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HomeMy WebLinkAbout11/01/1983 Study Session NOVEMBER 1, 1983 109 STUDY SESSION The City Council met in session on this date at 2:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Lynn Carmichael, Clarence Barnett, Lynn Budianan, Shirley Doty and W. K. "Pete" Moore. Council member Henry BeauChamp present after 2:15 p.m. Council member Jack Sparling absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Carmichael referred to two letters she had just received from individuals regarding the pollution problem caused by woodstoves. She indicated the Clean Air Authority was meeting tomorrow, November 2, 1983, and she would bring the letters to II/ • the Authority's attention. Mayor Carmichael informed Council the City has received all the necessary proposals in conjunction with the Margaret Coffin Holmes bequest. However, as the funds will not be available until February of 1984, it was the general consensus of the Council - to hold these proposals in abeyance until that time. (Council member Beauchamp present after 2:15 p.m.) 2. RECONSIDERATION OF MODEL TRAFFIC ORDINANCE (Continued from 10/4/83) City Attorney Andrews informed Council the information included in Council's packet regarding this item represented an effort to revise and update the local City traffic ordinance to bring the ordinance into compliance with state - statutes. He explained the City ordinance is an attempt to repeal, locally, those provisions of state law that are applicable. Council member Barnett referred to page A45 of the traffic regulation8 plan regarding Airport Terminal parking, Wherein the ordinance states the plan can only be amended by resolution by the City Council. He stated - the Airport Board approved airport parking resolution and map, Whidh he had obtained a copy of this morning. He cemented if the Airport - Board wanted to dhange a parking stall or any minor portion of the map, they would have to appear before the Council and he questioned Whether this section should be in the code. , Council member Barnett cemented that before Council takes final action on this item, he would like to have this section coordinated with the Board* to make .a determination regarding the possibility of changing the wording in that section, especially the verbage which states the Aiijort Board would be required to came before the Council in the event they wished to make a Change in the parking map. Council member Doty referred to page A61 and informed Council John Klingele, citizen, had contacted her and expressed his concern about the Speed incurred by trains along 6th Street and also Pine and - Walnut Streets. He questioned if the City enforced the speed II/ limit in those areas as he was concerned the trains were the e speed limit. City Manager Zais responded, stating the trains are not monitored unless there is a prdblem. He indicated staff will research those areas Mr. Klingele had addressed. Council member Budianan referred to page A47 regarding the requirement to obtain a permit from the City Engineer to enable a truck to back up to a curb. Hank Hein, Supervising Traffic Engineer, cemented that section has not been amended and is not currently being enforced. Council member Budianan questioned if the section is not being enforced, it should not be in the ordinance. Council member Doty referred to complaints she has received regarding downtown parallel parking. She indicated there is an increasing number of incidents individuals are parking between legal parking spaces and therefore causing cramped, illegal parking situations. She questioned if the "buffer" space between the parking spaces could have the curb painted yellow, signifying the no parking areas. Hank Hein responded, indicating staff has tried .a nuMber things to address this problem, however, staff preferred not to paint the curbs as the parking spaces are subject to numerous dhanges. Discussion followed regarding the current parallel parking 110 NOVEMBER 1, 1983 practices. Council member Doty requested staff to research the possibility of her request. Council member Barnett referred to page A30 wherein the code specifies it is illegal to park in front of mailboxes. He commented City Hall has a mailbox in front of the building and parking is allowed. Council member Barnett referred to staff's memo regarding the Model Traffic Ordinance erein the memo addressed the Traffic Safety Camission's power and duties. It was MOVED by Barnett, seconded by Moore to change the Traffic Safety Commission to read Traffic Safety Advisory Board. Mayor Carmichael questioned if it would be apprcpriate to address this item under the Business portion of the meeting. Council member Barnett withdrew his motion. It was MOVED by Barnett, seconded by Buchanan to move this section, as it relates to the Traffic Safety Canmission, to the Business portion of the meeting. Unanimously carried by voice vote. Sperling absent. Council member Beaudhamp questioned if parking attendants are on duty on . Saturdays. City Manager Zais responded affirmatively stating the attendants have overlapping schedules. City Attorney Andrews addressed the specific changes on page two, of staff's mono Which relates to the parking portion of the ordinance. He informed Council staff will incorporate those changes, as indicated, in the final ordinance if that is Council's desire. It was the general consensus of the Council to request staff to research the proposed changes to determine if the changes are appropriate. 3. REPORT ON PROPOSALS FOR PUBLIC DEFENDER SERVICES City Attorney Andrews informed Council four proposals were received yesterday for the City's 1984 public defender services. They were: 1) Patricia Powers - $3,750 a month or $45,000 a year; 2) Fred Porter - $3,725 a month or $44,700; 3) Glen Warren - $3,533 or approximately $42,400 a year; and 4) Jane Hogan - $3,200 per month or $38,400 a year. City Attorney Andrews informed Council the proposals will be checked for ccmpliance, to then be submitted to the Council subcommittee for their review and recommendation to Council. It was determined Council members Beauchamp, Doty and Sperling were members of the Council subcommittee with no Chairman designated. City Manager Zais referred to discussion regarding Item No. 2 therein he had responded to Council member Beauchamp's question if parking attendants were on duty on Saturdays. He corrected his earlier response, informing Council perking meter attendants are not on duty on Saturdays; this function was eliminated fran the budget. It was MOVED by Barnett, seconded by Buchanan to adjourn the meeting until 3:00 p.m. Unanimously carried by voice vote. Sparling absent. It was MOVED by Moore, seconded by Buchanan to reconvene the meeting, to then move into Executive Session for the purpose of discussing disposition of property and collective bargaining. Unanimously carried by voice vote. Sparling absent. BUSINESS MEETING 4. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Mayor Carmichael presiding, Council members Barnett, Beauchamp, Buchanan, Doty and Moore and City Manager Zais and City Attorney Andrews present on roll call. Council member Sparling absent and excused. 5. INVOCATION The Invocation was given by Council member Beauchamp. NOVEMBER 1, 1983 11 6. CONSENT AGENDA Mayor Carmichael referred to the its placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council - members or citizens present. Council member Barnett requested to add Its Nos. 12 and 13 to the Consent Agenda. Council member Barnett requested to delete Its Nos. 8 and 17 from the Consent Agenda. It was the general consensus of the Council that the addition of Items' Nos. 12 and 13 and the deletion of Its Nos. 8 and 17, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was NDVED by Moore, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously carried by roll call II/ vote. , Sparling absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled CURRENT one motion without further discussion.) 7. NT STUDY SESSION ITEMS A. Iten No. 2 Referring to the memo fran Director of Engineering and Utilities and the Supervising Traffic Engineer dated October 31, 1983, regarding the Model Traffic Ordinance, it was MOVED by Barnett, seconded - by Moore to change the name fran the Traffic Safety - Canmittee to read Traffic Safety Advisory Board. Discussion followed regarding the option of naming the Canmittee a Board or Ccmmission. Council member Barnett withdrew his motion and Council member Moore, as the second, approved. It was MOVED by Barnett, - seconded by .Moore, to change the title of the Safety Canmittee to read Traffic Safety Advisory Commission: Unanimously carried by voice vote. Sparling absent. It was the consensus of the Council to instruct .staff to make the provisions in the ordinance for the creation and existance of the Traffic Safety Advisory Commission. - 8. MINUTES ' • Council member Barnett referred to the first page under "Open Discussion for Good of the Order," and requested the words "letter in response" be deleted and the words "memo to Council" inserted to read: "Council member Barnett canmented he had written a memo to Council which will be included in next week's Council packet." Council member Buchanan cannonted Item No. 19 should be on the - Consent Agenda. It was MOVED by Buchanan, seconded by Barnett to accept the minutes, as corrected. Unanimously carried by voice vote. Sparling absent. - 9. AUDIENCE PARTICIPATION Dolores Goodmran, 1002 South 6th Street, was present to extend her appreciation to Council for their efforts in keeping Wash- ington Pool open this summer., She distributed pictures illustrating children enjoying the pool. Mrs. Goodman also expressed her concern over- a parking ticket a senior citizen received while parking in the lot behind the Capitol Theatre. Mrs. Goodman cammented on the laborious procedure the senior citizen went through in an effort ±o contest the ticket. Mayor Carmichael informed Mrs. Goodman_ there are two lots behind the theater; one is owned by Diamond Parking and the other is owned by Pecple's Bank. She commented if Mrs. Goodman could find out which lot it was, staff would follow up on the matter. 10. PRESENTATION BY YAKIMA COUNTY CONFERENCE OF GOVERNMENTS REGARDING THE 1984 BUDGET Robert Brandow, Director of Yakima Valley Conference of Governments, was present to respond to Council's questions regarding the proposed 1984 Budget and work program. Mayor Carmichael commented she was pleased with COG's efforts to 112 NOVEMBER 1, 1983 keep the budget in line. Council member Buchanan concurred with Mayor Carmichael's comment, however, he questioned why Yakima's YMATS Assessment did not reflect the $3,000 provided by Yakima Transit. Mr. Brandow clarified the $3,000 provided by Transit was specifically for Transit Planning staff support whereas the other funds are not assigned for a specific project. Mayor Carmichael complimented' Council members Barnett and Doty for their participation on COG's Executive Committee. It was MDVED by Buchanan, seconded by Moore to accept the report with future action on the budget being taken in concert with the City's 1984 Budget considerations. Unanimously carried by voice vote. Sparling absent. Mr. Brandow informed Council Lon Wyrick will be assuming the role of Director of COG in the near future. 11. PRESENTATION BY YAKIMA VALLEY VISITORS AND ODNVENTION BUREAU ON STATUS OF TROLLEY OPERATION Les McNary, General Manager, Visitors and Convention Bureau, (V & C Bureau) informed Council the Bureau has operated the trolleys since 1979 under an agreement with. the City and although the operation of the trolleys has been successful, the V & C Bureau has became concerned with the financial responsibility of the trolleys in .the event of a cash shortfall or additional expenses such as would occur in the event of a derailment. He with that in mind, the Bureau decided to terminate the existing - agreenent effective December 31, 1983. He informed Council the V & C Bureau felt the trolleys would benefit under the direction of a newly formed, private, non -profit organization, the Yakima Interurban Lines Association, however, if the V & C could be assured the Bureau would not be held financially responsible for the trolleys, the Bureau would be willing to oversee trolley operations for another year. Council member Barnett expressed his concerns regarding the physical condition of the trolleys as well as future responsibility of the trolleys. Mr. McNary responded, informing Council the trolleys' chassis, electric gear and air brakes are in excellent operating condition, however, the woodwork may be in need of repair. Council member Barnett referred to the trolleys overhead electric wiring system and of the possibility of moving the system to the side of Nob Hill Boulevard. He questioned what effect moving the system would have on the recent application made to the National Historic Register. Mr. McNary informed Council that a Renton, Washington citizen, Ken Johnson, had applied to the National Historic Register and not the V & C. Mr. McNary responded to Council's questions. Council member Doty requested clarification of the various entities involved with the trolleys. Mr. McNary indicated the City Manager had requested the V & C to create a proposed operating agreement for next year that would include the V & G Bureau, Yakima County, Selah, City of Yakima, Yakima Valley Transit and the Trolley Lines Advisory Canmission. Jerry Henderson, 309 N. 35th Avenue, informed Council, he is involved with the Yakima Valley Trolley Association and supports the statements made by Les McNary. He requested Council to work with and support the - Association in preserving the trolleys. He responded to • Council's questions. Council member Barnett requested the Association provide minutes of their meetings to the Council so that Council can keep apprised of the Association's efforts. It was MDVED by Moore, seconded by Barnett to thank Mr. McNary for his report and move onto the next item of business. Unanimously carried by voice vote. Sparling absent. -- - *12. STATUS REPORT ON DIVERSION DAM PROJECT: SCHEDULE /DESIGN /FUNDING The report from the Director of Engineering and Utilities dated November 1, 1983 regarding the status report for the General Irrigation System Diversion Dam Project, was accepted and approved. - 113 ' NOVEMBER 1, 1983 *13. REPORT FROM COMMUNITY AND ECONOMIC DEVELOPMENT ON CITY /COUNTY COMPARISON COSTS FOR A DEVELOPMENT PROJECT The report from the Director of Community and Economic Development dated November 1, 1983 regarding a City /County comparison cost for a development project, was accepted and approved. 14. RECONSIDERATION OF CONSULTANT ANALYSIS OF ICE AND FLOOD CONTROL AT WATER TREATMENT PLANT INTAKE Dennis Cavell, Director of Engineering and Utilities, provided a brief summary of staff's report wherein staff recommended the consultant be retained at a cost of $20,000. Council member More expressed reservations regarding his initial vote to approve the use of a consultant to determine the problem of icing conditions at the Water Treatment Plant intake structure. He indicated he had looked at the intake and 'suggested moving the intake down stream by the treatment plant and away from the outfal1 of the Pacific Power and Light Company. He expressed his concern regarding the existing agreement with Pacific Power and Light. Denny Cavell responded, stating Council member Moore's suggestion may be identified as an alternative in the study. Council member Moore indicated he felt moving the intake structure was going to be the most cost effective and feasible solution to the problem and expressed his desire to direct the spending of $20,000 towards the relocation of the intake structure versus authorizing $20,000 for a consultant study on the problem. Dennis Covell addressed other possible alternatives which the study_. may produce. Council member Moore commented he thought it would be logical to cancel _the consultant contract and authorize the Engineering' staff prepare the specifics for moving the intake structure to the proper location. Dennis Covell addressed the long environmental hurdles associated with moving the intake structure and the limited staff available for such a process. Discussion followed regarding the possibility of bypassing C 2M- Hill's feasibility study and applying the $20,000 set aside for the study towards a specific alternative. Mayor Carmichael expressed her concern regarding rushing into a solution as it seers the intake was placed in a poor location initially. Discussion followed regarding the initial study that was completed by Gray & Osborne Engineers. It was MOVED by Barnett, seconded by Doty to accept ,staff's recommendation that the consultant, C'H2M -Hill, be continued to be retained to do the study for $20,000. Failed by a 2 -4 voice vote. Barnett, Beauchamp, Buchanan and Moore voting nay. Sperling absent. Council menber Doty expressed her concern of the limited staffing available to perform the proposed work and suggested allocating a certain number of hours for a personal services contract to lend some staff .time to the Engineering Department. Council member Barnett suggested staff provide the original study performed by Gray & Osborne Engineers to Council for review. It was the general consensus of the Council to request staff to bring back additional information regarding the original water intake study that was performed in 1966 by Gray & Osborne Engineers. *15. RESOLUTION AUTHORIZING EXTENSION OF OJNTRACT WITH LOOFBURROW /HOLLINGBERY FOR ARCHITECTURAL SERVICES FOR CITY SHOPS COMPLEX MODIFICATION RESOLUTION NO. D -4875, A RESOLUTION authorizing an "Agreement Extension for Services" with Loofburraw /Hollingbery Associates for professional architectural services. *16. FIX DATE OF HEARING November 15., 1983 was set as the date of hearing for the 1984 HUD application. 114 NCVEMBER 1, 1983 17. ORDINANCE AMENDING THE 1983 BUDGET MR TRANSIT OPERATIONS (First Reading) . The City Clerk read the ordinance by title only. Council member Barnett requested a breakdown of dollars of the four programs in the ordinance and also clarification of staff's report regarding funding sources. Bill Schultz, Transit Manager, responded, informing Council the first account number in the ordinance followed by $18,500 was the City's Dial-a-Ride Program. He stated the next account number in the ordinance followed by $103,500 was labeled Elderly Dial-a-Ride in Transit's budget. (Council nember Moore absent after 4:35 p.m.) Mr. Schultz further stated the third account number followed by $19,500 is labeled E & H Shuttle Service inside the City limits which pertains to clients of Provident Industries who reside inside the City and is funded with City funds. He indicated the last account number followed by $8,500 is for the E & H Shuttle service outside the City limits which is the Provident Industries Shuttle for those individuals outside the City limits and receives no City funds. Referring to staff's report, Mr. Schultz informed Council that, to the best of his knaoiledge, there was a decision made during. some paLL of 1982 when the Council determined that UMTA funding would no longer be utilized to fund city programs. He further stated that at a later date the decision was made to no longer use UMTA funds which has been used traditionally for up to ,50% of the operating .expenses, and, therefore, essentially cut that budget in half. He stated since it is the City's responsibility for all elderly and handicapped programs whether they serve the City or not, all of the funds necessary to carry out those programs need to be placed in the budget even though they are not all City funds. He informed Council of staff's intention to bring before the Council a canplete report on the elderly and handicapped services. Di followed regarding the City's past utilization of UMTA funding. (Council member Beauchamp absent after 4:50 p.m.) The ordinance appropriating funds and Mending the 1983 Budget for Transit Operations, having been read by title only at this meeting, was laid on the table for one week or until November 8, 1983. 19. OTHER BUSINESS None Information Items: Items of information supplied to Council were: letter fran Lawrence Ausink regarding recent traffic engineering modifications 10/26/83; memo fran George H. Pedhtel regarding Gleed Water Improvement Study 10/20/83; letter of appreciation from citizens regarding Transit service during the Central Washington State Fair 10/5/83; letter from John G. Fairbrodc regarding a parking complaint on Yakima Avenue, between 7th and Sth Street '10/25/83; letter fran the Clean Air Authority regarding traffic synchronization 3/25/83; memo fran the U.S. Department of Comnerce, National Oceanic and Alinospheric Administration to all Yakima Basin Hydroelectric Applicants 10/26/83; letter from the State of Washington, Office of Archaeology and Historic Preservation regarding Yakima Valley Transportation Company property located at 3rd Avenue and Pine Street 10/18/83; memo fran Supervising Planner, Community and Economic Development Departnent, regarding Outside Utility Agreement (Sewer) 10/21/83; memo from Director of Public Works and Transit Manager regarding Transit Operation Report. 10/17/83; minutes of the October 20, 1983 Yakima Center Advisory Ccmnission meeting; minutes of September 28, 1983 Traffic Safety Committee neeting; minutes of the September 21 and 28, 1983 and October 12, 1983 Yakima Air Terminal Board neetings; minutes of the October 4, 1983 Planning Commission neeting; and minutes of the September 28, 1983 Yakima Housing Authority Special meeting. NOVEMBER 1, 1983 115 18. EXECUTIVE SESSION It was MDVED by Buchanan, seconded by Barnett to move into Executive Session for the purpose of discussing disposition of property and then immediately adjourn the fleeting. Unanimously carried by voice vote. Beauchamp, Spar ling and Moore absent. 20. ADJOURNMENT Following canpletion of the Executive Session, the fleeting was adjourned at the hour of 5:00 p.m. READ AND CERTIFIED ACCURATE B DATE) 7 .) cm 'ID I:1 R 1 / COUNCI MEMBER fl TE/M11 ATTEST: 74f )2,64(A43 IL C -A CITY CLERK MAYOR 1