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HomeMy WebLinkAbout11/10/1981 Study Session NOVEMBER 10, 1981 3 27 STUDY SESSION The City Council net in session on this date at 6:30 P.M. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Clarence Barnett, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael, Shirley Doty and Don Hinman. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Edmondson stated that the Governor is holding a working conference on rural development in Yakima on Dec. 2 and 3, 1981. She asked if any of the Council members would be available to attend the conference. Council member Barnett II/ expressed some interest, but stated he would have to advise the Mayor about his participation in this conference later. Mayor Edmondson reported that she received a letter from Tom Hargis, resigning from the Housing Authority Board effective December 9th. She stated that his term of office would have expired on January 31, 1982. She also mentioned that there will be vacancies occuring on the Parks Commission in December. 2. REPORT FROM PARKS DEPARTMENT RE THIRD QUARTER EXPERIENCE ON AQUATICS EXPENDITURES AND REVENUES Dick Hilligus, Director of Parks and Recreation, corrected some typing errors on some of the figures in the report and distributed a financial report dated 11/9/81. Council member Carmichael asked what the 1981 revenues were based on. Mr. Hilligus stated that they were based on the 1979 experience, plus an allowance for inflation. He commented that this was the first year the pools were separated in the budget. There was discussion regarding the fees charged for swimming and Mr. Hilligus stated that that is being discussed by the Parks Commission and that information will be provided in the minutes. There was discussion regarding the amount of subsidy given for the pools. Council member Doty questioned the figures for Eisenhower Pool. Stan Lochrie, Parks Commissioner member, stated this was discussed at the Park Commission meeting today and there was sane questions about the figures compared to the 1981 budget. He stated it was About $15,000 off and brought some questions to mind. It was noted that the 1981 budget has been amended. Dick Hilligus responded to the Council's questions regarding this report and Council member Hinman stated it would be nice to receive monthly expenditure reports. 3. CONSIDERATION OF REQUESTS FROM DARC RE: CHRISTMAS DECORATIONS INSTALLATION AND REMOVAL: TRAFFIC ANALYSIS AND STUDY OF CITY PARK- ING LOTS: AND REFURBISHING CITY PARKING LOT #5 Don Horan, Director of Finance & Budget, reviewed his report dated November 6, 1981. He commented that there will be some repair work done on the angels and two new swags will be purdhased. He commented that this is an anticipated cost and an appropriation ordinance has been prepared, not to exceed $10,000. There was discussion regarding the fact that there will not be a community Christmas tree this year on 2nd Street. Mayor Edmondson questioned if the City could take on this responsibility and pay for the costs out of PBIA funds. Mr. Horan stated he would feel uncomfortable using those funds for that purpose. Referring to the request last spring from Diamond Parking regarding operating the City's parking enforcement in the parking lots, Mk. Horan stated it was suggested that the enforcement be done by the elderly and handicapped. He stated that that would relieve the work force from covering those parking lots. He stated that at the present time, DARC is working up the corporate structure to allow this. He reported that some of the lots have multiple entrances and exits and the cost to re-do the lots would be $2,500. It was suggested that at this point, we form the corporation and chain off all but one entrance and exit and 028 NOVEMBER 10, 1981 try this as an experiment. He stated that the reason for the fee schedule is to keep the employees out of the lots, which was recommended by DARC. He stated that permit parking would still be retained. He stated that it is hoped that this fee would generate enough funds to pay for the parking lot attendant. Following discussion, it was MOVED by Beauchamp, seconded by Buchanan to accept the recommendation of the staff and DARC on the decorations and parking analysis of the parking lots. Unanimously carried by voice vote. - Mr. Horan stated that the parking lot on 2nd Street between Chestnut and Walnut, is the one that was received in the exchange of property for the Larson Garage, and is a mess. He suggested that during the winter, staff come up with some accurate figures on bringing this lot into shape, including blacktopping. It was the general consensus of the Council to accept the recommendation as outlined. 4. EXECUTIVE SESSION It was MJVED by Hinman, seconded by Doty to move into Executive Session for the purpose of discussing collective bargaining and prospective litigation. Unanimously carried by voice vote. BUSINESS MEETING 5. At 8:20 P.M., the Council members commenced the regular meeting, Mayor Edmondson presiding, Council members Barnett, Beauchamp, Buchanan, Carmichael, Doty and Hinman and City Manager Zais and City Attorney Andrews present on roll call. 6. INVOCATION The Invocation was given by City Attorney Andrews. 7. CONSENT AGENDA Mayor Edmondson referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member Doty requested that Item No. 16 be added to the Consent Agenda, however, Council member Buchanan indicated he has a question on that item. Mayor Edmondson requested that it No. 13 be added, however, Council member Hinman stated he has a question on that. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) *8. MINUTES The Council minutes of October 27, 1981, were aproved, having been duly certified accurate by two Council members, and no one present wishing to have said minutes read publicly. 9. PRESENTATION OF AWARDS Mayor Edmondson presented the awards from the Pacific Northwest Pollution Control Association. George Ellis accepted the award on behalf of the Sewer Maintenance staff for zero loss time accident award for the eighth straight year. Lloyd Holder accepted the award for the Wastewater Treatment Plant staff for Category A Safety Award for their safety record. John Fisher was presented with the Operator of the Year Award. NOVEMBER 10, 1981 028 10. AUDIENCE PARTICIPATION Mayor Edmondson proclaimed November as Young Mens Christian Association Month, stating they will be celebrating their 75th Anniversary. She also proclaimed November 8-14, 1981 as Youth Appreciation Week. She commented that the Optimist Club will be honoring the school patrol in the City of Yakima. 11. PRESENTATION OF 1982 PRELIMINARY BUDGET AND FIXING DATE OF PUBLIC HEARING FOR REVIEW OF BUDGET AND REVENUE SHARING PROPOSALS City Manager Zais commented About the 1982 Preliminary Budget and the effect the reduced federal government funding has on the City's budget. He stated that if the Federal funding is II/ reduced, it means the City needs to look at local revenue ed that options. He reported the 1982 general budget is up less than 4% and revenues are up only 4.5%. He commented that it is not expenditures that are out of line, but revenues that are failing us. It was MOVED by Hinman, seconded by Carmichael to set the date of hearing for DeceMber 1, 1981 for the review of the 1982 Budget and Revenue hearing proposals. Unanimously carried by voice vote. 12. RECONSIDERATION OF REQUEST TO INCREASE BUSINESS LICENSE FEES Lou Roederer, Code Manager, stated that he has come back to Council with a paper depicting a 5% increase for business license fees. There was discussion regarding the automobile dealerships that moved outside the City Limits and when that property could be annexed. Larry Wright, Acting Director of Economic and Community Development, stated that that annexation would have to wait until the Fairview/Sumac area is also annexed because of the location of the dealers. Mr. Roederer gave some facts about the growth of the retail sales businesses in Yakima since 1970. It was MOVED by Beauchamp, seconded by Carmichael to instruct staff to prepare the proper legislation to support the new business license fee increase of 5%, as proposed. Council member Doty spoke about her opposition to increasing this fee this year since it was increased last year. Mayor Edmondson ccmmented that she feels it should be increased by 10% for the additional revenues. The question was called for the vote on the motion. Failed by 5-2 voice vote. Barnett, Budhanan, Doty, Edmondson and Hinman voting nay. It was MOVED by Hinman, seconded by Carmichael to instruct staff to prepare the proper ordinance to increase the business license fee by 10%. Failed by 4-3 voice vote. Barnett, Beauchamp, Buchanan and Doty voting nay. It was MOVED by Hinman, seconded by Carmichael to increase the business license fees by 7.5%. Carried by 4-3 voice vote. Barnett, Buchanan and Doty voting nay. Mr. Wright stated that he will be meeting with Gary Webster of the Chamber of Commerce to try to establish some method where these adjustments will be reasonable and the business community can support it. 13. SCHOOL DISTRICT NO. 7 REQUEST FOR RIGHT OF WAY USE PERMIT FOR WASHINGTON JUNIOR HIGH SCHOOL Dick Hilligus, Director of Parks & Recreation, stated that the Parks Commission has acted favorably on the proposal and are recommending it not only to the City Council, but also to the Inter Agency for Outdoor Recreation. He stated that the Inter Agency for Outdoor Recreation has the final word on this, but staff would like to have Council's approval. A composite drawing of the track was available for reference. Denny Covell, Director of Engineering and Utilities, stated that most of his basic concerns were resolved after meeting with the School District's consultant, Joe Andreotti. He stated that one unresolved item is being presented for Council's consideration and that is the requirement for sidewalks, which would cost about $10,000 to $12,000. He stated that the School District has the liability insurance and would probably be requesting a waiver of the $10 permit fee and waiver of the renewal on an annual basis. He stated that if the sidewalks 030 NOVEMBER 10, 1981 are installed, he would like to see the utility poles pushed up against the fence, if possible. Discussion foliaged on the sidewalk issue, concern being expressed about the added expense to the project. Rick Gagnier, Business Manager for the School District, stated that the School District can agree to the items Mr. Covell addressed.with the exception of the _sideaalk issue and the fee and waiver of the annual permit. He spoke about the timeframe involved so that this track will be ready by September of 1982. He commented that the School District is not worried about the $10 fee, however, there is concern about what would happen should they forget to renew the permit: Joe Andreotti, consultant for the School District, referred- to the drawing of the tract and showed where the football, baseball, shot put area and track is laid out. He commented that the 400 meter track is not standard and is not AAU sanctioned. There was further discussion regarding- the waiver of the fee and renal of that fee; Mr. Roederer commented that his office sends out renewal reminders each year. It was MOVED by Hinman, seconded by Doty to accept the Park Commission recommendation and the City Engineer's recommendation with the exception of sidewalks and review that with the School Safety Committee for their recommendation. Carried by 6-1 voice vote. Carmichael temporarily absent. 14. CONSIDERATION OF PROPOSAL TO ASSESS FEES RJR HOUSE MOVING WITHIN THE CITY Dennis Ccvell, Director of Engineering and Utilities, stated that staff would have liked to have had this ordinance several years ago. He stated that we experience 2 to 5 house moves a year that involve quite a bit of traffic engineering time to aid in the house moving. Hank Hein, Supervising Traffic Engineer, reported on the staff work involved in contacting the utilities and cable tv companies and house moving companies. He stated that the basic concern is one with safety for the utility employees and advance notice for traffic safety. He stated that staff is looking at charging $50 or $55 an hour. He commented that the phone company charges about $79 a hour. It was his opinion that rather than pay, the larger fees the utility companies dharge, the house mover will choose to pay the City's rates and plan his moves accordingly. Council member Hinman expressed some concern about denying a permit for a house move if payment has not been received on the ccmpany's last house move. He suggested getting the money up-front or paying a deposit. Mr. Hein stated that that was included because that is PP&L's policy. Mayor Edmondson inquired if there would be a surcharge added so that they would not wait until they wanted to move another house before they pay their bill. There was discussion regarding the fee schedule for the permit. Council member Barnett inquired if an estimate of cost would be provided prior to the move, and Mr. Hein ,stated that is standard procedure. Dennis Herron, Oscar Daniels House Moving, stated that it is only fair for the City to recover their net cost of doing these things for the house movers. It was MOVED by Hinman, seconded by Buchanan to accept the staff recommendation, as outlined, and ask that legislation he prepared. Unanimously carried by voice vote. • 15. REQUEST FROM CIVIL SERVICE COMMISSION RE RETROACTIVE PAY FOR SANDY HURST, DA III It was MOVED by Hinman, seconded by Carmichael to accept the staff recommendation and deny the request for retroactive classification. Council member Doty questioned whether documentation exists to support retroactive pay, as indicated - in the City Attorney's memo. Mayor Edmondson inquired if it was budgeted in the 1981 budget. Willis White, Director of Public Works, stated that the position-was budgeted, but not as a DA III because it had not been reclassifed. Ron Cheatham, Civil Service Commission member, spoke in support of the retroactive pay, taking into consideration the length of time involved to have this reviewed. There was discussion 031 NOVEMBER 10, 1981 regarding the work that is being done by that person and if special assignment pay could be used. It was determined that special assignment pay could be used. It was determined that special assignment pay has to be considered prior to it being effective. Bob Weaver, Personnel Officer, explained the procedure for reviewing reclassifications and the work priorities in his office. Follaaing further discussion, the question was called for the vote on the motion. Carried by 6-1 voice vote. Edmondson voting nay. 16. CONSIDERATION OF REQUEST FROM TRANSIT DIVISION RE LEASING OF ONE ADDITIONAL BUS FROM METRO TRANSIT Following discussion concerning the need for this additional II/ bus and the costs involved, it was MOVED by Hinman, seconded by Doty to accept the staff recommendation for the one extra bus. Carried by 6-1 voice vote. Budhanan voting nay. *17. ASSIGNMENT OF PIPELINE CROSSING PERMIT FROM GOLDEN GATE HOP RANCH RESOLUTION NO. D-4575, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute agreements with SYSCON CoLporation. *19. APPROVAL OF HOUSING REHABILITATION GRANT APPLICATION FOR HILDA NICHOLSON The staff recommendation to approve the application was accepted. *20. FIX DATE OF HEARING ON PROPOSED AMENDMENTS TO 1981 SUBDIVISION ORDINANCE The date of hearing on the proposed amendments to the 1982 Subdivision Ordinance was fixed for December 1, 1981. *21. FIX DATE OF HEARING ON MADISON HOUSE (DANMOR (DMPANY) ANNEXATION REQUEST The date of hearing on the annexation request by Madison House was fixed for December 1, 1981. *22. ORDINANCE AMENDING THE 1981 BUDGET AND APPROPRIATING FUNDS RE: CIVIL SERVICE HEARING - SECOND READING ORDINANCE NO. 2562, AN ORDINANCE amending the 1981 Budget for the City of Yakima; and appropriating, transferring and reappropriating money within and among various funds and accounts, all as appropriations for the 1981 City of Yakima Budget. *23. ORDINANCE ANNEXING THE NEELDRED A. CAHOON ESTATE PROPERTY (HEARING HELD NOVEMBER 3, 1981) ORDINANCE NO. 2563, AN ORDINANCE annexing property to the City of Yakima and zoning said property. *24. ORDINANCE AMENDING THE 1981 BUDGET AND APPROPRIATING MONEY FOR COST OF CHRISTMAS DECORATIONS INSTALLATION AND REMOVAL - FIRST READING An Ordinance amending the 1981 Budget and appropriating money from the PBIA Fund for cost of Christmas decorations installation and removal, having been read by title only, was laid on the table for one week or until November 17, 1981. 25. OTHER BUSINESS COUNCIL INFORMATION Items of information supplied to Council were: Letter to DOE re: proposed changes to the Washington Administrative Code, Certification of Operators of Wastewater Treatment Plants. 11/2/81; letter from Tom Tomlinson re: Audit of the Capitol Theatre financial records and accounting system. 11/4/81; letter from McCaw Communications Companies re: notification of the sale of stock of McCaw Communications Companies, Inc. 032 NOVEMBER 10, 1981 to Affiliated Publications, Inc. 10/27/81; memo from Acting Director of Community & Economic Development re: Outside Utility Request for sewer and water for property at 624 So. 12th Street, from Robert Burke. 11/2/81; minutes of the October 26, 1981 Utility Rate Advisory Board Meeting; minutes of the October 15, 1981 Cable TV Advisory Committee meeting; minutes of the October 1, 1981 City of Yakima Civil Service Commission meeting; agenda for 11/10/81 Parks & Recreation Commission meeting; report of Chief of Police for September, 1981; report from Fire Department for Emergency Activity Report for October, 1981; report of Permit Center for October, 1981 and Report on Code Administration Office Activities for October, 1981; and "IN-HOUSE KEEPING" -- Yakima City's Employee Newsletter. 11/6/81. 26. ADJOURNMENT II/ There being no further business to come before the Council, the meeting was adjourned at the hour of-10:40 P.M. READ AND CERTIFIED ACCURATE BY .1_ DATE 1/0/ COUNN MEMBER DATE 1,74 -I -V t ODUNec L MEMBER ATTEST: CITY o' 0 RK ("/ MA R