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HomeMy WebLinkAbout03/30/1982 Study Session MARCH 30, 1982 153 STUDY SESSION The City Council net in session on this date at 1:30 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Lynn Carmichael, Clarence Barnett, Henry Beaudhcimp, Lynn Budhanan, Shirley Doty, W. K. "Pete" Moore, and Jack Sparling. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Barnett reported on the status of the Council Committee's review of the proposal submitted by Yakima Valley Disposal regarding contracting for bin collection. They have asked for a long term contract for all City bin accounts, paying a 2% contract fee. He reported on a recent Supreme II/ Court decision and some pending legislation Which would have some impact on this request and stated he advised the attorney for Yakima Valley Disposal that the Council Committee is deferring this until the proposed legislation has been settled. Council member Doty referred to a TV program regarding the transit system in Memphis and the problems being dealt with there. She commented that after seeing that program, she felt proud of the citizens of Yakima for taking the responsibility for funding the transit operations by voting in a sales tax. She commented that Memphis had low fares until about two years ago, and are now charging 85 per trip, generating 40% of fare box revenue. Referring to Tan Day's memo in the Council packet, Council member Barnett expressed his concern that if an odor problem develops at the Wastewater Treatment Plant, it would take about 37 days before the chemicals could be delivered, due to the bid procedures. He asked if there was a way to give authorization for the purdhase of these chemicals on an emer- gency basis. Discussion followed and Assistant City Manager Wittenberg stated that he can get some information on this and report on it during the business portion of the Council meet- ing. Council member Sparling expressed his dissatisfaction with the transit system. He stated he still sees buses running empty. He asked when another bus report would be coming to Council. Assistant City Manager Wittenberg stated that staff is working on one and he could report back next week on when it would be presented to Council. Mayor Carmichael referred to the minutes of the Mardi 4, 1982 DARC meeting, commenting that it seems the Committee is going a different direction from what the Council wanted on parking lot enforcement. She commented that perhaps she could attend their next meeting. Council member Doty reported that the II/ committee will meet on Thursday of this week. Don Horan, Finance Officer, gave a brief status report on the Committee's efforts to resolve the problem of employee parking. He stated that after this meeting on Thursday, the committee was going to offer a full report to the Council. 2. REVIEW OF CITIZENS' FINANCE COMMITTEE REPORT Council members discussed some of the recommendations submitted by the Committee. Bob Peterson, Chairman of the Committee, addressed the issue of the recommendation of forming a Council committee to review the City Charter and Civil Service system. Following discussion, it was the general consensus of the Council to discuss this during the business meeting, under Item No. 8. Council member Barnett stated he would like to continue his discussion on the purchase of sodium nitrate on an emergency basis, on the regular business agenda, making it No. 8-B. 54 MARCH 30, 1982 3. CONSIDERATION OF REQUEST FROM SUNFAIR, INV., FOR FINANCIAL SUPPORT Council members discussed this request, expressing concern about possible future commitments of roan tax monies. Council member Doty suggested that perhaps part of the interest earned on the Capitol Theatre settlement could he used for this purpose. Assistant City Manager Wittenberg ccuuented that a large portion of this interest is being used to pay for ash clean up. Don Horan, Finance Director, stated that during budget study meetings, there was discussion about the unfunded liability for employee retirements, which could amount to $95,000 this year. He stated that staff was considering using that interest to fund this liability. Council member Beau- champ stated he spoke with the City Manager about this request and it was his reccuuendation that if Council desires to fund this, it should be done with roan tax money. He spoke in support of granting this request, however, it should be re- quested on an annual basis and not be perpetually funded. Council member More spoke about some of the changes in the budget resulting in a reduction of revenue. He cautioned that that carryover money may not be as high as projected. Mayor Carmichael spoke in favor of granting this request, contingent upon a like amount of money being donated by the private sector. Following further discussion, it was the general consensus of the Council to make this Item No. 8-A. EXECUTIVE SESSION It was MOVED by Beaudhamp, seconded by Buchanan to move into Executive Session for the purpose of discussing pending litigation. Unanimously carried by voice vote. BUSINESS MEETING 4. ROLL CALL At 3:00 p.m., the Council members commenced the regular meet- ing, Mayor Carmichael presiding. Council members Barnett, Beaudhamp, Budhanan, Doty, Moore and Sparling and Assistant City Manager Wittenberg and City Attorney present on roll call. 5. INVOCATION The Invocation was given by City Attorney Andrews. 6. CONSENT AGENDA Mayor Carmichael referred to the items placed on the Consent Agenda, questioning snhether there were any additions or dele- tions from either Council members or citizens present. Coun- cil member Barnett requested that Items No. 12 and 13 be added to the Consent Agenda. Council member Moore requested that Item No. 11 be added to the Consent Agenda. Mayor Carmichael reported that staff has requested that Item No. 18 be removed II/ fran the Agenda and postponed one 1Neek. Council member Doty stated she has some questions on Item No. 20, but since it is the first reading of the ordinance, she will ask her questions next week. Assistant City Manager Wittenberg gave sane cor- rected figures for Item No. 16, correcting a typing error. Ines Rice, a citizen, requested that Item No. 16 be removed from the Consent Agenda. It was the general consensus of the Council that the deletion of Item No. 16 and the addition of Items No. 11, 12 and 13 and the deletionof Item No. 18 from the Agenda, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and an ordinance by title, it was MOVED by Doty, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) MARCH 30, 1982 155 *7. MINUTES The Council minutes of Mardi 16 and 19, 1982, were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 8. CURRENT STUDY SESSION ITEMS A.) ITEM NO. 3 Bill Hiatt, Sunfair, Inc., stated that this request is for 1982 and it would not be used to retire the debts owed. He stated they have collected about $2,000 so far from the pri- vate sector. He stated he is confident the $5,000 could be raised from the private sector if that should become a requirement. He mentioned that the Chamber of Commerce is willing to give than $5,000; the Fair Board would give $2,000 th or $3,000; and the Sundusters in ed they would donate II/ $2,000. He stated that several of these donations are dependent upon the City's decision to grant this request for $5,000. Discussion followed on Sunfair, Inc., and the parade. It was MOVED by Doty, seconded by Beauchamp to allocate $5,000 out of roam tax funds to support the Sunfair, Inc. for 1982. Carried by 5-2 voice vote. Barnett and More voting nay. Council member Barnett explained his vote, stating that Council has not adequately addressed the issue of the depreciation fund reserves for the Capitol Theatre and the Yakima Center. B.) ITEM NO. 2 Council member Sperling expressed his support of the Cam - mittee's recommendations regarding the review of the Civil Service System and the City Charter. Council member Buchanan suggested that perhaps Council member Sparling could care back with a proposal. Council member Beauchamp stated he liked their recommendation regarding the opinion survey. Council member Doty suggested that staff could explore the possibility of having some student do the survey for college credit, with zero budget. It was the general consensus of the Council to refer this to staff. Mayor Carmichael suggested that Council give further consideration to the Committee's recommendations. C.) DISCUSSION REGARDING EMERGENCY PURCHASE PROCEDURE TO OBTAIN CHEMICALS Following the report from the Purchasing Agent regarding bid procedures to obtain the chemicals for the Wastewater Treatment Plant, it was MOVED by Barnett, seconded by Beauchamp to authorize emergency purchase procedures for the purchase of sodium nitrate to reduce the odor at the Wastewater Treatment Plant should staff determine such action becomes necessary. It was MOVED by Moore, seconded by Beauchamp to amend the notion to set a limit not to exceed 11/ Unanimously carried by voice vote. The question was called for the vote on the notion, as amended. Unanimously carried by voice vote. 9. Mayor Carmichael proclaimed March 30, 1982, as The Brothers Mahre Day. She reported there will be a parade this afternoon, followed by a rally at the Yakima Center and then a dinner will be held in their honor. 10. AUDIENCE PARTICIPATION None *11. CONSIDERATION OF REQUEST BY S.E. COOPER FOR OUTSIDE UTILITY SERVICE IN FAIRVIEW-SUMAC AREA FOR MOBILE HOMES The staff recommendation in their 3/30/82 memo was accepted to: 1) execute outside utility agreement with Mr. Cooper; and 2) grant permission for other parties to connect to the City sewer system only if they meet the criteria that they have received a special property use permit from Yakima County for 1 5 6 MARCH 30, 1982 similar uses and it relates to the Yakima County Canmunity Development Block Grant Target Area (Fairview -Sumac area). *12. REPORT FROM PERSONNEL - ANNUAL HIRE AND PROMOTION REPORT FOR 1981 The report on the Annual Hire and Promotion Report for 1981, dated 3/25/82 was accepted. *13. REPORT RE AIR CRASH /RESCUE REQUIREMENTS FOR AIR TERMINAL The report re air crash /rescue requirements for the air ter- minal, dated 3/22/82, was accepted. *14. REVIEW OF POLICE VEHICLE BID SPECIFICATIONS FOR 1982 The staff recommendation to accept the bid specifications and authorize the Purcthasing Division to proceed with the acquisition of three police vehicles, was accepted. *15. AGREEMENT WITH WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT RESOLUTION NO. D -4629, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a Work Experience Agreement with the State of Wash- ington, Employment Security Department.' 16. OONSIDERATION OF A RESOLUTION AUTHORIZING THE FILING OF AN APPLI- CATION FOR A GRANT WITH UMTA The resolution having been read by title, it was MOVED by Doty, seconded by Beauchamp that Resolution No. D -4630, be passed. Ines Rice, 4409 Arlington, asked why the City is asking for a grant from UMTA. She stated she thought the reason the people "voted in the sales tax was to eliminate dependance upon UMTA funding. Dan Newton, Transit Manager, responded that this is for a capital grant, not for transit operations. He stated that if the City quits using these buses, we would have to sell then and give 80% of the funds back to UMTA. Mrs. Rice stated she feels betrayed because she understood the City would not be dependent upon UMTA funds if the sales tax was passed. The question was called for the vote on the motion. Unanimously carried by roll call vote. RESOLUTION NO. D -4630, A RESOLUTION authorizing the filing of an application with the Department of Transportation, United States of America, for a capital grant under the Urban Mass Transportation Act of 1964, as amended. *17. DAMAGE CLAIM RE DAMAGE TO VEHICLE CAUSED BY DEFECTIVE WATER VALVE COVER PLATE RESOLUTION NO. D -4631, A RESOLUTION denying the claim of Carol Ann Forde filed with the City of Yakima on March 1, 1982. 18. FIX DATE OF HEARING ON 1982 UMTA GRANTS Postponed one week. *19. ORDINANCE ZONING PROPERTY AT 25 NORTH FRONT STREET, REQUESTED BY YAKIMA BREWING AND MALTING COMPANY ORDINANCE NO. 2608, AN ORDINANCE accepting the recommendation of the Planning Commission and rezoning property at _ 25 North Front Street in the City of Yakima, Washington, from B -3, General Business Zone to a Planned Development Zone, and declaring an emergency. *20. ORDINANCE AMENDING 1982 BUDGET AND APPROPRIATING FUNDS TO TRANSIT FUNDS FOR CLERICAL POSITION (FIRST READING) The Ordinance appropriating funds for Transit clerical pos- ition, having been read by title only at this meeting, was land on the table for one week or until April 6, 1982. • MARCH 30, 1982 157 21. OTHER BUSINESS ' INFORMATION ITEMS Items of information supplied to Council were: letter from Clarence Barnett to Richard Wiehl re: Yakima Valley Disposal Proposal for 1982. 3/26/82; copy of correspondence to Frank Fitterer from Director of Engineering and Utilities, re: sewer connection. 3/24/82; memo from Personnel Officer re: Police & Fire Secretary/Examiner. 3/24/82; memo from Director of Community and Economic Development re: Spring Conference - Planning Association of Washington. 3/25/82; News Release re: Wastewater Treatment Plant Odors. 3/23/82; minutes of 3/4/82 meeting of the Downtown Area Redevelopment Committee; Legis - II/ R7NMEN the No. 20, Mard 19, 1982; and minutes of 3/9/82 meeting of e Yakim Health. Yakima District Board of Heal. 22. ADJOU There being no further information to come before the Council, it was MOVED by Beauchamp, seconded by Moore that this meeting adjourn at the hour Of , 3:45 p.m. Unanimously carried by voice vote. READ AND CERTIFIED ACCURATE DATFAZ447y COUNCIL MEMBER 4 1A-- - Cr- DATE COUNCIL PEMBER ATTEST: • CITY A MAYOR 1