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HomeMy WebLinkAbout08/05/1980 Adjourned Meeting • 105 AUGUST 5, 1980 The City Council net in session on this date at 1:00 p.m. in the Con- ference Roam of City Hall, Yakima, Washington. Council members present - were Assistant Mayor Don Hinman, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael, Bruce Crest and Shirley Doty. Mayor Betty L. Edmondson absent. Council member Doty presented the Council with an invitation from Mayor In Bair, City of Spokane, to have our forestry people attend the National Convention of Society of American Foresters, October 5-8. She also reported on the two-day canoe race Which she attended as a representative of the Council at Vernita Bridge on August 2, 1980. Council member Beauchamp reported about a complaint he had received from a citizen regarding a fire hazard in the alley across from Fire Station #5. City Manager Zais reported he would refer the complaint,to the Code Administration Division. Council member Doty inquired if other Council meMbers had been receiving any complaints regarding the pick-up of any remaining ash. Several Council nembers reported that peer pressure didn't seem to be effective and that people do not take it upon themselves to clean up vacant lots and sidewalks either. City Manager Zais reported that any complaintS Should be directed to the Clean Air Authority. Letters and memorandums from Cox Cable were distribUted and discussed; Council member Carmichael requesting clarification on their timetable for completion and reporting that there are still several areas that were not receiving the cable television as of yet. In response to Council inquiry, City Manager Zais reported on a Ndb,1411 property advertisement by Associated Realtors representative, ,, Glenn Rice. He reported that the "for sale" sign on the property had been removed and the advertisement in the paper modified. , that Mr. Rice has the right to sell the option, but not the'property. ' _ City Manager Zais reported that back-up bus - arrangements have been made with the Transportation Exchange Which would supply the City with a 24 passenger bus that Transit may keep at the 'Garage and also a 14 passenger van would be made - ade available. Assistant Mayor Hinman-reported that he had attended a seminar in Which Vancouver and Longview had a special - kind of person in their Police Department called a "PAT Tede'tiaidh dealt with non-criminal types of suits. He requested a report from the Chief of Police regarding his ideas on this team and the possibility of having Vancouver make a presentation on this to Council. City Manager Zais reported that the dust problem at Chesterley Park will be taken care of by seeding that area by the end of next week and a resolution will be forthcoming pertaining to this. Art Zerbach, Director of Finance & Budget, presented a mid-year II/ financial report to the Council, inclusive through June 30, 1980 and projected revenues and expenditures for the balance of the year. Those items discussed under the General Fund were taxes; licenses and permits, and charges for service; fines and forfeiture57 investnent interest; FRS/contingency; and beginning fund balance. In sammary, expenditures were 1% higher than anticipated, but within an acceptable limit. Overall revenues are satisfactory, but some individual sources remain a concern. Finance will closely monitor expenditures and, revenues and report on any exceptions. Mr. Zerbach further reported on the Street's operation Which was severely impacted by the ash fallout. Cf the $115,000 that was budgeted for seal coating projects, before the ash fallout, $31,000 will be for snow removal costs incurred. -He also reported that seal coating will probably be a top priority for 1981 since the Street Division is unable to do any seal coating this year. The Cemetery Fund was impacted by a one-time termination payment; current projections, however are for this fund to end the year in balance. The Airport fund projections continue to substantiate the need Of a $80,000 to $100,000 subsidy for airport operations. While expenditures and revenues are within budget parameters, the budgeted revenues include this subsidy. It'efuse fund projections are for higher than budgeted expenditures, partially off-set by higher than anticipated revenues. The fund is not expected to require a subsidy for 1980, but a 0 6 AUGUST 5, 1980 rate increase will be necessary in 1981. Ash costs will be submitted for reimbursement from FEMA on August 12, 1980. These costs were isolated from other operations, therefore, the report did not include related costs. In summary, the overall financial position of the operational funds are in a good position with the exception of the areas mentioned. The last half of the year will be critical inasmuch as any adverse economic effects from Mbunt St. Helens and/or an economic slump will be reflected in our revenues for this period. Dick Hilligus, Director of Parks & Recreation, distributed a memorandum and reported on the last half year's reduction in staff and programs, as follows: Tree Conservation Program -- reduced $7,200 Park Maintenance Program -- reduced $37,100 (includes three permanent employees and nine temporary workers) Fisher Golf Course -- reduced $1,500 Aquatics -- reduced $26,500 (includes elimination of Aquatics Supervisor Whose duties will be performed by lead pool managers) Senior Citizens Center -- reduced $2,000 (layoff of temporary custodian) Administration -- reduced $2,000 (deletion of purchase of camera and reducing telephone and travel costs) Mr. Hilligus also reported that the pools would be shut down during the evening swims since no one was using them. Council members expressed concern regarding the closures, requesting that at least one pool be in operation for evening swims. In summary, the Parks will cover the $63,000 shortfall plus a contingency of $14,300 in case of further revenue losses or emergency expenses. The savings for the four full-time staff positions in 1980 is $27,625, and will realize a savings of $89,000 in 1981. City Manager Zais explained that the increase in the Police pensions is due to the arbitration settlement Which is applied to retirees, but that there were no savings in the Police" Department due to position vacancies that were not filed. Council member Beauchamp reported that he had had some discussion with several police officers regarding their displeasure with the new Dodge Aspens in comparison to the Novas. He reported that the complaints had to do with the different styled seats, report riding space, air conditioning and various different aspects and asked if any consideration was given to the police officers with regard to the choice of cars. City Manager Zais reported that even after the Novas were purchased, they had complaints from the police officers. Council member Beauchamp suggested that perhaps someone representing the police officers could be involved in the purchasing of them. Chief LaRue reported that the bargaining committee for the police officers are soliciated for their ideas concerning the types of cars. City Manager Zais reported that these recommendations, along with the equipment maintenance supervisor's recommendation, come to him as an accumulative recommendation and it was awarded to the State bid. It was the general consensus of the Council to continue to the regular agenda the proposal regarding the Fire Department Master Plan. At 3:00 p.m., the Council members commenced the regular meeting, Acting Mayor Hinman presiding, Council members Beauchamp, Buchanan, Carmichael, II/ Crest and Doty and City Manager Zais and City Attorney Andrews present on roll call. Mayor Betty L. Edmondson absenct. The Invocation: was given by Council meMber Carmichael. Assistant Mayor Hinman referred to the items placed on the Consent Agenda questioning whether there were any additions or deletions from either Council members or citizens present. Council member Doty requested that Item No. 10 be added to the Consent Agenda and Council member Carmichael requested that Item Nb. 9 be added. It was the general consensus of the Council that the addition of Item Nos. 9 and 10, as requested, be made. The City Clerk then read the Consent Agenda items including resolutions and ordinances by title. It was MOVED by Doty, seconded by Beauchamp that the Consent Agenda, as read, be passed: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Edmondson absent. (Subsequent paragraphs preceded by an asterisk (*) indicate■ items on the Consent Agenda to be handled under one motion without further discussion.) 107 AUGUST.5, 1980 *It was MOVED by Doty, seconded by Beauchamp that the minutes of the June 3 and 5, 1980 meetings, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly, be approved: carried, RPauchamp, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Edmondon absent. Willis McCoy, 1417 McKinley, ,expressed concern about ,the public being notified if a volcanic eruption should happen during the night. He inquired if the City has a plan for notifying the citizens if this emergency should occur. Ed Carroll, Fire Chief, reported that this is under discussion by the Department of Emergency Services. He reported that the old air raid signal is not functioning, but it is being worked on. He stated that at the present time, there is no method cf alerting people during the night. He reported on some alternatives that have II/ been considered by the Department ctE Emergency Services. It was the general th consensus of the Council to refer this matter to staff. *It was MOVED by Doty, seconded by Beauchamp that Resolution No. D-4302, a Resolution authorizing the execution of an agreement with the Department, of Highways for partial reimbursement of costs for bike promotion and safety programs, be passed: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Edmondson absent. RESOLUTION NO. D-4302, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with the State of Washington, Department of Highways, for partial reimbursement of costs for bike pronntion and safety programs. It was MOVED by Doty, seconded by Beauchamp that Resolution No. D-4303, a Resolution authorizing the sale of surplus personal property owned by the City, be passed: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Edmondson absent. RESOLUTION NO. D-4303, A RESOLUTION authorizing the sale cf surplus personal Property owned by the City. *It was MOVED by Doty, seconded by Beauchamp that Resolution No. D-4304, a Resolution adopting an Affiniative Action Plan of the City of Yakima, be passed: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. EdMondson absent. RESOLUTION NO. D-4304, A RESOLUTION adopting an Affirmative Action Plan cf the City of Yakima. It was MOVED by Doty, seconded by Beauchamp that September 9, 1980, be - fixed as the time of hearing on the proposed transit fare increase: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, and Hinman voting aye on roll call. Edmondson absent. It was MOVED by Doty, seconded by Beauchamp that the out-of-state travel requested for Richard A. Zais, City Manager, to attend the ICMA II/ ,66th Annual Conference in New York City, New York, September 22 through October 2, at a cost of $1,193, be approved: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Edmondson absent. It was MOVED by Doty, seconded by Beauchamp that the report cf the City Treasurer dated June 30, 1980, regarding the investments of the City of Yakima, be accepted and approved: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Edmondson absent. It was MOVED by Doty, seconded by Beauchamp that Ordinance No. 2433 amending Ordinance No. 2423 which provides for the creation of L.I.D. No. 1030, 1980 Sewer District, be passed: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Edmondson absent. ORDINANCE NO. 2433, AN ORDINANCE amending Section 1 and repealing Section 2 of the City of Yakima Ordinance No. 2423, enacted June 10, 1980, entitled "An Ordinance providing for the improvement of certain property by constructing a pipe sewer with the necessary wye branches and manholes, by constructing the necessary mains, fire hydrants, valves 108 AUGUST 5, 1980 and other appurtenances for the purpose of supplying water for domestic use and fire protection; establishing a local improvement district, providing for the method of payment thereof, and creating a special fund". *An Ordinance amending the 1980 Budget, appropriating, transferring and reappropriating funds to provide for payment of consulting and negotiation services and payment of legal services incurred by the Police and Fire Civil Service Commission, having been read by title only at this meeting, was laid on the table for one week or until Tuesday, August 12, 1980. Fire Chief Carroll reviewed his 7/29/80 report on Fire Department Master Planning. He reported that the Master Plan would be the result of the community saying what they desire for the Fire Department. He believes it will take about 14 months to develop this plan. He stated that the City's ability to respond to certain areas of the City would be looked at and the use of new technology to aid in response time would also be looked into. Council member Hinman expressed concern about spending $22,000 for a planning process that may not make that big a change. Council member Crest suggested that the Planning Division should help with this to get. away from any possible bias opinions. City Manager Zais stated that money budgeted for the volunteer fire program could be used for this master planning. He reported that AWC has adopted a policy statement -- the City submits proposed legislation for 1981 which would increase taxes specifically dedicated to public protective services. Ken GrOth, Battalion Chief, spoke in support of the master planning. Cbuncilman Beauchamp commented that he would rather see an efficiency study done on the adequacy of the City's manpower in the Fire Department. It was MOVED by Beauchamp to go for an efficiency expert to help us make an assessment of our fire program. The motion died for lack of a second. It was MOVED by Doty to go ahead with the Master Plan proposal that has been presented with a change in the format that she would like to see us use other staff, i.e., Planning Division, to give us broader objective viewpoints, but to hold down on costs. The motion died for lack of a second. Following discussion, it was MOVED by Doty, seconded by Buchanan to go ahead with a Fire Master Plan, but have staff come hack with alternatives for staff to work on the Plan: carried, Beauchamp, Buchanan, Carmichael, Crest and Doty voting aye by voice vote. Hinman voting nay. Edmondson absent. Acting Mayor Hinman stated he voted against the motion because of the short supply of money and the general feel in the community is that the location of the Summitview Fire Station is a problem. Following discussion, it was the general consensus of the Council that August 14th be scheduled as the time to do the evaluation of the City Manager. It was the general consensus of the Council to have the City Manager schedule the time and place for the evaluation meeting. Items of information supplied to Council were: activity survey sheets for July for Council members; letter of notice of appointment to the DARC members and list,of membership. 7/17/80; memo from Director of Public Works re 1980 Seal Coat Program. 7/31/80; letter of resignation of Ccmmunity Development Block Grant Manager. 7/31/80; memo from Director of Public Works re Chesterley Park dump site. 7/29/80; booklet on 1980 Eruption of Mbunt St. Helens - Part I - March 20 thru May 19, 1980; and pamphlet on " The. Economic Implications of the Eruption of Mt. Saint Helens" - from Rainier National Bank. 6/80; letter of notice of meeting of task force on hazardous materials and list of membership. 7/30/80; monthly report of Chief of Police for June, 1980; monthly report from * Yakima Air Terminal for June, 1980; minutes of July 22, 1980 Board of Adjustment meeting; agenda for August 5, 1980 Planning Commission meeting; and City Council agenda distribution list - 7/28/80. There being no further business to come before the Council, it was MOVED by Crest, seconded by Carmichael that this meeting be adjourned at the hour of 4:20 p.m.: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman voting aye by voice vote. Edmondson absent. AUGUST 5, 1980 109 - READ AND CERTIFIED ACCURATE BY ( DATE f es 1I LMAN , _ DATE COUNCI ATTEST: ce-7 01140721 CITY ei fAYOR