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Home My WebLink About07/05/1983 Study Session 9 JULY 5, 1983 STUDY SESSION ' 1. ROLL CALL The City Council met in session on this date at 2 :00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Mayor Lynn Carmichael presiding, Council members Clarence Barnett, Henry Beauchamp, Lynn Budianan, Shirley Doty, W. K. "Pete" Moore and Jack Sparling and City Manager Zais and City Attorney Andrews present on roll call. 2. INVOCATION - The Invocation was given by Council member Buchanan. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Referring to a recent article in the Yakima Herald - Republic, Council member Moore questioned why Council members were not informed of the most recent information regarding a proposed joint City /County law facility prior to the City Manager's meeting with the County Commissioners. City Manager Zais responded, providing background information regarding past communication with the County regarding the proposed joint law facility `and informed Council of the most recent events. Council member Barnett expressed his approval of the City Manager's memo to Department Directors regarding Preliminary Guidelines for the 1984 Budget wherein the Major Policy Issues portion of the budget includes proposed funding sources. Council. member Doty requested clarification of the City's co- sponsorship involvement with the July 4 celebration. Mayor Carmichael responded, stating public invitations were extended on behalf of the City. Council member Doty requested a report of the first six months expenditures of the Council's budget. City Manager Zais stated staff ,would provide that information for Council. 4. AUDIENCE PARTICIPATION , None 5. STATUS REPORT FROM CITY ATTORNEY REGARDING TIGER OIL GAS SPILL City Attorney Andrews informed Council that since staff's June 30th report, the situation with the gas spill recovery process has changed. He stated the gasoline recovery process will begin Thursday, July 7 versus July 5, as outlined in the report, due. to the involvement of another party, owner of the Mini -mart property. He .indicated a new agreement would need to be drawn up allowing for the owner of the Mini -mart store to became a signatory on' the agreement, as drilling will be necessary on his property also. City Attorney Andrews stated staff will monitor the process and keep Council informed. 6. REPORT REGAARDING FIRE DEPARTMENT APPARATUS REPLACEMENT NEEDS /COSTS/ FINANCING Fire Chief Carroll addressed the need for a Fire Department apparatus replacement fund _and referred to staff's report which explained the current and projected 1989 age of the various Fire Department apparatus. He recommended the establishment of a funding process which would allow for planning of equipment replacement. Mayor Carmichael questioned if Chief Carroll was actually seeking a policy guideline from Council on this matter. Fire Chief Carroll responded in the affirmative. Council member Barnett 'expressed his, dissatisfaction with staff request for policy 1 JULY 5, 1983 guidelines which were not in compliance with the City Manager's July 1 memo regarding 1984 Budget - Preliminary Guidelines. Council member Moore expressed his support for the establishment of an equipment replacement fund. Discussion followed regarding staff's proposed annual apparatus replacement sgedule of $115,000. (Council member Budzanan absent after 2:40 p. m.) City Manager Zais commented on the other various City departments that are experiencing the need for an equipment replacement plan. Council member Sperling commented Council needs_ to look at both aspects of an equipment replacement fund and the'lease purdzase plan. He requested the City Manager address this issue for each of the departments. City Manager Zais commented the intention of this report was for Council's consiaPration in the 1984 budget process. It was the consensus of the Council that the concept of an apparatus replacement fund is important, however, Council needs to look at the entire situation in conjunction with the 1984 budget process. 7. REPORTS FROM TRAFFIC ENGINEERING REGARDING: - I a. Petition for traffic light signalization at 48th Avenue and Tieton Drive. Hank Hein, Supervising Traffic Engineer, provided a brief overview of staff's report. Council member Doty expressed her support for the installation of a street light at the intersection of 48th Avenue and Tieton Drive and urged staff to work as diligently as possible towards this effort. Council member Barnett and Mayor Carmichael concurred with Council member Doty's suggestion. (Beauchamp temporarily absent after 2 :55 p.m.) It was MOVED by Moore, seconded by Barnett to accept staff's recommendation and proceed regarding, _ 48th Avenue and Tieton Drive as outlined. Unanimously carried by voice vote. Buchanan absent. Beauchamp temporarily absent. b. West Yakima Avenue Signal Project. Hank Hein began discussion regarding the West Yakima Avenue signal project, informing Council of staff's preliminary recommendations for traffic signals at 1st, 2nd and 4th Avenues, which included: 1) review of intersections and parking elimination, reduce obstructions and the placement of striping on side streets to help mitigate the impact of the reduced operation of signals, 2) expand existing flashing opPration of signals to be on flash (red for the side streets, amber for Yakima Avenue) from 5 :30 p.m. to 7:30 a.m. (Traffic Safety Committee recommended a change be made in the time; 6 :00 p.m. to 7 :30 a.m. vs. 5:30 p.m. to 7:30 a.m.); and 3) on or about August 15th, conduct a two -week experiment extending "indefinitely with 24 hours /day flashing operation. ( Beaudiamp present after 3:05 p.m.) Mr. Hein explained the purpose of the project is to reduce the collision situation which exists on Yakima Avenue in this particular area. (Moore absent after 3:10 p.m.) Mayer Carmichael expressed her apposition to staff's recommendation to place the signals at 1st, 2nd and 4th Avenues in a flashing mode and requested to review a profile of the area's collision history. Mr. Hein stated the majority of collisions involve out of town visitors who run red lights due to the confusion of the side lights. Council member Doty stated she Would foresee more accidents if the street lights were put in a flashing mode 'as this would cause confusion for citizens. Discussion followed regarding positive and negative factors involved with the proposed signal changes. Hank Hein responded to Council's questions. It was MOVED by Sperling, seconded by Beauchamp to accept recommendations Nos. 1, 2 and 3 as outlined, ganging recommendation No. 2 to read as 6 :00 p.m. to 7:30 a.m. Council member Barnett expressed his JULY 5, 1983 11 concern with staff's report as the report indicated staff recommendations were preliminary and not final reccmmendations. He indicated he would like to review the possible irnpacts of the recannendations for signal Changes upon downtown business owners. It was MOVED by Doty, seconded by Barnett to table the motion for one week, until the July 12, 1983 Business meeting. Unanimously carried by voice vote. Buchanan and More absent. 8. NOTIFICATION FROM CITY CLERK REGARDING PROPOSED AMENDMENT TO COUNCIL RULES OF PROCEDURE Referring to staff' r rt Council member Barnett r ested ng s epo , requested II/ clarification of Item No. A (k) of proposed resolution which states recordings of meetings involving only routine natters should be retained until the written minutes of that meeting have been approved by the City Council. The City Clerk responded to Council's questions. Council member Barnett stated he would prefer tape recordings of routine meetings he retained for a specific period of time, such as 30 or 60 days following the approval of the written minutes. City Attorney Andrews responded, informing Council staff could prepare a re-drafted rule to allow for a 30 or 90 day tape recording retainment period following the approval of written Council minutes. City Manager Zais referred to an information item included in Council's packet regarding a letter dated June 28 to the Washington State Office of Financial Management by the City of Yakima protesting the preliminary 1983 City of Yakima population estimate. City Manager Zais informed Council the Office of Management's population estimate decrease of 1,500 could have significant impact on the City's future allocations of government funding on various levels. Information Items Items of information supplied to Council were: memo fran Water & Irrigation Superintendent regarding Gleed Watermain at Nelson Bridge. 6/30/83; letter to Washington State Office of Financial Management regarding Protest of Preliminary 1983 City of Yakima Population Estimate. 6/28/83; letter to McCaw Cablevision regarding closure of satellite office on 4th Ave. 6/28/83; nano from City Manager regarding 1984 Budget - Preliminary Guidelines. 7/1/83; memo from Transit Manager regarding Air Fair Shuttle Service Report. 6/28/83; rrerno from DireCtor of Ccmmunity.& Economic Development Block Grant Rat Abatement Program. 7/1/83; article fran Airport Services Managenent, "How Yakima Air Terminal Took on Republic Airlines: A Post7-Degree Success Story." June, 1983; article from Wall Street Journal, "Whoops, Onward and Downward."; II/ article fran Wall Street Journal, "Pay-TV Industry Facing Problems After Misjudging Market Demand." fran and." 6/29/83; memo om Director of Community & Economic Development regarding Lloyd Garretson Outside Utility Request. 6/29/83; minutes of June 7, 1983 Planning Commission meeting; and minutes of 6/2/83 Civil Service Commission neeting. 9. EXECUTIVE SESSION It was MOVED by Sparling, seconded by Beauchamp to adjourn to Executive Session for the purpose of discussing prospective litigation, to immediately adjourn thereafter. Unanimously carried by voice vote. Buchanan and Moore absent. Sparling temporarily absent. 12 JULY 5, 1983 10. ADJOURNMENT Following the completion of the Executive Session, the meeting adjourned at the hour of 4:25 p.m. READ AND CERTIFIED ACCURATE BY } _ •SUNCI4 i - T ,- • a ._d I ' i' W , I . ` !► DATE �r Ir Gaud MEMBER ATTEST: F � C NC44AAA__I A 1 "2- CITY CLERK G , MAYOR