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HomeMy WebLinkAbout02/22/1983 Study Session FEBRUARY 22, 1983 388 STUDY SESSION The City Council met in session on this date at 1:30 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Assistant Mayor Lynn Budhanan, Clarence Barnett, Shirley Doty, W. K. "Pete" Moore and Jack Sparling. Council member Henry Beaudidup present after 1:45 p.m. Mayor Carmichael absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Doty reported a local tavern owner had called her questioning the effect the current Washington State Lottery is having on the City's tax revenue. She questioned II/ if there has been a decrease in the tax revenue due to increased citizen participation in the Lottery versus legalized local gambling, suds as punch boards and pull tabs. City Manager Zais responded that it is somewhat premature to determine the effect on local revenue due to the Lottery, however, he indicated staff will research the item. Council member Doty informed Council of reports from citizens she has received regarding grade school children selling cookies and candy, soliciting for a non-local organization called "Junior Careers." She indicated the Children informed the citizens they are trying to start a Junior Careers organization in Yakima. Council member Doty questioned the local reguirements regarding legal solicitations. City Attorney Andrews informed Council he would research the local requirements regarding local permits and respond back to Council on this item. 2. REVIEW OF PURCHASING PRACTICES AND POLICY ISSUES A. Request for policy guidelines regarding purchase of City vehicles. B. Report on treatment of sales tax and bid tabulations. C. Report on analysis of City/County joint purdhasing. Larry Wittenberg, Assistant City Manager, was present to provide an overview of staff's report on current purchasing practices. Larry Wittenberg then introduced Jean Shipman, Purchasing Agent, and Julie Lande, Purchasing Buyer. Jean Shipman addressed the issue of purchasing police vehicles, informing Council of the need for policy guidelines regarding this issue. She requested Council direction regarding the amount of money Council is willing to spend to keep put local. Council member Sparling expressed his opinion of encouraging the City to buy locally, citing benefits obtained by doing so. Council member Doty questioned the City's purchase practices regarding purchases within the City limits. Jean Shipman responded, informing Council of the current II/ policy procedures. (Council member Doty absent after 1:55 m p.m.) Council member Beauchamp questioned if the Police Officers were consulted as to the car's performance and their preference of a vehicle. Larry Wittenberg responded, informing Council of a departmental process wherein the Chief of Police is consulted on such a matter. Jean Shipman expanded on the current City/County purdhasing policies. Council member Barnett addressed It No. 2B regarding treatment of sales tax and bid tabulations. He expressed his viewpoint that any tax that is unique to Yakima should not hinder a local vendor in the analysis of a bid. Council member Beauchamp expressed his opinion that sales tax should not be a determining factor in a bid. City Attorney Andrews addressed the legal aspects on sales tax pertaining to bids. Following discussion, it was MOVED by Moore, seconded by Beaudhamp that the sales tax not be included in the evaluation of a bid. Unanimously carried by voice vote. Doty temporarily absent. Carmichael absent. Council member Sparling reiterated his opinion, stressing the importance of providing local dealers with an opportunity to bid on the / 40 0 FEBRUARY 22, 1983 police cars. Council member Beauchamp questioned if the City had ever experienced any problems regarding service on cars purdhased by state contract in the past. Don Toney, Fleet Manager - City Shops, was present to respond, indicating they had not experienced any problems with state contracts. Council member Sparling suggested he contact local vendors and inquire if they would be interested in servicing the City's police vehicles at 5% of the purchase price of the car, thus ensuring timely and efficent warranty service maintenance. It was suggested by Council member Moore to hold this item in abeyance for one week until Council member Sparling reports back on the warranty service contract. Council member Barnett expressed his approval of the current cooperation between the City and County regarding joint purdhases. Council member Sparling suggested purchasing expensive equipment jointly with the County, sharing cost and use of the equipment. City Manager Zais commented that Dave Rhodes, Public Works Director, and Don Toney, Fleet Manager, are currently researching the feasibility of renting versus purchasing expensive equipment. It was the general consensus of the Council to accept staff's report on this item, and to recommend the continuation of joint purchases with the County whenever possible. Jean Shipman requested Council's direction regarding purchase of the four police cars by state contract. She informed - Council the state contract expires April 15th. It was M)VED . by Sparling, seconded by Beauchamp to approve the purchase of the four police units from the state contract. Unanimously carried by voice vote. Doty temporarily absent. Carmichael absent. It was MDVED by Barnett, seconded by Beauchamp to adjourn at the hour of 2:30 p.m. until the Business Meeting at 3:00 p.m. Unanimously carried by voice vote. Doty temporarily absent. Carmichael absent. BUSINESS MEETING 3. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Assistant Mayor Buchanan presiding, Council members Barnett, Beauchamp, Doty, Moore and Sparling and City Manager Zais and City Attorney Andrews present on roll call. Carmichael absent and excused. 4. INVOCATION The Pledge of Allegiance was led by Council member Barnett. 5. ODNSENT AGENDA Assistant Mayor Buchanan referred to the Itans placed on the Consent Agenda, questioning Whether there were any additions or deletions from either Council members or citizens present. Council member Barnett requested Item No. 12 to be added to the Consent Agenda. It was the general consensus of the Council that the addition of Item No. 12, as requested, be made. The City Clerk then read the Consent Agenda items, 1 including. resolutions and ordinances by title. It was MOVED by Doty, seconded by Moore that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Carmichael absent. 6. CURRENT STUDY SESSION ITEMS None 6A. SPECIAL ELECTION RE: REFERENDUM PETITION (ORDINANCE NO. 2637) Council member Moore indicated he would like to amend the motion made at the February 15, 1983 Council meeting Wherein May 17, 1983 was the date set for a special election regarding FEBRUARY 22, 1983 4 0 1 the referendum petition which was filed in protest of Ordinance No. 2637 pertaining to refuse service. It was MOVED by Mbore, seconded by Doty for reconsideration of the motion regarding the special election of May 17, 1983. Unanimously carried by voice vote. Carmichael absent. It was MOVED by Mbore, seconded by Barnett to amend the motion; that the date for the special election be changed from May 17, 1983 until the primary election in September, 1983. Council member Moore expressed his concern that by having only one issue on the special election ballot, the possibility exists of not getting enough voter turnout and stated he could see no problem with waiting until September. Council member Doty expressed her approval of the delay of the election, which would save approximately $6,000 - $8,000. The question was called for II/ the vote on the amendment to the motion. Unanimously carried by voice vote. Carmidiael absent. The question was called for a vote on the motion as amended. Unanimously carried by voice vote. Carmichael absent. *7. MINUTES The Council minutes of January 11, 1983 were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read pUblicly. 8. AUDIENCE PARTICIPATION Maud Scott, 712 E. Spruce Street, was present to speak in opposition of the closing of Washington Pool last year and commented on a recent article in the newspaper regarding the financial difficulties experienced by Parks and Recreation regarding pool operations. She suggested the City research alternatives regarding pool operations rather than closing Lions Pool indefinitely. She expressed her opinion that the City does not maintain the southeast area of the City as well as other areas of the City, and suggested alternating the closure of the pools. 9. APPEARANCE BY ROBERT TRIMBLE TO REQUEST STREET NAME CHANGE Robert Trimble was not present at this time; discussion followed Item No. 11. 10. HEARING ON MAJOR MODIFICATION/REZONE FROM R-2 TO PLANNED DEVELOPMENT AT 54 W. NCB HILL BOULEVARD (BAME00 TERRACE) This being the time fixed for the hearing on a major modification/rezone from R-2 to Planned Development at 54 W. Nob Hill Boulevard, Council member Moore questioned if the six recommendations regarding conditions for approval by the Planning Commission have been met by the applicant, Bamboo Terrace. Larry Wright, Assistant Director of Community and II/ Economic Development, responded affirmatively. Council member Doty addressed the kitchen expansion, requesting clarification if the expansion was allowed up to within one foot from a property line. Tarry Wright responded, informing Council that the expansion was allowed up to the property line, or in this case, the fence. There being no citizen present wishing to speak to this issue, the public portion of the hearing was closed. It was MOVED by Moore, seconded by Barnett to accept the recommendation of the Planning Commission and to direct staff to prepare the proper legislation approving the rezone. Unanimously carried by voice vote. Carmichael absent. 11. HEARING ON REZONE REQUEST, R-3 TO B-1, LOCATED IN THE VICINITY OF THE 300 BLOCK OF SOUTH 10TH AVENUE, AS REQUESTED BY D. MILLER AND J. SAHR This being the time fixed for the hearing on the rezone request, R-3 to B-1, located in the vicinity of the 300 block of South 10th Avenue, as requested by D. Miller and J. Sahr, Bob Hughes, Associated Relators, was present to represent the proponents on this rezone request. He informed Council the property has been sold to Sons Shine Properties and they are 4 0 2 FEBRUARY 22, 1983 in support of this rezone. Dr. William Forest, 6004 Douglas Drive, was present to speak in support of the rezone request. He informed Council he had bought the property with the intention of expanding his practice. Council member Doty requested further explanation of the area involved in the rezone. She questioned if there would be sufficient off street parking available. Larry Wright responded to Council's questions, and informed Council that this was a rezone request and not a planned development. He explained the procedure for a redone versus a planned development. A letter dated 2/1/83, written by Dr. C. A. Severn, in support of the rezone request, was entered into the record. Everett Danielson, 309 S. 10th Avenue, was present to speak in opposition to the rezone request, citing parking problems as the reason for his opposition. There being no other citizen present wishing to speak to this issue, the public portion of the hearing was closed. It was MDVED by Beauchamp, seconded by Sparling to accept the recommendation of the Planning Commission and direct staff to prepare the proper legislation approving the rezone. Unanimously carried by voice vote. Carmichael absent. 9. APPEARANCE BY ROBERT TRIMBLE TO RBDUEST STREET NAME CHANGE Reverend Robert Trimble, representing the Committee to re-name Sixth Street, was present to request the City Council to consider renaming Sixth Street to Martin Luther King, Jr., Drive. Reverend Trimble also requested that January 15, the birthday of Dr. Martin Luther King, Jr., be declared a City holiday. Reverend Trimble distributed information to Council regarding his request. Billie Cates-Green, Committee member of the Committee to Re-name Sixth Street, was present to speak in support of the request to change Sixth Street to Dr. Martin Luther King, Jr., Drive and spoke in support of declaring January 15 as a City holiday, in honor of Dr. Martin Luther King, Jr. She distributed information regarding her support to members of the Council. A letter written by Kim L. Gordon, 914 S. 4th Ave., expressing her support for the name change, was entered into the record. Those citizens present speaking in opposition to this request were: Mrs. Lyle Warming, 508 E. Chestnut; Mrs. Alfreda Walsh, 407 S. 6th St., Mr. Robert Milner, 211 S. 6th St., Ines Rice, 4409 W. Arlington; Alice Walker, 305 S. 10th Ave., and Maud Scott, 712 E. Spruce Street. There were suggestions made that a possible alternative would be to name a freeway, building or park in honor of Dr. Martin Luther King, Jr. Pastor Everhart, Mount Hope Baptist Church, and Dolores Goodman, citizen, were present to speak in support of this request. Assistant Mayor Buchanan ,request ed the following names be entered into the record as having phoned Council, expressing their opposition to the request to Change the name of 6th Street. Margaret Grave, 103 S. 6th St., Karen Paradis, 312 S. 6th St., Mrs. - Hernandez, 305 S. 6th St., Rose Etl, 412 S. 6th St., Mrs. Walsh, 407 So. 6th St., Lois Cronk, Mrs. Andrews, Robert Milner, Mrs. Flory, Anna Kaiser, Mrs. Crider, Mrs. Nick Schmidt, 211 No. 6th St., Mrs. Maloney, Dave Towell, 607 No. 6th St., and J. M. St. George, 608 N. 6th Street. A letter dated 2/23/83, written by Dorothy G. Marley, Sun Tower, 6 No. - 6th St., in opposition to the re-naming of 6th St., was also entered into the record. Council member Beauchamp suggested holding a public hearing to obtain comments from the residents who live on 6th Street, before the Council makes a determination on this issue. Council member Moore expressed his opposition to re-naming Sixth Street and suggested naming a school or after Dr. King as other alternatives. It was the general consensus of the Council to request staff to research this request and respond back to Council. *12. 1982 ANNUAL REPORT FROM YAKIMA HOUSING AUTHORITY The 1982 Annual Report from the Yakima Housing Authority submitted by the Director of Community & Economic Developeent, dated February 22, 1983, was accepted and approved. 403 FEBRUARY 22, 1983 *13. RESOLUTION AUTHORIZING THE EXECUTION OF A SITE USE AGREEMENT WITH OLDER AMERICAN NUTRITION PROGRAM RESOLUTION NO. D -4781, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a Site Use Agreement with Older American Nutrition Program. *14. FINAL OONTRACT PAYMENT FOR CITY HALL GLASS REPLACEMENT The report from the Director of Engineering and Utilities dated February 22, 1983, with respect to the completion of the work on City Hall Glass Replacement, performed by Yakima I nsulation, was approved, the work accepted and payment of the final estimate as therein set forth was authorized.. 15. OTHER BUSINESS Karen Roberts, City Clerk, requested Council members assistance in keeping Council books clear of unnecessary material, in an effort to prevent deterioration of the books. Council member Doty questioned if the City was paying additional money to be on the National League of Cities mailing list. She indicated she is receiving a copy directly fram the organization and requested to not receive this information in the future. ITEMS OF INFORMATION Items of information submitted to Council were: letter from the City Manager to the Mayor and City Council members regarding the Utility Bond Rating. 2/18/83; memo from the Personnel Officer regarding Human Relations Commission Activities. 2/16/83; Monthly Report from the Chief of Police dated January, 1983; minutes of the February 1, 1983 City of Yakima Planning Commission, and minutes of the January 24, 1983 Parks & Recreation Commission. 16. ADJOURNMENT There being no further business to cane before the Council, it was MOVED by Moore, seconded by Doty that this meeting be adjourned at the hour of 4 :10 p.m. Unanimously carried by voice vote. Carmichael absent. READ AND CERTIFIED ACCURATE BY !,.Ch, DATE 1/12h 2h COUNCIL R *Iv igre'r; - >y /� tOUNCIL MEMBER ATTEST: 3 " 174'7 Orti CITY CLERK MA IR