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HomeMy WebLinkAbout01/18/1983 Study Session 3 7 0 JANUARY 18, 1983 STUDY SESSION The City Council met in session on this date at 2:00 P.M. in the Council Chambers of City Hall; Yakima, Washington. Council members present were Mayor Lynn Carmichael, Henry Beauchamp, Lynn Buchanan, Shirley Doty, W. K. "Pete" Moore and Jack Sparling. Council member Clarence Barnett absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER City Manager Zais reported to Council-regarding the status of the City's request to the Union Pacific Railroad regarding the removal of railroad tracks located on Nob- Hill Boulevard. He stated he had been in contact with Union Pacific's attorney who informed him the decision regarding removal of the railroad tracks from Nob Hill Boulevard will be made by the President of Union Pacific in February, at which time the City will be notified of their decision. Council member Beauchamp questioned if Ed Carroll, Fire Chief, has received recognition for his service as Acting Parks and Recreation Director for the last nine months. Following a brief discussion, it was the general consensus of the Council to Award a certificate-of appreciation to Mr. Carroll. Council member Buchanan informed Council he had recently attended a meeting at St. Elizabeth's Hospital regarding the Life Line Program. He distributed pamphlets of information to Council members and described on the program. Mayor Carmichael reminded Council members that January 20, 1983 is Jaycee's Students Observing Government Day, which will include a luncheon at 12:30 P.M. at the Holiday Inn. Mayor Carmichael informed Council of the creation of a Car Seat Safety Task Force in Yakima and indicated the Task Force is requesting representatives from Council attend their meeting on February 28, 1983 at 12:00 P.M. Mayor Carmichael requested those Council members interested in attending this meeting to contact her. Council member Sparling questioned the status of the Gleed water system. City Manager Zais responded, indicating the Engineering Department will be evaluating well alternatives and will provide a status report in late February. 2. EXECUTIVE SESSION It was MOVED by Buchanan, seconded by Sparling to move into Executive Session for the purpose of discussing pending litigation. Unanimously carried by voice vote. Barnett absent. BUSINESS MEETING II/ 3. ROLL CALL At 3:00 P.M., the Council members commenced the regular meeting, Mayor Carmichael presiding, Council members Beauchamp, Buchanan, Doty, Moore and Sparling and City Manager Zais and City Attorney Andrews present on roll call. Council member Barnett absent and excused. 4. INVOCATION The Invocation was given by Mayor Carmichael. 5. CONSENT AGENDA Mayor Carmichael referred to the Items placed on the Consent Agenda, questioning whether there were any additions or dele- tions from either Council members or citizens present. JANUARY 18, 1983 371 Council member Doty requested Item No. 17 be deleted from the Consent Agenda. Council member Beauchamp requested Item No. 14 be deleted from the Consent Agenda. It was the general consensus of the Council that the deletion of Items No. 14 and 17, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Doty, seconded by Moore that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Barnett absent. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) 6. CURRENT STUDY SESSION ITEMS II/ None *7. APPROVAL OF MINUTES OF COUNCIL MEETINGS OF NOVEMBER 23 AND DECEMBER 7, 1982 The Council minutes of November 23 and December 7, 1982, were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 8. AUDIENCE PARTICIPATION None 9. CONSIDERATION OF THE FORMATION OF A COUNCIL HOUSING SERVICES REVIEW COMMITTEE City Manager Zais informed Council that this item is a result of Council's request at the conclusion of the Community Devel- opment Block Program for an overall assessment of the Housing Services Center. Following discussion, it was MOVED by Buchanan, seconded by Beauchamp that Council appoint Council members Doty, Moore and Beauchamp to the Housing Services Center Committee. Unanimously carried by voice vote. Barnett absent. 10. REPORT FROM TRANSIT REGARDING 1982 MARKETING PROGRAM Dave Rhodes, Director of Public Works, addressed the 1982 Transit Marketing Program, requesting authorization to fill the vacant Marketing Customer Relations position. Council member Beauchamp questioned if the Transit Division had any growth trends available regarding ridership. Dave Rhodes expanded upon the current routes which are running to capacity and the steps taken by the Transit Division to accommodate the citizens. Council member Buchanan requested clarification regarding cost incurred by the City for the Free Ride Food Drive promotion held December 18, 1982. Dave Rhodes responded, explaining the details of the promotion. Council member Sparling questioned if Mr. Rhodes has an individual in mind for the position of Customer Relations. Dave Rhodes expanded upon the advantages gained by having this position in the Transit Division. Council member Moore stated he is willing to give the position a try for a period of time, however, he may come back and request to abolish the position. Council member Buchanan suggested Council review a report on ridership revenues and costs before making a decision on this position. Mayor Carmichael stated that due to the variety of programs instituted in the Transit Division last year, it would be difficult to arrive at a decision from that information. She stated that she would like to give the position of Customer Relations an opportunity to work. Council member Doty expressed her concerns regarding hiring a person for six months and then eliminating the position, questioning if this would conflict with the Civil Service Charter. City Manager Zais expanded upon the Civil Service procedures and requirements. Council member Buchanan questioned if hiring of the Customer Relations position for six months and then terminating the position would conflict with Section 13 C of the Federal Labor Agreement. City 372 JANUARY 18, 1983 Manager Zais infoLlued Council he believes the 13 C Agreement applies to operating subsidies which 'we have not requested for 1983; we are using Urban Mass Transportation Act (UMTA) Funds for capital purposes only. He indicated the 13 C Agreement speaks voluminously to drivers and what might happen to drivers; most of the protections under that agreement pertains to drivers. Following a brief discussion, it was MOVED by Doty, seconded by Beauchamp that we proceed to fill the Marketing Customer Relations position in the Transit Division. It was MOVED by Buchanan to table the motion until we find out if the position of Customer Relations is affected under the 13 C Agreement. The Motion died for lack of a second. Council member Sparling suggested Council reevaluate the position in six months in conjunction with a statistical report on costs/revenues. The question was called for the vote on the motion. Carried by 5-1 voice vote. Buchanan voting nay. Barnett absent. 11. REPORT FROM ENGINEERING AND UTILITIES REGARDING STATUS OF IRRIGA- II/ TION DIVERSION DAM AND FISH SCREENING Council member Doty questioned the cost involved with the construction of a temporary spillway as outlined in Item No. 2 of the report. Dennis Covell, Director of Engineering and Utilities, was present to respond to Council's questions. Council member Moore expressed his concerns regarding the number of bureaus the City would have to go through if the dam breaks before it can be rebuilt. Dennis Covell indicated the City would need to apply for a Coffer Dam permit, however, he indicated the Engineering Department has paved the way with the various bureaus in case of an emergency. He assured Council the City could obtain a permit in a very timely manner if necessary. Discussion followed regarding obtaining a permit for the Coffer Dam. Council member Moore suggested the City investigate building a conversion dam vs. a hydroelectric development. Council member Doty questioned the funding sources involved with this project. Dennis Covell indicated the City would have to wait until Housing and Urban Development (HUD) funds are approved before the City could go out for bids. Council member Moore addressed the possibility of building a Coffer Dam and then refurbishing the dam. Dennis Covell expanded on the costs involved with Council member Moore's suggestion. Following further discussion, it was MOVED by Doty, seconded by Buchanan to accept staff's report. Unanimously carried by voice vote. Barnett absent. 12. RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CH2M HILL FOR PROFESSIONAL SERVICES REGARDING WATER TREATMENT PLANT INTAKE Resolution No. D-4762, having been read by title, it was MOVED by Doty, seconded by Beauchamp that the Resolution be adopted. Council member Moore requested clarification of CH2M Hill's expertise in this area. Dennis Covell, Director of Engineering and Utilities, was available to respond to Council's questions. Council member Beauchamp expressed his concerns regarding the cost of $20,000 to complete a study to determine what needs to be done. Dennis Covell indicated the result of the study will recommend to the City which will be the most effective way to solve the severe icing problem of the Water Treatment Plant's water intake structure and how much it will cost. Council member Buchanan requested clarification of how the icing problem was manually broken up. Frank Mabry, Superintendent, Water Division, was present to expand upon the conditions and problems at the Water Treatment Plant. The question was called for a vote on the motion. Carried by 5-1 roll call vote. Beauchamp voting nay. Barnett absent. RESOLUTION NO. D-4762, A RESOLUTION authorizing and directing the City Manager and the City Clerk of. the City of Yakima to execute an agreement with CH2M Hill for professional services. JANUARY 18, 1983 373 *13. RESOLUTION AUTHORIZING ACCEPTANCE OF CONTRACT FOR AQUATICS NEEDS ASSESSMENT RESOLUTION NO. D -4763, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to exe- cute an agreement with Loofburrow. /Hollingbery Associates for professional architectural consulting services. 14. RESOLUTION DESIGNATING CONOVER INSURANCE, INC. AS THE CITY OF YAKIMA'S BROKER OF RECORD Council member Buchanan excused himself from discussion on this item due to a possible conflict of interest. Resolution No. D -4764, having been read by title, it was MOVED by Doty, seconded by Moore that the Resolution be adopted. Carried by 4 -1 roll call vote. Beauchamp voting nay. Buchanan abstaining due to possible conflict of interest. Barnett absent. RESOLUTION NO. D -4764, A RESOLUTION ratifying the acceptance of a proposal from Conover Insurance,, Inc. for insurance coverage, and designating Conover Insurance, Inc. as the City's broker of record for general liability, property and casualty insurance coverage. *15. RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH YAKIMA COUNTY TO PROVIDE TRANSPORTATION SERVICES FOR THE ELDERLY AND HANDICAPPED RESOLUTION NO. D -4765, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to exe- cute an agreement with Yakima County and others for special transportation services. *16. DISPOSITION OF DAMAGE CLAIM RESOLUTION NO. D -4766, A RESOLUTION authorizing the payment of $42.48 to Joseph E. Wauzynski in settlement of a claim for damages filed with the City of Yakima. 17. APPROVAL OF OUT -OF -STATE TRAVEL FOR DENNIS BERTEK, PROJECT MANAGER Council member Doty expressed her concerns regarding the lack of information provided regarding the financial break -down for the out -of -state travel for Dennis Bertek. City Manager Zais expanded upon the purpose of the trip to San Francisco, California, informing Council Bob Gunter, the City's legal counsel of Preston, Thorgrimson, Ellis and Holman, and Bill Lee, Subconsultant of Constructioneering, Incorporated, would be accompanying Dennis. He indicated that as a condition of the recent settlement of the Wastewater Treatment Plant Contract No. 3, the City is entitled to review the records of the Contractor and its consultants to collect data for submittal of the claims to the Department of Energy and the Environmental Protection Agency. Council member Beauchamp requested clarification regarding the necessity of reviewing the claims after the settlement has been made. City Manager Zais explained the trip was necessary for the purpose of agency discussions in regards to receiving funding from the Environmental Protection Agency, Department of Energy and the Federal Emergency Management Agency. Following discussion, it was MOVED by Buchanan, seconded by Beauchamp to authorize the out -of -state travel for Dennis Bertek, Project Manager. Unanimously carried by voice vote. Barnett absent. *18. APPROVAL OF FINAL CONTRACT PAYMENT FOR THE 16TH AND LINCOLN INTER- SECTION IMPROVEMENT PROJECT The report from the Director of Engineering and Utilities dated January 18, 1983, with respect to the completion of the work for the 16th and Lincoln Avenues Intersection Improvement, performed by Columbia Asphalt, was approved, the work accepted and payment of the final estimates as therein set forth was authorized. 374 JANUARY 18, 1983 *19. AN ORDINANCE ESTABLISHING A "SPECIAL INITIATIVE" PROCESS APPLICABLE TO THE ADDITIONAL SALES AND USE TAX ORDINANCE NO. 2665, AN ORDINANCE relating to funds and accounts; establishing a "special initiative" process applicable to the additional sales and use tax provided for by Sections 3.78.060 through 3.78.100 of the City of Yakima Municipal Code; enacting 3.78.105 as a new section of the City of Yakima Municipal Code; and declaring an emergency. 20. OTHER BUSINESS City Manager Zais informed Council he had received a letter of resignation from Dave Kohr, Information Systems Manager which will be effective January 31, 1983. Mayor Carmichael announced that the National League of Cities will be holding their annual conference March 5-8, 1983. She II/ recommended two Council members attend the Conference, at which the topics of discussion will be antitrust and revenue sharing. Following further discussion, it was the consensus of the Council to defer making a decision on attendance to the Conference until a later date. ITEMS OF INFORMATION Items of information supplied to Council were: A letter from Chairman, Local Service Committee, Pacific Northwest Bell Telephone Company to City Council members regarding existing parking problem, 1/4/83; correspondence to U.S. Department of Interior and Washington State Department of Ecology regarding Yakima River Basin Water Enhancement Project, 1/6/83; memo from Fleet Manager regarding Aerial manlift, 1/12/83; memo from Department of Community and Economic Development regarding Permit Activity, 1982, 1/18/83; minutes of December 28, 1982 meeting of the City of Yakima Board of Adjustment; minutes of December 7, 1982 meeting of the Community Programming Advisory Committee, and minutes of the November 11, 1982 meeting of the Yakima Center Advisory Commission - Special Meeting. 21. ADJOURNMENT There being no further business to come before the Council, it was MOVED by Buchanan, seconded by Beauchamp that this meeting be adjourned at the hour of 4:50 P.M. Unanimously carried by voice vote. Barnett absent. READ AND CERTIFIED ACCURATE BY c1"<i DATEgri COUNCIL MEMBER &2/ - / DATE f/e COUNCIL MEMBER ATTEST: 1 AAN 6/ )) C a-0 CITY CLERK r MAYOR