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HomeMy WebLinkAbout12/10/1981 Adjourned Meeting D (ocI-3 ADJOURNED PJ1 G - BUDGET. WRAP -UP TECEMEeR 10, 1981 The City Council met in sedan -on this -date •at, 2 :OA, .p.m: in-the Council _ Chambers - of City Hall, Yakima, nc ton.z_� c il� bees t . e , Mayor Betty L. Edmondson, , Clarence Barnett, Lynn Buchanan, Lynn Carmichael, Shirley Doty and Don Hinman. Council member Henry Beauchamp absent. City' Manager Zais gave a summary of where we stand in terms of reserve status, and projection of the 1981 year -end figures; and what the proposed 1982 budget changes are to date. He reviewed the 1982 - projected expenditures, referring to a chart, which indicated $244,190 available funds for 1982. He commented that if the interest from the Capitol Theatre settlement is allocated for volcano funds, then $75,000 could be added back to the general funds. Don Horan, Director of Finance & Budget, distributed and reviewed a sheet on the 1981 year -end figures, stating that the property taxes came in at about 99.5% of the projected figure. He reported this is a net shortfall of $117,773. He stated that this amount could change because this is only an estimate. He stated that we must balance at zero. He recommended that the funds to cover this shortfall should come from revenue sharing funds and /or contingency funds. He requested that Council authorize the transfer of up to $175,000 and/or the exact amount need to balance. He stated that there is a third alternative and that is interfund borrowing. Council member Barnett suggested dividing equally the $175,000 between the two funds. City Manager Zais suggested taking $90,000 out of the revenue sharing fund and $85,000 from the contingency fund. He stated that this would leave a $291,000 balance at year -end combined Revenue Sharing and Contingency uncommitted funds. It was MOVED by Barnett, seconded by Carmichael to transfer up to $175,000, as outlined, between the Contingency Fund and the Revenue Sharing Fund to balance at. the end of the year. Unanimously carried by voice vote. Beauchamp absent. City Manager Zais reviewed Exhibit #2 with the. Council regarding the 1982 preliminary budget status. Mayor Edmondson referred to an inaccurate observation given in an article in the newspaper regarding an increase in the utility tax, stating that the media has the responsibility to give the citizens accurate figures. She stated she also received a memo from the Senior Citizen Supervisor stating she is not in � favar of the reorganization in the Parks Department. City Manager' Zais continued with the review of Exhibit #2. He stated that page two of the exhibit refers to the 1982 budget policy issues and the last two pages of the exhibit includes the revenue sharing recommendations. Council member Barnett inquired if the parking meter changes includes the entire City. Walt Feser, Customer Service Manager, stated that he budgeted for payment and revenue increase for all meters. It would cost $27,000 for five years to replace all the meters. He stated that after Council member Beauchamp suggested staff look at costs for certain areas, he stated that there are some meters that don't generate enough revenue to warrant replacement. He distributed a handout, Exhibit #3. In response to Council member Barnett's question, Mr. Feser stated that if all the meters (500) were changed, it would mean about a $40,000 increase in revenue. If we purchased all but 107, it would cost $21,000 per year to purchase than, on a 5 year contract. Mayor Edmondson expressed her concern about only increasing the parking meter rate in part of the City. Council member Hinman agreed, stating that if we are going to raise the parking meters to 25, all of than should be done, with the exception of those that don't generate any money. It was MOVED by .Barnett, seconded by Hinman to replace the meters indicated on the map in red to 25C, as'staff outlined. Carried by 5 -1 voice vote. Doty voting nay. Beauchamp absent. It was the general consensus of the Council to reaffirm the discussion regarding less holding time for dogs and no cat enforcement. It was MOVED by Hinman, seconded by Doty to increase the impound fees. Carried by 5 -1 voice vote. Carmichael voting nay. Beauchamp absent. Council members next considered the items on page Bl. City Management: It was the general consensus of the Council to reaffirm the reallocation of professional dues to U.S. Conference of Mayors to the National League of Cities for $1,000. It was the general consensus of the Council to reaffirm the maintenance of the Secretary -Chief Examiner /Personnel Analyst as one position. It was MOVED by Hinman, seconded by Carmichael to reduce the position of Affirmative - Action Specialist to 75%. Following discussion, the question was called for the vote on the notion. Carried - by 5 -1 voice vote. Doty voting nay. Beauchamp absent. It was the general consensus of the Council to direct staff to initiate a Records Management Study and restore the department Assistant II to full time (Animal Control and ADJOURNED'MEETING - BUDGET WRAP -UP DECEMBER 10, 1981 -- Clerk's Office). It :was _MOVED' 'by Hinman, seconded -- by. Carmichael to reduce the Data Entry Operator: to 50% (eliminate as, 7/1/82). Unanimously carried by voice vote. Beauchamp absent. It was the general ' consensus of the Council to delete two. security guards at the airport and to direct staff to reanalyze costs for crash /fire /rescue to be budgeted in the future. Finance and Budget: It was MOVED by Hinman, seconded by Barnett to reduce the DA II position to 50 %, as outlined (eliminate as of 7/1/82). Unanimously carried by voice vote. Carmichael temporarily absent. Beauchamp absent. Community and Economic Development: City Manager Zais referred the Council members to page B6 and the last page of this handout which is a memo from Denny Covell regarding the evaluation of Union alternative budget proposals for engineering and traffic engineering divisions, explaining how the costs could be covered to retain the construction inspectors full time and reinstating the planner and a part of the graphics technician. He stated that the budget would be short $1,600 to keep all three positions full time. It was MOVED by Hinman, seconded by Carmichael to do the irrigation system study "in -house" and keep the planner and graphic technician full time and the three construction engineers be kept full time;: using the savings measures as outlined. Unanimouslyvcarried by voice vote. Beauchamp absent. There was a lengthy discussion regarding the proposed deletion of one code inspector. Following this discussion, it was MOVED by Hinman, seconded by Doty to delete one Code inspector, but add funds for maintenance and operations to the vehicle expenses and use City vehicles and agree to keep the emergency repair, funds out of the budget. Unanimously carried by voice vote. Beauchamp absent. (Hinman absent after 4:15 p.m.) It was MOVED by Barnett; seconded by Carmichael to reaffirm the $20,000 for the continuation of extra Roan Tax support for a management fee of the Capitol Theatre. Unanimously carried by voice vote. Beauchamp and Hinman absent. Public Works: City Manager.Zais reported that the $6,000 saved on the dump truck has been offset by the additional AFSCME settlement, which makes a $1,074 minus. It was MOVED by Barnett, seconded by Carmichael to accept the savings in expense for the purchase of the dump truck; deletion of one Street Maintenance Specialist; and reduce the sweeping schedule. Unanimously carried by voice vote. Beauchamp and Hinman absent. Following discussion, it was MOVED by Doty, seconded by Carmichael to accept the reduced funding for Elderly and Handicapped transportation services and continue funding for evening, Sunday and Summitview route services for the time being because we have not been able to get definite answers but that we will try our best to cane up with sanething definite by February 1, 1982 and to retain the current contract with Elderly and Handicapped until a decision is made. Carried by 3 -2 voice vote. Buchanan and Edmondson voting nay. Beauchamp and Hinman absent. It was the general consensus of the Council to accept the 10% rate increase for refuse and the utility tax increase. It was the general consensus of the Council to continue the decision on the route reduction until Council member Beauchamp is present. It was MOVED by Buchanan, seconded by Carmichael to accept the reduced equipment replacement funding in the Refuse Division. Unanimously carried by voice vote. Beauchamp and Hinman absent. It was MOVED by Carmichael, seconded by Doty to accept the proposed deletion of the Shop Supervisor; and one Department Assistant I and the addition of one Mechanic I and the proposed elimination of general government equipment replacement funding in the Equipment Rental budget. Carried by 4 -1 voice vote. Edmondson voting nay. Beauchamp and Hinman absent. Mayor Edmondson stated she voted against the budget because she is apposed to the elimination of general government equipment replacement funding. Engineering and Utilities: It was MOVED by Carmichael, seconded by Doty to fund the sign specialist that is proposed for deletion with partial revenue for that caning from the house moving fees and the alternative provided by reducing over time and delete two signal controllers and accept the recommendation on the reduced temporary labor. Carried by 4 -1 voice vote. Buchanan voting nay. Beauchamp and Hinman absent. Following discussion, it was MOVED by Carmichael, seconded by Doty to allocate $6,250 additional funds for the purpose of purchasing one signal controller. Unanimously carried by voice vote. Beauchamp and Hinman absent. It'was MOVED by Buchanan, seconded by Carmichael to reclassify the construction engineer. Unanimously carried by voice vote. Beauchamp and Hinman absent. It was the general consensus of the Council to reaffirm the proposed Capital Improvement Program. It was the general consensus of the Council to reaffirm the proposal for three additional staff and two temporary labor ADJOURNED MEETING - BUDGET WRAP-UP DECEMBER 10, 1981 positions in the Sewer Division and accept the proposed Sewer Capital Improvement Program. It was MOVED by Doty, seconded by Carmidhael to delete two Waterworks Specialist I positions, add temporary labor, and decrease the Operator III to an Equipment Operator II and to accept the proposed Water Capital Improvement Program and to direct staff to initiate a study of the irrigation system need for upgrading. Unanimously carried by voice vote. Beaudhamp and Hinman absent. It was MOVED by Budhanan, seconded by Carmidhael that this meeting be adjourned at the hour of 5:00 p.m. to then meet on Tuesday, December 15, 1982 at 9:00 a.m. in the Council Chambers of City Hall. Unanimously carried by voice vote. Beaudhamp and Hinman absent. READ AND CERTIFIED ACCURATE BY ;X /0 COUNCIL mER ' DATE 3 /9J ' / COUNCIL MEMBER ATTEST: -(/) /1 P CITY E- PAY6R II/ DECEMBER 15, 1981 The City Clerk declared the Council meeting to be cancelled. due to inclement weather and adjourned to 9:00 a.m. on Thursday, December 17, 1981 for a continued discussion on the budget. _ r • Inadvertently left blank. . -