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HomeMy WebLinkAbout12/20/1983 Study Session 172 ' DECEMBER 20, 1983 STUDY SESSION The City Council met in session on this date at 2:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Lynn Carmichael, Clarence Barnett, Henry Beauchamp, Lynn Buchanan, Shirley Doty, W.K. "Pete" Moore and Jack Sperling. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER None 2. STATUS REPORT REGARDING STREET RECONSTRUCTION REPAIR PROJECTS FOR 1983 AND 1984 Dennis Covell, Director of Engineering and Utilities, was available to respond to the Council's questions regarding the process of recycling asphalt and the resultant savings. There was discussion regarding the advantages of recycling the asphalt. It was MOVED by Moore, seconded by Barnett to move this Item down as Item No. 7a to take action on the reoonmendation. Discussion followed regarding the ratio of the base gravel rock and the depth of the asphalt needed for good construction of the street. The question was called for a vote on the motion. Unanimously carried by voice vote. 3. REVIEW OF PARKS COMPREHENSIVE PLAN Jodi Wroblewski, Recreation Superintendent, reviewed the can- prehensive plan. She Commented that a policy guideline is needed for the acquisition and disposition of park property. She further stated that this plan recommends that the acquisition of park property be referred to the Parks and Recreation Commission prior to Council action. Ms. Wroblewski responded to the Mayor's concerns regarding the recommendation in the plan for additional recreational ball fields. Council member Barnett inquired about the publication of the notice of hearing on the Parks Plan and also questioned who received copies of this Plan. Ms. Wroblewski indicated notice of the public hearing will be processed through the newspaper and Public Service Announcements with other electronic media. She further commented that copies of the Plan are available and will be mailed to associations who use the parks now. Council member Buchanan requested a definition of the term "urban shaping area", questioning if that was an error. Assistant Director of Community and Economic Development Larry Wright explained this is a draft document and any typing error will be corrected prior to the hearing. It was MOVED by Barnett, seconded by Buchanan to move this down to the Business portion of the Council meeting. Carried by 6-1 voice vote. Moore voting nay. BUSINESS MEETING 4. ROLL CALL II/ At 3:00 p.m., the Council members canmenced the regular meeting, Mayor Carmichael presiding, Council members Barnett, Beauchdup, Buchanan, Doty, Moore and Sperling and City Manager Zais and City Attorney Andrews present on roll call. 5. INVOCATION - The Invocation was given by City Manager Zais. 6. CONSENT AGENDA Mayor Carmichael referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members -or citizens present. 173 DECEMBER 20, 1983 Council member Doty requested that It No. 7a be added and Items Nos. 8 and _23 be removed. Council member Moore requested that Item No. 25 be removed from the Consent Agenda. It was the general consensus of the Council that the addition of Item No. 7a and the deletion of Its Nos. 8, 23 & 25, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Beauchamp, seconded by Sperling that the Consent Agenda, as read, be passed. Unanimously carried by Toll call vote. .(Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion. II/ 7. CURRENT STUDY SESSION ITEMS *a. Item No. 2 Report accepted and request to use any monies unspent from the original authorization for consideration of other projects listed in report dated 12/10/83 approved. b. Item No. 3 Following discussion, it was MOVED by Moore, seconded by Doty that the public hearing on the Parks Comprehensive Plan be set for January 10, 1984. Unanimously carried by voice vote. 8. APPROVAL OF MINUTES Council member Doty referred to the minutes of the December 2nd adjourned meeting, in the next to the last paragraph under the Fire discussion, and requested the minutes to be corrected to reflect that she mentioned that cities have a taxing authority, rather than as stated that a tax be brought before the people. Council member Doty referred to paragraph two under Streets on the minutes for the December 5th meeting and commented She thought staff mentioned the suggestion of sending flyers to the neighborhoods; that she was the one who mentioned the possibility of guest editorials. It was MOVED by Doty, seconded by Buchanan that the minutes of the Council meetings of November 29 and December 6, 1983 and the minutes of December 2 and 5, 1983, as corrected, having been duly certified accurate by two Council members, and no one present wishing to have said minutes read publicly, be approved. Unanimously carried by voice vote. 9. AUDIENCE PARTICIPATION City Clerk Roberts read and presented a proclamation to the City COuncil extending the City staff's best wishes for a happy holiday season. II/ *10. RIGHT-OF-WAY USE PERMIT FOR PROPERTY AT 301 E. ,YAKIMA AVENUE The report by the Director of Community & Economic Development regarding the application for a Right-of-Way Use Permit for property requested by Joseph R. Morrier located at 301 East Yakima Avenue, was accepted and approved. *11. RESOLUTION AUTHORIZING ACCEPTANCE OF PROPOSAL FOR PUBLIC DEFENDER SERVICES FOR 1984 RESOLUTION NO. D-4893, A RESOLUTION accepting the proposal of Glen P. Warren, attorney at law, for public defender services for the year 1984. *12. RESOLUTION AUTHORIZING EXECUTION OF OFFICE RENTAL AGREEMENT FOR CABLE COMMUNITY TV RESOLUTION NO. D-4894, A RESOLUTION authorizing and directing the City Manager and the City Clerk of the City of Yakima to execute a lease agreement with the Yakima School District No. 7. 174 DECEMBER 20, 1983 *13. RESOLUTION AUTHORIZING EXTENSION OF INTER-FUND LOANS RESOLUTION NO. D-4895, A RESOLUTION extending the date for re- payment of various interfund loans. *14. DISPOSITION OF DAMAGE CLAIMS A. - 'RESOLUTION PAYMENT IN SETTLEMENT OF A DAMAGE CLAIM SUBMITTED BY GLADYS MILLER RESOLUTION NO. D-4896, A RESOLUTION authorizing the payment of - $60.00 to Gladys Miller in settlement of a claim for damages filed with the City of- Yakima. B. RESOLUTION DENYING A DAMAGE CLAIM SUBMITTED BY NACE PATTERSON RESOLUTION NO. D-4897, A RESOLUTION denying the claim of Nace Patterson filed with the City of Yakima on December 7, 1983. C. RESOLUTION DENYING A DAMAGE - CLAIM SUBMITTED BY VINEYARD ENTERPRISES/MALCOM McKENZIE RESOLUTION NO. D-4898, A RESOLUTION denying the claim of Vineyard Enterprises filed with the City of Yakima on November 28, 1983. *15. NOVEMBER BUDGET REPORT The Revenue and Expenditure Report for November 1983 from the Director of Finance & Budget, was accepted for filing. *16. TREASURY REPORT FOR NOVEMBER 1983 The report from the Director of Finance and Budget dated December 20, 1983, regarding the investments of the City of - Yakima, was accepted and approved. - • *17. APPROVAL OF AMENDED FINAL CONTRACT PAYMENT FOR SO. 48TH AVENUE BRIDGE PROJECT The report from the Director of Engineering and Utilities dated December 20, 1983, with respect to the completion of the - work on South 48th Avenue Bridge, performed by Lien-Ranger Construction Co., was approved, the work accepted and payment of the final estimates as therein set forth was authorized. *18. OUT-OF-STATE TRAVEL FOR CAPTAIN WENTZ, POLICE DEPARTMENT The out-of-state travel for Captain Anton Wentz, Detective Division, to attend the 1984 FBI National Academy in Quantico, Virginia, January 7-,March 24, 1984 at a cost of $700, was approved. *19. OUT-OF-STATE TRAVEL FOR DENNIS COVELL, DIRECTOR OF ENGINEEERING &' UTILITIES The out-of-state travel for Dennis Covell, Director of Engineering and to attend a seminar sponsored by the American Public Works Association in Sncwmass, Colorado, July 17-20, 1984, at a cost of $650, was approved. *20. HEARING DATE SET FOR JANUARY 3, 1984 FOR A REZONE January 3, 1984, was set as the date of hearing on the rezone requested by Crescent' Convalescent Center, for property located at 505 North 40th Avenue from R-1 to R-3. *21. HEARING DATE SET FOR JANUARY 10, 1984 FOR A MAJOR MODIFICATION TO PLANNED DEVELOPMENT January 10, 1984 was set as the date of hearing for a Major Modification an existing Planned Development request filed by Anson Development Company for property located at 1715 South 3rd Avenue. 175 DECEMBER 20, 1983 *22. ORDINANCE PERTAINING TO REGULATORY LICENSES ORDINANCE NO. '2736, AN ORDINANCE relating to licenses and business regulations; fixing license fees; amending Sections and Subsections 5.11.030, 5.11.040(B), 5.11.050(B), 5.12.020, 5.18.020, 5.28.070, 5.30.020(A), 5.42.020, 5.46.030(A), 5.48.040, 5.48.080, 5.54.020, 5.62.030, 5.64.030, and 11.08.110 of the City of Yakima Municipal Code; and declaring an emergency. 23. ORDINANCE AMENDING CLASSIFICATION AND COMPENSATION PLAN C EZ -I ne7t 1 .7 e Zanded 7 by l t r az i = 1: 1 1 g: I ge ti ciTnEitErge M ra E s C s s Z1 17 . II/ Council member Doty expressed her concern regarding the reclassification of the Department Assistant IV in the Housing Services Center to Housing Loan Specialist, commenting that this is a new item to the Council. She stated that in her earlier discussion with Bob Weaver, Personnel Officer, she learned that this pay range was set in a rather arbitrary ,fashion. She questioned if the City has to make up for all those years at one time. Bob Weaver explained that when the position was created, it was placed in the sane range as a Department Assistant IV Simply because it was the closest position the City had in comparison to the work that had to be done. When staff began a review of the Department Assistant system, staff found this is a unique position and it was not a clerical position. He further commented there were two different recommendations that were presented to the Civil Service Ccmmission in November and December. Sheryl Smith, Civil Service Secretary/Examiner, recommended at the November 3 Civil Service Commission meeting, a pay range of 10.5. At that time, it was noted by the Union and Director of Community & Econcmic Development that that range was low and there must have been some factors overlooked in the reclassification review. He stated that due to Mrs. Smith's pending leave of absence, he talked to the individual and found some things that changed the factoring formula. He commented he shares Council member Doty's concerns, however, this is the first time this position has had a formal review. Council member Doty commented that in looking at the classification plan, she agrees that the range of 10.5 is too low, but feels there are other positions at the 12 and 12.5 range that are comparable to this position. It was MOVED by Doty, seconded by Buchanan to amend the ordinance, item 5, which provided for the reclassification of the Department Assistant IV at the Housing Services Center to Housing Loan Specialist, range 12, rather than 13.0. Unanimously carried by voice vote. The question was called for the vote on the Motion, as amended. Unanimously carried by roll call vote. II/ ORDINANCE NO. 2737, AN. ORDINANCE relating to City personnel; adopting a classification and compensation plan for City employees to be effective January 1, 1984; amending Section 2.20.100 and 2.20.110 of the City of Yakima Municipal Code. *24. ORDINANCE IMPOSING REDUCTIONS IN WATER/SEWER UTILITY TAXES ORDINANCE NO. 2738, AN ORDINANCE relating to public services and utilities; imposing a water/sewer tax and refuse tax on City-owned utilities and fixing the rates of tax; and amending Sections 7.64.010 and 7.64.020 of the City of Yakima Municipal ode. 25. ORDINANCE ADOPTING 1984 BUDGET Ordinance No. 2739, having been read by title, it was MOVED by Beauchamp, seconded by Buchanan that the ordinance be passed. Council member Moore commented that he would vote against the Motion to pass the ordinance because an equipment maintenance fund has not been established and no provisions were made for unfunded liabilities. He questioned if the interest from the 176 DECEMBER 20, 1983 reserve fund created by the additional sales tax is being left in that fund. City Manager Zais responded that the interest earned in the FRS reserve, Which is an equivalent to the $642,000 which would have been reserved from the additional sales tax reserve, is being retained with those funds. He further comMented that the Finance staff indicated there would be a campTehensiVe report coming to the Council on unfunded liabilities and financing alternatives. ' He stated that the equipment rental fund is a part of that issue. Council member Barnett expressed his concern about the rapid rise in expenditures, as compared to the 1982 increase. Council member Doty commented that during the budget wrap-up session, she did ask Council if they would be interested in taking _$100,000 out of the $646,000 reserve to begin some funding for equipment replacement. Mayor Carmichael cammented that Council does not have the total scope of the liability which exists and was concerned that if $100,000 was reserved to attempt to address unfunded liabilities, Council may have thought the problem was taken care of for this year. Council member Beauchamp pointed out that although money was not specifically allocated for equipment replacement, it is available in the Contingency Fund. The question was called for a vote on the Motion. Carried by 6-1 roll call vote. Moore voting nay. ORDINANCE NO. 2739, AN ORDINANCE adopting a budget for the City of Yakima, Washington, for the year 1984; and appropriating funds for estimated expenditures. *26. ORDINANCE AMENDING 1983 BUDGET, APPROPRIATING FUNDS IN THE URBAN ARTERIAL BOARD AND PARKS FUND (First Reading) An Ordinance appropriating funds in the Urban Arterial Board and Parks Funds, .having been read by title only at this meeting, was laid on the table for two weeks, or until January 3, 1984. 27. OTHER BUSINESS Mayor Carmichael questioned if Council has any time conflicts with the luncheon scheduled with the Utility Rate Advisory Board members on January 17th. Information Its Items of information supplied to Council were: letter to Department of Ecology re: Yakima Sewerage System Connections and Funding. 12/15/83; memo from Director of Engineering & Utilities and the Supervising Traffic Engineer re: Street Light Supplies Storage. 12/15/83; letter from Sister Charlotte Van Dyke, offering her resignation from the Police & Fire 'Civil Service Commission. 12/13/83; letter frcm Western Recreational Vehicles, Inc., commending the Fire Department on its quick response to the fire call at their location. 12/12/83; letter from the Office of Archaeology and Historic II/ Preservation re: Nomination of Yakima Valley Transportation Company to be entered in the National Register. 12/7/83; letter from Department of Social and Health Services re: Issuance of Certificate of Competency to Donald J. Miller as a Water Treatment Plant Operator 3 and Michael L. Swearngin as a Water Treatment Plant Operator 2. 10/4/83; minutes of the 12/7/83 Yakima County Clear Air Authority Board meeting; minutes of the 11/15/83 Police & Fire Civil Service Commission meeting; minutes of the 12/5/83 Regional Planning Commission Study Session; minutes of the 11/14/83 Parks & Recreation Commission meeting; and minutes of the 11/22/83 Parks & Recreation Commission Special meeting. 28. ADJOURNMENT There being no further business to cane before the Council, it was MOVED by Moore, seconded by Buchanan that this meeting be DECEMBER 20, 1983 177 adjourned at the hour of 3:50 p.m. Unanimously carried by voice vote. READ AND CERTIFIED ACCURATE BY DATE COUNCIL MEMBER , • 1 / 1 DATE / COUNCIL MEMBER ATTEST: A o • CITY CLERK MA'1OR7 II/ * II/ 178 I I