Loading...
HomeMy WebLinkAbout11/09/1981 Adjourned Meeting :025 NOVEMBER 9, 1981 ADJOURNED MEETING - BUDGET REVIEW The City Council met in session on this date at 1:00 P.M. in the Conference Room at the Yakima Center, Yakima, Washington, Council members present were Mayor Betty L. Edmondson, Clarence Barnett, Lynn Carmichael, Shirley Doty and Don Hinman. Council member Henry Beauchamp present after 1:30 P.M. Council member Lynn Buchanan absent. There was a brief discussion regarding the trip Council members Carmichael and Hinman will make to Olympia and topics for discussion with some of the legislators were given. REFUSE Willis White, Director of Public Works and Del Kary, Refuse Superintendent, reviewed the 1982 proposed budget. Willis Viite, Director of Public Works, commented that initially, according to the expenditures, a 20% increase in rates would be needed, so staff looked at the replacement fund. He requested that $40,000 be deferred. The other policy issue is to use 51/2 refuse trucks rather than the six currently used for refuse pick up. He stated that with some route modifications, staff believes the job can be done using 51/2 trucks. He commented that if this program is successful, then staff would be looking at using 5 trucks in 1983. He stated that the $40,000 could be deferred this year and still have adequate funds in the replacement fund if the program does not work. (Council member Beauchamp present after 1 :30 P.M.) There was discussion regarding the number of bins being purchased in 1982. Discussion followed regarding the yard service provided and the billing procedure. Mr. White reviewed the refuse rate comparison chart between Yakima Valley Disposal and several municipalities, which he had distributed to the Council. He repeated the three policy issues: 1) rate increases; 2) converting to 51 trucks; and 3) deferring $40,000 from replacement fund. There was concern expressed about reducing the number of refuse trucks used and the increase of accounts expected from annexations. The Mayor suggested that a report come to the Council in June regarding the status of the 51 truck system. It was MOVED by Hinman, seconded by Doty to accept the refuse budget with the ,three policy changes; 10% rate increase, reduction of replacement fund from $80,000 to $40,000 and using 52 refuse trucks next year. There was some concern expressed about accepting a divison's budget during the first Council deliberation. Mayor Edmondson stated that the general approval of the budget will come after the budget hearing and this is just indicating the direction Council wants to go. The question was called for the vote on the motion. Carried by 5 -1 voice vote. Beauchamp voting nay. Buchanan absent. TRANSIT Mr. White stated that next year, staff plans to utilize the 0.3% sales tax. He stated that staff plans to continue the Sunday and evening service and the split route for Summitview. He stated that the other issue is for the Elderly and Handicapped budget of $312,000. He stated he would like to defer discusson on this until after staff can bring back additional information fran the Council Committee. He stated that staff wants to establish a policy for the level of funding for elderly and handicapped service. There was a brief discussion on this subject and Gini Heintzman, Director of Transportation for the Elderly and Handicapped, requested a meting with staff prior to the meeting with her agency and the other agencies. Mayor Edmondson stated that the Chairman of the Council Ccenrnittee on Transit will contact her to schedule the meeting. Mr. White stated that staff plans to put $250,000 in the capital reserve for the replacenent program. He further stated that the balance of the $310,000 interfund loan will be paid in 1982. There was a brief discussion regarding the specifications for the buses to be purchased in 1982 and it was the general consensus of the Council to have staff bring those specifications to the entire Council for review. There was discussion about the bus driver uniforms to be purchased in 1982. Information was given on the number of drivers involved to offer the expanded and Sunday service. There was discussion about the continuity of the experimental program between the time the six months is up and the evaluation period. Mr. Newton reviewed a chart on fare box percentage of operating costs for Washington State canparative statistics, which Council members requested a copy of. 026 NOVEMBER 9, 1981 ADJOURNED MEETING - BUDGET REVIEW EQUIPMENT RENTAL Willis White stated that this division is made up of three units: shop maintenance, facility maintenance and vehicle replacement. Mr. Nhite stated that the other divisions reimburse the facility maintenance unit and it is basically self-supporting. The fleet maintenance service unit was presented and explained. The capital outlay its under this service unit number was mentioned and described. It was not that the automatic fuel system would be more efficient than the present system, tie into the Mainstream computer records and eliminate the need for the person who was spending 75% of her time going through fuel tickets. The equipment rental personnel was reviewed by Mr. White. The policy decision having the employee would be using their own vehicle, rather than a City vehicle was discussed. The Mayor suggested that perhaps the City ought to lease the surplus vehicles to City employees if so desired. Discussing the budget for equipment rental general fund, Mr. White stated that in 1982 the costs to be charged for maintenance of vehicles will be changed and based on the actual costs of service received previously. He stated this will save about $56,000. The II/ equipment replacement fund was discussed and the Mayor inquired about the police vehicles to be purchased, suggesting standard seats in them to avoid back problems. It was the general consensus of the Council to have staff bring the specifications to the Council for review. Rich Anenson, Fleet Manager, showed the Council a chart on the labor rates compared to other businesses in the City. Mr. White distributed a sheet on the replacement reserves for the general fund, commenting that it concerns him that nothing is being budgeted in this this year He commented that if nothing is budgeted, then no purchases should be made. There being no further business to come before the Council, it was MOVED by Hinman, seconded by Doty that this meeting be adjourned at the hour of 5:15 P.M. READ AND CERTIFIED ACCURATE BY 4 4 1 DATE/ COUNCI m m • . 4 '4/W6414AL DATE - I 03 L MEMBER ATTEST: afea h0 CITY e IMAYOR 1