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HomeMy WebLinkAbout11/06/1984 Study Session NOVEMBER 6, 1984 405 STUDY SESSION The City Council met in session on this date at 2:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Clarence Barnett, Lynn Buchanan, Lynn Carmichael, Shirley Doty and Jerry Foy. Council member Henry Beauchamp present after 2:25 p.m. Council member Jack Sparling absent. 1. OPEN DISCUSSION FOR THE, GOOD OF THE ORDER. Council member Doty stated there are many citizens on the west side of town who are concerned about street lights. Mayor Barnett indicated this issue will be addressed during the budget hearings. 2. REPORT FROM TRAFFIC ENGINEERING REGARDING STATUS OF CENTRAL BUSINESS DISTRICT TRAFFIC SIGNAL SYNCHRONIZATION PLAN Hank Hein, Supervising Traffic Engineer, indicated the consultant has not yet filed a final report regarding this project. He stated preliminary indications are that the City will save $31,000 a year due to changes in traffic light synchronization at strategically located intersections during the peak traffic hours. He informed Council adjustments are being made at the 8th Street and Yakima Avenue intersection due to the "bottle neck" situation occurring there. Council member Buchanan stated 8th Street has been designated as a truck route and feels strongly that it should be kept as such. He stated the placement of the crosswalk with the hourglass curb configuration has created quite a problem for the trucks traveling to Boise Cascade. Hank Hein stated the signal could . be adjusted to a degree, however, he is not sure that will completely alleviate the problem, and added he is reluctant at this time to remove the crosswalk. No action was required by Council regarding this report at this time. 3. REPORT FROM DEPARTMENT OF ENGINEERING AND UTILITIES REGARDING STATUS OF FINANCING OF IRRIGATION DIVERSION DAM PROJECT Dennis Covell, Director of Engineering and Utilities, indicated an error had been discovered in the formula used to compute total project costs. Corrections were made and copies presented to the City Clerk's Office for distribution at today's Council meeting for review. He stated it is the recommendation of staff to award the contract to Lein-Ranger Construction Company in the amount of $907,626. He informed Council he had conducted a background check on this firm and, additionally, this firm had performed work for the City previously in an adequate manner. He indicated that the impact on the Naches-Cowiche Canal Company is $358,500 and the impact on the City's General Fund, that is unfunded by previously secured monies, is $91,500. Mr. Covell stated the costs for the bond issues have been divided between the City and the Naches-Cowiche Canal Company. He indicated the payback period for the Naches-Cowiche Canal Company has been calculated over a 10, 15 and 20 year span and they will decide how their portion in to be repaid. Bob Ingham, President of the Naches-Cowiche Canal Company, indicated it would be in the best interest of the Canal Company to have the pay back period on a 20-year basis as the amount is $175,000 higher than they had discussed in May. He stated this would be decided by the Naches-Cowiche Canal Company in a future Board meeting. Council member Carmichael questioned what,theCity's,share of the $358,000 would be and Mr. Cavell stat6d would be slightly more than half that amount due to the fact the City's Parks Irrigation System comes from the Naches-Cowiche Canal Company. In response to Council member Fay's question regarding the increased funding from the Department of Ecology, Mr. Covell stated he had received a letter indicating they will fund the fish screen fabrication contract, fish passage, the intake structure, and the design modifications. He stated the Department of Fisheries has an agreement with 406 NOVEMBER 6, 1984 the City for their costs, as outlined in the breakdown of total construction costs. It was MOVED by Carmichael, seconded by Buchanan, to move this item down under the business section of the meeting to become Item No. 8a. Unanimously carried by voice vote. Beauchamp and Sparling absent. 4. EXECUTIVE SESSION It was MOVED by Buchanan, seconded by Carmichael, to move into Executive Session for the purpose of discussing collective bargaining. Unanimously carried by voice vote. Beauchamp and Sparling absent. BUSINESS MEETING 5. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Mayor Barnett presiding, Council members Beauchamp, Buchanan, Carmichael, Doty and Foy and City Manager Zais and City Attorney Andrews present on roll call. Council member Sparling absent and excused. 6. INVOCATION The Invocation was given by Council member Doty. 7. CONSENT AGENEA Mayor Barnett referred to the Items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member Buchanan requested that Item Nos. 13, 14 and 21 be added to the Consent Agenda. Council member Doty stated she had questions regarding Item No. 21. Council member Foy requested that Item No. 13 be tabled one week. It was MOVED by Carmichael, seconded by Foy to table Item Nos. 13 and 21 for one week from today. Unanimously carried by voice vote. Sparling absent. It was the general consensus of the Council that the addition of Item No. 14, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and an ordinance by title. It was MOVED by Foy, seconded by Buchanan, that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Sparling absent. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) 8. STUDY SESSION ITEMS a. Item No. 3 Following further discussion regarding Table VII, it was MOVED by Carmichael, seconded by Buchanan to award Lien-Ranger II/ Construction Company the General Irrigation System Diversion Dam Rehabilitation Project for the bid amount of $907,626; and authorize the City's Finance Department to proceed with the legislation needed for the issuance of a General Obligation Bond and the purchase of bond anticipation notes in the amount of $450,000. Unanimously carried by voice vote. Sparling absent. *9. APPROVAL OF MINUTES - The Council minutes of September 25, October 2, 9 and 16, 1984 were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read pubicly. 10. AUDIENCE PARTICIPATION None NOVEMBER 6, 1984 407 11. HEARING ON VACATION OF ALLEY RIGHT-OF-WAY AS REQUESTED BY JOHN NOEL, JR. This being the time set for the hearing on the vacation of alley right-of-way in the vicinity of North 9th Avenue and Summitviee, as requested by John Noel, Jr., and the hearing procedure having been reviewed, the Mayor opened the hearing for testimony. Glenn Rice, 4401 Drake Drive, spoke as a representative for the applicant, John Noel, Jr, and also on behalf of the users of the property to be vacated, Mr. Snyder and Mr. Helms. Mr. Rice indicated the proposal has previously appeared before the Planning Commission regarding this vacation request for the south half of the right-of-way which i h s 20 feet in width. He stated it appears this is a part of a re-plat done in the early 1900's which should have been vacated at that time but was not. He indicated it has been used since that time for limited access to and across the vacant property. He stated a prior attempt to have this property vacated was unsuccessful. He stated the proposed use complies with current zoning and recommendation of the Comprehensive Plan soon to be adopted, as it is a Central Business District support use. He indicated Tim Monahan, the project architect, Keith Helms and Mike Snyder of Inline Construction, and Don Trammel, representing John Noel, Jr. are present to answer any questions Council might have regarding this project. Mr. Rice presented Exhibits P-1 and P-2 dated 11/6/84. He explained that Exhibit P-1 shows the elevation of the building and Exhibit P-2 shows a schematic drawing showing the dimension of the driveways and the landscaping and the outline of the building with associated parking. He submitted Exhibits P-3 and P-11 which are an aerial photograph and other photographs taken of the area under consideration and explained the relationship of the exhibits to the project. Mr. Rice stated the purchaser is willing to replace the old wood stave irrigation line and pave the 10 foot east/west alley and place a barrier at the intersection of the alley and the right-of-way to eliminate traffic from north to south and eliminate traffic congestion. Council member Doty questioned the area to be paved and Mr. Rice stated the area behind the building would be the portion of alley paved. Mr. Rice introduced two letters to be presented as exhibits in this hearing; Exhibit P-12 being a letter from Mr. Shrader, the property owner to the east, and Exhibit P-13, a letter from Daniel Tilley of Foster & Royce Company in support of the project. Mr. Rice stated the structure will be an asset to the community and create new jobs and provide for better utilization of the property. Discussion followed regarding the traffic problem in that area. Gerald Olson, 1202 Brown Avenue, spoke in opposition to the project due to current traffic problems there. He stated "we have a 1890 street with 1980 traffic on it." He indicated Lots 8 and 9 and 22 and 23 as shown on Exhibit 0-1, plat map, were never a part of the original plat and "had been dedicated forever to the public for use as an avenue", at the time of the original platting. Victoria Wooton, 1208 Browne Avenue, presented a petition (which was marked Exhibit 0-2) with 72 signatures of residents opposed to the alley being closed. She stated this alley is used by the Fire Department and ambulanOe crews as an access route to that area and many of the college students use the alley to access the business college. Council member Foy indicated the alley will be paved and access will not be completely eliminated, however, the traffic pattern will be changed somewhat. Joyce Kayla, 1206 Browne Avenue, stated it appears as though they are going to close off the parking on Browne Avenue and questioned where all the people will park. She indicated the entire area is a traffic problem. After further discussion, it was MOVED by Foy, seconded by Carmichael, to adopt the facts and findings as presented in the staff report and approve the vacation as recommended. Council member Carmichael stated she does not feel the traffic problems in this area can be attributed to the new development, but indicated Council will look into the traffic pattern and attempt to arrive at a solution as requested by 408 NOVEMBER 6, 1984 those citizens in opposition of the project. Mayor Barnett stated he would like to see this made an intricate part of the motion. Council member Foy questioned if the area under discussion is an alleyway or an undeveloped street. City Attorney Andrews indicated from a legal standpoint it does not make any difference as the developer still has to pay for the paving of the alley. The question was called for a vote on the motion. Unanimously carried by voice vote. Sparling absent. 12. HEARING ON 1985 COMMUNITY DEVELOPMENT BLOCK GRANT REQUESTS This being the time fixed for the hearing on the 1985 Community Development Block Grant Applications, Mayor Barnett declared the hearing open. Jack Wrenn, 811 So. 3rd Street, Chairman of the Community Advisory Committee, informed Council of the extensive public notification process the committee undertook for the Community Development Block Grant Applications. Mr. Wrenn introduced the other members of the Committee which were present at the meeting: Robert Sinclair, Peggy Noel, Marcia Williams and Lupita Gutierrez-Parker. A. SOUTHEAST OOMMUNITY AT WORK Council umber Beauchamp excused himself fran discussion due to possible conflict of interest. Cecil Collins, Director of Southeast Community Center, 1211 S. 7th Street, presented the request for funds on behalf of the Southeast Community Center, He indicated the request includes $3,500 for an alarm system, $2,000 for curb cuts to access the food bank and the health clinic, and funding for a facilities manager position at the Center. Larry Mathews, 805 S. 17th Avenue, spoke in support of funding for the Southeast Community Center projects in the amount of $41,767, stating the City has a responsibility to the Center because it is owned by the City and has became an orphan of the City. Joyce Ware, 807 S. 7th Street, spoke in opposition to the Center being the recipient of funding for 1985. She indicated she has been involved with the Center for a long time and has became increasingly disappointed and disenchanted with the Center. She questioned why a day care center is being operated at the Center and asked if this is in violation of State Day Care licensing and fire codes if they do not have the appropriate fire alarm system. She stated the Center currently has two suits for racial and sex discrimination being brought against than. She added there have been no general community meetings for two years and the Board is not responsive to the Community. B. YAKIMA HOUSING AUTHORITY Bill Burris, Director of Yakima Housing Authority, gave a brief presentation stating their request involves a Preconstruction Revolving Loan Fund concept in the amount of $45,500. He explained this will actually replace $27,192 into the revolving loan fund in order to maintain the $45,500 level. He further explained when permanent funding is received fran HUD, Farmers Home Administration or other agencies, this money is returned to the revolving loan fund. Mr. Burris answered questions of Council members regarding this program. C. CITIZENS OF NORTHEAST YAKIMA Betty Gaudette, 701 North 6th Street, was present to request funding in the amount of $4,326 for the replacement of the plank covers over the PP&L Canal on both sides of North 4th Street and Naches Avenue. Three photographs were presented as exhibits, depicting the problem area for which the funding is sought. She indicated the Barge-Lincoln School is also in support of this project and submitted a letter fran the School District Safety Committee indicating the same. 409 NOVEMBER 6, 1984 D. SALVATION ARMY/YOUTH WORKS There was no one present to address this proposal. E. SOUTHEAST NEIGHBORHOOD ASSOCIATION CENTENNIAL COMMUNITY COMMONS Joyce Ware, 807 So. 7th Street, gave a brief presentation regarding this proposal. She indicated at this point there is some question as to ownership of the property involved and requested 3 to 6 months to resolve the issue of ownership. Council was agreeable to this. The basic concept of the proposal is to develop a park area located on a triangular piece of land located at Union, South 8th Street and Spruce which is currently an overgrown weedy lot. F. YAKIMA VALLEY CENTER FOR THE DEAF Sue Low, representing Yakima Valley for the Deaf, 303 South 12th Avenue, stated they are requesting $24,410 for 1985 to develop other sources of funding for their program in order to become self-sufficient. She explained the TTY and its benefits to the users of the system. Nancy Frame, 2707 W. Yakima Avenue, spoke in support of the proposal and encouraged Council to fund the project. Charles Bailey, 1800 River Road, Apartment #81, Yakima, Washington, questioned how Council keeps track of his "signing" and haw do they let him know when he needs to be in attendance of a meeting. Greg Sheets, Yakima Hearing and Speech Center, Marsha Sanderson, Yakima Valley Hearing Speech Center, and Bob Chism of Tieton, Washington also spoke in support of Council allocating funding for this project. G. YAKIMA NEIGHBORHOOD HEALTH Anita Mbnoian, Director of Yakima Neighborhood Health Center, 12 So. 8th Street, addressed Council regarding this proposal as outlined in the printed material. She elaborated on the services provided to the Canmunity and the need for additional funding to expand the programs. She indicated the reroofing of the Center is the number one priority, followed by wiring deficiencies that need to be upgraded and, thirdly, watherization of the Health Center. Barbara McKinna, 2701 Shelton, and Rhonda Hopp, 4803 Ahtanum, also spoke in support of this proposal, encouraging Council to appropriate funding for the Neighborhood Health Center. Due to the lateness of the hour, it was the general consensus of Council, staff, and the remaining applicants to continue the Ccmmunity Development Block Grant Hearings for one week. It was MOVED by Buchanan, seconded by Carmichael, to continue the hearing to 3:00 p.m, November 13, 1984. Unanimously carried by voice vote. Sparling absent. 13. INTERIM REPORT FROM AMBULANCE AD HCC COMMITTEE Deferred one INeek. 14. PRESENTATION OF 1985 PRELIMINARY BUDGET AND FIXING DATE OF HEARINGS ON 1985 BUDGET AND FEDERAL REVENUE SHARING FOR NOVEMBER 27, 1984. November 27, 1984 was set as the date of hearing on the 1985 Preliminary Budget and Federal Revenue Sharing. *15. CONSIDERATION OF RESOLUTION AUTHORIZING SUBMISSION OF APPLICATION FOR AN ENERGY GRANT The report frcm the Department of Community & Economic Development regarding Model Conservation Standards (MCS) Adoption Investigation Program, dated November 6, 1984 was accepted and the Resolution adopted. 410 NOVEMBER 6, 1984 RESOLUTION NO. D-5037, A RESOLUTION authorizing a grant application to the Washington State Energy Office for Model Conservation Standards. *16. APPROVAL OF FINAL OONTRACT PAYMENT ON THE FIRST STREET AND YAKIMA AVENUE SIGNALIZATION PROJECT The report from the Director of Engineering and Utilities dated October 23, 1984, with respect to the completion of work on 1st Street and Yakima Avenue Signalization Project performed by Knobel Electric, was approved, the work accepted and payment of the final estimates as therein set forth was authorized. *17. CONSIDERATION OF AN ORDINANCE AMENDING THE 1984 BUDGET AND APPROPRIATING FUNDS INTO THE EQUIPMENT RENTAL FUND An Ordinance amending the 1984 Budget and appropriating funds into the Equipment Rental Fund having been read by title only at the previous meeting, was brought before the Council for a second reading. ORDINANCE NO. 2811, AN ORDINANCE amending the 1984 Budget for the City of Yakima and making an appropriation in the 560-Public Works Fund for expenditure during 1984. *18. CONSIDERATION OF AN ORDINANCE REZONING PROPERTY LOCATED AT 1016 SOUTH 16TH AVENUE, AS REQUESTED BY BENJAMIN F. CHADWICK ORDINANCE NO. 2812, AN ORDINANCE accepting the recommendation of the Planning Commission and rezoning property at 1016 South 6th Avenue from R-2, Two-Family Zone and B-3, General Business Zone to B-1, Modified Business Zone. *19. OONSIDERATION OF AN ORDINANCE REZONING PROPERTY LOCATED IN THE VICINITY OF 20TH AVENUE AND PRASCH AVENUE, AS REQUESTED BY WILLIAM TRUDELL ORDINANCE NO. 2813, AN ORDINANCE accepting the recommendation of the Planning Commission and rezoning property in the vicinity of 20th Avenue and Prasch Avenue from R2, Two-Family Zone to Planned Development Zone. *20. CONSIDERATION OF AN ORDINANCE REZONING PROPERTY LOCATED IN THE VICINITY OF SOUTH 20TH AVENUE AND NOB HILL BOULEVARD, AS REQUESTED BY DR. OORNELIUS BRANDT ORDINANCE NO. 2814, AN ORDINANCE accepting the recommendation of the Planning Commission and rezoning property on the Northeast corner of the intersection of Nob Hill Boulevard and 26th Avenue from R-2, Two-Family Zone to Planned Development Zone. 21. CONSIDERATION OF AN ORDINANCE AMENDING THE CLASSIFICATION AND COMPENSATION PLAN FOR CITY EMPLOYEES Deferred one week. " 22. OTHER BUSINESS Council rrember Carmichael requested clarification on whether or not Council would rehear the proposals heard today, or begin where they had left off. Mayor Barnett indicated Council will hear the remaining proposals next week, if this is the general consensus of the Council. After further discussion, it was MOVED by Buchanan, seconded by Doty, to continue the hearing until Friday, November 9, 1984 at 3:00 p.m. to hear the remaining requests for proposals. Unanimously carried by voice vote. Sparling absent. INFORMATION ITEMS Items of information supplied to Council were: article from 10/22/84 Nation's Cities Weekly, "Analysis of Antitrust 411 NOVEMBER 6, 1984 Legislation; correspondence from McArdle, Dohn, Talbott & Simpson, Law Offices, re: status of water adjudication case and other matters. 10/22/84; letter from Memorial Hospital Administrator re: commendation to the staff and volunteers of Yakima Community Television office. 10/26/84; monthly report from Chief of Police for September, 1984; minutes of the 10/19/84 Regional Planning Commission meeting; minutes of the 10/24/84 Yakima Center Advisory Commission meeting; minutes of the 10/24/84 Planning Commission meeting; and minutes of the 10/18/84 Civil Service Commission meeting. 23. ADJOURNMENT There being no further business to cane before the Council, it was MOVED by Beaudhdap, seconded by Buchanan, to adjourn this meeting at the hour of 6:00 p.m., to then meet on Friday, Novanber 9, 1984 at 1:30 p.m. in the Council Chambers. Unanimously carried by voice vote. Sparling absent. 0 READ AND CERTIFIED ACCURATE BYflre, „„_) _cu DATE 1 - •tUNCIL MEMBER DATE all /COUNCIL MEMBER ATTEST: te--04cAf/A ' CITY CLERK MAYOR