M. today they could be delivered during the week of June 23, 1980. City Manager Zais reported that the sweeping of the streets will be an ongoing program and therefore won't be eligible for reimbursement by the federal government program. He reported that there was over $50,000 budgeted for one sweeper. Council members discussed the feasibility of using most of the equipment replacement funds for this. Mike Mallahan, Equipment Maintenance Supervisor, reported that during the emergency the City had the use of a vacuum truck, which he stated he is thinking about coming to Council to request one. Del Kary, Street and Refuse Superintendent, reported that the front end loader may need to be replaced, which would cost about $100,000. City Manager Zais reported that in the event emergency replacement of equipment is neces- sary, the auditors allow the use of whatever funds are available. He stated that $138,000 of F.R.S. funds was allocated for equipment re- , placement. It was MOVED by Hinman, seconded by Buchanan to purchase the three sweepers and take it out of the equipment rental fund: carried, Beauchamp, Buchanan, Crest, Doty, Edmondson and Hinman voting aye by voice vote. .Carmichael absent. City Attorney Andrews stated that he will interpret this motion authorization to make the order, and next week there will come to Council a resolution ratifying the purchase of this equipment without calling for bids. Willis White, Director of Public ,Works, reported that Dr. Hana Claus, Conservation Plastics, Inc., contacted him requesting some ash to exper- iment with in manufacturing vanity items. The ash would replace the limestone which they purchase at 2 a pound. Dr. Claus is interested in purchasing ash from the City and opening a small manufacturing plant here. Dr. Claus and Professor David Summers from the University, of California will be in town next Thursday to discuss opening a plant in Yakima. Mr. White reported on the background investigations he made on Dr. Claus. Li`4l) JUNE 3, 1980 City Manager Zais reported that he and the Mayor have met with Federal Emergency officials to discuss funding disaster costs. He stated that FEMA will pay the actual cost of contractor costs, however, that will be at a rate of 75% of the cost. He reported that 75% is not a Federal statutory figure, but is one that was arrived at through negotiations. Mr. Zais stated that he believes Council needs to be involved with that at the political level. He reported that the City can't afford that. He also reported that Governor Ray has already petitioned that it be raised to 100% payment by the Federal Government. He stated that there are some ineligible items they were informed about at that meeting. One of the ineligible costs is administrative costs. Council members dis- cussed the possibility of forming a committee to meet with Council Com- missioners to develop a plan to change that ruling. Councilman Beau- champ suggested a luncheon with the County Commissioners and it was the general consensus of the Council to try to set up a luncheon with the County Commissioners on Thursday or Friday of next week. (Council member Carmichael present after 2:30 P.M.) It was MOVED by Crest, seconded by Doty to move into Executive Session for the purpose of discussing prospective litigation: carried, Beau- champ, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye by voice vote. Following the completion of the Executive Session, at 3:50 P.M. the Council members commenced the regular meeting, Mayor Edmondson pre- siding, Council members Beauchamp, Buchanan, Carmichael, Crest, Doty, Hinman and City Manager Zais and City Attorney Andrews present on roll call. The Invocation was given by Council member Carmichael. Mayor Edmondson referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Councilman Crest requested that Item No. 9 be added to Consent Agenda. Councilman Buchanan requested that Item No. 12 be added, however, City Manager Zais stated he wanted staff to give some explanation on this. It was MOVED by Beauchamp, se- conded by Buchanan that the Consent Agenda, as read, be passed: car- ried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye on roll call. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda to be handled under one motion without further discussion.) Mayor Edmondson declared June as Recreation Parks Month and urged resi- dents to take advantage of our Parks facilities. Fred Zwiesler, Chairman, Central Washington Fair Committee, stated that three years ago the County Commissioners appointed and funded a commit- tee to look at Fairground facilities. He reported that the services of R. S. Cameron were acquired for a feasibility study for a multi-purpose building at the Fairgrounds. He reported that additional property will have to be purchased and funding alternatives were investigated. The Committee decided to seek the funds through a bond issue. They plan on the bond issue being on the ballot in November, 1980, in the amount of $15 million which will be County-wide. Greg Stewart, Fair Manager, II/ reviewed the booklet previously distributed to Council which contains pictures and diagrams of the multi-purpose building and gives informa- tion on the various activities the building can accommodate. He stated that the facility is called "Centra however the name "Yakidome" is being considered. He described some of the events that the building could accommodate and emphasized it would not be in competition with the Capitol Theatre or the Yakima Center, and as a multi-purpose building would seat approximately 14,000 people and would be used for large events. Councilman Beauchamp inquired about the operating costs and asked how long it would be before the facility could be self-supporting. Mr. Stewart stated that he thinks it would be about three to five years before it could support itself and the committee may be back to Council sometime in the future to discuss this. u 0 JUNE 3, 1980 Walt Meyer, attorney with Halverson, Applegate and McDonald, represent- ing Dennis Cook, reported a problem that needs urgent attention. Mr. Cook holds an option to purchase City -owned property on Nob Hill Boule- vard by 32nd and 34th Avenues which expires at the end of this week. The option price is $175,450. He reviewed the background on how this option to purchase was acquired by Mr. Cook in 1977. He stated that when Mr. was given this option, the property was .zoned B -2. In February of 1979, without Mr. Cook's knowledge, the property was rezoned to B -1 which changes the value of the property, and the value of his option. Mr. Cook is trying to sell the property and has an offer on the property for $295,000 subject to it being zoned B -2. The City changed the zoning on this and Mr. Cook doesn't know the reason for .that. When they changed the zoning they also changed the value of the property, and the option, as written, is worthless. Mr. Cook: is left with a claim against the•City for about $125,000. He is willing to leave the zone a B -1 in exchange for an extension of the option to purchase for a term of five years, or he would ask that the City change the zoning of that property back-to B -2. Discussion followed regarding the exchange of the property, and the option to purchase granted to Mr. Cook. City Attorney Andrews reviewed the option to purchase, stating that it was for a three year period for a price of $145,000, with 7% per year simple interest. If the City receives an offer from a third party, Cook - Dailey has the right of first refusal. Council member Carmichael inquired why the property was rezoned. - Councilman Hinman stated that he was on the Planning Commission at that time, and he thought the controversy was based on the B -2 use and as a result of the controversy, the City re- zoned the property to B -1. Mr. Meyers stated that the timing is very pertinent as the rezone was not effective until.February 6, 1979, which was almost two years after Mr. Cook had obtained the offer to purchase. Following discussion, it was MOVED. by Buchanan; seconded by Beauchamp to extend the option to purchase for 120 days and let staff give Council a review on what has happened in the. fpast. Following discussion, the question - was called for a vote on the motion: carried, Beauchamp, Buchanan, Carmichael, Crest and Doty . voting -aye by voice vote. Edmond- son and Hinman voting nay. - Fire Chief Carroll presented the, 1979 Fire,Department Annual Report to Council. Council member Doty stated she has a personal interest in the first aid cars and asked for comments on that. City Manager Zais re- ported that Chief Carroll has written -two 'comprehensive reports in the last two years on that, and inquired if she would like to :see -those reports. Council member Carmichael indicated she would also like to see those reports. • Following discussion regarding the 'funding' of the master planning, it was MOVED by Hinman, seconded by Buchanan to accept the report: car- ried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye by voice vote. *It was MOVED by Beauchamp, seconded by Buchanan that Resolution No. D -4252, denying the damage claim submitted by William F. Scott in the amount of $589.74 for damages" allegedly incurred as a result of a leak- ing domestic water line on his premises: carried; Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye on roll call. RESOLUTION NO. D- 4252, .A RESOLUTION denying the claim of William, F. Scott filed with the City of Yakima on 8, 1980. . City Manager Zais stated that this proposed ordinance was , brought to Council to ,set up a mechanism to pay the cost of emergency services, for the ash,•clean =up process. .Art Zerbach, Director of Finance and Budget; stated that the ordinance gives the City the authority to issue regis- tered warrants, which is a way the City borrows money. He reported that Rainier Bank, Peoples Bank, and Seattle First Bank have expressed an in- terest in purchasing these warrants. He stated that it is important for Council to be aware of the paragraph on Page 3 in the ordinance which states "in the event that the aforesaid grants and any other monies paid into the Volcano Emergency Fund are insufficient to pay the principal of and interest on all outstanding warrants drawn on such fund, the City covenants that it will deposit into such funds money sufficient to pay such principal and interest, including, if necessary, the proceeds of of L) JUNE 3, 1980 its limited tax levy general obligation bond in amounts not exceeding the applicable limitation of indebtedness of the City ". They are re- quiring that if the Federal funds don't come in then Council covenants to issue Councilmatic bonds. Councilman Beauchamp inquired about bor- rowing from other City funds. Mr. Zerbach stated that it would be difficult to audit trail, and we will be requested to keep extremely complete records. It was MOVED by Hinman, seconded by Buchanan that Or- dinance No. 2422, providing for the issuance and sale of Volcano Emer- gency Fund Warrants, be passed:_ carried, Beauchamp, Buchanan, Carmi- chael, Crest, Doty, Edmondson and Hinman voting aye on roll call. ORDINANCE NO. 2422, AN ORDINANCE providing for the issuance and sale of Volcano Emergency Fund Warrants to provide funds necessary to pay the cost of certain emergency services,required of the City of Yakima; pro- viding for•the terms of said warrants and for their sale; and declaring an emergency. City Manager Zais reported that R. W. Beck has been requested to supply us with additional supporting detail on contractor claims. R. W. Beck's estimate of continuing to do that work until June 10, from May 31, is $15,000. He requested Council authorization to acknowledge that dis- cussion and accept it. Willis White, Public Works Director, stated that he will be bringing back the request to extend the contract with R. W. Beck and this will be included in that extension. It was MOVED by Bu- chanan, seconded by Hinman to give this authorization for extension, as requested, in the amount of $15,000. Mayor Edmondson stated that it may not necessarily cost $15,000. Mr. White stated that is correct, the City only pays cost plus. The question was called for the vote on the Motion: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmond- son and Hinman voting aye by voice vote. Councilman Buchanan reported thatIthe Council Committee for Appointments to the Yakima Center Advisory Board has met and the recommendation for appointments are Doug Peters to fill the four year term, and Jerry Franklin to fill the two year vacancy. It was MOVED by Beauchamp, seconded by Crest to accept the recommendation of the Committee and appoint Doug Peters for a four year term and Jerry Franklin for a two year term on the Yakima Center Advisory Board. Councilman Buchanan reported on the other applications to this Committee. The question was called for the vote on the Motion: carried, Beauchamp, Buchanan, Car- michael, Crest, Doty, Edmondson and Hinman voting aye by voice vote. Mayor Edmondson reported on a conversation she had with Yakima County Commissioner Graham Tollefson about his conversation with Senator Magnu- son's aide regarding appropriation for the disaster. He reported that Senator Magnuson's intent was to ask for $1 billion -plus for current costs only to quickly get money into local hands. Commissioner Tollef- son indicated that Governor Ray and FEMA are negotiating the 75 %/25% match. He stated that the County Commissioners are working with AWC to map out a strategy. Items of information supplied to Council were: memo from AWC, re: Nom- inations and Resolution Committee update. 5/15/80; letter from Yakima Housing Authority, re: Mt. St. Helens disaster. 5/22/80; letter from Mrs. Melanie Wagner, re: suggestions for handling volcanic ash prob- lems. 5/27/80; letter from Safeway Stores, Inc., stating appreciation of City's cooperation during downtown closure. 5/23/80; Monthly Report from Chief of Police for April, 1980; notice regarding applications for appointment to DARC. 5/29/80; 1980 legislative session: A Report to Washington Cities prepared by AWC. 5/80; and letter from Mr. and Mrs. Bruce Eyer, and Mr. and Mrs. Gary Kissling. suggesting method of payment of volcanic ash clean -up. 5/29/80. 051 JUNE 3, 1980 There being no further information to come before the Council, it was MOVED by Beauchamp, seconded by Carmichael to adjourn this meeting at the hour of 5:45 P.M. to then meet on Thursday, June 5, 1980, at 1:30 P.M. in the City Hall Conference Room: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hin .n voting aye by voice vote. READ. AND CERTIFIED ACCURATE B' 1 ■ �' _A A DATE ®i COUNCI VVV t _ _ DATE 5 (v COUNCILMAN ATTEST: p AP ... ■ � ' - ice Ye? c/a99692) CITY LERK MAYOR