HomeMy WebLinkAbout11/10/1981 Study Session NOVEMBER 10, 1981 3 27
STUDY SESSION
The City Council net in session on this date at 6:30 P.M. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Mayor Betty L. Edmondson, Clarence Barnett, Henry Beauchamp, Lynn
Buchanan, Lynn Carmichael, Shirley Doty and Don Hinman.
1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
Mayor Edmondson stated that the Governor is holding a working
conference on rural development in Yakima on Dec. 2 and 3,
1981. She asked if any of the Council members would be
available to attend the conference. Council member Barnett
II/ expressed some interest, but stated he would have to advise
the Mayor about his participation in this conference later.
Mayor Edmondson reported that she received a letter from Tom
Hargis, resigning from the Housing Authority Board effective
December 9th. She stated that his term of office would have
expired on January 31, 1982. She also mentioned that there
will be vacancies occuring on the Parks Commission in
December.
2. REPORT FROM PARKS DEPARTMENT RE THIRD QUARTER EXPERIENCE ON
AQUATICS EXPENDITURES AND REVENUES
Dick Hilligus, Director of Parks and Recreation, corrected
some typing errors on some of the figures in the report and
distributed a financial report dated 11/9/81. Council member
Carmichael asked what the 1981 revenues were based on.
Mr. Hilligus stated that they were based on the 1979
experience, plus an allowance for inflation. He commented
that this was the first year the pools were separated in the
budget. There was discussion regarding the fees charged for
swimming and Mr. Hilligus stated that that is being discussed
by the Parks Commission and that information will be provided
in the minutes. There was discussion regarding the amount of
subsidy given for the pools. Council member Doty questioned
the figures for Eisenhower Pool. Stan Lochrie, Parks
Commissioner member, stated this was discussed at the Park
Commission meeting today and there was sane questions about
the figures compared to the 1981 budget. He stated it was
About $15,000 off and brought some questions to mind. It was
noted that the 1981 budget has been amended. Dick Hilligus
responded to the Council's questions regarding this report and
Council member Hinman stated it would be nice to receive
monthly expenditure reports.
3. CONSIDERATION OF REQUESTS FROM DARC RE: CHRISTMAS DECORATIONS
INSTALLATION AND REMOVAL: TRAFFIC ANALYSIS AND STUDY OF CITY PARK-
ING LOTS: AND REFURBISHING CITY PARKING LOT #5
Don Horan, Director of Finance & Budget, reviewed his report
dated November 6, 1981. He commented that there will be some
repair work done on the angels and two new swags will be
purdhased. He commented that this is an anticipated cost and
an appropriation ordinance has been prepared, not to exceed
$10,000. There was discussion regarding the fact that there
will not be a community Christmas tree this year on 2nd
Street. Mayor Edmondson questioned if the City could take on
this responsibility and pay for the costs out of PBIA funds.
Mr. Horan stated he would feel uncomfortable using those funds
for that purpose. Referring to the request last spring from
Diamond Parking regarding operating the City's parking
enforcement in the parking lots, Mk. Horan stated it was
suggested that the enforcement be done by the elderly and
handicapped. He stated that that would relieve the work force
from covering those parking lots. He stated that at the
present time, DARC is working up the corporate structure to
allow this. He reported that some of the lots have multiple
entrances and exits and the cost to re-do the lots would be
$2,500. It was suggested that at this point, we form the
corporation and chain off all but one entrance and exit and
028 NOVEMBER 10, 1981
try this as an experiment. He stated that the reason for the
fee schedule is to keep the employees out of the lots, which
was recommended by DARC. He stated that permit parking would
still be retained. He stated that it is hoped that this fee
would generate enough funds to pay for the parking lot
attendant. Following discussion, it was MOVED by Beauchamp,
seconded by Buchanan to accept the recommendation of the staff
and DARC on the decorations and parking analysis of the
parking lots. Unanimously carried by voice vote. - Mr. Horan
stated that the parking lot on 2nd Street between Chestnut and
Walnut, is the one that was received in the exchange of
property for the Larson Garage, and is a mess. He suggested
that during the winter, staff come up with some accurate
figures on bringing this lot into shape, including
blacktopping. It was the general consensus of the Council to
accept the recommendation as outlined.
4. EXECUTIVE SESSION
It was MJVED by Hinman, seconded by Doty to move into
Executive Session for the purpose of discussing collective
bargaining and prospective litigation. Unanimously carried by
voice vote.
BUSINESS MEETING
5. At 8:20 P.M., the Council members commenced the regular
meeting, Mayor Edmondson presiding, Council members Barnett,
Beauchamp, Buchanan, Carmichael, Doty and Hinman and City
Manager Zais and City Attorney Andrews present on roll call.
6. INVOCATION
The Invocation was given by City Attorney Andrews.
7. CONSENT AGENDA
Mayor Edmondson referred to the items placed on the Consent
Agenda, questioning whether there were any additions or
deletions from either Council members or citizens present.
Council member Doty requested that Item No. 16 be added to the
Consent Agenda, however, Council member Buchanan indicated he
has a question on that item. Mayor Edmondson requested that
it No. 13 be added, however, Council member Hinman stated he
has a question on that. The City Clerk then read the Consent
Agenda items, including resolutions and ordinances by title.
It was MOVED by Carmichael, seconded by Buchanan that the
Consent Agenda, as read, be passed. Unanimously carried by
roll call vote. (Subsequent paragraphs preceded by an
asterisk (*) indicate items on the Consent Agenda handled
under one motion without further discussion.)
*8. MINUTES
The Council minutes of October 27, 1981, were aproved, having
been duly certified accurate by two Council members, and no
one present wishing to have said minutes read publicly.
9. PRESENTATION OF AWARDS
Mayor Edmondson presented the awards from the Pacific
Northwest Pollution Control Association. George Ellis
accepted the award on behalf of the Sewer Maintenance staff
for zero loss time accident award for the eighth straight
year. Lloyd Holder accepted the award for the Wastewater
Treatment Plant staff for Category A Safety Award for their
safety record. John Fisher was presented with the Operator of
the Year Award.
NOVEMBER 10, 1981 028
10. AUDIENCE PARTICIPATION
Mayor Edmondson proclaimed November as Young Mens Christian
Association Month, stating they will be celebrating their 75th
Anniversary. She also proclaimed November 8-14, 1981 as Youth
Appreciation Week. She commented that the Optimist Club will
be honoring the school patrol in the City of Yakima.
11. PRESENTATION OF 1982 PRELIMINARY BUDGET AND FIXING DATE OF PUBLIC
HEARING FOR REVIEW OF BUDGET AND REVENUE SHARING PROPOSALS
City Manager Zais commented About the 1982 Preliminary Budget
and the effect the reduced federal government funding has on
the City's budget. He stated that if the Federal funding is
II/ reduced, it means the City needs to look at local revenue
ed that options. He reported the 1982 general budget is up less
than 4% and revenues are up only 4.5%. He commented that it
is not expenditures that are out of line, but revenues that
are failing us. It was MOVED by Hinman, seconded by
Carmichael to set the date of hearing for DeceMber 1, 1981 for
the review of the 1982 Budget and Revenue hearing proposals.
Unanimously carried by voice vote.
12. RECONSIDERATION OF REQUEST TO INCREASE BUSINESS LICENSE FEES
Lou Roederer, Code Manager, stated that he has come back to
Council with a paper depicting a 5% increase for business
license fees. There was discussion regarding the automobile
dealerships that moved outside the City Limits and when that
property could be annexed. Larry Wright, Acting Director of
Economic and Community Development, stated that that
annexation would have to wait until the Fairview/Sumac area is
also annexed because of the location of the dealers.
Mr. Roederer gave some facts about the growth of the retail
sales businesses in Yakima since 1970. It was MOVED by
Beauchamp, seconded by Carmichael to instruct staff to prepare
the proper legislation to support the new business license fee
increase of 5%, as proposed. Council member Doty spoke about
her opposition to increasing this fee this year since it was
increased last year. Mayor Edmondson ccmmented that she feels
it should be increased by 10% for the additional revenues.
The question was called for the vote on the motion. Failed by
5-2 voice vote. Barnett, Budhanan, Doty, Edmondson and Hinman
voting nay. It was MOVED by Hinman, seconded by Carmichael to
instruct staff to prepare the proper ordinance to increase the
business license fee by 10%. Failed by 4-3 voice vote.
Barnett, Beauchamp, Buchanan and Doty voting nay. It was
MOVED by Hinman, seconded by Carmichael to increase the
business license fees by 7.5%. Carried by 4-3 voice vote.
Barnett, Buchanan and Doty voting nay. Mr. Wright stated that
he will be meeting with Gary Webster of the Chamber of
Commerce to try to establish some method where these
adjustments will be reasonable and the business community can
support it.
13. SCHOOL DISTRICT NO. 7 REQUEST FOR RIGHT OF WAY USE PERMIT FOR
WASHINGTON JUNIOR HIGH SCHOOL
Dick Hilligus, Director of Parks & Recreation, stated that the
Parks Commission has acted favorably on the proposal and are
recommending it not only to the City Council, but also to the
Inter Agency for Outdoor Recreation. He stated that the Inter
Agency for Outdoor Recreation has the final word on this, but
staff would like to have Council's approval. A composite
drawing of the track was available for reference. Denny
Covell, Director of Engineering and Utilities, stated that
most of his basic concerns were resolved after meeting with
the School District's consultant, Joe Andreotti. He stated
that one unresolved item is being presented for Council's
consideration and that is the requirement for sidewalks, which
would cost about $10,000 to $12,000. He stated that the
School District has the liability insurance and would probably
be requesting a waiver of the $10 permit fee and waiver of the
renewal on an annual basis. He stated that if the sidewalks
030 NOVEMBER 10, 1981
are installed, he would like to see the utility poles pushed
up against the fence, if possible. Discussion foliaged on the
sidewalk issue, concern being expressed about the added
expense to the project. Rick Gagnier, Business Manager for
the School District, stated that the School District can agree
to the items Mr. Covell addressed.with the exception of the
_sideaalk issue and the fee and waiver of the annual permit.
He spoke about the timeframe involved so that this track will
be ready by September of 1982. He commented that the School
District is not worried about the $10 fee, however, there is
concern about what would happen should they forget to renew
the permit: Joe Andreotti, consultant for the School
District, referred- to the drawing of the tract and showed
where the football, baseball, shot put area and track is laid
out. He commented that the 400 meter track is not standard
and is not AAU sanctioned. There was further discussion
regarding- the waiver of the fee and renal of that fee;
Mr. Roederer commented that his office sends out renewal
reminders each year. It was MOVED by Hinman, seconded by Doty
to accept the Park Commission recommendation and the City
Engineer's recommendation with the exception of sidewalks and
review that with the School Safety Committee for their
recommendation. Carried by 6-1 voice vote. Carmichael
temporarily absent.
14. CONSIDERATION OF PROPOSAL TO ASSESS FEES RJR HOUSE MOVING WITHIN
THE CITY
Dennis Ccvell, Director of Engineering and Utilities, stated
that staff would have liked to have had this ordinance several
years ago. He stated that we experience 2 to 5 house moves a
year that involve quite a bit of traffic engineering time to
aid in the house moving. Hank Hein, Supervising Traffic
Engineer, reported on the staff work involved in contacting
the utilities and cable tv companies and house moving
companies. He stated that the basic concern is one with
safety for the utility employees and advance notice for
traffic safety. He stated that staff is looking at charging
$50 or $55 an hour. He commented that the phone company
charges about $79 a hour. It was his opinion that rather than
pay, the larger fees the utility companies dharge, the house
mover will choose to pay the City's rates and plan his moves
accordingly. Council member Hinman expressed some concern
about denying a permit for a house move if payment has not
been received on the ccmpany's last house move. He suggested
getting the money up-front or paying a deposit. Mr. Hein
stated that that was included because that is PP&L's policy.
Mayor Edmondson inquired if there would be a surcharge added
so that they would not wait until they wanted to move another
house before they pay their bill. There was discussion
regarding the fee schedule for the permit. Council member
Barnett inquired if an estimate of cost would be provided
prior to the move, and Mr. Hein ,stated that is standard
procedure. Dennis Herron, Oscar Daniels House Moving, stated
that it is only fair for the City to recover their net cost of
doing these things for the house movers. It was MOVED by
Hinman, seconded by Buchanan to accept the staff
recommendation, as outlined, and ask that legislation he
prepared. Unanimously carried by voice vote.
•
15. REQUEST FROM CIVIL SERVICE COMMISSION RE RETROACTIVE PAY FOR SANDY
HURST, DA III
It was MOVED by Hinman, seconded by Carmichael to accept the
staff recommendation and deny the request for retroactive
classification. Council member Doty questioned whether
documentation exists to support retroactive pay, as indicated
- in the City Attorney's memo. Mayor Edmondson inquired if it
was budgeted in the 1981 budget. Willis White, Director of
Public Works, stated that the position-was budgeted, but not
as a DA III because it had not been reclassifed. Ron
Cheatham, Civil Service Commission member, spoke in support of
the retroactive pay, taking into consideration the length of
time involved to have this reviewed. There was discussion
031
NOVEMBER 10, 1981
regarding the work that is being done by that person and if
special assignment pay could be used. It was determined that
special assignment pay could be used. It was determined that
special assignment pay has to be considered prior to it being
effective. Bob Weaver, Personnel Officer, explained the
procedure for reviewing reclassifications and the work
priorities in his office. Follaaing further discussion, the
question was called for the vote on the motion. Carried by
6-1 voice vote. Edmondson voting nay.
16. CONSIDERATION OF REQUEST FROM TRANSIT DIVISION RE LEASING OF ONE
ADDITIONAL BUS FROM METRO TRANSIT
Following discussion concerning the need for this additional
II/ bus and the costs involved, it was MOVED by Hinman, seconded
by Doty to accept the staff recommendation for the one extra
bus. Carried by 6-1 voice vote. Budhanan voting nay.
*17. ASSIGNMENT OF PIPELINE CROSSING PERMIT FROM GOLDEN GATE HOP RANCH
RESOLUTION NO. D-4575, A RESOLUTION authorizing and directing
the City Manager and City Clerk of the City of Yakima to
execute agreements with SYSCON CoLporation.
*19. APPROVAL OF HOUSING REHABILITATION GRANT APPLICATION FOR HILDA
NICHOLSON
The staff recommendation to approve the application was
accepted.
*20. FIX DATE OF HEARING ON PROPOSED AMENDMENTS TO 1981 SUBDIVISION
ORDINANCE
The date of hearing on the proposed amendments to the 1982
Subdivision Ordinance was fixed for December 1, 1981.
*21. FIX DATE OF HEARING ON MADISON HOUSE (DANMOR (DMPANY) ANNEXATION
REQUEST
The date of hearing on the annexation request by Madison House
was fixed for December 1, 1981.
*22. ORDINANCE AMENDING THE 1981 BUDGET AND APPROPRIATING FUNDS RE:
CIVIL SERVICE HEARING - SECOND READING
ORDINANCE NO. 2562, AN ORDINANCE amending the 1981 Budget for
the City of Yakima; and appropriating, transferring and
reappropriating money within and among various funds and
accounts, all as appropriations for the 1981 City of Yakima
Budget.
*23. ORDINANCE ANNEXING THE NEELDRED A. CAHOON ESTATE PROPERTY (HEARING
HELD NOVEMBER 3, 1981)
ORDINANCE NO. 2563, AN ORDINANCE annexing property to the City
of Yakima and zoning said property.
*24. ORDINANCE AMENDING THE 1981 BUDGET AND APPROPRIATING MONEY FOR COST
OF CHRISTMAS DECORATIONS INSTALLATION AND REMOVAL - FIRST READING
An Ordinance amending the 1981 Budget and appropriating money
from the PBIA Fund for cost of Christmas decorations
installation and removal, having been read by title only, was
laid on the table for one week or until November 17, 1981.
25. OTHER BUSINESS
COUNCIL INFORMATION
Items of information supplied to Council were: Letter to DOE
re: proposed changes to the Washington Administrative Code,
Certification of Operators of Wastewater Treatment Plants.
11/2/81; letter from Tom Tomlinson re: Audit of the Capitol
Theatre financial records and accounting system. 11/4/81;
letter from McCaw Communications Companies re: notification
of the sale of stock of McCaw Communications Companies, Inc.
032 NOVEMBER 10, 1981
to Affiliated Publications, Inc. 10/27/81; memo from Acting
Director of Community & Economic Development re: Outside
Utility Request for sewer and water for property at 624 So.
12th Street, from Robert Burke. 11/2/81; minutes of the
October 26, 1981 Utility Rate Advisory Board Meeting; minutes
of the October 15, 1981 Cable TV Advisory Committee meeting;
minutes of the October 1, 1981 City of Yakima Civil Service
Commission meeting; agenda for 11/10/81 Parks & Recreation
Commission meeting; report of Chief of Police for September,
1981; report from Fire Department for Emergency Activity
Report for October, 1981; report of Permit Center for October,
1981 and Report on Code Administration Office Activities for
October, 1981; and "IN-HOUSE KEEPING" -- Yakima City's
Employee Newsletter. 11/6/81.
26. ADJOURNMENT
II/
There being no further business to come before the Council,
the meeting was adjourned at the hour of-10:40 P.M.
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