HomeMy WebLinkAbout01/18/1983 Study Session 3 7 0 JANUARY 18, 1983
STUDY SESSION
The City Council met in session on this date at 2:00 P.M. in the Council
Chambers of City Hall; Yakima, Washington. Council members present were
Mayor Lynn Carmichael, Henry Beauchamp, Lynn Buchanan, Shirley Doty,
W. K. "Pete" Moore and Jack Sparling. Council member Clarence Barnett
absent.
1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
City Manager Zais reported to Council-regarding the status of
the City's request to the Union Pacific Railroad regarding the
removal of railroad tracks located on Nob- Hill Boulevard. He
stated he had been in contact with Union Pacific's attorney
who informed him the decision regarding removal of the
railroad tracks from Nob Hill Boulevard will be made by the
President of Union Pacific in February, at which time the City
will be notified of their decision.
Council member Beauchamp questioned if Ed Carroll, Fire Chief,
has received recognition for his service as Acting Parks and
Recreation Director for the last nine months. Following a
brief discussion, it was the general consensus of the Council
to Award a certificate-of appreciation to Mr. Carroll.
Council member Buchanan informed Council he had recently
attended a meeting at St. Elizabeth's Hospital regarding the
Life Line Program. He distributed pamphlets of information to
Council members and described on the program.
Mayor Carmichael reminded Council members that January 20,
1983 is Jaycee's Students Observing Government Day, which will
include a luncheon at 12:30 P.M. at the Holiday Inn.
Mayor Carmichael informed Council of the creation of a Car
Seat Safety Task Force in Yakima and indicated the Task Force
is requesting representatives from Council attend their
meeting on February 28, 1983 at 12:00 P.M. Mayor Carmichael
requested those Council members interested in attending this
meeting to contact her.
Council member Sparling questioned the status of the Gleed
water system. City Manager Zais responded, indicating the
Engineering Department will be evaluating well alternatives
and will provide a status report in late February.
2. EXECUTIVE SESSION
It was MOVED by Buchanan, seconded by Sparling to move into
Executive Session for the purpose of discussing pending
litigation. Unanimously carried by voice vote. Barnett
absent.
BUSINESS MEETING
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3. ROLL CALL
At 3:00 P.M., the Council members commenced the regular
meeting, Mayor Carmichael presiding, Council members
Beauchamp, Buchanan, Doty, Moore and Sparling and City Manager
Zais and City Attorney Andrews present on roll call. Council
member Barnett absent and excused.
4. INVOCATION
The Invocation was given by Mayor Carmichael.
5. CONSENT AGENDA
Mayor Carmichael referred to the Items placed on the Consent
Agenda, questioning whether there were any additions or dele-
tions from either Council members or citizens present.
JANUARY 18, 1983 371
Council member Doty requested Item No. 17 be deleted from the
Consent Agenda. Council member Beauchamp requested Item No.
14 be deleted from the Consent Agenda. It was the general
consensus of the Council that the deletion of Items No. 14 and
17, as requested, be made. The City Clerk then read the
Consent Agenda items, including resolutions and ordinances by
title. It was MOVED by Doty, seconded by Moore that the
Consent Agenda, as read, be passed. Unanimously carried by
roll call vote. Barnett absent. (Subsequent paragraphs
preceded by an asterisk (*) indicate items on the Consent
Agenda handled under one motion without further discussion.)
6. CURRENT STUDY SESSION ITEMS
II/ None
*7. APPROVAL OF MINUTES OF COUNCIL MEETINGS OF NOVEMBER 23 AND DECEMBER
7, 1982
The Council minutes of November 23 and December 7, 1982, were
approved, having been duly certified accurate by two Council
members and no one present wishing to have said minutes read
publicly.
8. AUDIENCE PARTICIPATION
None
9. CONSIDERATION OF THE FORMATION OF A COUNCIL HOUSING SERVICES REVIEW
COMMITTEE
City Manager Zais informed Council that this item is a result
of Council's request at the conclusion of the Community Devel-
opment Block Program for an overall assessment of the Housing
Services Center. Following discussion, it was MOVED by
Buchanan, seconded by Beauchamp that Council appoint Council
members Doty, Moore and Beauchamp to the Housing Services
Center Committee. Unanimously carried by voice vote. Barnett
absent.
10. REPORT FROM TRANSIT REGARDING 1982 MARKETING PROGRAM
Dave Rhodes, Director of Public Works, addressed the 1982
Transit Marketing Program, requesting authorization to fill
the vacant Marketing Customer Relations position. Council
member Beauchamp questioned if the Transit Division had any
growth trends available regarding ridership. Dave Rhodes
expanded upon the current routes which are running to capacity
and the steps taken by the Transit Division to accommodate the
citizens. Council member Buchanan requested clarification
regarding cost incurred by the City for the Free Ride Food
Drive promotion held December 18, 1982. Dave Rhodes
responded, explaining the details of the promotion. Council
member Sparling questioned if Mr. Rhodes has an individual in
mind for the position of Customer Relations. Dave Rhodes
expanded upon the advantages gained by having this position in
the Transit Division. Council member Moore stated he is
willing to give the position a try for a period of time,
however, he may come back and request to abolish the position.
Council member Buchanan suggested Council review a report on
ridership revenues and costs before making a decision on this
position. Mayor Carmichael stated that due to the variety of
programs instituted in the Transit Division last year, it
would be difficult to arrive at a decision from that
information. She stated that she would like to give the
position of Customer Relations an opportunity to work.
Council member Doty expressed her concerns regarding hiring a
person for six months and then eliminating the position,
questioning if this would conflict with the Civil Service
Charter. City Manager Zais expanded upon the Civil Service
procedures and requirements. Council member Buchanan
questioned if hiring of the Customer Relations position for
six months and then terminating the position would conflict
with Section 13 C of the Federal Labor Agreement. City
372 JANUARY 18, 1983
Manager Zais infoLlued Council he believes the 13 C Agreement
applies to operating subsidies which 'we have not requested for
1983; we are using Urban Mass Transportation Act (UMTA) Funds
for capital purposes only. He indicated the 13 C Agreement
speaks voluminously to drivers and what might happen to
drivers; most of the protections under that agreement pertains
to drivers. Following a brief discussion, it was MOVED by
Doty, seconded by Beauchamp that we proceed to fill the
Marketing Customer Relations position in the Transit Division.
It was MOVED by Buchanan to table the motion until we find out
if the position of Customer Relations is affected under the 13
C Agreement. The Motion died for lack of a second. Council
member Sparling suggested Council reevaluate the position in
six months in conjunction with a statistical report on
costs/revenues. The question was called for the vote on the
motion. Carried by 5-1 voice vote. Buchanan voting nay.
Barnett absent.
11. REPORT FROM ENGINEERING AND UTILITIES REGARDING STATUS OF IRRIGA- II/
TION DIVERSION DAM AND FISH SCREENING
Council member Doty questioned the cost involved with the
construction of a temporary spillway as outlined in Item No. 2
of the report. Dennis Covell, Director of Engineering and
Utilities, was present to respond to Council's questions.
Council member Moore expressed his concerns regarding the
number of bureaus the City would have to go through if the dam
breaks before it can be rebuilt. Dennis Covell indicated the
City would need to apply for a Coffer Dam permit, however, he
indicated the Engineering Department has paved the way with
the various bureaus in case of an emergency. He assured
Council the City could obtain a permit in a very timely manner
if necessary. Discussion followed regarding obtaining a
permit for the Coffer Dam. Council member Moore suggested the
City investigate building a conversion dam vs. a hydroelectric
development. Council member Doty questioned the funding
sources involved with this project. Dennis Covell indicated
the City would have to wait until Housing and Urban
Development (HUD) funds are approved before the City could go
out for bids. Council member Moore addressed the possibility
of building a Coffer Dam and then refurbishing the dam.
Dennis Covell expanded on the costs involved with Council
member Moore's suggestion. Following further discussion, it
was MOVED by Doty, seconded by Buchanan to accept staff's
report. Unanimously carried by voice vote. Barnett absent.
12. RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CH2M HILL
FOR PROFESSIONAL SERVICES REGARDING WATER TREATMENT PLANT INTAKE
Resolution No. D-4762, having been read by title, it was MOVED
by Doty, seconded by Beauchamp that the Resolution be adopted.
Council member Moore requested clarification of CH2M Hill's
expertise in this area. Dennis Covell, Director of
Engineering and Utilities, was available to respond to
Council's questions. Council member Beauchamp expressed his
concerns regarding the cost of $20,000 to complete a study to
determine what needs to be done. Dennis Covell indicated the
result of the study will recommend to the City which will be
the most effective way to solve the severe icing problem of
the Water Treatment Plant's water intake structure and how
much it will cost. Council member Buchanan requested
clarification of how the icing problem was manually broken up.
Frank Mabry, Superintendent, Water Division, was present to
expand upon the conditions and problems at the Water Treatment
Plant. The question was called for a vote on the motion.
Carried by 5-1 roll call vote. Beauchamp voting nay. Barnett
absent.
RESOLUTION NO. D-4762, A RESOLUTION authorizing and directing
the City Manager and the City Clerk of. the City of Yakima to
execute an agreement with CH2M Hill for professional services.
JANUARY 18, 1983
373
*13. RESOLUTION AUTHORIZING ACCEPTANCE OF CONTRACT FOR AQUATICS NEEDS
ASSESSMENT
RESOLUTION NO. D -4763, A RESOLUTION authorizing and directing
the City Manager and City Clerk of the City of Yakima to exe-
cute an agreement with Loofburrow. /Hollingbery Associates for
professional architectural consulting services.
14. RESOLUTION DESIGNATING CONOVER INSURANCE, INC. AS THE CITY OF
YAKIMA'S BROKER OF RECORD
Council member Buchanan excused himself from discussion on
this item due to a possible conflict of interest.
Resolution No. D -4764, having been read by title, it was MOVED
by Doty, seconded by Moore that the Resolution be adopted.
Carried by 4 -1 roll call vote. Beauchamp voting nay.
Buchanan abstaining due to possible conflict of interest.
Barnett absent.
RESOLUTION NO. D -4764, A RESOLUTION ratifying the acceptance
of a proposal from Conover Insurance,, Inc. for insurance
coverage, and designating Conover Insurance, Inc. as the
City's broker of record for general liability, property and
casualty insurance coverage.
*15. RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH YAKIMA
COUNTY TO PROVIDE TRANSPORTATION SERVICES FOR THE ELDERLY AND
HANDICAPPED
RESOLUTION NO. D -4765, A RESOLUTION authorizing and directing
the City Manager and City Clerk of the City of Yakima to exe-
cute an agreement with Yakima County and others for special
transportation services.
*16. DISPOSITION OF DAMAGE CLAIM
RESOLUTION NO. D -4766, A RESOLUTION authorizing the payment of
$42.48 to Joseph E. Wauzynski in settlement of a claim for
damages filed with the City of Yakima.
17. APPROVAL OF OUT -OF -STATE TRAVEL FOR DENNIS BERTEK, PROJECT MANAGER
Council member Doty expressed her concerns regarding the lack
of information provided regarding the financial break -down for
the out -of -state travel for Dennis Bertek. City Manager Zais
expanded upon the purpose of the trip to San Francisco,
California, informing Council Bob Gunter, the City's legal
counsel of Preston, Thorgrimson, Ellis and Holman, and Bill
Lee, Subconsultant of Constructioneering, Incorporated, would
be accompanying Dennis. He indicated that as a condition of
the recent settlement of the Wastewater Treatment Plant
Contract No. 3, the City is entitled to review the records of
the Contractor and its consultants to collect data for
submittal of the claims to the Department of Energy and the
Environmental Protection Agency. Council member Beauchamp
requested clarification regarding the necessity of reviewing
the claims after the settlement has been made. City Manager
Zais explained the trip was necessary for the purpose of
agency discussions in regards to receiving funding from the
Environmental Protection Agency, Department of Energy and the
Federal Emergency Management Agency. Following discussion, it
was MOVED by Buchanan, seconded by Beauchamp to authorize the
out -of -state travel for Dennis Bertek, Project Manager.
Unanimously carried by voice vote. Barnett absent.
*18. APPROVAL OF FINAL CONTRACT PAYMENT FOR THE 16TH AND LINCOLN INTER-
SECTION IMPROVEMENT PROJECT
The report from the Director of Engineering and Utilities
dated January 18, 1983, with respect to the completion of the
work for the 16th and Lincoln Avenues Intersection
Improvement, performed by Columbia Asphalt, was approved, the
work accepted and payment of the final estimates as therein
set forth was authorized.
374
JANUARY 18, 1983
*19. AN ORDINANCE ESTABLISHING A "SPECIAL INITIATIVE" PROCESS APPLICABLE
TO THE ADDITIONAL SALES AND USE TAX
ORDINANCE NO. 2665, AN ORDINANCE relating to funds and
accounts; establishing a "special initiative" process
applicable to the additional sales and use tax provided for by
Sections 3.78.060 through 3.78.100 of the City of Yakima
Municipal Code; enacting 3.78.105 as a new section of the City
of Yakima Municipal Code; and declaring an emergency.
20. OTHER BUSINESS
City Manager Zais informed Council he had received a letter of
resignation from Dave Kohr, Information Systems Manager which
will be effective January 31, 1983.
Mayor Carmichael announced that the National League of Cities
will be holding their annual conference March 5-8, 1983. She
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recommended two Council members attend the Conference, at
which the topics of discussion will be antitrust and revenue
sharing. Following further discussion, it was the consensus
of the Council to defer making a decision on attendance to the
Conference until a later date.
ITEMS OF INFORMATION
Items of information supplied to Council were: A letter from
Chairman, Local Service Committee, Pacific Northwest Bell
Telephone Company to City Council members regarding existing
parking problem, 1/4/83; correspondence to U.S. Department of
Interior and Washington State Department of Ecology regarding
Yakima River Basin Water Enhancement Project, 1/6/83; memo
from Fleet Manager regarding Aerial manlift, 1/12/83; memo
from Department of Community and Economic Development
regarding Permit Activity, 1982, 1/18/83; minutes of December
28, 1982 meeting of the City of Yakima Board of Adjustment;
minutes of December 7, 1982 meeting of the Community
Programming Advisory Committee, and minutes of the November
11, 1982 meeting of the Yakima Center Advisory Commission -
Special Meeting.
21. ADJOURNMENT
There being no further business to come before the Council, it
was MOVED by Buchanan, seconded by Beauchamp that this meeting
be adjourned at the hour of 4:50 P.M. Unanimously carried by
voice vote. Barnett absent.
READ AND CERTIFIED ACCURATE BY c1"<i DATEgri
COUNCIL MEMBER
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COUNCIL MEMBER
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CITY CLERK r MAYOR