HomeMy WebLinkAbout07/29/1980 Adjourned Meeting 'L);98
JULY 29, 1980
The City COuncil met in session on this date at 1:00 P.M. in the
Conference Room of City Hall, Yakima, Washington. Council members
present were Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan,
Lynn Carmichael, Bruce Crest, Shirley Doty, and Don Hinman.
-- Mayor Edmondson reported there will be a camp out on August 8, 9 and 10
for Cerebral Palsy and asked if any Council member would be available to
attend on the 10th. Council rrember Beauchamp stated that he could
possibly attend.
Mayor Edmondson also reminded Council members that the graduation
ceremonies for Yakima Valley OIC will be held August 4, 1980 at 7:00
p.m. at the Morning Star Church of Christ, 901 So. 7th Street.
Council member Hinman recommended that Mike Parsons be appointed to fill
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one cf the two vacancies on the Planning Commission. Mayor Edmondson
reported that the vacancies do not occur until August 31, 1980 and asked
Council if they would like to fill one now or wait for the other
recommendation. After discussion, it was MOVED by Buchanan, seconded by
Carmichael to appoint Mike Parsons as a member of the Planning
Commission for a six year term to be effective August 31, 1980:
carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson, and
Hinman voting aye by voice vote.
Mayor Edmondson reported that Lynn Buchanan would be Council's repres-
entative at the Yakima River Greenway Foundation Workshop being held
August 1st and 2nd at Manorial Hospital, concerning trust for Public
Land.
Council member Crest requested information regarding the bus route
schedule changes that were discussed at the July 22, 1980 study session.
City Manager Zais reported that the Summitview bus route changes are
working out well.
Carol Darby, Director of Community Development, distributed information
and gave an oral report regarding her department's wOrk priorities, per
division, as follows:
Engineering Division:
1. Citizen questions - responses
2. Drainage Law Suit
3. Work for other departments
Public Works - Cable TV
4. Billings and support
Miss Darby reported on the commitments cf the Engineering Division; the
first commitment being the Nob Hill Study, Which is between six months
to one year behind schedule; the second commitment is the sidewalk
report Which was to be done with CETA personnel with inventory being the
main priority; the third commitment is the Central Business District
Signal Progression Analysis for Which a grant has been applied from the
Washington Traffic Safety Commission Which did not cane through.
Code Administration Division:
1. Slow hiring inspectors
2. Adoption of 1979 Codes and charges, legal
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3. One stop permit center
Miss Darby reported on the two commitments for this division Which are:
the 1979 Codes and charges; and Fire Code Inspections.
Planning Division:
1. Urban Area Plan and implementing tools
2. Airport
Miss Darby reported on this Division's commitments and priorities Which
were property management; current planning and the Urban Area Plan and
implementing tools. Mayor Edmondson requested that Council be supplied
with a list of all City-owned property. Mayor Edmondson also reported
that she had seen a "for sale" sign from Associated ReAltors on City
property located on Nob Hill Boulevard and a listing in the paper, and
requested more information from the City Manager on this matter.
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JULY 29, 1980
Airport Division: •
it
1. Security
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2. Facilities Maintenance
3. Airfield Maintenance
4. Administration
Miss Darby reported on the Airport maintenance cf 940 acres; the age of
the terminal building and machinery and the possibility cf enlarging
staff= by adding two more security guards and one . other full-time
janitor. Miss Darby also briefed the Council on the administrative
processes handled by the AiLport Manager.
Miss Darby summarized the department priorities as opposed to her
pri .. priorities, as Community Development Director, and explained Where most
of her time would be spent for the remainder cf the year.
Department Priorities:
1. Budget process
2. Urban Area Plan
3. Special Projects
a. Cable TV
b. Gleed Water
4. Airport
5. Citizen Responsiveness
Director's Priorities:
1. Urban Plan
2.. _Budget Process
3. Council and Boards and Ccmmissions, preparation and
coordination
4. Cable TV - Close-out and ballot issue
5. Airport
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6. Code Inspection
7. Permit Center
8. Community
Miss Darby further explained that 40% of her time would be used in the
area of the Urban Area Plan, but that it was at a point where they
cannot go any further without some direction from the Joint Board on the
staffing of the Regional Planning Commission. Miss Darby distributed a
memorandum concerning that staffing Which also gives background
information on the regional wastewater program, regional planning
commission, joint board and the common staff. Miss Darby reported that
the joint board would be meting on August 7, 1980 to discuss staffing
cf the regional planning commission and suggested that Council attend to
obtain additional background information. Mayor Edmondson reported that
she needs to have somebody represent her at that meeting since she would
be unavailable to attend. Council member Doty responded that she would
be willing to attend.
II/ It was the general consensus of the Council to continue the report and
discussion Financing iscussion re Alternative Financi for Street Lights until a later
date.
Regarding the recommendation cf the appointment to the Board cf Adjust
nent, it was MOVED by Buchanan, seconded by Hinman to reappoint Howard
Elof son: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty,
Ednondsdn'and Hinman voting aye by voice vote.
It was the general consensus of the Council to not hold the scheduled
Executive Session at this time.
At 3:00 P.M., the Council members ccmmenced the regular meeting, Mayor
Edmondson presiding, Council members Beauchamp, Buchanan, Carmichael,
Crest, Doty and Hinman and City Manager Zais and City Attorney Andrews
present on roll
The Invocation was given by Councilman Buchanan.
Mayor Edmondson referred to the items placed on the .senda
questioning whether there were any additions or deletions from -
Council members or citizens present. Mayor Edmondson requested --,lat
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JULY 29, 1980
Items No. 24 and 25 be removed from the Consent Agenda. She also
requested that Item No. 20 be removed due to a technical error in the
Resolution. Councilman Buchanan requested that Items No. 15 and 19 be
added to the Consent Agenda. Council member Doty stated she has not
seen Item No. 19 and City Manager Zais stated he has some comments on
No. 15. Council member Doty requested that Item No. 18 be added. It
was the general consensus of the Council that the addition of It No.
18 and the deletion of Items No. 20, 24 and 25, as requested, be made.
The City Clerk then read the Consent Agenda its including Resolutions
by title. It was MOVED by Beauchamp, seconded by Buchanan that the
Consent Agenda, as read, be passed: carried, Beaudhamp, Buchanan,
Carmichael, crest, Doty, Edmondson and Hinman voting aye on roll call.
(SUbsequent paragraphs preceded by an asterisk (*) indicate items on the
Consent Agenda to be handled under motion without further discussion.)
It was MOVED by Beauchamp, seconded by Buchanan that the minutes of the
March 25, May 20 and May 27, 1980 meetings, having been duly certified
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accurate by two Council members and on one present wishing to have said
minutes read publicly, he approved: carried, Beaudhamp, Buchanan,
Carmichael, Crest, Doty, Edmondson and Hinman voting aye on roll call.
This being the time fixed for the hearing on the final assessment roll
for L.I.D. No. 1025, 47th Avenue and Modesto Paving District, continued
from last week, Chrysta Swanson, requested that the increase from $5,500
per lot to $6,190 per lot, Which is an excessive overrun, be justified.
Carol Darby, Director of Community Development, reported that the low
bid came in at $10,000 over the estimate. She reported that the
property owners had been contacted regarding this overrun. She also
reported that after getting into the project, it was discovered that the
legal description did not match, so a survey had to be conducted. Also,
the interest and warrants were more because it ran into the
winter months. Mrs. Swanson stated that she did not receive a letter
informing her of about the overrun. Mayor Edmondson inquired if Mts.
Swanson was making an official protest and Mrs. Swanson stated that she
just wanted some justification for the overrun. The public portion of
the hearing being closed, it was MOVED by Beauchamp, seconded by Hinman
that Ordinance No. 2423, confirming the assessment roll for L.I.D. No.
1025, 47th Avenue and Modesto Paving District, be passed. Following
discussion, the question was called for the vote on the motion:
carried, Buchanan, Carmichael, Crest, Doty, Edmondson, Hinman and
Beauchamp voting aye on roll call.
ORDINANCE NO. 2432, AN ORDINANCE confirming the Assessment Roll covering
Local Improvement District No. 1025, as created and established by
Ordinance No. 2279 of the Ordinances of the City of Yakima.
This being the time fixed for the hearing on the Six Year Transportation
Improvement Program, 1981 through 1986, Mayor Edmondson reported she had
received a letter from Raymond and Ruth Smith, 3311 West Nob Hill
Boulevard, Who were wondering about the improvements to Nob Hill
Boulevard because their house will have to be removed to allow for
widening the street. Carol Darby, Director of Community Development,
stated that her staff has a copy of that letter and they will be
responding to it shortly. The public portion of the hearing being
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closed, it was MOVED by Carmichael, seconded by Beauchamp that
Resolution No. D4298, adopting a Six Year Transportation Improvement
Program for the period of 1981 through 1986, be passed. City Manager
Zais suggested that Council might wish to consider adding improvements
to Yakima Avenue, between 20th Avenue and 32nd Avenue to the list,
although it may not have a high priority. It was MOVED by Beauchamp,
Seconded by Crest to include the improvements to Yakima Avenue from 20th
to 32nd Avenues in the Plan: carried, Beauchamp, Buchanan, Carmichael,
Crest, Doty, Edmondson and Hinman voting aye by voice vote. The
question was called for the vote on the motion, as amended: carried,
Carmichael, Crest, Doty, Edmondson, Hinman, Beauchamp and Buchanan
voting aye on roll call.
RESOLUTION NO. D-4298, A RESOLUTION adopting a Six Year Transportation
Improvement Program for the period of 1981 through 1986 for the
construction of streets and arterial streets in the City of Yakima.
This being the time fixed for the public meeting on the Lind Addition
Final Plat, Gaylord Newby, Prestige Realty, owner of the property,
stated that the preliminary plat was approved last year. The public
JULY 29, 1980 101
portion of the public meeting was closed. It was MOVED by Hinman,
seconded by Beauchamp to approve this and authorize the Mayor to sign
the final plat for the Lind Addition: carried, Beauchamp, Buchanan,
Carmichael, Crest, Doty, Edmondson and Hinman voting aye by voice vote.
Mayor Edmondson proclaimed this weekend as the 1980 Yakima Bigfoot Run,
sponsored by Pacificbank and the Cancer Society. There will be a
Jog-a-thon on August 2nd.
It was the general consensus of the Council to discuss the report on
Alternative Financing for Street Lights at this time. City Manager Zais
stated that this report is in response to the request from Council to
have staff research the minimum alternative financing for street lights
and also includes his recommendation to Council for consideration of a
II/ special bond issue Which would indicate if this program is important to
the citizens. Carol Darby, Director of Community Development, supported
the City Manager's recommendation regarding the special bond issue. Bob
Peterson, Pacific Power and Light Co., stated that they would like to
remain in the street lighting business, however, in this instance, they
are willing to get out of it to get everything in one package. He
stated that under some federal grants, the City is only eligible if they
own all the lights. Councilman Beauchamp inquired that the cost would
be to purchase PP&L lights. Mr. Peterson stated that it would be about
$83,000. It was MOVED by Buchanan, seconded by Doty to accept the staff
report: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty,
Edmondson and Hinman voting aye by voice vote.
Mayor Edmondson reported that it has come to her attention that a
citizen is now in the audience wanting to speak about Item No_. 18 Which
was put on the Consent Agenda. It was MOVED by Beauchamp, seconded by
Hinman that -Item No. 18, request by residents of East Arlington
concerning traffic prohibition, be reconsidered: carried, Beauchamp,
Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye by
voice vote.
Larry Wittenberg, Assistant City Manager, Diane Gilliland, Yakima
Center, and Cheryl Richardson, Yak-ima Trolleys, were present to answer
any questions regarding their mid-year status report of the Yakima
Center and Trolley revenues and expenditures/room tax receipts. City
Manager Zais referred to a two-page report on roam tax as of 6/30/80,
stating that the 1980 estimated revenue for roan tax funds is $221,700.
He pointed out that the roan tax funds are not coming in at a rate
everyone believes. He stated he doesn't see Where we would have enough
room tax funds for another commitment. Assistant City Manager
Wittenberg reported that the County is considering a County-wide
admission tax. It was MOVED by Carmichael, seconded by Doty to accept
the report on the Yakima Center and Trolley revenues and
expenditures/roam tax receipts: carried, Beauchamp, Buchanan,
Carmichael, Crest, Doty, Edmondson and Hinman voting aye by voice vote.
Mayor Edmondson inquired if Council would consider Item No. 18 out of
sequence on the agenda, since a citizen is present to speak to it. It
II/ was the general consensus of the Council to consider the request by
this residents of East Arlington concerning traffic prohibition at is time.
Roy Dampier, 906 East Arlington, addressed the Council regarding the
problem in his block caused by vehicles parking illegally and blocking
access to driveways, especially during Fair time. He stated that the
problem is compounded because the Southeast Community Center is down the
street and the Yakima Speedway is in the other direction and he is
afraid there will be accidents because of the parked cars. Denny
Covell, City Engineer, explained the staff's recommendation to not
prohibit parking on East Arlington Street as it does not meet the
requisites to prohibit parking. Council member Beauchamp expressed
concern regarding the traffic problem during Fair time. Carol Darby,
Director of Community Development, cautioned Council that other requests
such as this will probably come before the Council. Council members
made suggestions on how to accommodate the residents' request with
temporary signing. Following discussion, it was MOVED by Hinman,
seconded by Beauchamp to give this request to staff to devise a way to
come up with temporary "no parking during certain crowded situations" on
one side of the street. Councilman Buchanan stated that it would be
better to do it on a permanent basis. Councilman Hinman withdrew his
motion and Councilman Beauchamp his second to the motion. It was MOVED
by Hinman, seconded by Crest to instruct staff to prepare _legislation to
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JULY 29, 1980
prohibit parking on the curb side only on East Arlington Street from 9th
Street to Fair Avenue: carried, Beauchamp, Buchanan, Carmichael, Crest,
Doty and Hinman voting aye by voice vote. Edmondson voting nay.
City Manager Zais stated that this is the ninth year the City has had
problems with the payroll system, as indicated in the audits. Assistant
City Manager Wittenberg reported that staff has researched different
payroll procedures that could be applicable to public jurisdictions and
found a system that could be adapted for our use. It is known as the
Payroll Personnel Management System (PPMS) 'which would be provided to
the City without cost since it was developed and funded by the National
Science Foundation. He recommended that a consulting firm be hired to
do a requirement study. We would also use the same firm to adapt the
PPMS to the City system. Art Zerbach, Director of Finance and Budget,
reported on the internal problems the payroll system is causing, stating
his department spends an undue amount of time to perform the payroll
function. Following discussion, it was MOVED by Hinman, seconded by
Carmichael to accept the report and direct staff to prepare the II/
appropriate legislation: carried, Beauchamp, Buchanan, Carmidhael,
Crest, Doty, Edmondson and Hinman voting aye by voice vote.
Carol Darby, Director of Comunity Development, reported on the problems
staff has en experiencing with the Boundary Review Board with them
changing their policies until staff doesn't know the current procedures.
This problem is delaying the annexation requested by Mantey, Inc. She
stated that staff would like to see in writing the Boundary Review
Board's policy regarding right inclusions in annexations. She
suggested that the Council and the Boundary Review Board might like to
have a joint meeting in SepteMber. It was MOVED by Hinman, seconded by
Buchanan to direct staff to draft a letter for the Mayor to sign for the
Council regarding these problems and to schedule a joint meeting in
September. Councilman Hinman inquired if the City has any legal
recourse if the Boundary Review Board remains uncooperative with the
City. City Attorney Andrews stated that the Boundary Review Board tells
the City that to do and they have veto powers over certain actions,
including annexations. The Boundary Review Board is not bound to follow
any set policy because they review the annexations on its individual
merit. Councilman Buchanan stated that that is a good reason for only
extending utilities after the property has been annexed to the City.
The question was called for the vote on the motion: carried, Beauchamp,
Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye by
voice vote.
Following the staff recommendation given in their report dated July 24,
1980, regarding Change Order No. 16 to the R. W. Beck contract, it was
MOVED by Hinman, seconded by Buchanan to authorize the expenditure of
$30,456.98 for Volcano Emergency Change Order No. 16: carried,
Beaudhamp, Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman
voting aye by voice vote.
City Attorney Andrews reported that the technical error in the proposed
resolution authorizing the submittal of a proposition to the electorate
regarding sales and use tax to finance the transit system was the
incorrect typing of the percentage. He stated that it should be written
0.3% and not .03% as in the resolution. It was MOVED by Carmichael,
seconded by Hinman that Resolution No. D-4299, providing for the
submittal to the electorate regarding sales and use tax to finance the
transit system, as corrected, be passed: carried, Doty, Edmondson,
. Hinman, Beauchamp, Buchanan, Carmichael and Crest voting aye on roll
call.
RESOLUTION NO. D-4299, A RESOLUTION providing for the submittal to the
electors of Yakima, Washington at a special election to be held on
November 4, 1980, of a proposition to repeal Chapter 3.88 "Housing Unit
Transit Tax" and Chapter 3.92, "Multiple Dwelling Housing Unit Transit
Tax", of the City of Yakima Municipal Code, and to authorize the Yakima
City Council to fix and impose a sales and use tax to provide funds for
the operation, maintenance or capital needs of the City's public trans-
portation system; and requesting the Auditor of Yakima County,
Washington, to hold a special election.
It was MOVED by Beauchamp, seconded by Buchanan that Resolution No.
D-4300, authorizing the execution of an agreement accepting funds from
the U. S. Environmental Protection Agency for the construction of water
pollution control facilities, be passed: carried, Beauchamp, Buchanan,
Carmichael, Crest, Doty, Edmondson and Hinman voting aye on roll call.
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JULY 29, 1980
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RESOLUTION NO. D-4300, A RESOLUTION authorizing and directing the City
Manager and City Clerk of the City of Yakima to execute an agreement
accepting an offer from the United States Environmental Protection
Agency for a grant of funds to aid construction of water pollution
conLrol facilities.
*It was MOVED by Beauchamp, seconded by Buchanan that Resolution No.
11)4301, authorizing payment of $108.98 to Gary Fisher in settlement of a
claim for damages When members of the City Street Division damaged
landscaping at this residence, be passed: carried, Beauchamp, Buchanan,
Carmichael, Crest, Doty, Edmondson and Hinman voting aye on roll call.
RESOLUTION NO. D-4301, A RESOLUTION authorizing the payment of $108.98
II/ to Gary Fisher in settlement for a claim for damages filed with the City
of Yakima.
It was MOVED by Beauchamp, seconded by Buchanan that the out-of-state
travel for Daniel Newton, Transit Manager, to attend the Institute of
Transit Management course in Monterey, California, August 10-14, 1980 at
a cost of $692 and for Ed Carroll, Fire Chief, to attend several courses
offered by the U. S. Fire Academy in Emmetsburg, Maryland, August
21-Sept. 22, 1980 at a cost of $220 and also attend the International
Fire Chiefs Conference in Miami, Flordia, September 28 through October
2, 1980 at a cost of $521, be approved: carried, Beauchamp, Buchanan,
Carmichael, Crest, Doty, Edmondson and Hinman voting aye on roll call.
City Manager Zais reported on a conversation he had with Jack Getz, KIT
Radio, stating that Mr. Goetz requested a meeting with several Council
members and the City Manager to obtain input for KIT 's assessment on
community problems. Following discussion, it was the general consensus
of the Council that Council members Carmichael and Doty will attend.
City Manager Zais reported he will inform them of the date When it is
set.
Items of information supplied to Council were: memo from City Manager
re Summitview Bus Route. 7/25/80; Council Calendar-July-August, 1980;
Total Team Development - meeting-July 14, 1980; letter from City Manager
to EnvirOntental Protection Agency, re FEMA Report of Volcanic Ash
Damages to Yakima Wastewater Facilities. 7/18/80; news item from
Business Meek - inflation catches up to - mass transit fares. 7/7/80;
minutes of Board of Appeals meeting. 7/11/80; and letters re
resignation of Greg MdElroy, Administrator, Yakima Valley Conference of
GovernMents. July 21 and 22, 1980.
There being 'no further business to come before the Council, it was MOVED
by BeauchaMp, second ed by Carmichael that this meeting be adjourned at
the hour of 5:45 p.m. to then meet on Wednesday, July 30th at the
Courthouse in Room 421 at 10:00 a.m.: carried, Beaudhamp, Buchanan,
Carmichael, Crest, Doty, E4
dmonds° and voting by aye voice vote.
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