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HomeMy WebLinkAbout12/13/1983 Study Session 166 DECEMBER 13, 1983 STUDY SESSION The City Cbuncil net in session on this date at 2:00 p,M. in the Council chambers of City Hall, Yakima, Washington. Council members present were Mayor Lynn Carmichael, Clarence Barnett, Lynn Buchanan, Shirley Doty, W. K. "Pete" Moore and Jack Sperling. Council member Henry Beauchamp present after 2:08 p.m. It was MOVED by Doty, seconded by Barnett to delay the review of the Park Comprehensive Plan until next week and that the proposed trolley operations agreement discussion be moved to Item 7-a. in the Business Session, and continue to work on the Budget at this time. Unanimously carried by voice vote. Beauchamp absent. FEDERAL REVENUE SHARING John Hanson, Director of Finance and Budget, referred to page 7 of the 12/9/83 memo and reported that the figure in Item A has been revised from $173,330 to $162,875 as a result of the reduction of the number of vehicles authorized for purchase in the Code Enforcement Division. (Council member Beauchamp present-after 2:08 p.m.) Mr. Hanson corrected the total funded FRS requests to $306,975,- liali_dh-would leave a balance of $19,741 if the requests listed as A-E are approved. A. Equipment Replacement Capital Outlay - 1984 It was MOVED by Barnett, seconded by Doty to approve the equipment replacement capital outlay for 1984 for $162,875. Unanimously carried by voice vote. B. City Facility Code Deficiencies It was MOVED by Doty, seconded by Beauchamp to approve the funding of $25,300 for City facility code deficiencies. Commenting that he had to assist a handicapped citizen in the restroom, Council member Beauchamp suggested that perhaps the City should remodel the restroan to be accessible to the handicapped. City Manager Zais suggested that staff obtain a cost estimate for that remodeling to determine if it can be funded out of the maintenance fund. The question was called for a vote on the motion. Unanimously carried by voice vote. C. Cemetery Facility It was MOVED by Barnett, seconded by Moore to approve the expenditure of $60,000 for the cemetery facility. Unanimously carried by voice vote. D. Police Computer It was MOVED by Beauchamp, seconded by Moore to approve the expen- diture of $46,800 for the purchase of a police computer. Council member Doty questioned if Council wanted to wait for the results of the computer study prior to allocating funds for a. Computer in the Police Department. City Manager 'Zais commented that the Police Department has performed a separate study. He stated he was advised that a decision is needed on the police computer no later than July 1st. Whether the funds are committed at this point or not, Council should recognize there is a critical need for this equipment. It was MOVED by Buchanan, seconded by Barnett to amend the motion to read that the expenditure be postponed until the completion of the City-wide study. There was concern expressed regarding the time limit the Chief is facing. Larry Wittenberg, Assistant City Manager, reported that the request for proposals will be issued the latter part. of January, limiting the consultants to three months to complete the project. It was MOVED by Moore, seconded by Beauchaup to amend the amendment to the effect that this provision would take effect only if a report is received by the first of June on the computer study, . otherwise to proceed . without waiting. Carried by 4-2 voice vote: Buchanan and Carmichael voting nay. Barnett abstaining. The question was called for the vote on the amended amendment. Carried by 5-2 voice vote. Buchanan and Moore voting nay. The question was called for the vote on the main motion, as amended. Unanimously carried by voice vote. 167 DECEMBER 13, 1983 E. City Hall Printing Press City Manager Zais commented this expenditure would be a lease/purchase for five years. It was MOVED by Doty, seconded by Barnett to approve the City Hall printing press for the amount of $12,000 lease. Carried by 5-2 voice vote. Buchanan and Moore voting nay. FRS UNFUNDED REQUESTS Council member Doty questioned how the Council would feel about taking some of the $161,000 for equipment replacement reserve out of the $600,000 derived from the 0.2% reserve which was created from the 0.5% sales receipts. Council member Buchanan commented that the Airport II/ is asking for FRS money to be put into a capital fund for its use. He comm that at the Airport is seeking these funds to establish a capital reserve to fund the balance on those projects which they receive 90% Federal grant money. Mayor Carmichael stated it was her understanding that the County was unable to allocate any money towards this purpose. CONTINGENCY RESERVES With respect to equipment replacement, staff was looking at this proposal as possibly setting some priorities for the 1985 Budget for future FRS or other funds. The depa/Uaent heads did not really think these could be considered this year and still maintain adequate reserves. The City Finance Committee recanmended that the reserves be somewhere between 6-10%, Which staff agrees should be maintained. Council member Beauchamp commented that this amount will be in the reserve fund and it would take Council action to spend this money if it is needed for a project. City Manager Zais stated that at the beginning of the budget process, the balance in the General Fund was $259,967 and is now $218,951, a reduction in expenditure of about $12,000, less the reduction in revenue projected for utility tax. WASHINGTON STATE RESEARCH COUNCIL Council member Barnett commented he would like to consider making the golf course an enterprise fund or contract it out. No action was taken by the Council on the recammendations made by the Washington State Research Council. It was MOVED by Beauchamp, seconded by Barnett to direct staff to prepare the budget ordinance for presentation to the Council for action next week, December 20, 1983. Unanimously carried by voice vote. Buchanan temporarily absent. BUSINESS MEETING 4. ROLL CALL II/ At 3:00 p.m., the Council members commenced the regular meeting, Mayor Carmichael presiding. Council members Barnett, Beauchamp, Buchanan, Doty, Moore and Sparling and City Manager Zais and City Attorney Andrews present on roll call. 5. INVOCATION The Invocation was given by City Attorney Andrews. 6. CONSENT AGENDA Mayor Carmichael referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member-Barnett requested that Item No. 8 be removed from the Consent Agenda. City Attorney Andrews requested that Item No. 20 be removed from the Consent Agenda. It was the general consensus of the Council that the deletions of Items Nos. 8 and 20, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Doty, seconded by Moore 168 DECEMBER 13, 1983 that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (Subsequent paragraphs preceded by an asterisk (*) indicate its on the Consent Agenda handled under one Motion without further discussion.) 7. CURRENT STUDY SESSION ITEMS A. Item No. 2 Les McNary, General Manager of the Yakima Center, distributed his memorandum of December 13 regarding the outcome of the planning meeting held yesterday to discuss the future of the Yakima Interurban Trolley Lines. In addition, he stated there is approximately $10,000 in funds to begin operation of the 1984 season. It is currently anticipated that these funds along with generated revenues will be sufficient to handle any envisioned expenses. City Manager Zais stated that the issue now is whether or not the Railroad is willing to reinstate the agreement just exclusive with the City for the future. John Beer, Jr., Director of Community and Economic Development, stated that he had net with Jeff Asay, attorney for Burlington Northern and YVT, who advised he had no difficulty with the proposed agreement and is willing to bring in the Association as part of the agreement as long as his clients did not have to maintain the catenary system. Mr. Beer also introduced Dr. Bob Atwood, President of Yakima Interurban Lines Association, who stated his Association supports the proposal presented by Mr. McNary. It was MOVED by Beaudhamp, seconded by Doty to accept the report. Unanimously carried by voice vote. 8. MINUTES Council member Barnett requested that a change be made on the minutes of November 15, 1983 on page one, second paragraph, second sentence, striking the word "regarding" and replacing same with "alleging". It was MOVED by Buchanan, seconded by Barnett, to approve the Council minutes of November 15, as amended, and November 21, 22, 28 and 29, 1983, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. Unanimously carried by voice vote. 9. AUDIENCE PARTICIPATION Mayor Carmichael read a Bill of Rights Proclamation pro- claiming December 15, 1983 as Bill of Rights Day and presented it to Walter Curnutt, Esq., on behalf of the American Civil Liberties Union. Cecil Collins, Director of the Southeast Community Center, addressed Council regarding a Federal Revenue Sharing grant application. Mr. Collins stated he had met with Dr. Atwood of the Health District and made available a letter fran the District which advised its willingness to help in re-establishing the health clinic. Mr. Collins also stated that his organization has attempted to enlist the aid of Neighborhood Health and requested Council postpone its final decision in regards to FRS funding for its 1984 budget until this matter can be reconsidered. 10. HEARING REQUESTED BY TIME OIL REGARDING MAJOR MODIFICATION This being the time fixed for the hearing on the appeal of the Yakima Planning Commission's denial of a major modification to a Planned Development at 4708 Tieton Drive as requested by Time Oil, Don Schwendiman, attorney, along with Mr. John Jost of Seattle, representing Time Oil Company, gave a complete overview of the meetings and discussions held among Time Oil, the Planning Commission and City staff since July 1983. Mr. Schwendiman also distributed a blueprint of the proposed modification changes along with his letter to Council dated December 12, 1983, outlining the three major areas in which the Planning Commission recommendations differed from the Time Oil proposals, which are curb cuts, pump islands and the sign. Another area of difference concerned the hours of operation. 169 DECEMBER 13, 1983 Mr. Schwendiman requested that should Council decide to remand this back to the Planning Commission that specific guidance be provided concerning these differences. Yvonne Craig, 4703 Tieton Drive, stated that she and two other residents are opposed to the proposed changes and are already suffering in getting in and out of their driveways due to the heavy traffic flow from the gas station. Larry Wright, Assistant Director of Community & Economic Development, responded to various Council questions regarding staff's reasoning behind its reccmmendations. He stated that the applicant had previously said it would be impossible to - II/ relocate the pump islands, and yet according to this latest they ey are now proposing a relocation. In response to the request for a sign variance, with the applicant citing as one of its reasons being that the bank on the adjacent property received a variance, Mr. Wright advised that the bank's sign was not one used for identification purposes, but was an informational sign giving time and temperature, etc. He also explained that the denial of a 24-hour service is because of the possible impact on the neighbors and also there is another facility which operates near the area which could handle this situation. He added that the Planning Commission had diligently worked with the applicant and had tried very hard to approve its requests. There being no other citizen wishing to speak to this issue, the public portion of the hearing was closed. City Attorney Andrews advised Council has two choices of action: 1) uphold the denial of the Planning Commission, or 2) refer the matter back to the Planning Commission. It was MOVED by Beauchamp, seconded by Sperling to refer this matter back to the Planning Commission requesting that consideration be given to the curb cuts and the 24-hour issue. The motion failed by 3-4 voice vote. Buchanan, Carmichael, Doty and Moore voting nay. It was MOVED by Doty, seconded by Buchanan to follow the recommendation of the Planning Commission and deny the request. The motion carried by 4-3 voice vote. Beauchamp, Barnett and Sperling voting nay; 11. RECONSIDERATION OF DISPOSITION OF FUNDS FROM SALE OF PARKS PROPERTY TO HUMANE SOCIETY (Continued from 10/4/83) It was MOVED by Barnett, seconded by Buchanan to accept and approve the report and recommendation that those funds go to the Parks Division. Council member Doty stated that since these funds were generated by an unexpected sale of property, it should go into improving that area. Mayor Carmichael stated there exists a greater commitment to existing parks and would urge the Council to dedicate these dollars to the Parks Division for utilization with projects which have already been identified as having a greater priority. Council member Buchanan stated that the Parks Commission has provided a list of priorities, and this recommendation is at the bottom of their list; therefore, he would recommend letting the Parks Commission determine there these monies should be spent in developing parks. The question was called for a vote on the - motion. Failed by-3-4 voice vote. Beauchamp, Doty, Moore, and Sperling voting nay. It was MOVED by Moore, seconded by Sparling that the money be put into escrow except for $1,050 to cover the expense of the appraisal until Council has arrived at the proper use of same. The question was called for a vote on the motion. Unanimously carried by voice vote. *12. REPORT ON URBAN AREA PLANNING JOINT ZONING AND SUBDIVISION ORDINANCE AND PRESENTATION OF HEARING REVIEW SCHEDULE FOR 1984. The report from the Director of Community & Economic Development, dated December 13, 1983, was accepted and approved. 170 DECEMBER 13, 1983 *13. RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES FOR CONTRACT 6 AT THE WASTEWATER TREATMENT PLANT RESOLUTION NO. D-4887, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with Gray and Osborne, Inc. P.S. for professional engineering services in connection with EPA Grant No. C-530557. 14. RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH YAKIMA COUNTY REGARDING DISTRICT COURT FILING FEES Resolution No. D-4888, having been read by title, it was MOVED by Beauchamp, seconded by More to accept the recommendation and have a task force perform the duties as outlined in the last paragraph of said report and to review the jail cost operations. The question was called for a vote on the motion. Carried by 6-0 roll call vote. Barnett abstaining due to his unanswered questions. RESOLUTION NO. D-4888, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with Yakima County relating to Yakima County District Court costs. *15. RESOLUTION AUTHORIZING EXECUTION AND FILING OF 1984 UMTA OPERATING SYSTEMS GRANT RESOLUTION NO. D-4889, A RESOLUTION authorizing the filing of applications with the Department of Transportation, United States of America, for grants under the Urban Mass Transportation Act of 1964, as amended. *16. RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT WITH YAKIMA COUNTY AND PEOPLE FOR PEOPLE FOR TRANSPORTATION SERVICES FOR THE FTDERLY AND HANDICAPPED RESOLUTION NO. D-4890, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with Yakima County and People for People relating to transporting senior citizens. *17. RESOLUTION DENYING DAMAGE CLAIM BY MYRTLE WOODHOUSE RESOLUTION NO. D-4891, A RESOLUTION denying a claim for damages filed with the City by Myrtle Woodhouse. *18. RESOLUTION AUTHORIZING EXECUTION OF A RENTAL AGREEMENT FOR THE RESIDENCE AT RANDALL PARK RESOLUTION NO. D-4892, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a lease agreement with Suzette Ploegsma. *19. ORDINANCE REZONING PROPERTY IN THE VICINITY OF PERRY STREET AND SOUTH 3RD AVENUE ORDINANCE NO. 2734, AN ORDINANCE accepting the recommendation of the Planning Commission and rezoning property on Perry Street w of 3rd Avenue from R-2, Two Family Zone to Planned Development Zone. 20. ORDINANCE ADOPTING THE WASHINGTON MODEL TRAFFIC ORDINANCE, WITH AMENDMENTS, AND REPEALING THE CURRENT TITLE 9 IN THE YAKIMA MUNICIPAL OODE City Attorney Andrews explained that due to certain typing errors, two floor amendments need to be made. It was MOVED by Beauchamp, seconded by Doty to make the following corrections: (1) on Page 39, Section 9.50.300, second paragraph, the words "Washington State Highway Commission" be amended to "Washington State Transportation Canmission"; and (2) on Page 40, Section 9.50.130, paragraph numbered (33) be rewritten to DECEMBER 13, 1983 171 read, "Yakima Avenue from 16th Avenue to 1st Street". Unanimously carried by roll call vote. Ordinance No. 2735 having been read by title, it was MOVED by Doty, seconded by More that the Ordinance be passed. Unanimously carried by roll call vote. ORDINANCE NO. 2735, AN ORDINANCE relating to traffic control; adopting the Washington Model Traffic Ordinance together with amendments, deletions and additions thereto; repealing Title 9 of the City of Yakima Municipal Code in its entirety; and enacting a new Title 9 "Traffic", and chapters thereof as a new title and Chapters, and enacting Chapter 1.92 "Traffic Safety Commission" as a new chapter, all of the City of Yakima Municipal Code. II/ 21, OTHER BUSINESS Council member Sparling gave a brief report from the Council Committee regarding appointment of a public defender. It was MOVED by Sparling, seconded by Beauchamp that Glen P. Warren and his associates be appointed as Public Defender in accordance with the call for proposals and his response subject to confirmation by the District Court, and that a resolution be prepared for next week ratifying that appoint- ment. Unanimously carried by voice vote. Information Its Its of information supplied to Council were: memorandum from Director of Community and Economic Development and Code Administration Manager regarding Freeze Damage to Yakima Convention Center and Senior Citizens Center. 1/3/84; letter from ,Dept. of Housing and Urban Development regarding implementation of Civil Rights legislation for CBDG. 12/22/83; letter from Dept. of Housing and Urban Development regarding Complaint Investigation - Yakima Neighborhood Health Service. 12/22/83; letter from International Engineering Company, Inc. regarding Plans and Specs - Irrigation System Diversion Dam. 12/16/83; letter from Greater Faith Baptist church regarding celebration services for the late Dr. Martin Luther King, Jr.'s birthday on January. 15, 1984. 12/6/83; memorandum from COG regarding Treatment Alternatives to Street Crime (TASC) Program. 12/17/83; memorandum from Director of ,Public Works and Transit Manager regarding November Transit Operating Report. 12/29/83; McCaw Cablevision of Yakima Monthly Report for November, .1983; monthly report of Chief of Police for NoveMber, 1983; minutes of Yakima Center Advisory Commission for December 14, 1983; minutes of Planning Commission for Decanter 6, 1983; minutes of Downtown Area Redevelopment Committee for December 1, 1983; Labor Relations Report for Decetber, 1983; and article from Wall Street Journal entitled "Cable-Television Firms and Cities Haggle Over randhises That Trail Expectations". 12/28/83. 22. ADJOURNMENT There being no further business to come before the Council, it was MOVED by Beauchamp, seconded by Buchanan, that this meeting be adjourned at the hour of 4:55 p.m. Unanimously carried by voice vote. READ AND CERTIFIED ACCURATE BY,) DATEIL(f4gy COUNCIL MEMBER ' - i D ATE „3) e COUNCIL i mER ATTEST: CITY CLERK MAYOR