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HomeMy WebLinkAbout02/02/1982 Study Session 4 0 8 FEBRUARY 2, 1982 STUDY SESSION The City Council met in session on this date at 1:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Lynn Carmichael, Clarence Barnett, Henry Beauchamp, Lynn Buchanan, Shirley Doty, W. K. "Pete" Moore and Jack Sparling. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Moore referred to the nags broadcast regarding the termination of Republic Airlines' service to Yakima, and Larry Wittenberg's statement that. the City was not going to seek another major airline. He stated he thought that would be a Council policy decision and perhaps Council should do a little work on some of the policies of this Council. Mayor Carmichael stated she has a note regarding those com- missions which have vacancies: Human Relations Canmission, Parks and Recreation and Planning Commission. She encouraged the Council canmittees to meet and give their recommendations to the Council. - Council member Doty stated that there is also a vacancy on the Housing Authority. 2. REPORT REGARDING PROPOSED ALTERNATIVES MR ALARM INSTALLATION FEES Fire Chief Ed _Carroll stated that during the budget pre- sentations for the 1982 budget, staff had a policy issue and reccrnrrendationto increase the alarm dharges for transmission of fire alarms. He stated that that recommendation was to increase the rate to $4. Council member Barnett expressed his concern about raising the installation fee from $50 to $100. Bruce Belfield, Alarm Supervisor, explained that the install- ation expenses vary with each installation and the only other alternative would be to charge the actual charge for install- ation to each individual. He cited an where an indi- vidual could request service and new line be laid and then a - second person receives service fran that same line, which would result in the first person paying for the second person's line. - There was a brief discussion on the number of false alarms being received. Chief Carroll stated that this is a general fund support activity and that revenue would go into the general fund. He contended there is an advantage in the flat fee approach. He stated that this cost could be identified to the person before the installation of the equipment. It was MOVED by Beaudhamp, to accept the staff report and increase the installation fee from $50 to $100, but leave the monitoring fee at the current rate of $3. The Motion died for lack of a second. It was MOVED by Doty, seconded by Moore to accept the report in that it states that we should charge $100 instead of $50 for the installation, but charge $3.50 a- month for the monitoring instead of $4. Following discussion, it was MOVED by Budhanan, seconded by Doty to move Item No. 2 to It No. 9 -under the Business portion of the meeting. Council member Doty withdrew her II/ Motion and Council member Moore withdrew his second to the motion. The question was called for the vote on the Motion to move this item to the business agenda. Unanimously carried by voice vote. 3. REPORT RE PROPOSED STAFFING CHANGES FOR SEWER MAINTENANCE DIVISION Dennis Covell, Director of Engineering and Utilities, clari- fied that we are not talking about the sewer treatment plant staffing, but talking about staffing that is responsible for the maintenance of the sewer lines and manholes. He explained the advantages of this staffing change in that since it does not increase existing staffing, there is a potential for saving money in this unit for the next two or three years. He added that it provides a better career ladder and provides FEBRUARY 2, 1982 108 better coordination for TcM Day, Wastegater Treatment Plant Supervisor. It also provides nore direct supervision of the sewer maintenance crews. It was MOVED by Barnett, seconded by Doty to place this on the business agenda under It No. 9. Unanimously carried by voice vote. 4. REVENUE BONDS REPORT ON INDUSTRIAL REVENUE BONDS (HJR7) Don Horan, Director of Finance and Budget, introduced Paul Strater, Yakima Kittitas Resource Conservation & Economic Development. He stated that this law has taken out a lot of the tax loophole possibilities or having the tax eliminated from the tax exempt status. He stated that he tried to de- ll/ scribe in his report the law and the ramifications of this law. Discussion ensued about the merit of the City forming its own corporation. The County is forming a corporation and the City could use that vehicle for any proposed projects. Council member Barnett expressed several concerns and asked questions regarding the liability the Council members would be subjected to as a member of the Board. Mr. Strater explained the process a project would follow, which would involve an analysis by a financial consultant on behalf of the Board. Council member Barnett also asked questions about payment of costs incurred on the project if it is determined to be ineligible. Mr. Strater stated that that could be handled in the ordinance, requiring all costs to be paid by the applicant and if the project is rejected, there is a refundable portion. He stated that the public corporation would incur very few costs. Council member Barnett stated that if Council is not going to make a decision at this time, he would like staff to look into the merits of Council establishing its own corporation, to look at using businessmen as well as Council members on the board. Mr. Horan stated that it is important for the Council to make a decision on forming a corporation or using the County. He stated that if Council wants its own corporate status, a bond attorney would be engaged to get more facts for the Council and to formulate the corporate structure. Following discussion, it was MOVED by Doty, seconded by Beaudhamp to move Item No. 4 to Item No. 9 on the business agenda for consideration. . Unanimously carried by voice vote. 4-a. WATER QUALITY CCMPLAINT Frank Mabry, Water/Irrigation Superintendent, reviewed his report dated January 29, 1982 regarding the water quality complaint at 207 So. 29th Avenue. He stated that this is for Council's information and no action is required. 4-b. STATUS REPORT ON DIKE BY WASTEWATER TREATMENT PLANT II/ Dennis Covell reported that a letter has been written to Congressman Sid Morrison requesting his help. He stated that another letter has been written to the Corp of Army Engineers asking than to respond to us. He reported that the dike situation has stabilized at this time. He stated that staff may be caning back to Council if the Corp does not give us a favorable response, requesting money to do the repairs our- selves. City Manager Zais stated that we are reviewing pro posals on this repair work naw. It was MOVED by Barnett, seconded by Moore to recess until the business meeting at 3:00 p.m. Unanimously carried by voice vote. BUSINESS MEETING 5. ROLL CALL At 3:00 p.m., the Council members commenced the regular meet- ing, Mayor Carmichael presiding, Council members Barnett, Beaudhamp, Budhanan, Doty, Moore, and Sperling and City Man- ager Zais and City Attorney Andrews present on roll call. 110 FEBRUARY 2, 1982 6. INVOCATION The Invocation was given by City Manager Zais. 7. CONSENT AGENDA Mayor Carmichael referred to the items placed on the Consent Agenda, questioning whether there were any additions or dele- tions fran either Council members or citizens present. Coun- cil member More asked that Item No. 12 be removed fran the Consent Agenda. Ines Rice asked that Item No. 21 be removed fran the Consent Agenda. It was the general consensus of the Council that the deletion of Items No. 12 and 21, as requested, be made. The City Clerk then read the Consent Agenda, including resolutions and ordinances by title. It was MOVED by Doty, seconded by Buchanan that the Consent Agenda, as read, be. passed. Unanimously carried by roll call vote. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) *8. MINUTES The Council minutes of December 9 and 10, 1981, were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 9. CURRENT STUDY SESSION ITEMS 9-A: Item 2 on the Study Session, having been renumbered 9-A to bring on the agenda for action, (Report from Fire Chief re- -, garding proposed alternatives for Alarm'Installation Fees), it was MOVED by Doty, seconded by Moore that the report of staff be accepted and that staff be instructed to prepare the necessary legislation changing the installation fee to $100 and the monthly charge for the alarm system monitoring to $3.50 per month. Carried by 4-3 voice vote. Barnett, Beauchamp and Sparling voting nay. 9-B. Item 3 on the Study Session (Report re proposed staffing changes for Seer Maintenance Unit), having been renumbered 9-B to bring on the regular agenda for action, was briefly discussed. Ton Day, Wastewater Superintendent, answered ques- tions regarding the proposed changes and the duties of the employees. He explained that some of the programs will be reduced. After discussion, it was MOVED by Moore, seconded by Buchanan to accept the report with no further action: carried by 4-3 voice vote. Barnett, Carmichael and Doty voting nay. 9-C. Item' No. 4 on the Study Session (Report on Industrial Revenue Bonds 'General Information'), having been renumbered 9-C, to bring on the regular agenda for action, it was MOVED by Doty, seconded by Buchanan to go ahead and initiate the process so that the necessary mechanism would be in place for forming public corporations under the guidelines of the HJR7 funding, II/ if a specific request is received. Council member Beauchamp stated he would like to get more input on whether we should start this or not and after further discussion, it was MDVED by ,Beauchamp Seconded by BUdhanan to table the previous Motion for one week. Unanimously carried by voice vote. Council member Barnett asked that staff notify Council when the bond counsel meets with the County and ask permission to attend as listeners, not as participants. Council member Sperling asked that the staff shoe why two entities would be needed when one could accomplish the same thing - County or City. Don Horan, Finance Director, explained that there were several applicants interested and if the city had their awn Corporation, they could be trying to acquire them. After further discussion, Council members indicated they would like more input and the week's time to study this matter before making a final decision. FEBRUARY 2, 1982 1 1 1 10. SPECIAL REPORTS Report from Parks & Recreation Commission regarding results of investigation. Mer Edmondson, Chairman, introduced several members of the Parks & Recreation Commission that were present. He reviewed the report briefly, indicating in conclusion that the Com- mission feels that all of the data that they have processed and digested has been quite a process of learning and that although Dick Hilligus, Parks Director, has been assigned most of the blame for the present condition of the Parks & Rec- reation Department, the City Management team must also assure their share of responsibility. He also stated that they appreciate the fact that the ash clean-up and overall City shortfalls were a monumental task to overcame in the past two years. After further reviewing the report and conclusion, Mr. Edmondson stated that the Parks Commission recommends that Dick Hilligus' resignation be accepted as tendered and that they also feel that the best interests of the future of the Department would be served by the resignation of Robert Lar- son. He further stated that the Commission feels that re- taining the Parks Department is important and actively seeking a new Parks Director should begin as quickly as possible and offered to be a part of any planning there might be to re- organize or restructure the Parks and Recreation Department. After discussion, it was the general consensus of the Council to take the report under advisement. 11. AUDIENCE PARTICIPATION George Kapellas, Diamond Cab Company, explained that he pro- vided evening and Sunday transportation service for the elder- ly and handicapped in January the same as the regular bus service. To provide this service, he was required to have one million dollars of insurance coverage. With the Change to only two nights a week, plus the Sunday service, he cannot continue to pay this insurance premium and provide this ser- vice as his income will be much less. He requested that the insurance coverage be reduced to $300,000. Council members indicating in discussion that they approved the service Mr. Kapellas is performing and are in favor of the reduction of the insurance, it was MOVED by Beauchamp, seconded by Barnett that the insurance coverage required, be reduced from $1,000,000 to $300,000. Unanimously carried by voice vote. Mr. Ben Chandler, 1008 S. Naches Avenue, stated he is con- cerned about the house across the street, 1009 S. Naches Avenue, that had been subject to a severe fire several months ago and understands that it is owned by the City. He stated that it is an eyesore to the neighborhood and asked what the 11/ City is going to do about it. Larry Wright, Acting Director of Community and Economic Development, explained that the staff is aware of the problem and is working on the matter. They will have to clear the title before any action is taken, such as demolition of a dangerous building. It was noted that Staff will keep Council up-to-date on this matter. Maur Carmichael welcomed some members of Scout Troop 216. She explained they are working for their merit badges for citizenship in the community, working towards obtaining the rank of Eagle Scout. 12. CONSIDERATION OP AMENDMENT TO 1981 HUD COMMUNITY DEVELOPMENT RLCCK GRANT PROGRAM COuncil member Moore explained that he had requested that this be removed from the Consent Agenda so that he could vote against it. Council member Barnett asked if there is to be separate action today to amend the 1982 Budget. Larry Wright, Acting Director of Community and Economic Development, ex- plained that this will be considered as a part of the final approval of the 1982 HUD budget. He further explained that at the January 19, 1982 Council meeting, Council directed staff 1 FEBRUARY 2, 1982 to prepare proper legislation to provide Community Development Block Grant funding for City enforcement of the Abatement of Dangerous Building and Uniform Building COdes. He stated that the material to be considered. is the - amended HUD budget for 1981 that will accomplish this program. The only change from the previous budget is a reduction of street improvements by -- $28,000 from $130,000 to $102,000 and the $28,000 then is placed After discussion, it was MOVED by Doty; seconded by Barnett to approve the staff recommendation that would be to prepare the proper - legislation to amend the 1981 HUD Budget. Council rrember Beauchamp expressed his concern over the serious condition of the streets and where we are going to get the resources toi address these street - -- problems. Council member Buchanan stated that he has noted that there has been - a definite:decline in the number of building permits, both-residential and curmercial, since 1979 -and does not feel that another Building Inspector is needed for a declining economy. He also indicated that he feels the money should be used for alma street project rather than a building inspector. The question was called for the vote on - the motion. Motion failed by a 4-3 voice vote. Beauchamp, Buchanan, and Sparling voting nay. *13. - AUTHORIZING 'THE EXECUTION OF_LLEASE AGREEMENTS WITH EXECUTIVE AIRCRAFT, INI, AT YAKIMA AIR TERMINAL a. Executive Aircraft Lease b. Executive Aircraft Lease (former F.O. Sweitzer lease - Yakima Flight Service) RESOLUTION NO. D-4611, A RESOLUTION authorizing the City Mana and City Clerk of the City of Yakima to execute two lease agreements with Yakima Executive Aircraft, Inc., for property at the Yakima Air Terminal. *14. RESOLUTION AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT WITH McALLISTER FLYING SERVICE AT YAKIMA AIR TERMINAL RESOLUTION NO. D-4612, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a lease agreement with Charles McAllister d/b/a McAllister Flying Service for property at the Yakima Air *15. RESOLUTION ESTABLISHING BUS ROUTES AND SCHEDULES FOR YAKIMA TRANSIT SYSTEM RESOLUTION NO. D-4613, A RESOLUTION establishing bus routes and schedules for the public transportation system operated by the City of Yakima. - - ' _ ( 16. RESOLUTION- AUTHORIZING AN ADMINISTRATIVE SERVICES AGREEMENT WITH ASSOCIATED CONSULTANTS Dennis Bertek, Supervising Sanitary Engineer, reviewed the Summary Explanation Staff Report and answered questions asked by Council members. He explained that as previously discussed II/ with the Council, there are significant impacts on City staff time resulting from the pending litigation on Contract 3, Wastewater Treatment Plant project. It is necessary there- - fore, to retain consultant assistahce to maintain timely and satisfactory attention to construction related administrative tasks. He further explained that the proposed agreement with Associated Consultants will provide the listed services which are similar to the services provided in a previous agreement employing Mr. Dennis Yiklitdher, principal engineer in the firm. After discussion, it was MOVED by Moore, seconded by Buchanan - to - adopt.Resolution No. D-4614 authorizing the execution of said agreement. Unanimously carried by roll call vote. RESOLUTION NO. D-4614, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with Associated Consultants for pro- fessional engineering administrative services in connection with EPA Grant No. C-530557. 113 FEBRUARY 2, 1982 *17. RESOLUTION AUTHORIZING CALLING FOR BIDS FOR THE CITY'S LEGAL ADVERTISING RESOLUTION NO. D -4615, A RESOLUTION prescribing a form of contract for printing and publishing city legal advertising; and directing publication of a call for proposals therefor. *18. DISPOSITION OF A DAMAGE CLAIM: a. Resolution authorizing payment to Mrs. Gerald Peterson. RESOLUTION NO. D -4616, A RESOLUTION authorizing the payment of $11.93 to Mrs. Gerald Peterson in settlement of a claim for damages filed with the City of Yakima. *19. APPROVAL OF FINAL PAYMENT ON CONTRACT WITH COOPERS & LYBRAND, ACCOUNTING CONSULTANTS RESOLUTION NO. D -4617, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute Amend- ' went No. 2 to the agreement with Coopers & Lybrand, Account- ants, to audit records of the Wastewater Treatment Plant operator. *20. APPROVAL OF FINAL PAYMENT F1OR YAKIMA CENTER STORAGE ADDITION The report of the Director of Engineering and Utilities dated Feb. 2, 1982, with respect to the completion of the work on the Yakima Center storage addition contract, performed by Sevigny Construction, was approved, the work accepted and payment of the final estimates as set forth was authorized. ,Y 21. APPROVAL OF CHANGE ORDER NO. 12, CONTRACT NO. 5, SCHEDULE A, FOR WASTEWATER TREATMENT PLANT CONSTRUCTION Ines Rice, 4409 Arlington, voiced her concerns about this Change Order for $6,001 and about the entire Wastewater Treatment Plant project -- its operation and the costs connected with it. Dennis Bertek, Supervising Sanitary Engineer, explained that Change Order No. 12 is for the demolition of a temporary sludge lagoon which will be submitted for reimbursement to FEMA, as part of the volcanic ash cleanup expenses. The services provided by Peter Kiewit Sons' were for the demolition and leveling of a temporary sludge lagoon. The lagoon was specifically constructed for the purpose of disposing of ash laden sludge at the treatment plant. Council member Moore expressed concern that the Council is asked to approve this Change Order after the work is finished and that staff had authorized the work to be done before it was brought to Council for prior approval. City Manager Zais explained that this is a part of the ash cleanup work and also that prior to Council members Barnett, Moore and Sparling being on the Council, the Council had authorized by Motion, the establishment of a process of change order administration and City management was authorized a certain level of expense to which we would then return for ratification by the City Council. They authorized Project Managers, Jon Wiese and Dennis Bertek $10,000 and the City Manager, $50,000 to be ratified by the City Council. After further discussion, it was MOVED by Budzanan, seconded by Beauchamp to approve the change order and authorize payment. Carried by 6 -1 voice vote. Moore voting nay. *22. AN ORDINANCE APPROPRIATING FUNDS FOR THE PURCHASE OF FIRE APPARATUS (Second Reading) ORDINANCE NO. 2596, AN ORDINANCE amending the 1982 Budget for the City of Yakima; appropriating the amount of $2,400 from unappropriated money in 332 -Fire Capital Fund to Account 332.332.122.0846.522.20.642; the amount of $10,500 from un- appropriated money in 332 -Fire Capital Fund to Account • 332.332.122.0846.522.20.643; and the amount of $222,756 from unappropriated honey in 332 -Fire Capital Fund to Account 332. 332 .122.0846.522 420.644 therein, as 1982 appropriations for 332 -Fire Capital Fund. I 4 FEBRUARY 2, 1982 *23. AN ORDINANCE AMENDING PROCEDURES FOR CALLING FOR AND AWARDING BIDS FOR CITY ADVERTISING ORDINANCE NO. 2597, AN ORDINANCE relating to City government administration; adopting a procedure for calling for and awarding bids for printing and publishing city legal adver- tising; and amending Sections 1.075.010 and 1.75.020, and Sub Section 1.75.030 B, all of the City of Yakima Municipal Code. 24. AN ORDINANCE ZONING PROPERTY AT 56TH AVENUE AND TIETON DRIVE. (TANCARA SUBDIVISION) (Postponed one week) 25. OTHER BUSINESS Information Items Items of information supplied to Council were: letter frcm John P. Dow, Republic Airlines, Inc., re termination of ser- vice to Yakima. 1/20/82; letter from Greater Yakima Chamber of Commerce re termination of air service to Republic Air- lines. 1/27/82; list of boards and commissions membership. 1/27/82; memo frcm Transit Manager re evening service. 1/21/82; memo frcm Street & Refuse Manager re 1981 Final Cost Analysis (PBIA) 1/21/82; mpnthly report from Chief of Police for December, 1981; article from The Wall Street Journal titled "Federalism and the State-Local Fiscal Crisis." 1/22/82; Seattle's Capitol Report. Vol. 4, No. 1. 1/22/82; minutes of 1/7/82 Civil Service Commission meeting; memo from Acting Director of Community & Economic Development re Status Report-Urban Area Plan Implementing Measures (Zoning & Sub- division) 1/29/82; Senate Standing Committee Assignments for 1982. 1/15/82; and AWC Legislative Bulletin 'No. 2. 1/22/82. 26. ADJOURNMENT There being no further business to come before the Council, it was MOVED by Beaudhamp, seconded by Moore that this meeting be adjourned at the hour of 5:00 p.m. Unanimously carried by voice vote. READ AND CERTIFIED ACCURATE BY ,/a. DATEALLI r2, ODUNCIL • . DATE 3 a„uNc.,, ,,• : R ATTEST: /4t-or 1 ' - CITY et *- 0 MAYOR