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HomeMy WebLinkAbout03/09/1982 Study Session MARCH 9, 1982 133 STUDY SESSION The City Council met in session on this date at 6:30 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Lynn Carmichael, Clarence Barnett, Henry Beaudhamp, Lynn Budhanan, Shirley Doty, and W. K. "Pete" Moore. Council member Jack Sperling Absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Doty suggested that a letter of appreciation be sent to Willis White for his service as Public Works Director, since Council did not have time to thank him personally. It II/ was the general consensus of the Council that a letter of appreciation be sent to Willis White. Council member Doty stated that COG is interested in knowing if Council would like to express its position on the gas and oil lease issue. She stated that at their March 17th meeting, COG wants to draft some kind of position, if possible. She stated that Council needs a briefing before doing that. It was the general consensus of the Council to have a briefing on this at the next Council meeting. Council member Doty stated that the Council Committee for making appointments to the Human Relations Commission has met and would recommend the appointment of Rod Sanchez. It was MOVED by Doty, seconded by Beauchamp to appoint Rod Sanchez to the Human Relations Commission to fill the vacancy left by Meri-Lynn Kittelson. Unanimously carried by voice vote. Sperling absent. Council member Doty stated that the Council Committee for making appointments to the Planning Commission has net and would recommend the reappointment of Manuel Olivas. It was MOVED by Doty, seconded by Moore to reappoint Manuel Olivas to the Planning Commission. Unanimously carried by voice vote. Sperling absent. Council member Doty stated there isn't a Council Committee to make appointtents to the DARC Committee, however, there is a vacancy and she researched the files and found two candidates to be considered to fill the vacancy in Area two. She stated there were applications on file from Benny Kwong and Hans Skov. She suggested that Benny Kwong be appointed and commented that he has been doing some redeVelopment in that area. It was MOVED by Doty, seconded by Barnett to appoint Benny Kwong to the DARC Committee to fill a vacancy in Area two, replacing David Wilson, Sr. Unanimously carried by voice vote. Sperling absent. II/ Mayor Carmichael stated that the Council Committee for making appointments to the Parks & Recreation Commission has net and would recommend the reappointment of Christine Chandler, who was previously appointed to fill a vacancy, and the appointment of Bernard Sims. It was MOVED by Beauchamp, seconded by Barnett to reappoint Christine Chandler and appoint Bernard Sims to the Parks & Recreation Commission. Uanimously carried by voice vote. Sperling absent. Mayor Carmichael stated that in the Council's packet was a brochure regarding the Spring Conference of Joint Planning Conference to be held April 21-23, 1982. She stated that this conference is not just for planners and if any Council members would be interested in attending that conference they could call her or the City Manager. Mayor Carmichael stated that the local option additional half cent sales tax bill (SHB1014) has been moved out of the House and is now on the Senate floor. L MARCH 9, 1982 2. DISCUSSION RE SELECTION OF COUNCIL COMMITTEE FOR SOUTHEAST COMMUNITY CENTER Council member Doty stated that the Council Committee drafted a letter to the Southeast Board, and a reply has been received this evening from than. She circulated that letter for the Council's persual and' commented that the Board has requested that the five representatives from the community be jointly selected by the Board of Directors three appointees and Council. She stated that although she has a list of to be considered for appointment, she wondered if Council wants to meet with the Board appointees before making any appointments. Following discussion, it was the general consensus of the Council to call some of the people to see if they are interested in serving on this committee and then net with the three Southeast Center Board members. 3. REPORT RE AIRPORT ROLICY ISSUES, FIRE PROTECTION REQUIREMENTS AND BUDGET STATUS Larry Wittenberg, Assistant City Manager, referred to his report dated 3/9/82 and commented that he has up- to-date information on the 1982 year -end budget figures. He referred to a chart and reported that the year -end revenues and expenditure came in at 85% of budget. He also reported that the carry -over figure from 1981 to 1982 is a negative figure of $10,800. He stated that as far as the 1982 budget is concerned, the airport is in a good position. He stated that after further review, staff is estimating $85,000 revenue from landing fees; an increase of $27,500 from the original guestimate. He cautioned that this could d hange at any time because the airlines can dnange their flight schedule. He reviewed the fire protection at the airport (Exhibit B), which indicates that no real savings would be accomplished by changing the operation of that fire station. He stated that with the departure of Republic Airlines, staff wanted to review the policies at the airport with Council. He reported that these policies were discussed with the Airport Advisory Commission at their February 23rd meeting and their comments are given in Exhibit A of this report. He stated they suggested the City take a passive approach toward recruiting additional air carriers to serve Yakima and support the current airlines serving Yakima. Due to the lateness of the hour, it was the general consensus of the Council to continue this discussion under Item No. 8 on the Business Agenda. 4. EXECUTIVE SESSION It was MOVED by Doty, seconded by Buchanan to move into Executive Session for the purpose of discussing pending litigation. Unanimously carried by voice vote. Sperling absent. BUSINESS MEETING 5. ROLL CALL At 7:30 p.m., the Council members commenced the regular meting, Mayor Carmichael presiding, Council members Barnett, Beauchamp, Buchanan, Doty and Moore and City Manager Zais and City Attorney Andrews present on roll call. Council member Sparling absent and excused. INVOCATION The Invocation was given by Mayor Carmichael. 6. CONSENT AGENDA Mayor Carmichael referred to the Items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Mayor Carmichael requested that Items No. 12 B and C be added MARCH 9, 1982 1 3 5 to the Consent Agenda. Council member Moore requested that It No. 14 be removed from the Consent Agenda. It was the general consensus of the Council that the addition of Items 12 B and C and the deletion of Item No. 14, as requested, be made. The City Clerk then read the Consent Agenda items. It was MOVED by Buchanan, seconded by Doty that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Sparling absent. ** *7. The Council minutes of February 2, 9 and 23, 1982, were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read pubicly. 8. CURRENT STUDY SESSION ITEMS - NO. 3. Assistant City Manager Wittenberg clarified the Airport th Advisory Commission's feelings regarding the active solicitation for a major air carrier to service Yakima. The Commission was concerned that a major air carrier would cure in and take the cream of the trade by scheduling flights for peak times only, Which would effect the current air carriers. He stated that staff is anxious to receive Council direction on these policy issues, particularly because there has been interest expressed in leasing the terminal space vacated by Cascade after they moved to the space vacated by Republic Airlines. This was discussed with the Commission and they recommended that this space be leased on a short term basis with the lessee knowledgeable of the fact that if another air carrier would want to serve Yakima, that they would have to vacate that space. Council member Buchanan questioned staff's consideration to allow the taxiway to deteriorate. Mr. Wittenberg stated that it is not intended that the taxiway be allowed to deteriorate; that that was one extreme option. There was discussion regarding the rennovation of the terminal lobby and concourse, which would cost approximately $600. Following discussion, it was MOVED by Budhanan, seconded by Doty to accept the report and the Commission's recommendations, not making a major rehab of the terminal building, but to keep the runway at peak operational standards and the taxiway at status quo. Mayor Carmichael requested clarification on the Motion, asking if Council member Buchanan was advocating No. IV, A & B on the left side of the report and he indicated that that is correct. Following discussion, the question was called for the vote on the motion. Unanimously carried by voice vote. Sparling absent. Council member Barnett stated that he voted in favor of the Motion, however, he would have preferred to have been able to hear from the Chamber Task Force. 9. AUDIENCE PARTICIPATION Frank Fitterer, 410 No. 66th Avenue, described his II/ disagreement with the City Engineer's opinion pertaining to the requirement of a manhole, be anhole, where be believed a flush-out would suffice. Dennis Covell, Director of Engineering and Utilities, explained that this is requested because of the back-up of sewer lines experienced in that area because staff did not have access to clean out the lines. Mr. Fitterer explained that this would be an unnecessary additional $1800 expense because the flush-out would allow for sewer line cleaning because the line is 150 ft. long and the equipment can clean out a 300 ft. line. He explained that he has 4 acres of property he wants to subdivide and this line would only serve two houses at the end of the cul-de-sac, besides his own home.„ Upon hearing that information, Mr. Covell stated that that would make a difference in his decision. He commented that if he could get some assurance of that fact, he would not require the additional manhole. Following discussion, it was the general consensus of the Council to have Mr. Fitterer meet with Mr. Covell and provide him with a plan or drawing of his plat for Mr. Covell's review. **Inadvertently omitted: (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion. 1.38 MARCH 9, 1982 10. HEARING ON 1981 COMMUNITY DEVELOPMENT BLOCK GRANT PERFORMANCE This being the time set for the hearing on the 1981 Community Development BLock Grant Performance Report, John Beer, Jr., Director of Community and EconOmic.Developaent, reviewed the accomplishments made in 1981 under this program. Ken Coffin, CDBG Manager, reviewed the 1981 program performance report, explaining the various programs. Council nember Moore expressed his concern regarding the comments he had heard and investigated, regarding the rehabilitation work at the Neighborhood Health Center and the change orders approved for that project. Discussion followed on this, and John Beer, Jr. suggested that he personally conduct an administrative review of this case and report back to Council. He cemented that there are some matters that have been brought to his attention and the project has not been accepted. There was discussion about these change orders being made to make the project conform to Code regulations. Council member Barnett also expressed his concern about this project because of some information he has heard. Don Hinman, Board Member, Neighborhood Health Center, stated that the staff did make a distinction between a grant. and a loan, but Neighborhood Health feels that the owner should be the primary decision maker regarding 'Change orders. There being no other citizens present wishing to speak at this time, this portion of the hearing was declared closed. Mayor Carmichael announced that the second hearing will be held next Tuesday, March 16, 1982 at 3:00 p.m. (Council member Moore absent at 9:30 p.m.) 11. ODNSIDERATION OF RECOMMENDATIONS RE TRANSIT SERVICE A. ELDERLY AND HANDICAPPED TRANSPORTATION Larry Wittenberg, Acting Public Works Director, reported on the results of the bid award for the transit coaches. Nancy Hall, 4507 Tieton Drive, asked questions about staff's recommndation for transportation of the elderly during the winter m.nths. She also stated she disagreed that a dispatcher would be needed because under the term, "qualified bidder", only Transportation Exchange can meet those requirements and they have a dispatcher. Council member Doty, Mayor Carmichael and Dan Newton, Transit Manager, responded to Mrs. Hall's questions, explaining about the eligibility requirements for door-to-door service. Marie Crane, 10 S. 8th Avenue, Apt. 219, commented that the transportation service for the elderly and handicapped is essential. Council member Doty suggested the use of a Department Assistant I, in a part-time position, to do the paperwork and have the existing dispatcher handle all the dispatching. Following discussion regarding, the dispatcher position, it was MOVED by Buchanan, seconded by Barnett to accept the staff report with the Changes discussed regarding the part-time Department Assistant insteal_of the full-time dispatcher and formulation of the definition of 'what is meant by handicapped. Unanimously carried by voice vote. More and Sparling absent. B. UMTA SECTION 5 OPERATING FUNDS Council members discussedthe use of UMTA operating funds and following discussion, it was MOVED by Barnett, seconded by Doty to accept staff's Financial Forecast C and Capital Program C, in their report dated February 22, 1982. Discussion following regarding the purchase of additional buses taking advantage of UMTA funding Which may not be —available in the future. The question was called for the vote on the Motion. Unanimously carried by voice vote. Moore and Sparling absent. C. MARKETING PROGRAM Council member Buchanan cemented that he thought this was going to be discussed at the sane time Council would consider an increase in fares. It was MOVED by Barnett, seconded by Buchanan to deny the staff request regarding the marketing prOgram. Discussion followed, Mayor Carmichael and Council MARCH 9, 1982 members Beauchamp and Doty supporting the marketing program. Dan Newton stated that the program would cost approximately $7500, plus $300 for materials. The question was called for the vote on the motion. Failed by 3-2 voice vote. Beauchamp, Carmichael and Doty voting nay. Moore and Sparling absent. It was MOVED by Doty, seconded by Beauchamp to accept the staff request for the marketing program. Carried by 3-2 voice vote. Barnett and Budhanan voting nay. Moore and Sparling _ absent. 12. REPORTS FROM FINANCE DEPARTMENT A. 1981 'YEAR-END FINANCIAL STATUS REPORT II/ City Manager Zais gave updated information on the carry-over th cash balance for the Street Division, which is $144,000. He stated that there are expenses for 1981 charges that have not been paid, reducing that amount. Following discussion regarding the format of the report, it was MOVED by Beauchamp, seconded by Doty to accept the status report, as outlined. Unanimously carried by voice vote. Moore and Sparling absent. *12.B REPORT ON GENERAL GOVERNMENT REVENUE EXPERIENCE FOR JANUARY AND FEBRUARY, 1982 The staff report dated March 5, 1982, regarding the General Government Revenues for January and February, 1982 was accepted. *12.0 REPORT ON CENTRAL BILLING SYSTEM The staff report dated March 5, 1982 regarding the Central Billing System was accepted. 13. SLUDGE MANAGEMENT PLAN REPORT (Continued from 2/23/82 meeting) It was MOVED by Budhanan, seconded by Barnett to postpone this item one week. Unanimously carried by voice vote. Moore and Sparling absent. 14. AUTHORIZATION FOR ADDITIONAL EXPENSE FOR DIKE REPAIR Resolution No. D-4625 having been read by title, it was MOVED by Beauchamp, seconded by Doty that the resolution be passed. Unanimously carried by roll call vote. Moore and Sparling absent. Ines Rice, 4409 Arlington, questioned the additional expense for this project and asked why the original estimate was not accurate. Dennis Covell, Director of Engineering and Utilities, explained that at the time the original estimate was made, the river was nearing flood stage and not all the damages could he determined. He explained hog staff monitored the project to determine the amount of riprap used. II/ *15. SET DATE OF HEARING FOR PLANNED DEVELOPMENT REQUESTED BY YAKIMA BREWING AND MALTING COMPANY, 25 N. FRONT STREET The date of hearing for the planned development requested by Yakima Brewing and Malting Company was set for March 23, 1982. 16. OTHER BUSINESS Information Items Items of Information applied to Council were: memo fram John Beer, Jr., Director of Community/Economic Development re: installation of mobile homes in the corporate limits of the City of Yakima. 3/4/82; memo from Chief of Police re: Legislative Digest. 3/3/82; correspondence to Mr. Bob Kievit, EPA Project Officer re: Yakima Project, EPA Grant No. G-530557-01/02/03/04/05 Interim Audit. 2/23/82; news article re: "Developers having winning season in the Legislature". 2/28/82; article from Wall Street Journal entitled: "Trouble Downtown, Cities Fear 'New Federalism' Will Further Pinch Budgets Already Hit by Tighter Government Aid." 3/2/82; Legislative Bulletin #7 dated February 25, 1982; "Visitor MARCH 9, 1982 Update" from Yakima Valley Visitors & Convention Bureau; monthly report of Chief of Police for January, 1982; monthly project reports from the Office of Engineering & Utilities for March, 1982; monthly report of Code Administration Office Activities for February, 1982; Fire Department February, 1982, Emergency Activity Report; Parks & ,Recreation Commission meeting agenda for 11, 1*;, Employees Civil Service Cunmission minutes for February 4, 1982; Yakima District Board of Health minutes of January 20, 982; Yakima District Board of Health minutes of February 9, 1982; Preliminary Agenda for the Fifth Annual Joint Planning Conference ,,Planning Policy and Practice; and Senior Citizen's Center nbnthly calendar of events for March, 1982. 17. ADJOURNMENT II/ There being no further business to - come before the Council, it was MOVED by Beauchamp, secondedbyBUchanan that this meeting be adjourn ed at the hour of 10:45 P.M. Unanhnously carried by voice vote. . Moore and Sparling absent. 124 READ AND CERTIFIED ACCURATE BY „„,-,a DATE4 COUNCIL DATE 9 COUNCIL MEMBER ATTEST: 024. _00% c, RK MAYOR ft: - - •