HomeMy WebLinkAbout08/12/1980 Adjourned Meeting ' 0
AUGUST 12, 1980
The City Council net in session on this date at 6:30 p.m. in the
Conference ROOM of City Hall, Yakima, Washington. Council members
present were Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan,
Lynn Carmichael, Bruce Crest, Shirley Doty and Don Hinman.
Mayor Edmondson reported that she has received a letter from Mayor Chen
cf the Port of Keelung, extending an invitation to the Mayor and three
representatives to visit the Republic of China for the signing cf the
Sister City relationship. Mayor Chen would send the tickets later and
requests that the representatives arrive on October 12th. The
representatives will be provided housing for a one week stay. Dis-
cussion followed regarding who the representatives should be;
suggestions were made to include a news media representative and
possibly a representative from the produce industry. It was the general
consensus of the Council to consider this discussion again on Thursday.
Council member Hinman comnerted that the Herald newspaper had
an article in the paper regarding the proposed transit fare increase
stating that the adult and student fare would be 50 He questioned the
50 fare for studenLs stating he thought it was to be 25. City Manager
Zais stated he would check the minutes.
Council member Bruce Crest reported that the Council reorganization
committee (Lynn Buchanan, Shirley Doty and Bruce Crest) met last week
and discussed putting together a Council policy brochure for new
members. He distributed a list cf suggestions: 1) Council members
should notify the City Manager or Mayor, out of courtesy, when he/she
will be absent or late; 2) information and Council packet should contain
both pro and con information if possible; 3) travel budget for Council
should be discussed and should be budgeted; 4) off-agenda item
information should be distributed at study session if possible; 5)
Council members should check with staff for small questions that need
clarification on items that are on the Consent Agenda rather than take
that item off the Consent Agenda. City Manager Zais cautioned Council
members about prior research on rezones because the appearance of
fairness act; 6) if Fossible, public hearings should be scheduled one or
two to a meeting; 7) the break during the Council meeting should be
scheduled and limited to 10 minutes; 8) set up a half hour study session
to discuss the question of representatives attending ceremonial
events -- time and cost factors. Council member Crest reported that the
committee would be coming back with recommendations and welcomes any
suggestions.
Council member Crest reported on the Yakima Health District Board
Meeting that took place earlier today. The Health District reported
that they project a debt cf $106,407 for 1980. He outlined a series of
actions to take which would alleviate that shortfall. The Health
District has requested $48,000 from the County and the County has
indicated they would give them $25,000 of FRS money. An expenditure
reduction would be to close the Southeast Ccmffunity Clinic for the
remainder of the year starting October 1, 1980. This would result in a
cost savings of $8,000. He reported that the Health District had
discussed closing the clinic permanently which would save about $35,000.
After discussing the issue, they decided not to recommend closing the
-clinic for the remainder of this year. He stated they did vote
unanimously to not fund the health clinic in 1981 and try to get another
group to operate the clinic in the Southeast Community Center. The
Health District is looking at laying off 14 people right now. He stated
that the closure of the clinic will affect the Southeast Community
Center. Council nembers discussed the issue of whether the City has
some responsibility to come to their assistance with a grant or loan to
aid the County in keeping the Health Clinic open. Following discussion,
it was the general consensus of the Council to request the Yakima Health
District to make a budget presentation at the next Council study
session.
It was MOVED by Crest, seconded by Buchanan to move into Executive
Session for the purpose cf '' discussing prospective and pending
litigation: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty,
Edmondson and Hinman voting aye by voice vote.
111
AUGUST 12, 1980
Following the competion cf the Executive Session, at 3:00 p.m., the
Council members moved into the Council Chambers for the balance of the
meeting, Mayor Edmondson presiding, Council members Beauchamp, Budhanan,
Carmichael, Crest, Doty and Hinman and City Manager Zais and City
Attorney Andrews present on roll call.
The Invocation was given by Council member Crest.
," _ •
Mayor Edmondson referred to the items placed on the Consent Agenda
questioning Whether there were any additions or deletions from either
Council members or citizens present. Council member Doty requested that
Item No. 10 be added to the Consent Agenda, however, City Manager Zais
stated there is a report on this item. Mayor Edmondson requested that
Item No. 22 be added to the Consent Agenda. City Manager Zais requested
that Item NO. 16 be dpferred and removed from the Agenda. It was the
general consensus cf the Council that the addition of Item NO 22 and the
deletion of Item No. 16 from the Agenda, as requested, be made. The
then City Clerk en read the Consent Agenda, including resolutions and
II/ ordinances by title. It was MOVED by Beauchamp, seconded by Carmichael
' that the Consent Agenda, as read, be passed: carried, Beauchamp,
Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye on
roll call. (Subsequent paragraphs preceded by an asterisk (*) indicate
items on the Consent Agenda to be handled under one motion without
further discussion.)
*It was MOVED by Beauchamp, seconded by Carmichael that the minutes of
the June 13, 15 and 24, 1980 meetings, having been duly certified
accurate by two Council members and no one present wishing to 'have said
minutes read publicly, be approved: carried, Beauchamp, Buchanan,
Carmichael, Crest, Doty, Edmondson and Hinman voting aye by voice vote.
This being the time fixed for the the hearing on the .final assessment
roll for L.I.D. No. 1027, Tancara Paving District, Glenn Rice, Mayer
Corporation 415 No. 1st Street, asked several questions regarding the
costs involved in the construction cf the L.I.D., seeking clarification
of some itets, Which Chris Perks, Engineering Division, answered satis-
factorily. Mr. Rice stated that it was a good L.I.D. and they are happy
with it. The public portion cf the hearing was closed. It was 'MOVED by
Hinman, seconded by Carmichael that Ordinance No. 2434, confirming the
final assessment roll for L.I.D. No. 1027, Tancara Paving District, be
passed: carried, Budhanan, Carmichael, Crest, Doty, Edmondson, Hinman
and Beauchamp voting aye on toll call.
ORDINANCE NO. 2434, AN ORDINANCE confirming the assessment roll covering
Local Improvement District No. 1027 as created and established by
Ordinance No. 2288 of the ordinances cf the City cf Yakima.
Greg McElroy, Director of Conference of Governments a presentation
on the Yakima Valley COG - 1980 Mid Year Report. He reviewed some of
the programs COG is involved in throughout the Valley. He requested
guidance from City to know how the City wants their assessments
spent. He named several projects that COG has performed for the City.
II/ City Manager Zais reported that the estimate cif $i.5 million for overall
volcano cleanup is still accurate. He stated that damages to the sewer
treatment plant is harder to determine and their estimate is $2 million
to million. The' deadline to submit our application to FEMA is the
end of the week. Willis White, Director of Public Works, reviewed the
summary provided Council in their packets regarding the status
of FEMA damage survey reports and cost estimates from Mount St.. Helens
volcano disaster. He stated the City can request an advance of $164,000
Which is 75% the money the City would receive. The City must submit
its application within 60 days after it receives the advance funds. He
reported' that the City plans to appeal the ineligible costs. He also
reported that - he has damage survey reports for $400
•
anticipates receiving $289,000 from FEMA and DOT for street related
work. He reported that he has submitted damage claim survey reports on
the plant, telling FEMA that we don't know all the costs
involved. He is' looking, for funds from FEMA, the City's insurance
company and the contractor's insurance company. City Manager' Zais
stated that the Council has authorized emergency contract change
orders pertaining to the treatment plant. He reported that the bill
from the contractors amount to $500,000, however, part of that appears
to be included in the original contract. He stated that staff is doing
112
AUGUST 12, 1980
a close analysis to determine what work is included in the original
contract. He also reported that the contractor has given us a cost
estimate of $5 million for the additional work, which will have to be
justified. Art Zerbach, Director cf Finance & Budget, reported on the
Finance Department's involvement in the reports to FEMA. He stated that
his staff is spending about 100 hours a we documenting the
contractor's equipment and time, other agency equipment and time and the
City of Yakima 's equipment and tine. He stated that it is costing the
City approximately $1,000 a week to do this and that is not a
reimbursable item by FEMA. This work will continue for another couple
of months. He stated that the FEMA rules seem to change about every
hour, which makes preparing reports rather difficult. Don Horan, City
Treasurer, assigned to prepare the reports on government agencies and
private contractors, reported on the items that are ineligible according
to FEMA. He reported that the regulations were not written for this
type of energency. City Manager Zais stated that the work load that is
pressing upon the Finance & Public Works Departments is significant and
will impact the budget preparation. He stated that this brings out a
need for increased emphasis of political contact through AWC, with
Senator Magnuson, or the Governor's Office. He stated the City needs
constant emphasis on political contacts regarding the 75/25 percent
match and the eligible and ineligible items. Mayor Edmondson reported
that AWC has indicated that it is a local problem and the municipality
should do the lobbying. Council member Hinman suggested that if there
is a problem, maybe a letter should be written and signed by a Council
member or the Mayor. City Manager Zais spoke about staff requirements
on the FEMA reports and stated that because of the complexity cf the
reports, he sees the need for the City to obtain some additional
engineering assistance for the wastewater treatment reports for about
four to six months. Mr. Zerbach reported that the City has spent in
excess of $1.3 million for volcano cleanup. City Manager Zais expressed
his concern about how much 'Toney FEMA may be holding for us to cover
costs at the treatment plant. He suggested a meeting be scheduled with
FEMA representatives, Senator Magnuson's administrative staff and a few
Council members to deal with specifics about the treatment plant. It
was the general consensus of the Council to have staff arrange a meeting
and prepare an agenda and come back to Council. Council members
Hinman, Carmichael, Doty and Crest indicated they would be interested in
attending that meeting.
City Manager Zais reported that the franchise for Cascade Natural Gas
Corporation will be on the ballot this November. He stated that a draft
of the ordinance that will be considered has been included in the
Council packet. Staff is recommending a 2% franchise fee and that the
term of the franchise be for at least 20 years to allow them to obtain
long-term financing. Mr. Rod Hufstader, Cascade Natural Gas District
Manager, was present to answer any questions. Council member Doty
inquired about the addition to Section 12 referred to in a letter to
Fred Andrews, City Attorney, and asked how much money would be involved.
Mr. Hufstader stated that he would have to have Mr. Clapp answer this
question as the letter was written by him. He stated that Mr. Clapp
will return from vacation next Monday. It was MOVED by Hinman, seconded
by Beauchamp to grant the length of the franchise for 25 years and
establish a 2% franchise fee: carried, Beauchamp, Crest, Doty,
Edmondson and Hinman voting aye by voice vote. Buchanan and Carmichael
voting nay. It was MOVED by Beauchamp, seconded by Hinman that
Ordinance No. 2438, granting to Cascade Natural Gas Corporation a
natural and/or artifical gas franchise and submit it to a vote cf the
people, be passed: carried, Carmichael, Crest, Doty, Edmondson, Hinman,
Beauchamp and Buchanan voting aye on roll call.
ORDINANCE NO. 2438, AN ORDINANCE granting to Cascade Natural Gas Cor-
poration, a Washington corporation, its • successors and assigns, a
natural and/or artificial gas frandhise right _t� construct,
operate and maintain a gas plant and distribution system in the City of
Yakima, Washington, and prescribing the terms of such grant.
*It was MOVED by Beauchamp, seconded by Carmichael that Resolution No.
D-4305, authorizing execution and delivery of a right-cf-way easement
document to PP&L for installation of a power pole for the Wastewater
Treatment Plant, be passed: carried, Beauchamp, Buchanan, Carmichael,
Crest, Doty, Edmondson and Hinman voting aye on roll call.
1 13
AUGUST 12, 1980
RESOLUTION NO. D-4305, A RESOLUTION authorizing and directing the City
Manager and City Clerk of the City of Yakima to execute and deliver a
right easement document to Pacific Power and Light Company.
*It was MOVED by Beauchamp, seconded by Carmichael. that Resolution No.
D-4306, authorizing execution of an agreement with Northwest Data
Systems, Inc., for a Requirements Study for the payroll system, be
passed: carried, Beaudhamp, Buchanan, Carmichael, Crest, Doty,
Edmondson and Hinman voting aye on roll call.
RESOLUTION NO. D-4306, A RESOLUTION authorizing and directing the City
Manager and City Clerk of the City of Yakima to execute an agreement
with Northwest Data Systems, Inc., for computer system design services.
II/
It was MOVED by Beauchamp, seconded by Carmichael that Resolution No.
D-4307, authorizing the purchase of supplies and equipment for
installation af an irrigation system at Chesterley Park, without calling
for bids, be passed: carried, Beauchamp, Buchanan, Carmichael, Crest,
Doty, Edmondson and Hinman voting aye on roll call.
RESOLUTION NO. D-4307, A RESOLUTION authorizing and ratifying the
purchase of material without calling for bids for Chesterley Park
improvements.
It was MOVED by Beauchamp, seconded by Carmichael that Resolution No.
D-4308, authorizing the execution of an "extension rider" agreement with
Yakima Valley Transportation Company for the beautification program of
Rosalma Garden Club Park at 16th Ave. and Tieton Drive, be-Fassed:
carried, Beauchamp, Budhanan, Carmichael, Crest, Doty, _Edmondson and
Hinman voting aye on roll call.
RESOLUTION NO. D-4308, A RESOLUTION authorizing and directing the City
Manager and City Clerk af the City of Yakima to execute an "extension
rider" agreement with Yakima Valley Transportation Company.
*It was MOVED by Beauchamp, seconded by Carmichael that. Resolution No.
' D-4309, authorizing payment of $38.16 to William L. Mays in settlement
of a claim for damages When a member of the City sanitation crew broke a
window in his house, be passed: carried, Beauchamp, Buchanan,
Carmichael, Crest, Doty, Edmondson and Hinman voting aye on roll call.
RESOLUTION NO. D-4309, A RESOLUTION authorizing payment of $38.16 to
William L. Mays in settlement of a claim for damages filed with the City
of Yakima.
It was MOVED by Beauchamp, seconded by Carmichael that out-of-state
travel request for Carol Darby, Director of Community Development, to
meet vith.Nick Miller and FCC relating to Yakima Valley Cablevision, in
Washington D.C., August 15-20, 1980 at a cost of $976, be approved:
carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and
Hinman voting aye on roll call.
II/ *An Ordinanoe amending the 1980 Budget, appropriating, transferring and
reappropriating money having been read by title only previously, it was
MOVED by Beauchamp, seconded by Carmichael that Ordinance No. 2435,
amending the 1980 Budget and appropriating funds for payment__ of
consulting and negotiation services, and payment of legal services
incurred by the Police & Fire Civil Service Commission, be passed:
carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, EdMondson and
Hinman voting aye on roll call.
ORDINANCE NO. 2435, AN,ORDINANCE: amending the 1980 Budget for the City
of Yakima; and appropriating, - transferring and reappropriating money
within and ihong various funds and accounts, all as appropriations for
the 1980 City of Yakima Budget.
*It was MOVED by Beauchamp, seconded by Carmichael that Ordinance No.
2436, relating to licenses and business regulations and assessing a
rental fee for petroleum product deliveries to or near the Airport, be
passed: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty,
EdMondson and Hinman voting aye on roll call.
. ,
" 1 1-:
AUGUST 12, 1980
ORDINANCE NO. 2436, AN ORDINANCE relating to licenses and business
regulations; requiring a license to deliver aircraft petroleum products
to or near the Yakima Air Terminal; assessing a rental fee for such
petroleum product deliveries; requiring suppliers of such products to
provide a monthly statement and amending Section 5.08.010., 5.08.020 and
5.08.030, all of. the City of Yakima Municipal Code.
*An Ordinance amending the 1980 Budget, appropriating, transferring and
reappropriating money relating to the Capitol Theatre project loan
interest, having been read by title only at this meeting, it was MOVED
by Beauchamp, seconded by Carmichael that this item be laid on the table
for one week or until August 19, 1980: carried, Beauchamp, Buchanan,
Carmichael, Crest, Doty, Edmondson and Hinman voting aye on roll call.
It was MOVED by Hinman, seconded by Crest that Ordinance No. 2437,
II/
relating to public services and utilities, regulating the use of public
and private sewer and drains and the discharge of water into public
sewers, be passed: carried, Beauchamp, Buchanan, Carmichael, Crest,
Doty, Edmondson and Hinman voting aye on roll call.
ORDINANCE NO. 2437, AN ORDINANCE relating to public services and
utilities; regulating the use of public and private sewers and drains
and the discharge of water into public sewers; amending Subsection
7.62.050B of the City of Yakima Municipal Code; and declaring an
emergency.
Larry Wright, Principal Planner, reported that Thursday night, August
14th, at 7:30 p.m. the Regional Planning Commission will hold a hearing
on the Urban Area Plan at the County Courthouse. He stated that this is
a policy plan, designed to be constantly updated. Any changes in zoning
would require a change in this plan.
Items of infoLnution supplied to .Council were: memo from Director of
CommUnity Development re: start and completion dates for projects 731
(PP&L ditch fencing) and 734 (1980 sidewalk project - Naches). 8/6/80;
State Bulletin No. 25 re FEMA information, Shared by Graham T011efson,
County Commissioner. 8/4/80; letter from Joel Smith, Gavin, Robinson,
Kendrick, et. al, Attorneys at Law, re City of Yakima vs. American
Appraisal Company. 7/29/80; agenda for 8/12/80 Parks & Recreation
Commission meeting and minutes of their 6/10/80 meeting; no from
Director of Community Development re outside utility request for sewer
and water filed by Harold Cook for property at 1420 So. 18th Street;
minutes of Downtown Advisory Redevelopment Committee for 7/30/80; Fire
Department Emergency Activity Report for July 1980; memo from the City
Attorney re damage claim referred to insurance carriers. 8/1/80; memo
of Yakima Center Advisory Commission for the special meeting of July 28,
1980; permit center business license report for July 1980; minutes of
July 3, 1980 Civil Service Commission; AWC notice of training session
entitled "Budgeting for the Policymaker". 7/29/80; list of new business
licenses issued in July, 1980; and annual report Yakima Standard
Metropolitan Statistical Area (SMSA). July 1980.
It was MOVED by Hinman, seconded by Carmichael to move into Executive
- Session for the :purpose of discussing prospective litigation and then
immediately adjourn the meeting.
II
Upon completion of Executive Session and there being no further business
to come before the Council, it was MOVED by Hinman, seconded by
Carmichael that this meeting be adjourned at the hour of 10:45 p.m., to
then meet on August 14, 1980 at 10:00 a.m. at the Sanctuary Restaurant
for the evaluation of the City Manaser: carried, Beauchamp, Buchanan,
Carmichael, Crest, Doty, Edmondson . . Hinman voting aye by voice vote.
READ AND CERTIFIED ACCURATE BY A Agg - DATE 9 /4 0
AM
a* ■AiiLMAN ,
DATE V
POPIoUNCI ' --
ATTEST:
L CITY i_ 4, _ 1/1)2707214.40he/
ci-F
, -----7--- , YOR
(