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HomeMy WebLinkAbout12/09/1981 Adjourned Meeting ADJOURNED MEETING - BUDGET REVIEW DECEMBER 9, 1981 The City Council net in session on this date at 9:00 a.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Clarence Barnett, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael, and Shirley Doty. Council member an Hinman present after 12:20 p.m. and Council member Buchanan absent after 12:10 p.m. City Manager Zais referred to the Parks & Recreation Budget and the reorganization suggestion. He explained that recommendations from the Parks Commission will also be incorporated in the Budget presentation. Parks Director, Dick Hilligus distributed some material, reviewing these and the Parks Budget by the following Service units: Parks Maintenance, Supervised Leisure Activities, Golf Course Activities, Aquatic Activities, Senior Citizens Activities, Administration, Cemetery, Parks and. Recreation Capital, Insurance and General Revenues (Loan Repayment). He pointed out the organizational chart and explained the proposed changes in responsibilities. Expenditures, revenues and the differences were discussed in detail. Council members asked questions about the source of revenues. Parks Director Hilligus explained that revenues were gained from rentals, field lights., Association rentals, Slow Pitch, Softball, Regional Tournaments, etc. He explained the use of seasonal workers and related costs. He talked about various neighborhood programs. Council member Doty asked about volunteer work. Parks & Recreation Director Hilligus explained that every service club was contacted as well as the garden clubs. He stated that there needs to be some kind of plan of action -- when and who to contact, etc. Members of the Parks Commission present indicated that they will look into this matter. The Golf Course Activities Budget was presented and no questions were asked. The Aquatics Activities Budget was presented. There was a lengthy discussion on the suggested closing of Washington Pool. Council member Beauchamp stated he is against closing Washington pool. Mayor Edmondson not that the Washington Pool was put in by the Bond issue. It was suggested that if Washington Pool were closed, that arrangements be made to get the children to another pool. After further discussion, it was the general consensus of the Council that staff instruct the Parks Commission to make a study comparison of the pools -- a pool analysis, costs, revenues, etc. The Council recessed at 11:30 a.m. to hold a news conference, and then core back to continue the meeting. The Council meeting reconvened at 12:10 p.m. Council member Buchanan absent. The Parks and Recreation Budget was further reviewed. Parks Director Hilligus referred to the Senior Citizens Budget and explained that the permanent part-time Senior Center Clerk that is being requested will act as a tour coordinator and will be funded by revenues from tours and other revenue producing programs. There was discussion regarding volunteer help by the Senior Citizens themselves and it was noted that they do volunteer work with bazaars and other programs. (Council member Hinman present after 12 :20 p.m.) The proposed reorganization in Administration was explained in detail which includes deleting office staff Department Assistant IV and transferring expenditures to pay for Accounting Technician services in the Finance Department. Most duties in the Park Office now being done by the Department Assistant IV are included in Accounting Technician duties and should become a Finance Department function. It was not that this proposal is in conformance with the recommendation of the State Examiner's 1980 Audit findings. It was further noted that the Parks Commission strongly advises that the Accounting Technician be housed at the Parks Department administrative office. Parks Director Hilligus reviewed the Tahana Cemetery Budget, explaining that staffing will continue at the same level with the exception of the request for two five -month full -time City Workers and the reclassification of one Laborer to Equipment Operator I due to his increased work load. He also explained the proposed request to increase fees in certain areas to cover the costs. The next item brought on for Parks budget discussion, was the letter and attachments from the AFSCME Local Executive Board and Fhtployee Committee regarding suggested 1982 Park and Recreation Budget Alternatives. Mary Hersey, Union Representative, reviewed the proposed alternatives in detail stating the Union, on behalf of Parks and Recreation employees, proposes a reorganization of this department by transferring the responsibility for its management to the Public Works Director and making Parks and Recreation a division of Public Works. She answered questions from Council members regarding the proposal. City Manager Zais indicated ADJOURNED MEETING - BUDGET REVIEW DECEMBER 9, 1981 •h4 although the above mentioned committee represents 100% of the Parks Department employees, there are some who have reservations about the proposed plan mentioned in their letter. He requested that any employees who have an opinion on this matter, should put their presentation in writing. No action was taken on the Parks and Recreation Budget at this time. It was MOVED by Hinman, seconded by Beauchamp to adjourn this meeting at 12:30 P.M. to again meet in the Council Chambers on Thursday, December 10, 1981 at 2:00 p.m. for the purpose of the budget wrap-up. Unanimously carried. Buchanan absent. READ AND CERTIFIED ACCURATE BY ,._ X DATE 00UNCIL 121 m DATE (DUN& MEMBER ATTEST: OP 1 CITY CLEr / MAYOR