HomeMy WebLinkAbout08/10/1982 Study Session ~��7
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ADJOURNED MEETING - AUGUST 10, 1982
STUDY SESSION
The City Council mat in session on this date at 1:30 p.m. in the Council
Chanters of City Hall, Yakima Washington. Council members present were
Mayor Lynn [annichae| Clarence Barnett, Henry Beauchamp, Lynn Buchanan,
Shirley Doty, W. K. //Pete// Moore, and Jack Sperling.
1. OPEN DISCUSSION POR THE GOOD OF THE ORDER
Mayor Carmichael reminded Council of the meeting on August 11
to review and evaluate the performance of the City Managmr.
Council namlbmr Doty questioned staff as to the frequency of
sewer backup c|aims. City Manager Zais stated that these
' g anera||y occur in cycles throughout the year. He further
stated that an inspection is made on these claims to determine
if they are the City's responsibility; and if a certain area
I I� becomes a constant prob|em the City pmrfnnns a more thorough
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clean up of the sewer lines. Dennis Covell, Director of
Engineering and Utilities, gave a report on the current status
of the diversion dam at Nelson Bridge and provided Council
with a series of pictures. Mr. Covell stated that deter-
ioration is continuing and he is hoping to get a diver to
determine the extent of damage. He further stated he is
planning to discuss the situation with the Yakima Indian
' '^ ' Nation and Department of Ecology, - and has already talked with
- the I: of 'Fisherles. If the need arose to rebuild the
dan, Mr. Covell said the Dept. of Fisheries probably would
require that fish ladders be added; hmxever, if this is the
case, they would be asked for participation of costs. Mayor
Carmichael stated she had talked with Jim Thames, Assistant
Director of the Federal Department of Emergency Services,
concerning using Yakima as a host city for nuclear disasters.
The Mayor said Mr. Thones informed her this is still in the
initial planning stages and that Yakima would be given an
opportunity to provide input prior to any final plans being
formalized.
2. RECONSIDERATION OF CITIZENS' FINANCE COMMITTEE FUECOMK0ENCNJ'|ONS
(Continued frnm 8/3/82)
Council nnenber Doty stated she felt the first three goals had been
discussed in length last week and that she did not agree with the
language used in goal "D", and questioned the need for its exis-
tence. Council n*nnker Beauchamp stated he originally thought his
goal was primarily to gain citizen input as to the level of city
services and not as a source of grading Council pmrforrrencm.
,Council member Buchanan stated he is in favor of the first part of
goal //D//' but that the second part should be eliminated. Mayor
Carmichael stated that all of these gna|s together are too enormous
and recmnmended goal "A" along. Council member Doty recommended
establishing two separate committees, one charged with goal "A" and
the other with goal //D//. Discussion was ha|d'regardimg the'numhar
of nnsnhmrs and their level of expertise. City Manager Zais stated
that goal /Y\// requires a special level of expertise since it in-
vo|ves the possibility of changin the City Charter. Co
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mmnber Barnett proposed giving this matter serious consideration
between now and next week and to finalize whn would be on the
committee or committees at that time. It was MOVED by Moore,
seconded by Buchanan to form a committee' consisting of Council
members Sperling, Doty and Barnett to further study this issue and
present their recormendatioms to the Council at next week's meet-
ing. Carried by 5-2 voice vote. Barnett and Doty voting nay.
3. REPORT FRCM TRANSIT DIVISION RE: FINANCIAL STATUS OF ELDERLY AND
HANDICAPPED TRANSPORTATION SERVICE
Dan Newton, Transit Manager was present and available for
questions. Council member Doty stated she wished to cmnp|i-
pent several people who have been diligently trying to resolve
this problem; specifically the existing Board of Transporta-
tion Exchange, Cindy Getz and Greg Heartburg of Area Agency on
Aging, and Jim Ahitmside County Commissioner. She further
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ADJOURNED MEETING - AUGUST 10, 1982
stated the committee reviewing this issue will be meeting
again on Thursday, August 12. Mr. Newton outlined the se-
quence of events since February which have led to the current
problem in response to Council nmanber Barnett's request, It
was M}VED by Barnett to accept the, report as indicated in the
final paragraph of , '' ,
aid re k. The motion died for lack of a
second. Further discussion fn||oved regarding use of UMTA
funds for meintenancm of vehicles. Nadine Lee, member of the
Board of YVT-E&H, stated that the requested $20,000 to be
credited to their account arises from a misintmrpretati�n of
the contract. She stated that they had wovided services for
handicapped people who live out of the City but cnne into the
City for employment and that according to the State Department
of Transportation, this service is covered by the contract.
She stated that they are not asking for cash but requesting
these monies be applied as a Credit to their account. Mayor
_�- Cannichae1.statod she f '
inr� 4is - reed'wi'th4his point of view
and that she would consider any monies given to YVT-E&H as a
gift. It was MOVED by Beauchamp, seconded by Doty to author- IN/
izm'the City to pay $19,930.77 to YVT-E&H, as requested, and
that said amount will be applied to their debt to the City.
Council member Buchanan h |d vote in favor of this
'motion if the funds removed from the capital reserve can be
put back into the capital reserve and not into the operating
fund. The Mayor ruled this motion out of order, stating it
should be considered during the regular business meeting. It
was MOVED by Buchanan, seconded by Beauchamp to continue this
discussion as part of the regular agenda under Item No. 9-A.
Unanimously carried by voice vote.
4. TRANSIT DIVISION SEVEN N0NTH REVENUE AND EXPENDITURE COMPARISON R]R
1982-1982
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. After Council gave brief instructions to staff concerning add|-
tiwna| information desired, it ms the general consensus of the
Council to table this itmn for one week.
G. EXECUTIVE SESSION
It was the general consensus of the Council to continue this
item until the end of the regular business meeting.
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6. ROLL CALL . . .
At 3 :OO p.m., the Council members cmnnenoed the regular meet-
ing, Mayor Carmichael presiding, Council 'members Barnett,
Beauchamp, Buchanan, Doty, Moore, 5par| ing and City Manager
Zais and City Attorney Amdrms, presont on roll ca| | .
7. INVOCATION
The Invocation was given by City Manager Zais. �.
8. CONSENT AGENDA
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Mayor Carmichael referred' to the items placed on the Consent
Agenda, questioning whm `he'r ' 'here .were any additions or dm|e-
t inns from either Council members or citizens Present. Coun-
cil member Buchanan requested that Item No. 13 be added to the
Consent Agenda. Council member Doty requested the. deletion of
Item No. 16 from the Consent Agenda. | t was the general
consensus of the Council that the addition of Item No. 13 and.
the deletion of Item No. 16 as requested, be made. The
Acting City Clerk then read the Consent Agenda itens, includ-
ing resolutions and ordinances by t i t l e . | t was MOVED by
Buchanan, seconded by Moore that the Consent Agenda, as read,
be passwd. Unanimously carried by roll call vote. (Sub-
. ' .sequent paragraphs ,precoded' 15Y est'er indicate items
on the Consent Agenda handled under one motion without further
ADJOURNED MEETING - AUGUST 10, 1982 2 3 9
9. OJRRENT STUDY SESSION ITEMS
A. ITEM NO. 3
�au��p seconded � Doty to autho the
City to pay $19 to Y\��-E�H as r�qu�yted and that said
amount is to be applied to their debt to the City. Motion
failed by 4-3 voice vote. Canmichae| Buchanan, Moore, and
Sperling voting nay. Council member stated his main
concern is in removing the funds from thm capital reserve with
no moans of returning it to the same account. Council member
Doty stated that if Council could not find an alternative
s�|ution th�rm isa possibility of Y\/7-E�H having tp fi|� for
bankruptcy. City Manager explained that there is no other
feasible ffethod of loaning this money and that either the
II/ funds are rnmmved frmn the capita| resarvo, nr the dmbt is
written off and is considered as a |oss wf revanua, Council ci| member Muore ytated he did not want to ect in such a fashinn =- as to endanger or eliminate transportation services for the
elderly and handicapped. It wes MOVED by Moore, seconded by
Buchanan to reconsider the prior motion. Unanimously carried
by voice vote. After further discussion, the question was
called for a vote on the Motion. Unanimously carried by voice
vote. It was MOVED by Doty' seconded by Beauchamp to author-
. ioe the City to serve as a conduit only for requesting Uk07\
funding to be matched by Area Agency on Aging to provide
transportation services for the elderly and handicapped in
1983. Carried by 6-1 voice vote. Buchanan voting nay.
10. AUDIENCE PARTICIPATION
None
| t was the general consensus of the Council to consider Item
No. 14 at this time.
14. REPORT FROM CITY MANAGER RE: PROJECTED 1982 BUDGET STATUS
City Manager Zais stated he was available to respond to any
inquiries regarding this report. Council member Buchanan
stated he is in favor of Options #1 and #2, but does not
believe Option #3 is a viable solution since it is doubtful
this loan can be repaid in 1983 unless there is a drastic
turn-around in the economy, and is not in favor of options #4
and #5. Council member Barnett stated he is in favor of
utilizing the inter-fund loan (Option #3) to the extent of the
unbudgetmd retirement cash outs in the amount of $130 with
the balance being made up of Option #1 and possibly in com-
bination with Option #2. Mayor Carmichael questioned staff
about depleting the contingency reserves and its effect at the
beginning of next year. City Manager Zais stated there is the
possibility of having a zero balance in the contingency re-
serves at the beginning of 1983; however, current policy is to
set aside a portion of the anticipated revenues into the
contingency reserve account. The City Manager further stated
that he did not recommend Option #1 since the City has already
II/ baen thrmugh personnm| reduotions amd mid-year budget cuts
and that to conduct further cutbacks now would place a heavy
burden on staff over the next three weeks which coincides with
1983 budget preparation. He further stated that stability is
needed among City employees for the remainder of the year; and
in his opinion, Option #3 is the best solution. Council
member Doty stated there is another possibility and that is to
proceed with the inter-fund loan but to use any remaining
contingency reserves at the at the end of the year to be used
to pay off the inter-fund |wan. Council member Moore stated
that Option #1 appeared a logical solution; however, this
would interrupt operations completely and not enough time to
implement the plan; that he is not in favor of Options #2, 4
and 5, and therefore, Option #3 is the most logical choice.
It was MOVED by Moore, seconded by Doty to accept the report
and authorize implenentation of Option #3 as cited under the
major policy options. Council member Buchanan stated that the
use of an inter-fund loan to float a large staff will not
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^' ADJOURNED MEETING - AUGUST 10, 1982
continue to work and that borrowing frmn the future to keep
the system going is not a viable solution. After further
discussion, the question was called for the vote on the Mot-
ion. Carried by 5-2 voice vote. Spar\img and Buchanan voting
nay.
11. REPORT FROM DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT RE:
PROSPECTIVE FEDERAL LEGISLATION AFFECTING CABLE TV FRANCH |BE (Cont.
from 8/3/82) . : / I! _:.
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Bruce Crest, Cable CoTmunicat |ons Coordinator, reviewed the
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report stating that the Material presented is the up-to-date
version of the Senate Bill which effects the City. It was
MOD/BD by Barnett, seconded by Bmauch�n/�� to accept the report
and authorize subnission of a� letter to our Congressional
delegation, signed by the Mayor as outlined in the report.
Janet Snodgrass, 407 N. 40th Avenue, and Ines Rice, 4409
Arlington, voiced their concerns on this issue. The question
was called for the vote on the Motion. Unanimously carried by li/
voice vote.
12. S|){ MONTH STATUS REPORT ON THE CAPITOL THEATRE
John Beer, Jr., Director of (�armmuni ty & Economic Development,
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introduced Walter Lewis,' '
Yice Chainnan of the Board, and
Forbes. Rogers, General Manager of the Capitol Theatre. Mr.
Rogers responded to Council /s questions and stated that a
depreciation schedule is being prepared, regarding maintenance
of the faci | i t |es, for presentation to the Council same time
in September. It was MOVED by Buchanan, seconded by Barnett
to accept the report as prasented. Unanimously carried by
voice vote.
»13. CONSIDERATION OF A RE9O0T|ON AUTHORIZING THE USE OF CITY STREETS
FOR THE 71-OOLA FUN RUN
, f`A ''' `' 1=2 7)
RESOLUTION NO, D-4701� A RESOLUTION authorizing the closure of
certain streets within the {�i ty of Yakima to arconm��date a
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Coca-Cola Fun Run,
*15. 5, D|SPOS|T|ON OF DAMAGE CLAIMS
A. OONS|DER/T|ON OF A RESOLUTION AUTHORIZING PAYMENT OF
DUNACE CLAIM FILED BY C.A. SEVERN
RESOLUTION NO. D+4702, A RESOLUTION authorizing the
payment of $60.89 to C.A. Severn in settlement of a claim
for damages filed with the City of Yakima.
B. CONSIDERATION OF A RESOLUTION AUTHORIZING PAYMENT OF
DAMAGE CLAIM FILED BY TIMOTHY L. GRIFFIN
RESOLUTION NO, C+4703, A RESOLUTION authorizing
payment of L. . Timothy Timothv �98 89 to L Griffin in settle-
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ment of a claim for damages filed with the City of
Yakima.
C. CONSIDERATION OF A RESOLUTION DENYING THE CLAIM OF JOAN
.' OEHLER
RESOLUTION NO. O-47O4, A RESOLUTION denying claim of
Joan Oehler filed ' ` with the Citv'nf Yakima in the
amount of �S3.1 S� '
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. 16. AN ORDINANCE AMENDING THE CLASSIFICATION AND COMPENSATION PLAN RE:
TRANSIT SERVICE YORKER POSITION
An ordinance amending the Classification and Conoensat ion
Plan, having been read by t i t l e , it was MOVED by Beauchamp,
seconded by Spor|img that the ordinanCe be passed. Council
member Doty stated she felt this change ih pay range rapre-
'sents a sizable wage for a custodial position. Mayor Cenmich-
` ae| and Counc i | menber Buchanan agreed with this opinion.
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/�]JUURNBQMEET|NO - AUGUST 10, 1982 ,7 ��
After further discussion, it was MO/ED by Doty, seconded by
Buchanan to request re-evaluation by the Civil Service Com-
mission on this particular change. Mayor Carmichael ruled
this motion out of order since there is a previous motion on
the floor., City Manager Zais stated that the Charter language
states the Civil Service Commission sha|| submit to City
Counci| all pay ranges and classification changes' for "pass-
age"; not "for consideration or discussion". City Attorney
� Fred Andrews agreed with ,the City Manager's statement and
further added that Council may not have the legal authority to
reject the decisions of the Civil Service CmnmisSion. The
question wes called for the vote on the original motion. The
Motion failed by 6-1 roll call vote. Carmichael voting aye.
� It wms MOVED by ' Doty, seconded, by Buchanan tO renond the
reclassification of this position to the Civil Service Con-
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mission asking them to re-evaluate it. Unanimously carried by
voice vote.
II/ • • .*17. ORDINANCE APPROPRIATING FUNDS RJR 1981 YEAR-END ENCUMBRANCES MR
THE STREET DIVISION
An Ordinance appropriating funds for 1981 year-end anoun-
. brances for the Street Division, having been ready by
title, was laid on the table for one week or until August
17, 1982.
18. OTHER BUSINESS ' '
City Manager Zais stated there is a meeting scheduled for
Tftirsday, August 19, at 9:30 a.m. in Council Chambers to meet
with Union Pacific representatives regarding the YVT tracks.
ITEMS OF INFORMATION
!tens of information supplied to Council mere: schedule for
1982 NVvenbmr election re: Street Light Bond Issue. 8/6/82;
memo frmn Water/Irrigation Superintendent re: Status of
irrigation diversion dam at Nelson Bridgm, 8/2/83; MU) frmn
Planning Manager re: Naches Avenue parking |ut. 8/4/82; nMMm
from City Attorney re: Oamege claims referred to insurance
company. 8/2/82; article from 8/10/82 Newsweek, "The Decaying
of Anerican; nevno from Planning Manager re: Outside utility
request for sewer at 6103 Englewood requested by Edward Mar-
quard. 8/2/82; memo from Director of Community & Economic
Development re: Outside utility request for sewer at 1304 W.
Washington Ave., requested by Mr. & Mrs. Willis Cawley.
8/3/82; memo from Director of Community & Econmnic Development
re: Outside utility request for sewer at 1502 S. 18th St.
requested by Mr. & Mrs. Joe Martinez. 8/2/82; monthly report
of Code Administration Office activities for July, 1982; and
monthly report of Permit Center for July, 1982.
19. ADJOURNMENT
Thera being no further business to come before the Council, it
waMOVED s MOVED by Buchanan, seconded by Beauchamp to move into
II/ Executive Session for the purpose of discussing pending liti-
gation and to then inmnediate|y adjourn the meeting. The
meeting adjourned at the hour of 5,20 P.M.
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READ AND CERTIFIED ACCURATE BY ' ~ ���� J �� C�TE
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ACTING OT/ CLERK ^YOR