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HomeMy WebLinkAbout02/14/1984 Study Session 214 FEBRUARY 14, 1984 STUDY SESSION The City Council met in session on this date at 2:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Clarence Barnett, Lynn Buchanan, Lynn Carmichael, Shirley Doty and W. K. "Pete" Moore. Council members Beauchamp and Sparling absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Doty encouraged Council members to partici- pate in the discussion regarding the urban area sewer policy at the Health District meeting on February 22nd at II/ noon. Mayor Barnett reported that George Kapellas, Diamond Cab Company, called to advise that the Transportation Committee is having a hearing this Thursday at 3:30 p.m., regarding taxicab deregulation. Mayor Barnett reported he received a letter from Maud Scott indicating she does not wish to be reappointed to the Housing Authority Board. Referring to Council's action last week to change the name of Washington Park to Martin Luther King, Jr. Park, Council member Moore suggested that Council appoint a committee for the preparation and dedication of the park. He further suggested that Reverend Joe Denman be appointed chairman of that committee. It was the general consensus of the Council to follow Council member Moore's suggestion. 2. DISCUSSION REGARDING THE JOINT BASIN BOARD Larry Wright, Assistant Director of Community and Economic Development, recounted the initiation of the Board which was formed as a result of several jurisdictions applying for water related permits. The Board then evolved into a committee with shared interests in developing hydro- electric facilities, rehabilitating current facilities, etc. Many of the projects originally visualized have been abandoned and another cause has been adopted. The Board is now concerned about the impact to local jurisdictions if they will be responsible for fish enhancement requirements on the Yakima River. The original estimate for a fish ladder to the City's diversion dam increased 400%; from $50,000 to over S250,000. The Board is writing to several agencies requesting them to differentiate between "normal" costs and "optimum" costs. He stated the Board feels these are legitimate expenses for them to cover, under Bonneville's rules and regulations. Council member Carmichael inquired about the possibility of Pacific Power II/ & Light signing the conservation agreement needed for the energy grant in process to fund an energy audit of City-owned facilities. Tarry Wright responded that, in his estimation, there is little likelihood of PP&L signing that agreement. He commented that staff is looking at alternate sources for funding, i.e. oil and gas windfall money. Council member Carmichael stated she would like to pursue this further next week at the AWC meeting to inquire if other communities are having this same difficulty. It was MOVED by Carmichael, seconded by Buchanan to accept the report, with our thanks. Unanimously carried by voice vote. Beauchamp and Sparling absent. 3. CONSIDERATION OF EXPANDING CITY EMERGENCY MEDICAL SERVICES TO INCLUDE MUNICIPAL PARAMEDIC/AMBULANCE SERVICE Ed Carroll, Fire Chief, stated he was not making any recommendations on this issue, but was available to respond to Council's questions. He responded to Mayor Barnett's FEBRUARY 14, 1984 215 questions regarding non-emergency transfers and how this relates to the Dial-a-Ride program. Referring to the chart comparing ambulance rates throughout the state, Council member Doty inquired how other ambulance companies provide adequate services at a lower rate. Council member Carmichael sugested that an ad hoc committee be formed to follow up on this report and obtain whatever additional information they might need in order to bring back a recommendation to the Council. She suggested a nine member committee to be composed of a member from the medical society, an attorney, a certified public accountant, a member of the Emergency Medical Services Council, a repre- sentative from the Chamber of Commerce, and four at-large consumer representatives (one representing the retired com- II/ munity and two County residents). She proposed that the mm coittee be charged with some specific responsibilities to bring back recommendation to the Council on some of these areas of concern the report has mentioned. She further suggested that Council might like to hold a special hearing to address the recommendations of the committee, and Council's concerns. Mayor Barnett commented that since the ambulance company just received this report over the weekend, they would like to review this and respond to it at another Council. meeting. He suggested that a time be scheduled to do this within the next two weeks and explore Council member Carmichael's proposal. Council member Doty suggested that a member of the Area Agency on Aging could be included in this ad hoc committee, or if they don't desire to serve on the committee, at least advise them of the meetings. Following discussion, it was MOVED by Carmichael, seconded by Buchanan to continue the discussion on this particular item until at least the second week in March. Unanimously carried by voice vote. Beauchamp and Sparling absent. EXECUTIVE SESSION It was MOVED by Moore, seconded by Carmichael to move into Executive Session for the purpose of discussing Prospective Litigation. Unanimously carried by voice vote. Beauchamp and Sparling absent. BUSINESS MEETING 4. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Mayor Barnett presiding, Council members Buchanan, Carmichael, Doty and Moore and City Manager Zais and City Attorney Andrews present on roll call. Council members II/ 5. INVOCATION The and Sparling absent and excused. The Invocation was given by Council member Doty. 6. CONSENT AGENDA Mayor Barnett referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member Doty requested that Item No. 14 be added to the Consent Agenda and Council member Carmichael requested that Item No. 10 be added. It was the general consensus of the Council that the addition of Items Nos. 10 and 14, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and an ordinance by title. It was MOVED by Doty, seconded by Carmichael that the Cosnent Agenda, as read, be passed. Unanimously carried by roll call vote. Beauchamp and Sparling absent. (Sub- sequent paragraphs preceded by an asterisk (*) indicate 216 FEBRUARY 14, 1984 items on the Consent Agenda handled under one motion without further discussion.) 7. CURRENT STUDY SESSION ITEMS None. 8. AUDIENCE PARTICIPATION Council acknowledged Boy Scout Pack Troup 207 from Roosevelt School, which was present in the audience. 9. RECONSIDERATION OF S. E. CENTER PROPOSAL FOR HEALTH CLINIC FRS FUNDING Council member Doty reported this item was discussed at the last Health District meeting, at which time, it was requested that this be scheduled on the City Council II/ agenda at the earliest date. Council member Buchanan stated he would like to see the agreement between the S. E. Community Center and Upper Valley Medical Clinic. Referring to the additional information which was just provided to the Council, he commented that it will take some time to read it, and perhaps Council should just listen to anyone in the audience who came to speak to this item. Council member Carmichael agreed, and indicated that Council could not adequately respond to any citizen inquiries, nor ask any questions, since Council has not had the opportunity to read the material recently distributed. Mayor Barnett stated he would like some additional information, including a list of the various medical services offered by all the agencies and clinics to determine if there are any voids in the services offered. Council member Buchanan suggested this item be continued until the requested information is received. City Attorney Andrews reported that in this morning's mail, he received a copy of the proposed agree- ment between the Yakima County Health District and the S. E. Center, which could be provided to the Council along with the other requested material. Following further discus- sion, it was MOVED by Buchanan, seconded by Moore to continue this subject until we receive the information we need to make a decision. Unanimously carried by voice vote. Beauchamp and Sparling absent. *10. PRESENTATION OF CAPITOL THEATRE 1983 YEAR-END REPORT The Capitol Theatre 1983 year-end report was accepted. 11. REPORT ON PROPOSAL FOR UPDATING BASE MAPS IN THE COMMUNITY & ECONOMIC DEPARTMENT (Continued from 12/9/83) John Beer, Jr. Director of Community & Economic Develop- ment, commented that the updating of the zoning map was strongly advised by their Technical Advisory Committee. Council member Doty inquired if staff could do some of the work on this project. Mr. Beer responded, stating that Planning and YCOG staffs would be used; however, outside assistance is necessary in order to complete the project to meet the adoption schedule of the proposed zoning ordinance. It was MOVED by Carmichael, seconded by Buchanan to concur with the staff recommendation and authorize the personal services contract. Unanimously carried by voice vote. Beauchamp and Sparling absent. 12. REPORT ON THE FINANCIAL STATUS OF THE WASTEWATER TREATMENT PLANT PROJECT Dennis Bertek, City Engineer, was available to respond to Council's questions. Ines Rice, /1409 Arlington, questioned why a financial report for 1982 was just now being pre- sented, and cemented it should be updated to include 1983 figures. She also asked what amount has been spent on this project. City Manager Zais responded that the status report is current through December 1983. He referred Mrs. Rice to page M-3 of the report, stating it should answer all her questions about project costs. City Manager Zais acknowl- 217 FEBRUARY 14, 1984 edged Dennis Bertek, who compiled this report, and Clara Sanders, Finance Department, who supplied a great deal of the financial information, and other staff members for their contribution to this. Referring to page M-13 listing alternatives for using the reserves, Council member Doty asked why the extension of sewer trunk lines was not included as an alternative. City Manager Zais stated that staff felt that should be separate from this report in terms of the kinds of funds being discussed in this report. He stated that other Sewer Division reserve funds may be available for that use. It was MOVED by Buchanan, seconded by Doty to accept the report and staff recommenda- tion. Unanimously carried by voice vote. Beauchamp and Sparling absent. 13. REPORT ON CONVERSION OF RESTROOM ON FIRST FLOOR OF CITY HALL TO ACCOMMODATE PHYSICALLY DISABLED PERSONS Fred Norton, Code Manager, commented that the conversion of the restroom on the first floor can be accommodated fairly easy. He recommended that $12,000 be appropriated from the Contingency Fund for this project and that Council consider power operated doors accessing City Hall, as a policy issue for the 1985 budget. It was MOVED by Doty, seconded by Carmichael to appropriate the S12,000 from the Contingency Fund for the project of remodeling these two particular restrooms so they will be handicapped accessible. Unanimously carried by voice vote. Beauchamp and Sparling absent. Following discussion, it was MOVED by Carmichael, seconded by Doty to direct staff to present the power operated doors as a policy issue for the 1985 budget. Council member Doty inquired if the motion addresses only the doors on the "B" Street entrance. Council member Carmichael stated she was including both entrances. Mayor Barnett suggested that staff could separate the costs for each entrance. The question was called for a vote on the motion. Unanimously carried by voice vote. Beauchamp and Sparling absent. ThiS being the last Council meeting Fred Norton will attend prior to his leaving the employment of the City, Council members expressed their appreciation for his ser- vice to the City. *14. REVIEW OF TRANSIT DISPATCHER POSITONS The staff recommendation to approve the two Transit Dispatcher positions and direct that a salary ordinance amendment be developed, was approved and accepted. *15. RECONSIDERATION OF PROFESSIONAL ENGINEERING SERVICES FOR WATER INTAKE STUDY FOR ICE & FLOOD CONTROL (Continued from 12/6/83) II/ The staff recommendation that the consultant, CH2M Hill, be continued to be retained to do the preliminary design of the water intake structure for S20,000, was approved and accepted and authorization to proceed with the project was given. *16. AGREEMENT WITH YAKIMA COUNTY PERTAINING TO DISTRICT COURT FILING FEES A RESOLUTION authorizing the execution of a District Court Filing Fee Agreement with Yakima County. *17. AGREEMENT FOR FIRE PROTECTION SERVICES TO STATE FACILITIES A RESOLUTION authorizing the execution of an agreement with the State of Washington, Planning and Community Affairs Agency, for fire protection services to State facilities. *18. APPLICATION FOR MULTI-FAMILY REHABILITATION DEMONSTRATION PROGRAM A RESOLUTION authorizing and directing the City Manager of the City of Yakima to file an application with the United 218 FEBRUARY 14, 1984 States Department of Housing and Urban Development for federal funding for a rental rehabilitation demonstration program. *19. CONFIRMATION OF APPOINTMENT TO THE BOARD OF ADJUSTMENT The appointment by the City Manager of David C. Franklund to the Board of Adjustment, was approved. *20. SET DATE OF HEARING ON 1983 COMMUNITY DEVELOPMENT GRANTEE PERFORMANCE REPORT March 6, 1984 was set as the date of hearing on the 1983 Community Development Grantee Performance Report. *21. APPROVAL OF OUT-OF-STATE TRAVEL II/ The out-of-state travel for Hank Hein, Traffic Engineering Division, to Denver, Colorado, April 2-5, 1984 to attend the 1984 Federal Highway Administration Tri-Regional Safety Conference, at a cost of $510, was approved. *22. ORDINANCE AMENDING THE 1984 BUDGET TO APPROPRIATE FUNDS FOR CARRY-OVER ENCUMBRANCES PROM 1983 (First Reading) An Ordinance amending the 1984 Budget, appropriating funds for carry-over encumbrances from 1983, having been read by title only at this meeting, was laid on the table for one week or until February 21, 1984. 23. OTHER BUSINESS John Hanson, Director of Finance & Budget, presented the Council with copies of the 1982 Annual Report. He connented on the new format, stating that staff did an excellent job in putting this report together. Bob Wheeler, Accounting Manager, referred to a newspaper article on this annual report, clarifying a misunderstanding regarding possible savings on future bond sales. INFORMATION ITEMS Items of information supplied to Council were: Letter from Lillian Smiley re: Opposition to change in city bus service re: bus stops. 2/8/84; Letter from William Strole regarding Saturday bus schedule. 2/9/84; Memorandum from the City Attorney regarding the status of the Margaret Coffin Holmes bequest to the City. 2/10/84; Copy of correspondence from Mayor Barnett to Senator Irving Newhouse re: City's grant application for rehabilitation of the diversion dam. 2/8/84; Yakima Community Television News Release regarding telecourse on parliamentary procedure. 2/10/84; Letter of recognition to Henry Walkenhauer re: Transit driving perfor- mance. 1/30/84; Memo from City Attorney re: Damage claims referred to the insurance company. 2/3/84; Permit Report for January 1984: Washington Community Development Bulletin, Volume 1, No. 1, January 1984; Minutes of 1/17/84 II/ Police & Fire Civil Service Commission meeting; and Minutes of the 1/3/84 Planning Commission meeting. 24. EXECUTIVE SESSION Executive Session held during the Study Session. 219 FEBRUARY 14, 1984 25. ADJOURNMENT There being no further business to come before the Council, it was MOVED by Moore, seconded by Buchanan that this meeting be adjourned at the hour of 3:55 P.M. Unanimously carried by voice vote. Beauchamp and Sparling absent. / READ AND CERTIFIED ACCURATE BY J. 17/44y- Ng/ / lLA/1 " A AM DATE (./.../v.. ATTEST: At. 4 CITY CLERK • 0: •