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HomeMy WebLinkAbout07/29/1980 Adjourned Meeting 'L);98 JULY 29, 1980 The City COuncil met in session on this date at 1:00 P.M. in the Conference Room of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael, Bruce Crest, Shirley Doty, and Don Hinman. -- Mayor Edmondson reported there will be a camp out on August 8, 9 and 10 for Cerebral Palsy and asked if any Council member would be available to attend on the 10th. Council rrember Beauchamp stated that he could possibly attend. Mayor Edmondson also reminded Council members that the graduation ceremonies for Yakima Valley OIC will be held August 4, 1980 at 7:00 p.m. at the Morning Star Church of Christ, 901 So. 7th Street. Council member Hinman recommended that Mike Parsons be appointed to fill II/ one cf the two vacancies on the Planning Commission. Mayor Edmondson reported that the vacancies do not occur until August 31, 1980 and asked Council if they would like to fill one now or wait for the other recommendation. After discussion, it was MOVED by Buchanan, seconded by Carmichael to appoint Mike Parsons as a member of the Planning Commission for a six year term to be effective August 31, 1980: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson, and Hinman voting aye by voice vote. Mayor Edmondson reported that Lynn Buchanan would be Council's repres- entative at the Yakima River Greenway Foundation Workshop being held August 1st and 2nd at Manorial Hospital, concerning trust for Public Land. Council member Crest requested information regarding the bus route schedule changes that were discussed at the July 22, 1980 study session. City Manager Zais reported that the Summitview bus route changes are working out well. Carol Darby, Director of Community Development, distributed information and gave an oral report regarding her department's wOrk priorities, per division, as follows: Engineering Division: 1. Citizen questions - responses 2. Drainage Law Suit 3. Work for other departments Public Works - Cable TV 4. Billings and support Miss Darby reported on the commitments cf the Engineering Division; the first commitment being the Nob Hill Study, Which is between six months to one year behind schedule; the second commitment is the sidewalk report Which was to be done with CETA personnel with inventory being the main priority; the third commitment is the Central Business District Signal Progression Analysis for Which a grant has been applied from the Washington Traffic Safety Commission Which did not cane through. Code Administration Division: 1. Slow hiring inspectors 2. Adoption of 1979 Codes and charges, legal II/ 3. One stop permit center Miss Darby reported on the two commitments for this division Which are: the 1979 Codes and charges; and Fire Code Inspections. Planning Division: 1. Urban Area Plan and implementing tools 2. Airport Miss Darby reported on this Division's commitments and priorities Which were property management; current planning and the Urban Area Plan and implementing tools. Mayor Edmondson requested that Council be supplied with a list of all City-owned property. Mayor Edmondson also reported that she had seen a "for sale" sign from Associated ReAltors on City property located on Nob Hill Boulevard and a listing in the paper, and requested more information from the City Manager on this matter. 099 JULY 29, 1980 Airport Division: • it 1. Security . . 2. Facilities Maintenance 3. Airfield Maintenance 4. Administration Miss Darby reported on the Airport maintenance cf 940 acres; the age of the terminal building and machinery and the possibility cf enlarging staff= by adding two more security guards and one . other full-time janitor. Miss Darby also briefed the Council on the administrative processes handled by the AiLport Manager. Miss Darby summarized the department priorities as opposed to her pri .. priorities, as Community Development Director, and explained Where most of her time would be spent for the remainder cf the year. Department Priorities: 1. Budget process 2. Urban Area Plan 3. Special Projects a. Cable TV b. Gleed Water 4. Airport 5. Citizen Responsiveness Director's Priorities: 1. Urban Plan 2.. _Budget Process 3. Council and Boards and Ccmmissions, preparation and coordination 4. Cable TV - Close-out and ballot issue 5. Airport . . 6. Code Inspection 7. Permit Center 8. Community Miss Darby further explained that 40% of her time would be used in the area of the Urban Area Plan, but that it was at a point where they cannot go any further without some direction from the Joint Board on the staffing of the Regional Planning Commission. Miss Darby distributed a memorandum concerning that staffing Which also gives background information on the regional wastewater program, regional planning commission, joint board and the common staff. Miss Darby reported that the joint board would be meting on August 7, 1980 to discuss staffing cf the regional planning commission and suggested that Council attend to obtain additional background information. Mayor Edmondson reported that she needs to have somebody represent her at that meeting since she would be unavailable to attend. Council member Doty responded that she would be willing to attend. II/ It was the general consensus of the Council to continue the report and discussion Financing iscussion re Alternative Financi for Street Lights until a later date. Regarding the recommendation cf the appointment to the Board cf Adjust nent, it was MOVED by Buchanan, seconded by Hinman to reappoint Howard Elof son: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Ednondsdn'and Hinman voting aye by voice vote. It was the general consensus of the Council to not hold the scheduled Executive Session at this time. At 3:00 P.M., the Council members ccmmenced the regular meeting, Mayor Edmondson presiding, Council members Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman and City Manager Zais and City Attorney Andrews present on roll The Invocation was given by Councilman Buchanan. Mayor Edmondson referred to the items placed on the .senda questioning whether there were any additions or deletions from - Council members or citizens present. Mayor Edmondson requested --,lat 100 0 JULY 29, 1980 Items No. 24 and 25 be removed from the Consent Agenda. She also requested that Item No. 20 be removed due to a technical error in the Resolution. Councilman Buchanan requested that Items No. 15 and 19 be added to the Consent Agenda. Council member Doty stated she has not seen Item No. 19 and City Manager Zais stated he has some comments on No. 15. Council member Doty requested that Item No. 18 be added. It was the general consensus of the Council that the addition of It No. 18 and the deletion of Items No. 20, 24 and 25, as requested, be made. The City Clerk then read the Consent Agenda its including Resolutions by title. It was MOVED by Beauchamp, seconded by Buchanan that the Consent Agenda, as read, be passed: carried, Beaudhamp, Buchanan, Carmichael, crest, Doty, Edmondson and Hinman voting aye on roll call. (SUbsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda to be handled under motion without further discussion.) It was MOVED by Beauchamp, seconded by Buchanan that the minutes of the March 25, May 20 and May 27, 1980 meetings, having been duly certified II/ accurate by two Council members and on one present wishing to have said minutes read publicly, he approved: carried, Beaudhamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye on roll call. This being the time fixed for the hearing on the final assessment roll for L.I.D. No. 1025, 47th Avenue and Modesto Paving District, continued from last week, Chrysta Swanson, requested that the increase from $5,500 per lot to $6,190 per lot, Which is an excessive overrun, be justified. Carol Darby, Director of Community Development, reported that the low bid came in at $10,000 over the estimate. She reported that the property owners had been contacted regarding this overrun. She also reported that after getting into the project, it was discovered that the legal description did not match, so a survey had to be conducted. Also, the interest and warrants were more because it ran into the winter months. Mrs. Swanson stated that she did not receive a letter informing her of about the overrun. Mayor Edmondson inquired if Mts. Swanson was making an official protest and Mrs. Swanson stated that she just wanted some justification for the overrun. The public portion of the hearing being closed, it was MOVED by Beauchamp, seconded by Hinman that Ordinance No. 2423, confirming the assessment roll for L.I.D. No. 1025, 47th Avenue and Modesto Paving District, be passed. Following discussion, the question was called for the vote on the motion: carried, Buchanan, Carmichael, Crest, Doty, Edmondson, Hinman and Beauchamp voting aye on roll call. ORDINANCE NO. 2432, AN ORDINANCE confirming the Assessment Roll covering Local Improvement District No. 1025, as created and established by Ordinance No. 2279 of the Ordinances of the City of Yakima. This being the time fixed for the hearing on the Six Year Transportation Improvement Program, 1981 through 1986, Mayor Edmondson reported she had received a letter from Raymond and Ruth Smith, 3311 West Nob Hill Boulevard, Who were wondering about the improvements to Nob Hill Boulevard because their house will have to be removed to allow for widening the street. Carol Darby, Director of Community Development, stated that her staff has a copy of that letter and they will be responding to it shortly. The public portion of the hearing being II/ closed, it was MOVED by Carmichael, seconded by Beauchamp that Resolution No. D4298, adopting a Six Year Transportation Improvement Program for the period of 1981 through 1986, be passed. City Manager Zais suggested that Council might wish to consider adding improvements to Yakima Avenue, between 20th Avenue and 32nd Avenue to the list, although it may not have a high priority. It was MOVED by Beauchamp, Seconded by Crest to include the improvements to Yakima Avenue from 20th to 32nd Avenues in the Plan: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye by voice vote. The question was called for the vote on the motion, as amended: carried, Carmichael, Crest, Doty, Edmondson, Hinman, Beauchamp and Buchanan voting aye on roll call. RESOLUTION NO. D-4298, A RESOLUTION adopting a Six Year Transportation Improvement Program for the period of 1981 through 1986 for the construction of streets and arterial streets in the City of Yakima. This being the time fixed for the public meeting on the Lind Addition Final Plat, Gaylord Newby, Prestige Realty, owner of the property, stated that the preliminary plat was approved last year. The public JULY 29, 1980 101 portion of the public meeting was closed. It was MOVED by Hinman, seconded by Beauchamp to approve this and authorize the Mayor to sign the final plat for the Lind Addition: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye by voice vote. Mayor Edmondson proclaimed this weekend as the 1980 Yakima Bigfoot Run, sponsored by Pacificbank and the Cancer Society. There will be a Jog-a-thon on August 2nd. It was the general consensus of the Council to discuss the report on Alternative Financing for Street Lights at this time. City Manager Zais stated that this report is in response to the request from Council to have staff research the minimum alternative financing for street lights and also includes his recommendation to Council for consideration of a II/ special bond issue Which would indicate if this program is important to the citizens. Carol Darby, Director of Community Development, supported the City Manager's recommendation regarding the special bond issue. Bob Peterson, Pacific Power and Light Co., stated that they would like to remain in the street lighting business, however, in this instance, they are willing to get out of it to get everything in one package. He stated that under some federal grants, the City is only eligible if they own all the lights. Councilman Beauchamp inquired that the cost would be to purchase PP&L lights. Mr. Peterson stated that it would be about $83,000. It was MOVED by Buchanan, seconded by Doty to accept the staff report: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye by voice vote. Mayor Edmondson reported that it has come to her attention that a citizen is now in the audience wanting to speak about Item No_. 18 Which was put on the Consent Agenda. It was MOVED by Beauchamp, seconded by Hinman that -Item No. 18, request by residents of East Arlington concerning traffic prohibition, be reconsidered: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye by voice vote. Larry Wittenberg, Assistant City Manager, Diane Gilliland, Yakima Center, and Cheryl Richardson, Yak-ima Trolleys, were present to answer any questions regarding their mid-year status report of the Yakima Center and Trolley revenues and expenditures/room tax receipts. City Manager Zais referred to a two-page report on roam tax as of 6/30/80, stating that the 1980 estimated revenue for roan tax funds is $221,700. He pointed out that the roan tax funds are not coming in at a rate everyone believes. He stated he doesn't see Where we would have enough room tax funds for another commitment. Assistant City Manager Wittenberg reported that the County is considering a County-wide admission tax. It was MOVED by Carmichael, seconded by Doty to accept the report on the Yakima Center and Trolley revenues and expenditures/roam tax receipts: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye by voice vote. Mayor Edmondson inquired if Council would consider Item No. 18 out of sequence on the agenda, since a citizen is present to speak to it. It II/ was the general consensus of the Council to consider the request by this residents of East Arlington concerning traffic prohibition at is time. Roy Dampier, 906 East Arlington, addressed the Council regarding the problem in his block caused by vehicles parking illegally and blocking access to driveways, especially during Fair time. He stated that the problem is compounded because the Southeast Community Center is down the street and the Yakima Speedway is in the other direction and he is afraid there will be accidents because of the parked cars. Denny Covell, City Engineer, explained the staff's recommendation to not prohibit parking on East Arlington Street as it does not meet the requisites to prohibit parking. Council member Beauchamp expressed concern regarding the traffic problem during Fair time. Carol Darby, Director of Community Development, cautioned Council that other requests such as this will probably come before the Council. Council members made suggestions on how to accommodate the residents' request with temporary signing. Following discussion, it was MOVED by Hinman, seconded by Beauchamp to give this request to staff to devise a way to come up with temporary "no parking during certain crowded situations" on one side of the street. Councilman Buchanan stated that it would be better to do it on a permanent basis. Councilman Hinman withdrew his motion and Councilman Beauchamp his second to the motion. It was MOVED by Hinman, seconded by Crest to instruct staff to prepare _legislation to 102 JULY 29, 1980 prohibit parking on the curb side only on East Arlington Street from 9th Street to Fair Avenue: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman voting aye by voice vote. Edmondson voting nay. City Manager Zais stated that this is the ninth year the City has had problems with the payroll system, as indicated in the audits. Assistant City Manager Wittenberg reported that staff has researched different payroll procedures that could be applicable to public jurisdictions and found a system that could be adapted for our use. It is known as the Payroll Personnel Management System (PPMS) 'which would be provided to the City without cost since it was developed and funded by the National Science Foundation. He recommended that a consulting firm be hired to do a requirement study. We would also use the same firm to adapt the PPMS to the City system. Art Zerbach, Director of Finance and Budget, reported on the internal problems the payroll system is causing, stating his department spends an undue amount of time to perform the payroll function. Following discussion, it was MOVED by Hinman, seconded by Carmichael to accept the report and direct staff to prepare the II/ appropriate legislation: carried, Beauchamp, Buchanan, Carmidhael, Crest, Doty, Edmondson and Hinman voting aye by voice vote. Carol Darby, Director of Comunity Development, reported on the problems staff has en experiencing with the Boundary Review Board with them changing their policies until staff doesn't know the current procedures. This problem is delaying the annexation requested by Mantey, Inc. She stated that staff would like to see in writing the Boundary Review Board's policy regarding right inclusions in annexations. She suggested that the Council and the Boundary Review Board might like to have a joint meeting in SepteMber. It was MOVED by Hinman, seconded by Buchanan to direct staff to draft a letter for the Mayor to sign for the Council regarding these problems and to schedule a joint meeting in September. Councilman Hinman inquired if the City has any legal recourse if the Boundary Review Board remains uncooperative with the City. City Attorney Andrews stated that the Boundary Review Board tells the City that to do and they have veto powers over certain actions, including annexations. The Boundary Review Board is not bound to follow any set policy because they review the annexations on its individual merit. Councilman Buchanan stated that that is a good reason for only extending utilities after the property has been annexed to the City. The question was called for the vote on the motion: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye by voice vote. Following the staff recommendation given in their report dated July 24, 1980, regarding Change Order No. 16 to the R. W. Beck contract, it was MOVED by Hinman, seconded by Buchanan to authorize the expenditure of $30,456.98 for Volcano Emergency Change Order No. 16: carried, Beaudhamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye by voice vote. City Attorney Andrews reported that the technical error in the proposed resolution authorizing the submittal of a proposition to the electorate regarding sales and use tax to finance the transit system was the incorrect typing of the percentage. He stated that it should be written 0.3% and not .03% as in the resolution. It was MOVED by Carmichael, seconded by Hinman that Resolution No. D-4299, providing for the submittal to the electorate regarding sales and use tax to finance the transit system, as corrected, be passed: carried, Doty, Edmondson, . Hinman, Beauchamp, Buchanan, Carmichael and Crest voting aye on roll call. RESOLUTION NO. D-4299, A RESOLUTION providing for the submittal to the electors of Yakima, Washington at a special election to be held on November 4, 1980, of a proposition to repeal Chapter 3.88 "Housing Unit Transit Tax" and Chapter 3.92, "Multiple Dwelling Housing Unit Transit Tax", of the City of Yakima Municipal Code, and to authorize the Yakima City Council to fix and impose a sales and use tax to provide funds for the operation, maintenance or capital needs of the City's public trans- portation system; and requesting the Auditor of Yakima County, Washington, to hold a special election. It was MOVED by Beauchamp, seconded by Buchanan that Resolution No. D-4300, authorizing the execution of an agreement accepting funds from the U. S. Environmental Protection Agency for the construction of water pollution control facilities, be passed: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye on roll call. 103 JULY 29, 1980 . . , - RESOLUTION NO. D-4300, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement accepting an offer from the United States Environmental Protection Agency for a grant of funds to aid construction of water pollution conLrol facilities. *It was MOVED by Beauchamp, seconded by Buchanan that Resolution No. 11)4301, authorizing payment of $108.98 to Gary Fisher in settlement of a claim for damages When members of the City Street Division damaged landscaping at this residence, be passed: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye on roll call. RESOLUTION NO. D-4301, A RESOLUTION authorizing the payment of $108.98 II/ to Gary Fisher in settlement for a claim for damages filed with the City of Yakima. It was MOVED by Beauchamp, seconded by Buchanan that the out-of-state travel for Daniel Newton, Transit Manager, to attend the Institute of Transit Management course in Monterey, California, August 10-14, 1980 at a cost of $692 and for Ed Carroll, Fire Chief, to attend several courses offered by the U. S. Fire Academy in Emmetsburg, Maryland, August 21-Sept. 22, 1980 at a cost of $220 and also attend the International Fire Chiefs Conference in Miami, Flordia, September 28 through October 2, 1980 at a cost of $521, be approved: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye on roll call. City Manager Zais reported on a conversation he had with Jack Getz, KIT Radio, stating that Mr. Goetz requested a meeting with several Council members and the City Manager to obtain input for KIT 's assessment on community problems. Following discussion, it was the general consensus of the Council that Council members Carmichael and Doty will attend. City Manager Zais reported he will inform them of the date When it is set. Items of information supplied to Council were: memo from City Manager re Summitview Bus Route. 7/25/80; Council Calendar-July-August, 1980; Total Team Development - meeting-July 14, 1980; letter from City Manager to EnvirOntental Protection Agency, re FEMA Report of Volcanic Ash Damages to Yakima Wastewater Facilities. 7/18/80; news item from Business Meek - inflation catches up to - mass transit fares. 7/7/80; minutes of Board of Appeals meeting. 7/11/80; and letters re resignation of Greg MdElroy, Administrator, Yakima Valley Conference of GovernMents. July 21 and 22, 1980. There being 'no further business to come before the Council, it was MOVED by BeauchaMp, second ed by Carmichael that this meeting be adjourned at the hour of 5:45 p.m. to then meet on Wednesday, July 30th at the Courthouse in Room 421 at 10:00 a.m.: carried, Beaudhamp, Buchanan, Carmichael, Crest, Doty, E4 dmonds° and voting by aye voice vote. , READ AND CERTIFIED ACCURATE B i - DATE r W5VE 1 Zr DATE q 0 5Ava T ATTEST t 9--- /•/' 4'egxezieleig CITY , it'OR . . . . .