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HomeMy WebLinkAbout08/03/1982 Study Session AUGUST 3, 1982 231 STUDY SESSION The City Council met in session on this date at 1:30 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Lynn Carmichael, Clarence Barnett, Lynn Buchanan, Henry Beauchamp, Shirley Doty, W. K. "Pete" Moore, and Jack Sparling. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Beauchamp questioned staff as to the main- tenance of Washington Park, specifically the watering thereof. City Manager Zais stated he would look into the matter. Council member Sparling stated he would continue to mention the need for consolidation of Police and Sheriff's Departments II/ and that he would personally work on this issue with the County Carunissioners. Council member Budhanan stated that this matter appears on the Pending Items list and show staff work delayed. City Manager Zais responded that due to current vacancies in management positions and budget preparations, this item has been delayed; however, he said he realizes this requires special attention. Council member Doty stated that on Wednesday, August 4th at noon at St. Elizabeth's Hospital there will be a presentation to the Crime and Delinquency Council regarding the joint law enforcement building. Council member Beauchamp discussed his concern about the lack of information provided to the citizens regarding nuclear evacu- ation procedures and location of shelters. Council member Budhanan stated there is a County Dept. of Emergencies Dir- ector and part of his function is to disseminate this infor- mation. Council member Moore stated that certain areas such as the basement of the Courthouse and the basement of City Hall are designated shelters. He further stated that the proposed evacuation of Seattle to Yakima is an impossibility. Council member Beauchamp stated the City has a responsibility to insure the public is properly informed on this subject. 2. DISCUSSION RE: CITIZENS' FINANCE COMMITTEE RECOMMENDATIONS Council member Sparling gave an overview of the Committee's report and proposed that Council members Beauchamp and Moore assist him in selecting individuals under the twelve cate- gories. Council member Doty stated the four goals listed seemed too broad in scope. Discussion among Council and staff continued regarding the proposed goals. It was MOVED by Mcore, seconded by Buchanan to continue this matter to next week's Council Study Session with further information to be provided to Council members prior to the meeting. Unanimously carried by voice vote. 3. GENERAL INSURANCE PROGRAM REVIEW (Continued from 7/13/82) Mayor Cannichael stated she had received requests for appear- II/ ance fran specific individuals present. Joel 1 Fred S. James & Company of Washington, Inc., stated he basically agreed with the staff's recommendations. However, he further stated that the use of an outside consultant would be time consuming and he recommended having the current agent prepare the bid specifications. Neil Dickensen, Fred S. James, stated he felt that Conover had made some inaccurate statements in its letter to Allstar. City Manager Zais responded on the issue of using an outside consultant, stating that it would be inappropirate for the current agent to prepare bid specif- ications since it would result in a biased opinion and that in the interest of fairness and equity it should be prepared by an independent firm. City Attorney Andrews agreed that the use of an independent consultant, who would be precluded fran bidding, would eliminate possible legal repercussions from any outside contenders. It was MOVED by Buchanan, seconded by Beauchamp to continue this matter under Item No. 9-A on the regular agenda. Unanimously carried by voice vote. 232 AUGUST 3, 1982 4. EXECUTIVE SESSION It was MOVED by Budhanan, seconded by Beauchamp to move into Executive Session for the purpose of discussing collective bargaining and pending litigation. Unanimously carried by voice vote. BUSINESS MEETING 5. ROLL CALL At 3:00 p.m., the Council members commenced the regular meet- ing, Mayor Carmichael presiding, Council members Barnett, Beaudhamp, Budhanan, Doty, Moore, Sparling and City Manager Zais and City Attorney Andrews present on roll call. 6. INVOCATION The Invocation was given by City Attorney Andrews. 7. CONSENT AGENDA Mayor Carmichael referred to the items placed on the Consent Agenda, questioning Whether there were any additions or dele- tions from either Council members or citizens present. Coun- cil member Doty requested that Item No. 16 be removed from the Consent Agenda. It was the general consensus of the Council that the deletion of Item No. 16, as requested, be made. The Acting City Clerk then read the Consent Agenda items, in- cluding Resolutions and Ordinances by title. It was MOVED by Doty, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (Sub- sequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) • *8. MINUTES The Council minutes of July 27, 1982 were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 9. CURRENT STUDY SESSION ITEMS A. ITEM NO. 3 Glen Williams of Conover Insurance, Inc. responded to Coun- cil's questions regarding rates on insurance coverage for City vehicles stating there is an additional charge of $1600 to have all vehicles included on the policy. Council member Moore requested an explanation of the rating system, to which Mr. Williams and Mr. Dickensen responded. It was MOVED by Doty, seconded by Beauchamp to accept the staff's report to II/ continue with Conover and direct staff to explore drafting of specifications for purposes of competitive bidding. After further discussion, the question was called for the vote on the Motion. Unanimously carried by voice vote. 10. AUDIENCE PARTICIPATION Ines Rice, 4409 Arlington, questioned Council as to the mean- ing of their accepting a submitted report for Council consideration. It was the general consensus of Council that when it accepts a report it is ratifying it and its recommendations, unless specific stipulations are so indicated. 11. REPORT RBSARDINU PROSPECTIVE FEDERAL LEGISLATION EFFECTING CABLE TELEVISION FRANCHISE John Beer, Jr., Director of Community & Economic Development reviewed the staff report. Mayor Carmichael advised staff that SB 2172 has been amended but did not have full knowledge AUGUST 3, 1982 233 as to the dhanges. After discussion, it was MOVED by Beau- champ, seconded by Mbore, to table this matter until further information can be provided. Carried by 4-3 voice vote. Beauchamp, Carmidhael, and Doty voting nay. 12. CONSIDERATION OF EXTENSION OF TRANSIT MARKETING SPECIALIST POSITION Dan Newton, Transit Manager, reviewed the staff report. Coun- cil member Barnett requested June and July figures prior to making a decision on extending this position. It was MOVED by Barnett, seconded by Buchanan to table this matter one week until up-to-date figures can be provided. Motion failed by 3-4 voice vote. Beauchamp, Carmichael, Doty, and Moore voting nay. Council member Doty stated she believes this position II/ has made a difference in the public relations aspects of the Transit system. Mayor Carmichael stated that part of the reason for continuing this position until the end of the year is because it would take that long before accurate results would be visible. Diane Tilstra, Marketing Specialist, re sponded to Council's questions concerning her jcb function and that has been accomplished under this program. It was MOVED by Moore, seconded by Beauchamp to extend the temporary Marketing Specialist position through December 31, 1982. Carried by 6-1 voice vote. Barnett voting nay. It was the general consensus of the Council to have staff prepare the six-month Transit Division financial report available for review at next week's meeting. 13. SUPPLEMENTAL REPORT ON NOB HILL BOULEVARD IMPROVEMENTS City Manager Zais stated as a point of clarification regarding the bond issue, that the costs cited in the report indicate various options and that the amount actually referred to the electorate for their vote is the project costs and does not include interest. Dennis Covell, Director of Engineering & Utilities, reviewed the staff report and responded to Coun- cil's questions. Mayor Carmichael stated there were certain individuals present in the audience who wished to speak on this issue. Jean Allard, 3805 Meadow Lane, stated an alterna- tive would be to consider a policy resolution requesting the Railroad to discontinue service of YVT west of 6th Avenue and to put this to the vote of the people. Ines Rice, 4409 Arlington, stated she is opposed to the proposed bond issue and recommended waiting until the interest rates drop before proposing these dhanges, and that in the meantime to simply repair the holes and to perform normal road maintenance. Council member Moore stated that the first step is to meet with Union Pacific representatives to discuss removal of the YVT tracks; and if not agreeable, then to renovate the tracks in order to use the lane for traffic. Mr. Covell responded to Council's questions regarding state standards, stating that they are set by law, applicable for any new right,-of-way or II/ any rebuilding, and require a minimum 70 ft. right-of-way for arterial streets; however, cities are allowed to request for deviation. He further stated that if the State passes a law that financially impacts the City, then legally the State should be liable for contribution. Council member Barnett mentioned he had previously provided Council with a copy of his proposed modification, which is a concept using a 52 ft. right-of-way. He also stated that under the other proposals, it would take three to five years for condemnation proceedings to acquire the right-of-way and this is too long. Mr. Covell stated his concern about future federal or state funding if state standards are not followed. Council member Buchanan stated that since the City has not previously relied upon state monies, that he could not foresee losing much if this project were undertaken without asking for state approval. City Manager Zais discussed the franchise renewal stating that the City needs to establish ground rules for franchising procedures and recommended forming a negotiating committee to set up this procedures. Council member Barnett stated this 234 AUGUST 3, 1982 should be accomplished prior to voting on this issue. It was MOVED by More, seconded by Beauchamp to form a comittee consisting of staff and - two or three Council members to meet with representatives of YVT to discuss next year's franchise and the possibilities of moving the tracks. Unanimously carried by voice vote. It was the general consensus of the Council that Council members Moore, Buchanan, and Mayor Carmichael would be members of this committee with Council member Barnett serving as an alternate. It was also the general consensus of the -Council to have staff prepare up-to-date costs bond consideration on ,Council member Barnett proposal. - *14. AGREEMENT BETWEEN CITY OF YAKIMA-AND YMCA.REGARDING,WASHINGTON PARK POOL II/ RESOLUTION NO. D-4700, A RESOLUTION authorizing the City Manager and acting City Clerk of the City Yakima to execute an agreement with the - Young Men's Christian. Association re- , garding Washington Park Swimming Pool. *15. APPROVAL OF OUT-OF-STATE TRAVEL REQUEST FOR PURCHASING DIVISION The out-of-state travel - request for Jean Shipman, Purchasing Agent, to attend the Northwest Managers' Conference in Calgary, Canada, October 6-8,: 1982 at a cost of approx- imately $645, was approved. 16. ORDINANCE REZONING PROPERTY AT E. CHESTNUT ST. AND S. NACRES AVENUE REQUESTED BY ROBERT SCHULTZ (VA-ALTA OORPORATION) Ordinance No.-2628 having been read by title, it was MOVED by Beauchamp, seconded by Buchanan that the ordinance be passed. Council member Doty stated she.requested this item be removed from the Consent Agenda to note-that there has been continued discussion :by the citizenry Opposing this: issue; Council member Barnett voiced agreement. - The .question was called for the vote on the Motion. Carried by 5-2: roll call vote. Barnett and Doty voting nay. : ORDINANCE NO. ORDINANCE approving the recommendation of the Planning Commission and rezoning property at the south- east corner of East Chestnut and South.Nadhes Avenue in the City of Yakima from R-3, Multiple-Family Zone to Planned Development Zone. *17. ORDINANCE REZONING PROPERTY LOCATED AT 56TH AVENUE & SUMMITVIEW, REQUESTED BY PAYLESS DRUG STORES ORDINANCE NO. 2629, AN ORDINANCE granting a major modification of a Planned-Development Zone applicable to property at the southwest corner of 56th and Summitview Avenues in the City of Yakhma. II/ *18. ORDINANCE REZONING PROPERTY AT OORNELL AND W. NCB HILL BOULEVARD, REQUESTED BY FABRIC LAND ORDINANCE NO. 2630, AN ORDINANCE granting a major modification of a Planned Development Zone applicable to property on the northwest corner of Cornell Avenue and West Nob Hill Boule- vard; and declaring an emergency. *19. ORDINANCE APPROPRIATING AND TRANSFERRING MONEY TO PAY FOR THE CONTRACTED WORK AND MATERIALS ASSOCIATED 'WITH THE REPAIR OF WASH- INGTON POOL (SECOND READING) An Ordinance appropriating funds for the repair of Washington Pool having been read by title only at the previous meeting, was brought before the Council for a second reading. ORDINANCE NO. 2631, AN ORDINANCE amending the 1982 budget for the City of Yakima; and transferring and appropriating money within and among various funds and accounts, all as appro- priations for the 1982 City of Yakima Budget. AUGUST 3, 1982 235 20. OTHER BUSINESS City Manager Zais sought further clarification on Council's notion regarding the insurance matter. , r - ITEMS OF INFORMATION : • „Itens of information supplied to Council were: memo fran City Manager re: Council Originated. Pending Items. 7/29/82; letter fran Diane Gilliland, Assistant Manager of Yakima Center re: International Association of Auditorium Managers Convention July ,17-21. 7/23/82; petition. from Mobile Home Owners requesting reinstatement of Officer Larry Carroll as leader of the OnGuard Program. 7/20/82; letter from Parks II/ Director to Perry Robinson re: condition of parks. 7/23/82; , article fran 7/16/82 Wall Street Journal, "The, New Federal- ism'; A Reagan About-Face”; article from 7/26/82 Business Week, "States put their bite on the federal tax cut"; minutes of 7/8/82 Community Programming Advisory Committee meeting; minutes of 7/15/82 Board of.. Appeals meeting; and minutes of 7/12/82 -Utility Rate Advisory Board meting.' 21. _ADJOURNMENT There being no further business to cane before the Council, it was MOVED by Beauchamp, seconded by Doty to move into Exec- . utive Session for the purpose of discussing pending ,litia- tion and to adjourn the meeting to then meet on August 9, 1982 *- - :12:00 NOon for a tour of-theCity Parks and that said August 9th meeting will adjourn to August 10, 1982 at 1:30 p.m. for the regular Council meeting. Unanimously carried by voice vote. The meting adjourned at 5:30 P.M. / READ AND CERTIFIED ACCURATE BY (///:.„ DATE4,-/P ODUNCIL MEMBER / 4 DATE e2 Vs.2_ COUNCIL tr : R ATTEST: /401: ra AA L.- ACTING CITY CLERK MAYOR 1