HomeMy WebLinkAbout11/24/1981 Study Session 043
NOVEMBER 24, 1981
STUDY SESSION
The City Council met in session on this date at 1:30 P.M. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Mayor Betty L. Edmondson, Henry Beauchamp, Lynnn Carmichael, Shirley
Doty and Don Hinman. Council members Clarence Barnett and Lynn Buchanan
absent.
1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
Mayor Edmondson noted that there will be a vacancy on the
Housing Authority and that copies of the applications will be
furnished Council members for their study and to see if there
are an adequate number of applications or if there is need to
advertise again. It was also noted that due to the
resignation of John Maxon from the Cable TV Committee, there
is a vacancy on that Committee. It was MOVED by Carmichael,
seconded by Doty that Terrence Massoth be appointed to fill
the vacancy, unanimously carried. Barnett and Buchanan
absent. Mayor Edmondson stated that she will advise Terry
Massoth that he has been appointed.
There was discussion regarding the Industrial Revenue Bond
Workshops to be held in Seattle on December 8, and Spokane on
December 10, 1981. Mayor Edmondson noted that one of the
County Commissioners is going to attend one of these and asked
if any Council members were interested in attending with him.
Council member Doty stated she is interested in attending the
one in Seattle on December 8, and will contact the County
Commissioners. City Manager Zais reported that Don Horan,
Finance Director will also be attending that session.
Council member Doty noted that although Council member Barnett
is absent from this meeting, he had indicated last week that
he would be willing to serve on the R.S.V.P. Committee in her
place. It was MOVED by Carmichael, seconded by Beauchamp that
Clarence Barnett be appointed as the City representative to
replace Shirley Doty on the R.S.V.P. Committee. Unanimously
carried. Barnett and Buchanan absent.
Council member Doty asked if the Street Light Bond issue is
going to be brought up again and City Manager Zais stated that
a report will be brought to the Council regarding this matter.
2. REVIEW OF PROPOSED TRANSIT BUS SPECIFICATIONS AND REQUEST FOR
AUTHORIZATION TO CALL FOR BIDS
City Manager Zais referred to the letter in the information
packet that indicates that the UMTA Grant for $398,000 has
been approved for the purchase of three buses, with the city
share to be $79,000. Public Works Director Willis White
reviewed the Grant stating that they will suggest submitting
an amendment regarding the fare boxes and radios, stating they
will need three of these for the three buses. The Grant
states two only because at first they had thought to purchase
two buses. He stated that this will not be a problem because
there is a contingency amount of $30,000. Mayor Edmondson
asked where the five bus shelters are to be placed. Dan
Newton, Transit Manager stated there is a priority list and
according to that they will he placed at 16th and Nob Hill, by
Yakima Valley College; 5th and "D ", the State Welfare Office;
in front of the Hospital at 30th and Tieton; Medical Center at
11th and Spruce; and Chalet Mall at 56th and Summitview.
Public Works Director White reviewed the bus specifications
and shelter specifications as well as some Transit statistics
that were given during the Budget session and stated that Dan
Newton, Transit Manager, and Rich Anenson, Fleet Manager, are
present to answer questions regarding these. There was
discussion regarding the companies that manufacture these 31
O14 NOVEMBER 24, 1981
STUDY SESSION
foot mid-sized buses and it was noted that one of them is in
Canada although 90% of the parts are American made. After
discussion it was MOVED by Carmichael, seconded by Doty that
specifications as outlined, be approved, that staff be
authorized to proceed with the bid process, and that bids be
limited to companies that assemble the vehicles in the United
States, all subject to UMTA approval. Carried by 4 to 1 voice
vote. Edmondson voting no, Barnett and Buchanan absent.
Mayor Edmondson explained her no vote, stating that although
she agrees with the concept that American products should be
purchased, she also feels that the most cost effective
purchase should be made.
3. REPORT ON PROPOSED BID LIMIT FOR PURCHASE OF SUPPLIES, MATERIALS,
EQUIPMENT OR SERVICES
Assistant City Manager Wittenberg explained that the
Purchasing staff and a Citizens Committee have done an
excellent job of getting the information to the people on this
ballot issue and we now have a Charter amendment which allows
the Council to set the bid limit for supplies and materials.
He introduced two members of the Citizens Committee, Bob
Knutson, General Supply and Gayle Bolm, Yakima Office Supply.
He stated that the report submitted in today's material is an
update of the one submitted previously that recommended that
this issue be submitted to the voters and now that the ballot
issue has passed, are recommending that the Council set the
bid limit at $7,500. Jean Shipman, Purchasing Agent, answered
questions asked regarding written quotes noting that there
would be a procedure followed with written quotes, just as
there is a procedure for the bid process, but that it will not
be as lengthy, as complicated or as costly. Also, the low
quote would be accepted as long as it met the requirements.
If it met the specifications, the low bid would be accepted
and used. Mayor Edmondson asked questions about the
recommendation for a $7,500 bid limit and a previous request
for $5,000. Purchasing Agent Shipman explained that the
previous ballot request had been for $5,000 which was voted
down and in putting the issue on the ballot at this time, it
had been stated that the Council would set the limit and the
recommendation is for a limit of $7,500. This will be
reviewed in two years and cannot be changed before that time.
After discussion, it was MOVED by Hinman, seconded by
Carmichael that the report be accepted and that the
appropriate legislation be prepared to set $7,500 as the bid
limit. Unanimously carried by voice vote. Barnett and
Buchanan absent.
OTHER BUSINESS
Mayor Edmondson noted that the Council has determined that the
Parks and Recreation Budget session will be held on Wednesday,
December 9, 1981, from 9:00 A.M. to 12:00 Noon at the Yakima
Convention Center.
4. EXECUTIVE SESSION
It was MOVED by Carmichael, seconded by Beauchamp that the
Council move into Executive Session to discuss pending
litigation. Unanimously carried by voice vote. Barnett and
Buchanan absent.
(Pete Moore, newly elected Council member starting January 1,
1982, requesting to sit in on the Executive Session, it was
the general consensus of the Council that he be allowed to do
so.)
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NOVEMBER 24, 1981
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BUSINESS MEETING
5., ROLL CALL
At 3:00 P.M., the Council members commenced the regular
meeting, Mayor Edmondson presiding, Council members Beaudhamp,
Carmichael, Doty and Hinman and City Manager Zais and City
Attorney Andrews present on roll call. Council members
Barnett and Buchanan absent.
6. INVOCATION
The Invocation was given by Council member Beauchamp.
II/ 7. CONSENT AGENDA
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Mayor Edmondson referred to the items placed on the Consent
Agenda, questioning whether there were arty additions or
deletions fran either Council members or citizens present.
Mayor Edmondson requested that Items No. 16 and 17 be removed.
Council member Doty requested that Items No. 8, 13 and 14 be
removed and Council member Hinman requested that Item No. 15
be removed since it would be the only it remaining on the
Consent Agenda. It was the general consensus of the Council
that all items listed be removed from the Consent Agenda.
8. MINUTES
Council member Doty referred to Item No. 15 in the minutes of
November 10th and requested that the sentence be reworded so
that it is a question rather than a statement about
documentation existing. it was -MOVED by Hinman, seconded by
Doty that the minutes of November 9 and,November,10, 1981, as
corrected, be approved, having been duly certified accurate by
two Council ,members and no one present wishing. to have said
minutes read publicly. Unanimously carried by voice vote.
Barnett and Buchanan absent.
9. AUDIENCE PARTICIPATION
Mayor Edmondson gave recognition to Al Burleson and James
Henness for receiving a certificate of ccipetancy for Cross
Connection Control Specialist I. Mayor Edmondson proclaimed
the week of.Novemher 22 thru_26th as Family Relations Week and
Adoption Week.
Babb Larson, Parks Department, 3305 W. Lincoln, inquired about
the status of this request for a hearing on:the management of
the Parks Department. _Mayor .Edmondson stated ,that the public
hearings will start in Decemher.
II/ Ines Rice, 4409 Arlington, voiced her. objection to Council
making decisions in the Study Session and not allowing any
public input. Mayor Edmondson stated that Council does give
direction to request staff to prepare legislation, however,
that legislation will come on the ,business agenda and public
input may be given at that time. She stated that the citizens
can always call any Council member to express their opinion.
10. REPORT ON CENTRAL AVENUE PARKIICRESTRICTIMS, -
Catherine Melford,_907_Central Avenue,- stated she did not
understand the recommendation_by_staff,to.deny.thiS request.
She stated she has a letter from Mrs. Alice Gbolston, which
she read to the Council, in support of the parking
restriction. Mrs. Colston lives at 904 So. 7th Street. She
spoke about the difficulty in getting out of her driveway and
passing other vehicles when there are parked cars on the road.
Following discussion, it was MOVED by Beauchamp, seconded by
Hinman to accept the staff's secondary recommendation to
restrict parking fran 8th. Street. to Fair.Avenue,on the south
side of Central Avenus and request, legislation be prepared.
Unanimously carried by voice vote. ,Barnett and Buchanan
absent.
NOVEMBER 24, 1981
01+
11. STATUS REPORT ON SOUTHEAST COMMUNITY CENTER BUILDING ODDE
IMPROVEMENT CONTRACT
Mayor Edmondson stated that there are two Council members who
must excuse themselves from discussion and this would leave
the Council without a quorum to make a decision. Mayor
Edmondson stated that this item will be continued one week.
(Council member Hinman absent after 3:50 p.m.)
12. PRESENTATION AND CONSIDERATION OF PROPOSED SEWER RATE ADJUSTMENTS
Lynn GUttmann, Brown and Caldwell representative, was present
and reviewed the sewer rate study, answering Council members'
questions. Council members deliberated on the staff and
utility Rate Advisory Committee's recommendations regarding
the setting of an increased sewer rate. Don Horan, Director
of Finance and Budget, spoke about the payment for street
drainage and the proposed policy for listing that in the sewer
budget rather than the street budget. It was MOVED by
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Beauchamp, seconded by Doty to accept the recommendation of
the Utility Rate Committee, as proposed, with the exception of
the street drainage program, which we would discuss further
with the other Council members and request staff to bring this
before the Council next week. Unanimously carried by voice
vote. Barnett, Buchanan and Hinman absent. City Manager Zais
mentioned that another resignation has been received from
Donna Barlow from the Utility Rate Advisory Committee.
There was discussion about which items can be continued for
one week because one of the Council members has to leave
shortly. It was the general consensus to continue Items No.
13, and 14 for one week.
17. ORDINANCE RELATING TO LICENSES AND BUSINESS REGULATIONS: IMPOSING
OCCUPATION TAXES ON PURT1IC UTILITIES
Lee Zoebrisk, Pacific Northwest Bell, Public Affairs area,
stated that the proposal of staff goes beyond what is felt to
be reasonable, as a way to compensate for HB 61. He
distributed a handout on how this Bill impacts the phone
company and explained how part of their business will be
subject to retail sales tax now rather than a utility tax. He
distributed a handout of the City's proposed changes in
telephone taxes. He stated that under the phone company's
proposal, the City would be receiving about the same amount of
revenue as it receives now. He stated that the tax base, as
it is proposed by the phone company is a stable tax base,
while the long distance calls are quite volatile. Following
discussion, it was MOVED by Beauchamp, seconded by Carmichael
to defer action on this for one week. Carried by 3-1 voice
vote. Edmondson voting nay. Barnett, Buchanan and Hinman
Absent.
13. AMENDMENT NO. 15 to R. W. BECK & ASSOCIATES ENGINEERING AGREEMENT
Continued for one week.
14. WORK EXPERIENCE CONTRACT WITH O.I.C.
Continued for one week.
15. INVESTMENT REPORT FOR SEPTEMBER AND OCTOBER, 1981
It was MOVED by Carmidhael, seconded by Beauchamp that the
report of the Director of Finance and Budget, dated September
30 and October 31, 1981 regarding the investments of the City
of Yakima, be accepted and approved. Unanimously carried by
voice vote. Barnett, Buchanan and Hinman absent.
16. APPROVAL OF OUT OF STATE TRAVEL FOR DFt,:- KARY, PUBLIC WORKS
DEPARTMENT
Willis White, Director of Public Works, stated that Del Kary
went to California yesterday to inspect these vehicles and he
says they meet our specs. He stated that the trucks would
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NOVEMBER 24, 1981
cost $70,000 each, which is a $24,000 savings for both trucks.
Following discussion, it was MOVED by Beauchamp, seconded by
Doty to authorize the approval of out of state travel for Del
Kary. Unanimously carried by voice vote. Barnett, Buchanan
and Hinman absent. Discussion on the purchase of the two
refuse vehicles continued; Mr. Vitlite and Mr. Kary responding
to the Council's questions. There was concern expressed by
the Council regarding the rapidity of this transaction and it
was the general consensus that Council is interested in this
particular proposal for these two trucks and have staff submit
this for finalized action next Tuesday. -
18. OTHER BUSINESS
ODUNCIL INFORMATION
Its supplied to Council were: memo from the City Manager
re: City of Vancouver, WA 1982 Preliminary Budget. 11/19/81;
letter from UMPA re: Grant Approval. 11/11/81; budget
information on equipment rental maintenance and operation
costs; memo from the Transit Manager re: Summitview Expanded
Service Data; 11/3/81; and memo re: October, 1981 Ridership &
Revenue. 11/3/81; mbnthly report from Yakima Air Terminal for
September, 1981; minutes of November 12, 1981 Cable TV
Advisory Committee meeting; and minutes of October 20, 1981
Police and Fire Civil Service Commission meeting. Minutes of
September 15, 1981 also.
19. ADJOURNMENT
There being no further business to cane before the Council, it
was by Carmichael, Seconded by Doty that this meeting be
adjourned at the hour of 6:15 p.m., to then meet on November
30, 1981 at 3:00 p.m. at the Yakima Center. Unanimously
'carried by voice vote. Barney, Buc an and Hinman absent.
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