HomeMy WebLinkAbout11/09/1981 Adjourned Meeting :025
NOVEMBER 9, 1981
ADJOURNED MEETING - BUDGET REVIEW
The City Council met in session on this date at 1:00 P.M. in the
Conference Room at the Yakima Center, Yakima, Washington, Council
members present were Mayor Betty L. Edmondson, Clarence Barnett, Lynn
Carmichael, Shirley Doty and Don Hinman. Council member Henry Beauchamp
present after 1:30 P.M. Council member Lynn Buchanan absent.
There was a brief discussion regarding the trip Council members
Carmichael and Hinman will make to Olympia and topics for discussion
with some of the legislators were given.
REFUSE
Willis White, Director of Public Works and Del Kary, Refuse
Superintendent, reviewed the 1982 proposed budget. Willis Viite,
Director of Public Works, commented that initially, according to the
expenditures, a 20% increase in rates would be needed, so staff looked
at the replacement fund. He requested that $40,000 be deferred. The
other policy issue is to use 51/2 refuse trucks rather than the six
currently used for refuse pick up. He stated that with some route
modifications, staff believes the job can be done using 51/2 trucks. He
commented that if this program is successful, then staff would be
looking at using 5 trucks in 1983. He stated that the $40,000 could be
deferred this year and still have adequate funds in the replacement fund
if the program does not work. (Council member Beauchamp present after
1 :30 P.M.) There was discussion regarding the number of bins being
purchased in 1982. Discussion followed regarding the yard service
provided and the billing procedure. Mr. White reviewed the refuse rate
comparison chart between Yakima Valley Disposal and several
municipalities, which he had distributed to the Council. He repeated
the three policy issues: 1) rate increases; 2) converting to 51 trucks;
and 3) deferring $40,000 from replacement fund. There was concern
expressed about reducing the number of refuse trucks used and the
increase of accounts expected from annexations. The Mayor suggested
that a report come to the Council in June regarding the status of the 51
truck system. It was MOVED by Hinman, seconded by Doty to accept the
refuse budget with the ,three policy changes; 10% rate increase,
reduction of replacement fund from $80,000 to $40,000 and using 52
refuse trucks next year. There was some concern expressed about
accepting a divison's budget during the first Council deliberation.
Mayor Edmondson stated that the general approval of the budget will come
after the budget hearing and this is just indicating the direction
Council wants to go. The question was called for the vote on the
motion. Carried by 5 -1 voice vote. Beauchamp voting nay. Buchanan
absent.
TRANSIT
Mr. White stated that next year, staff plans to utilize the 0.3% sales
tax. He stated that staff plans to continue the Sunday and evening
service and the split route for Summitview. He stated that the other
issue is for the Elderly and Handicapped budget of $312,000. He stated
he would like to defer discusson on this until after staff can bring
back additional information fran the Council Committee. He stated that
staff wants to establish a policy for the level of funding for elderly
and handicapped service. There was a brief discussion on this subject
and Gini Heintzman, Director of Transportation for the Elderly and
Handicapped, requested a meting with staff prior to the meeting with
her agency and the other agencies. Mayor Edmondson stated that the
Chairman of the Council Ccenrnittee on Transit will contact her to
schedule the meeting. Mr. White stated that staff plans to put $250,000
in the capital reserve for the replacenent program. He further stated
that the balance of the $310,000 interfund loan will be paid in 1982.
There was a brief discussion regarding the specifications for the buses
to be purchased in 1982 and it was the general consensus of the Council
to have staff bring those specifications to the entire Council for
review. There was discussion about the bus driver uniforms to be
purchased in 1982. Information was given on the number of drivers
involved to offer the expanded and Sunday service. There was discussion
about the continuity of the experimental program between the time the
six months is up and the evaluation period. Mr. Newton reviewed a chart
on fare box percentage of operating costs for Washington State
canparative statistics, which Council members requested a copy of.
026 NOVEMBER 9, 1981
ADJOURNED MEETING - BUDGET REVIEW
EQUIPMENT RENTAL
Willis White stated that this division is made up of three units: shop
maintenance, facility maintenance and vehicle replacement. Mr. Nhite
stated that the other divisions reimburse the facility maintenance unit
and it is basically self-supporting. The fleet maintenance service unit
was presented and explained. The capital outlay its under this
service unit number was mentioned and described. It was not that the
automatic fuel system would be more efficient than the present system,
tie into the Mainstream computer records and eliminate the need for the
person who was spending 75% of her time going through fuel tickets. The
equipment rental personnel was reviewed by Mr. White. The policy
decision having the employee would be using their own vehicle, rather
than a City vehicle was discussed. The Mayor suggested that perhaps the
City ought to lease the surplus vehicles to City employees if so
desired. Discussing the budget for equipment rental general fund, Mr.
White stated that in 1982 the costs to be charged for maintenance of
vehicles will be changed and based on the actual costs of service
received previously. He stated this will save about $56,000. The
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equipment replacement fund was discussed and the Mayor inquired about
the police vehicles to be purchased, suggesting standard seats in them
to avoid back problems. It was the general consensus of the Council to
have staff bring the specifications to the Council for review. Rich
Anenson, Fleet Manager, showed the Council a chart on the labor rates
compared to other businesses in the City. Mr. White distributed a sheet
on the replacement reserves for the general fund, commenting that it
concerns him that nothing is being budgeted in this this year He
commented that if nothing is budgeted, then no purchases should be made.
There being no further business to come before the Council, it was MOVED
by Hinman, seconded by Doty that this meeting be adjourned at the hour
of 5:15 P.M.
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