HomeMy WebLinkAbout11/01/1983 Study Session NOVEMBER 1, 1983 109
STUDY SESSION
The City Council met in session on this date at 2:00 p.m. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Mayor Lynn Carmichael, Clarence Barnett, Lynn Budianan, Shirley Doty and
W. K. "Pete" Moore. Council member Henry BeauChamp present after 2:15
p.m. Council member Jack Sparling absent.
1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
Mayor Carmichael referred to two letters she had just received
from individuals regarding the pollution problem caused by
woodstoves. She indicated the Clean Air Authority was meeting
tomorrow, November 2, 1983, and she would bring the letters to
II/ • the Authority's attention.
Mayor Carmichael informed Council the City has received all
the necessary proposals in conjunction with the Margaret
Coffin Holmes bequest. However, as the funds will not be
available until February of 1984, it was the general consensus
of the Council - to hold these proposals in abeyance until that
time. (Council member Beauchamp present after 2:15 p.m.)
2. RECONSIDERATION OF MODEL TRAFFIC ORDINANCE (Continued from 10/4/83)
City Attorney Andrews informed Council the information
included in Council's packet regarding this item represented
an effort to revise and update the local City traffic
ordinance to bring the ordinance into compliance with state
- statutes. He explained the City ordinance is an attempt to
repeal, locally, those provisions of state law that are
applicable. Council member Barnett referred to page A45 of
the traffic regulation8 plan regarding Airport
Terminal parking, Wherein the ordinance states the plan can
only be amended by resolution by the City Council. He stated
- the Airport Board approved airport parking resolution and
map, Whidh he had obtained a copy of this morning. He
cemented if the Airport - Board wanted to dhange a parking
stall or any minor portion of the map, they would have to
appear before the Council and he questioned Whether this
section should be in the code. , Council member Barnett
cemented that before Council takes final action on this item,
he would like to have this section coordinated with the
Board* to make .a determination regarding the
possibility of changing the wording in that section,
especially the verbage which states the Aiijort Board would be
required to came before the Council in the event they wished
to make a Change in the parking map. Council member Doty
referred to page A61 and informed Council John Klingele,
citizen, had contacted her and expressed his concern about the
Speed incurred by trains along 6th Street and also Pine and
- Walnut Streets. He questioned if the City enforced the speed
II/ limit in those areas as he was concerned the trains were
the e speed limit. City Manager Zais responded,
stating the trains are not monitored unless there is a
prdblem. He indicated staff will research those areas Mr.
Klingele had addressed. Council member Budianan referred to
page A47 regarding the requirement to obtain a permit from the
City Engineer to enable a truck to back up to a curb. Hank
Hein, Supervising Traffic Engineer, cemented that section has
not been amended and is not currently being enforced. Council
member Budianan questioned if the section is not being
enforced, it should not be in the ordinance. Council member
Doty referred to complaints she has received regarding
downtown parallel parking. She indicated there is an
increasing number of incidents individuals are parking
between legal parking spaces and therefore causing cramped,
illegal parking situations. She questioned if the "buffer"
space between the parking spaces could have the curb painted
yellow, signifying the no parking areas. Hank Hein responded,
indicating staff has tried .a nuMber things to address this
problem, however, staff preferred not to paint the curbs as
the parking spaces are subject to numerous dhanges.
Discussion followed regarding the current parallel parking
110 NOVEMBER 1, 1983
practices. Council member Doty requested staff to research
the possibility of her request. Council member Barnett
referred to page A30 wherein the code specifies it is illegal
to park in front of mailboxes. He commented City Hall has a
mailbox in front of the building and parking is allowed.
Council member Barnett referred to staff's memo regarding the
Model Traffic Ordinance erein the memo addressed the Traffic
Safety Camission's power and duties. It was MOVED by
Barnett, seconded by Moore to change the Traffic Safety
Commission to read Traffic Safety Advisory Board. Mayor
Carmichael questioned if it would be apprcpriate to address
this item under the Business portion of the meeting. Council
member Barnett withdrew his motion. It was MOVED by Barnett,
seconded by Buchanan to move this section, as it relates to
the Traffic Safety Canmission, to the Business portion of the
meeting. Unanimously carried by voice vote. Sperling absent.
Council member Beaudhamp questioned if parking attendants are
on duty on . Saturdays. City Manager Zais responded
affirmatively stating the attendants have overlapping
schedules. City Attorney Andrews addressed the specific
changes on page two, of staff's mono Which relates to the
parking portion of the ordinance. He informed Council staff
will incorporate those changes, as indicated, in the final
ordinance if that is Council's desire. It was the general
consensus of the Council to request staff to research the
proposed changes to determine if the changes are appropriate.
3. REPORT ON PROPOSALS FOR PUBLIC DEFENDER SERVICES
City Attorney Andrews informed Council four proposals were
received yesterday for the City's 1984 public defender
services. They were: 1) Patricia Powers - $3,750 a month or
$45,000 a year; 2) Fred Porter - $3,725 a month or $44,700; 3)
Glen Warren - $3,533 or approximately $42,400 a year; and 4)
Jane Hogan - $3,200 per month or $38,400 a year. City
Attorney Andrews informed Council the proposals will be
checked for ccmpliance, to then be submitted to the Council
subcommittee for their review and recommendation to Council.
It was determined Council members Beauchamp, Doty and Sperling
were members of the Council subcommittee with no Chairman
designated.
City Manager Zais referred to discussion regarding Item No. 2
therein he had responded to Council member Beauchamp's
question if parking attendants were on duty on Saturdays. He
corrected his earlier response, informing Council perking
meter attendants are not on duty on Saturdays; this function
was eliminated fran the budget.
It was MOVED by Barnett, seconded by Buchanan to adjourn the
meeting until 3:00 p.m. Unanimously carried by voice vote.
Sparling absent. It was MOVED by Moore, seconded by Buchanan
to reconvene the meeting, to then move into Executive Session
for the purpose of discussing disposition of property and
collective bargaining. Unanimously carried by voice vote.
Sparling absent.
BUSINESS MEETING
4. ROLL CALL
At 3:00 p.m., the Council members commenced the regular
meeting, Mayor Carmichael presiding, Council members Barnett,
Beauchamp, Buchanan, Doty and Moore and City Manager Zais and
City Attorney Andrews present on roll call. Council member
Sparling absent and excused.
5. INVOCATION
The Invocation was given by Council member Beauchamp.
NOVEMBER 1, 1983 11
6. CONSENT AGENDA
Mayor Carmichael referred to the its placed on the Consent
Agenda, questioning whether there were any additions or
deletions from either Council - members or citizens present.
Council member Barnett requested to add Its Nos. 12 and 13
to the Consent Agenda. Council member Barnett requested to
delete Its Nos. 8 and 17 from the Consent Agenda. It was
the general consensus of the Council that the addition of
Items' Nos. 12 and 13 and the deletion of Its Nos. 8 and 17,
as requested, be made. The City Clerk then read the Consent
Agenda items, including resolutions and ordinances by title.
It was NDVED by Moore, seconded by Buchanan that the Consent
Agenda, as read, be passed. Unanimously carried by roll call
II/ vote. , Sparling absent. (Subsequent paragraphs preceded by an
asterisk ( *) indicate items on the Consent Agenda handled
CURRENT one motion without further discussion.)
7. NT STUDY SESSION ITEMS
A. Iten No. 2
Referring to the memo fran Director of Engineering and
Utilities and the Supervising Traffic Engineer dated October
31, 1983, regarding the Model Traffic Ordinance, it was MOVED
by Barnett, seconded - by Moore to change the name fran the
Traffic Safety - Canmittee to read Traffic Safety Advisory
Board. Discussion followed regarding the option of naming the
Canmittee a Board or Ccmmission. Council member Barnett
withdrew his motion and Council member Moore, as the second,
approved. It was MOVED by Barnett, - seconded by .Moore, to
change the title of the Safety Canmittee to read
Traffic Safety Advisory Commission: Unanimously carried by
voice vote. Sparling absent. It was the consensus of the
Council to instruct .staff to make the provisions in the
ordinance for the creation and existance of the Traffic Safety
Advisory Commission. -
8. MINUTES '
•
Council member Barnett referred to the first page under "Open
Discussion for Good of the Order," and requested the words
"letter in response" be deleted and the words "memo to
Council" inserted to read: "Council member Barnett canmented
he had written a memo to Council which will be included in
next week's Council packet." Council member Buchanan
cannonted Item No. 19 should be on the - Consent Agenda. It was
MOVED by Buchanan, seconded by Barnett to accept the minutes,
as corrected. Unanimously carried by voice vote. Sparling
absent. -
9. AUDIENCE PARTICIPATION
Dolores Goodmran, 1002 South 6th Street, was present to extend
her appreciation to Council for their efforts in keeping Wash-
ington Pool open this summer., She distributed pictures
illustrating children enjoying the pool. Mrs. Goodman also
expressed her concern over- a parking ticket a senior citizen
received while parking in the lot behind the Capitol Theatre.
Mrs. Goodman cammented on the laborious procedure the senior
citizen went through in an effort ±o contest the ticket.
Mayor Carmichael informed Mrs. Goodman_ there are two lots
behind the theater; one is owned by Diamond Parking and the
other is owned by Pecple's Bank. She commented if Mrs.
Goodman could find out which lot it was, staff would follow up
on the matter.
10. PRESENTATION BY YAKIMA COUNTY CONFERENCE OF GOVERNMENTS REGARDING
THE 1984 BUDGET
Robert Brandow, Director of Yakima Valley Conference of
Governments, was present to respond to Council's questions
regarding the proposed 1984 Budget and work program. Mayor
Carmichael commented she was pleased with COG's efforts to
112 NOVEMBER 1, 1983
keep the budget in line. Council member Buchanan concurred
with Mayor Carmichael's comment, however, he questioned why
Yakima's YMATS Assessment did not reflect the $3,000 provided
by Yakima Transit. Mr. Brandow clarified the $3,000 provided
by Transit was specifically for Transit Planning staff support
whereas the other funds are not assigned for a specific
project. Mayor Carmichael complimented' Council members
Barnett and Doty for their participation on COG's Executive
Committee. It was MDVED by Buchanan, seconded by Moore to
accept the report with future action on the budget being taken
in concert with the City's 1984 Budget considerations.
Unanimously carried by voice vote. Sparling absent. Mr.
Brandow informed Council Lon Wyrick will be assuming the role
of Director of COG in the near future.
11. PRESENTATION BY YAKIMA VALLEY VISITORS AND ODNVENTION BUREAU ON
STATUS OF TROLLEY OPERATION
Les McNary, General Manager, Visitors and Convention Bureau,
(V & C Bureau) informed Council the Bureau has operated the
trolleys since 1979 under an agreement with. the City and
although the operation of the trolleys has been successful,
the V & C Bureau has became concerned with the financial
responsibility of the trolleys in .the event of a cash
shortfall or additional expenses such as would occur in the
event of a derailment. He with that in mind, the
Bureau decided to terminate the existing - agreenent effective
December 31, 1983. He informed Council the V & C Bureau felt
the trolleys would benefit under the direction of a newly
formed, private, non -profit organization, the Yakima
Interurban Lines Association, however, if the V & C could be
assured the Bureau would not be held financially responsible
for the trolleys, the Bureau would be willing to oversee
trolley operations for another year. Council member Barnett
expressed his concerns regarding the physical condition of the
trolleys as well as future responsibility of the trolleys.
Mr. McNary responded, informing Council the trolleys' chassis,
electric gear and air brakes are in excellent operating
condition, however, the woodwork may be in need of repair.
Council member Barnett referred to the trolleys overhead
electric wiring system and of the possibility of moving the
system to the side of Nob Hill Boulevard. He questioned what
effect moving the system would have on the recent application
made to the National Historic Register. Mr. McNary informed
Council that a Renton, Washington citizen, Ken Johnson, had
applied to the National Historic Register and not the V & C.
Mr. McNary responded to Council's questions. Council member
Doty requested clarification of the various entities involved
with the trolleys. Mr. McNary indicated the City Manager had
requested the V & C to create a proposed operating agreement
for next year that would include the V & G Bureau, Yakima
County, Selah, City of Yakima, Yakima Valley Transit and the
Trolley Lines Advisory Canmission. Jerry Henderson, 309 N.
35th Avenue, informed Council, he is involved with the Yakima
Valley Trolley Association and supports the statements made by
Les McNary. He requested Council to work with and support the -
Association in preserving the trolleys. He responded to
• Council's questions. Council member Barnett requested the
Association provide minutes of their meetings to the Council
so that Council can keep apprised of the Association's
efforts. It was MDVED by Moore, seconded by Barnett to thank
Mr. McNary for his report and move onto the next item of
business. Unanimously carried by voice vote. Sparling
absent. -- -
*12. STATUS REPORT ON DIVERSION DAM PROJECT: SCHEDULE /DESIGN /FUNDING
The report from the Director of Engineering and Utilities
dated November 1, 1983 regarding the status report for the
General Irrigation System Diversion Dam Project, was accepted
and approved. -
113
' NOVEMBER 1, 1983
*13. REPORT FROM COMMUNITY AND ECONOMIC DEVELOPMENT ON CITY /COUNTY
COMPARISON COSTS FOR A DEVELOPMENT PROJECT
The report from the Director of Community and Economic
Development dated November 1, 1983 regarding a City /County
comparison cost for a development project, was accepted and
approved.
14. RECONSIDERATION OF CONSULTANT ANALYSIS OF ICE AND FLOOD CONTROL AT
WATER TREATMENT PLANT INTAKE
Dennis Cavell, Director of Engineering and Utilities, provided
a brief summary of staff's report wherein staff recommended
the consultant be retained at a cost of $20,000. Council
member More expressed reservations regarding his initial vote
to approve the use of a consultant to determine the problem of
icing conditions at the Water Treatment Plant intake
structure. He indicated he had looked at the intake and
'suggested moving the intake down stream by the treatment plant
and away from the outfal1 of the Pacific Power and Light
Company. He expressed his concern regarding the existing
agreement with Pacific Power and Light. Denny Cavell
responded, stating Council member Moore's suggestion may be
identified as an alternative in the study. Council member
Moore indicated he felt moving the intake structure was going
to be the most cost effective and feasible solution to the
problem and expressed his desire to direct the spending of
$20,000 towards the relocation of the intake structure versus
authorizing $20,000 for a consultant study on the problem.
Dennis Covell addressed other possible alternatives which the
study_. may produce. Council member Moore commented he thought
it would be logical to cancel _the consultant contract and
authorize the Engineering' staff prepare the specifics for
moving the intake structure to the proper location. Dennis
Covell addressed the long environmental hurdles associated
with moving the intake structure and the limited staff
available for such a process. Discussion followed regarding
the possibility of bypassing C 2M- Hill's feasibility study and
applying the $20,000 set aside for the study towards a
specific alternative. Mayor Carmichael expressed her concern
regarding rushing into a solution as it seers the intake was
placed in a poor location initially. Discussion followed
regarding the initial study that was completed by Gray &
Osborne Engineers. It was MOVED by Barnett, seconded by Doty
to accept ,staff's recommendation that the consultant,
C'H2M -Hill, be continued to be retained to do the study for
$20,000. Failed by a 2 -4 voice vote. Barnett, Beauchamp,
Buchanan and Moore voting nay. Sperling absent. Council
menber Doty expressed her concern of the limited staffing
available to perform the proposed work and suggested
allocating a certain number of hours for a personal services
contract to lend some staff .time to the Engineering
Department. Council member Barnett suggested staff provide
the original study performed by Gray & Osborne Engineers to
Council for review. It was the general consensus of the
Council to request staff to bring back additional information
regarding the original water intake study that was performed
in 1966 by Gray & Osborne Engineers.
*15. RESOLUTION AUTHORIZING EXTENSION OF OJNTRACT WITH
LOOFBURROW /HOLLINGBERY FOR ARCHITECTURAL SERVICES FOR CITY SHOPS
COMPLEX MODIFICATION
RESOLUTION NO. D -4875, A RESOLUTION authorizing an "Agreement
Extension for Services" with Loofburraw /Hollingbery Associates
for professional architectural services.
*16. FIX DATE OF HEARING
November 15., 1983 was set as the date of hearing for the 1984
HUD application.
114
NCVEMBER 1, 1983
17. ORDINANCE AMENDING THE 1983 BUDGET MR TRANSIT OPERATIONS (First
Reading)
. The City Clerk read the ordinance by title only. Council
member Barnett requested a breakdown of dollars of the four
programs in the ordinance and also clarification of staff's
report regarding funding sources. Bill Schultz, Transit
Manager, responded, informing Council the first account number
in the ordinance followed by $18,500 was the City's
Dial-a-Ride Program. He stated the next account number in the
ordinance followed by $103,500 was labeled Elderly Dial-a-Ride
in Transit's budget. (Council nember Moore absent after 4:35
p.m.) Mr. Schultz further stated the third account number
followed by $19,500 is labeled E & H Shuttle Service inside
the City limits which pertains to clients of Provident
Industries who reside inside the City and is funded with City
funds. He indicated the last account number followed by
$8,500 is for the E & H Shuttle service outside the City
limits which is the Provident Industries Shuttle for those
individuals outside the City limits and receives no City
funds. Referring to staff's report, Mr. Schultz informed
Council that, to the best of his knaoiledge, there was a
decision made during. some paLL of 1982 when the Council
determined that UMTA funding would no longer be utilized to
fund city programs. He further stated that at a later date
the decision was made to no longer use UMTA funds which has
been used traditionally for up to ,50% of the operating
.expenses, and, therefore, essentially cut that budget in half.
He stated since it is the City's responsibility for all
elderly and handicapped programs whether they serve the City
or not, all of the funds necessary to carry out those programs
need to be placed in the budget even though they are not all
City funds. He informed Council of staff's intention to bring
before the Council a canplete report on the elderly and
handicapped services. Di followed regarding the
City's past utilization of UMTA funding. (Council member
Beauchamp absent after 4:50 p.m.) The ordinance appropriating
funds and Mending the 1983 Budget for Transit Operations,
having been read by title only at this meeting, was laid on
the table for one week or until November 8, 1983.
19. OTHER BUSINESS
None
Information Items:
Items of information supplied to Council were: letter fran
Lawrence Ausink regarding recent traffic engineering
modifications 10/26/83; memo fran George H. Pedhtel regarding
Gleed Water Improvement Study 10/20/83; letter of
appreciation from citizens regarding Transit service during
the Central Washington State Fair 10/5/83; letter from John
G. Fairbrodc regarding a parking complaint on Yakima Avenue,
between 7th and Sth Street '10/25/83; letter fran the Clean
Air Authority regarding traffic synchronization 3/25/83; memo
fran the U.S. Department of Comnerce, National Oceanic and
Alinospheric Administration to all Yakima Basin Hydroelectric
Applicants 10/26/83; letter from the State of Washington,
Office of Archaeology and Historic Preservation regarding
Yakima Valley Transportation Company property located at 3rd
Avenue and Pine Street 10/18/83; memo fran Supervising
Planner, Community and Economic Development Departnent,
regarding Outside Utility Agreement (Sewer) 10/21/83; memo
from Director of Public Works and Transit Manager regarding
Transit Operation Report. 10/17/83; minutes of the October 20,
1983 Yakima Center Advisory Ccmnission meeting; minutes of
September 28, 1983 Traffic Safety Committee neeting; minutes
of the September 21 and 28, 1983 and October 12, 1983 Yakima
Air Terminal Board neetings; minutes of the October 4, 1983
Planning Commission neeting; and minutes of the September 28,
1983 Yakima Housing Authority Special meeting.
NOVEMBER 1, 1983 115
18. EXECUTIVE SESSION
It was MDVED by Buchanan, seconded by Barnett to move into
Executive Session for the purpose of discussing disposition of
property and then immediately adjourn the fleeting.
Unanimously carried by voice vote. Beauchamp, Spar ling and
Moore absent.
20. ADJOURNMENT
Following canpletion of the Executive Session, the fleeting was
adjourned at the hour of 5:00 p.m.
READ AND CERTIFIED ACCURATE B DATE) 7 .)
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COUNCI MEMBER fl TE/M11
ATTEST:
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CITY CLERK MAYOR
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