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HomeMy WebLinkAbout11/13/1984 Study SessionNOVEMBER 13, 1984 415 STUDY SESSION The City Council met in session on this date at 2:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Barnett, Henry Beauchamp, Lynn Buchanan, Lyhrf Carmichael, Shirley Doty and Jerry Foy. Jack Sparling absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER None 2. BUDGET REVIEW ON TOURISM/CAPITOL THEATRE YAKIMA CENTER/TOURISM Les McNary, Manager of the Yakima Visitors and Convention Center, and Dianne Gilliland, Assistant Manager of the Yakima Visitors and Convention Center, were present to give a brief review of the activities and trade shows conducted in the Convention Center during 1984 and answer questions regarding these events. Mr. McNary stated approximately 92,000 persons had passed through the Center during 1984 to attend various trade shows and events. Current revenues are approximately $32,000 more than anticipated, and expenditures are $4,500 higher than projected, however, this figure will be reduced by the end of the year. He indicated they are expecting 1985 to be as successful as 1984, although it is unknown at this point what types of events will be held during 1985. He directed Council's attention to Page 2 under Service Unit 329-Capital Improvements, stating everything has been__ integrated into Fund 70 and Fund 370 contains only the depreciation funds. He stated this fund has approximately $100,000 at this time, and the unreserved fund balance is projected at $69,000 to carry over into 1985. He stated this money is used to balance the budget. He anticipated revenue for 1985 to be $225,612 and the anticipated expenditures is over $259,397. He indicated the difference will be taken out of unreserved fund balance. Mr. McNary reviewed the major policy issues as presented in the budget. CAPITOL THEATRE Eli Ashley, Executive Manager for the Capitol Theatre, reviewed the status of the Theatre for 1984, stating they expect moderate revenue increases, however, they expect moderate increases in expenses also, therefore, are predicting a break-even situation. Mr. Ashley stated the Theatre is generating approximately $90-$100,000 a year from private sources and through grants from the Washington State Arts Commission. He indicated they are requesting from the City the same line items as requested in 1984 and anticipate $15,000 from Yakima County. He stated the repair and maintenance are management contracts written by the City and are a part of the operating agreement with the Theatre. He indicated this line item will remain the same. He stated the insurance line item is also written by the City and does show a slight increase for 1985. He added the capital replacement and_ improvement line item is to insure the facility is adequately equipped in order to attract rentals and encourage maximum usage of the building. 3. EXECUTIVE SESSION RE ACQUISITION OF PROPERTY AND COLLECTIVE BARGAINING (Continued to end of meeting) BUSINESS MEETING 4. ROLL CALL At 3:00 p.m., the Council members commenced the regular mooting, Mayor Barnett presiding, Council members Buchanan, Carmichael, Doty and Foy and City Attorney Andrews present on 416 NOVEMBER 13, 1984 roll call. Council member Beauchamp present after 3:05 p.m. City Manager Zais present after 3:45 p.m. Council member Sparling absent and excused. 5. INVOCATION The Pledge of Allegiance was led by Mayor Barnett. 6. CONSENT AGENDA Mayor Barnett referred to the Items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. It was the general consensus of the Council that no additions or deletions be made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Buchanan, that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Sparling absent. (SUbsequent paragraphs precedea by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) 7. CURRENT STUDY SESSION ITEMS None 8. AUDIENCE PARTICIPATION None 9. HEARING ON 1985 COMMUNITY BLOCK GRANT REQUESTS A. CENTRAL WASHINGTON FAMILY AND CHILD RESOURCE Deborah Danial, 2101 S. 64th Avenue, states she is currently operating her program in the Southeast Community Center, and added the program started September 10, 1984. In response to questions by Council as to whether or not this program is a duplication of services, she indicated it is not, due to the fact that she is involved in theraputic counseling with the children, as well as the parents. She explained that the majority of the children have been abused and some are ineligible for EPIC or Headstart for various reasons. She stated Children's Protective Services is the only agency that can refer children to her program. The program encompasses the entire Yakima Valley, all of Yakima, Union Gap, and Toppenish. She accepts children into the program from the ages of birth to 6 years of age. She stated the amount of funding she is requesting from Community Development Block Grant Funds is $18,000, however, the total cost of the program is $91,000. Mary Lou Szatkiewicie, 5304 Sky Vista, Cherokee Frasier, 5203 Manor Drive, Kitty Jubrane, 608 No. 66th Avenue, and Jim Matson of Children's Protective Services, all spoke in favor of Council funding this project. B. FAMILY MEDICINE Patti Nagle, 217 So. 31st Avenue, gave the presentation for Family Medicine which included a brief history of the project. She stated she is requesting funds for an on -going project that has expended its federal funding. She stated the program has been in existence since the fall of 1971 until August 15, 1984 and the yearly budget had been $79,000, however, the budget presented to Council is much reduced from that figure. The program serves from Buena to the top of White Pass. She indicated during the period of time the program was federally -funded, 50% of the families lived within the target area of Yakima, and 25% lived outside the standard metropolitan area. She indicated the purpose of the program is to work with obstetrial ;patients and educate them in the aspects of parenting. C. YOUNG PARENT DAYCARE There was no one present to represent the proposal. 417 NOVEMBER 13, 1984 D. ALLARD RENTAL REHABILITATION There was no one present to represent the proposal. E. HOUSING SERVICES CENTER Dixie Kracht, Housing Supervisor for the Office of Housing and Neighborhood Conservation, presented their proposal for 1985. She indicated they are proposing the rehabilitation of 20 units during 1985 and the 50-50 loan payback program. She requested that Council consider going outside the target area for the purpose of rehabilitating homes for the elderly and handicapped. She reviewed the request for funding and how the monies will be expended and addressed questions from various Council members regarding the same. F. PARES AND RECREATION DIVISION Gordon Elliott, Parks Superintendent, was present to address this proposal and answer questions by Council. Council member Doty requested clarification regarding the sidewalks to be replaced at Larson, Miller, and Washington Parks. Mr. Elliott stated the snow has covered the sidewalks they were working on, therefore, they will have to be replaced at a later time. He indicated the sidewalks at Larson are_the asphalt walkways that run through the park. Council member Doty indicated she thought cement was an expensive way to replace the walkways, and that she had looked at than and did not feel their condition was too critical. Mr. Elliott indicated the proper way to take care of than would be with a narrow machine that would seal coat the walkways, but the City does not have such a machine. Alice Maney, 801 West Mead, inquired whether or not she was eligible for funds to assist her with placing siding on her house. Mrs. Maney was referred to Dixie Kracht of the Housing Services Center for further information. Larry Mathews, 805 S. 17th Avenue, indicated he had testified last week in support of the proposal submitted by the Southeast Community Center. He stated at that time City Manager Zais indicated the contract with the Southeast Center would have to be revised if Block Grant Funds were allocated for operational purposes at the Southeast Center. He stated he had reviewed the contracts between the Center and the City and they do not seem to preclude giving money from Block Grant Funds to the Center for such purposes. He stated he had also called the Housing and Urban Development Office in Seattle, Region 10, and spoke with Judith Moses who informed him that the only requirement is that the application meet the Block Grant requirements. He indicated he had spoken with the City Manager regarding this issue and was told it was a matter for the _City Attorney to investigate. Mr,_ Mathews was not in concurrence with this and encouraged Council to lend some assistance to the Southeast Community Center. Council member Carmichael addressed the comment made in reference to the City giving money and management contracts to the Capitol Theatre and the Convention Center, stating the money given to these two entities is money generated from the tourist and hospitality industry through the room tax money, therefore, they are working for the conventions to fill those roans to pay that tax. She stated according to state law, these dollars may only be used for performing arts center, a convention center, or a sports arena. There being no other citizens present wishing to address the issue, Mayor Barnett declared this portion of the hearing on the Community Development Block Grant proposals closed. 10. HEARING ON A RIGHT-OF-WAY VACATION AND REZONE OF PROPERTY IN THE VICINITY OF 110 SOUTH 10TH AVENUE, REQUESTED BY ST. ELIZABETH MEDICAL CENTER This being the time set for the hearing on a rezone application requested by St. Elizabeth Medical Center, for property located in the vicinity of 110 South 10-th Avenue, and the hearing procedure having been read, the Mayor opened the 418 NOVEMBER 13, 1984 hearing for testimony. Larry Wright, Assistant Director of Community and Economic Development, stated the Planning Commission has reviewed the material remanded to than by Council. He stated there are basically two issues involved. One is a quasi-judical action in the form of a rezone. He indicated the Planning Commission had discussed this in a prior meeting and is now referring it back to Council with the previous recommendation for approval. Regarding the street vacation, he stated the Planning Commission is acting only in an advisory capacity, and therefore, referred the street vacation back to the Council. He indicated the Planning Commission felt this had been addressed as one of the alternatives discussed in the Planned Development, and they recommend that the modified right-of-way vacation be approved. He stated the sky bridge is not an element that is usually considered by the Planning Commission, and has not been reviewed by them. John Long, Administrator of St. Elizabeth Medical Center, informed Council that the hospital staff has met with residents in the neighborhood regarding their concerns, have resolved these concerns, and are ready to proceed with the project. He indicated they have withdrawn the proposed street vacation at the request of the neighborhood residents. Patrick Farwell, 2812 W. Yakima Avenue, Assistant Administrator of St. Elizabeth Medical Center, stated the Medical Center has reconsidered and amended their request to include only the property on the west side of 10th Avenue between the Medical Center property line and the curb edge, as well as a special use permit to allowfor a sky bridge, and one area for a footing on the opposite side of the street. He indicated 10th Avenue traffic will not change substantially, and will continue to function as it does currently. Mr. Farwell gave a brief summary of the proposal to allow for additional medical offices and parking, and relocation of the dialysis program. He stated it is consistent with the design of the Medical Center Campus and the 1980 Sub Area Plan for the City, as well as planning currently being done for the updated sub area plan for the entire neighborhood. (Council member Carmichael temporarily absent from 5:02 p.m. to 5:15 p.m.) Rip Hollingbery, architect for the project, presented the City Clerk with Exhibit No. P-2 and addressed questions regarding Changes in the parking spaces, the proposed sky bridge, and additional curb cuts that will be necessary to complete the project. There being no other citizen present wishing to speak either for or against the project, the public hearing was declared closed. Tarry Wright requested Council ask that the developer work with staff regarding the curb cuts to be made for the project. After further discussion, it was MOVED by Foy, seconded by Buchanan, to adopt the final plan as indicated on Exhibit P-7 with the only condition being that the curb cut located at Walnut and 10th Avenue be negotiated with staff to attempt to remove or move it so that it anticipates traffic movements at that intersection, with the inclusion of Items 2, 3 and 4 of the staff report. Unanimously carried by voice vote. Carmichael and Sparling absent. a. Approval of right-of-way permit for St. Elizabeth Medical Center Bob Shampine, Code Manager, informed Council this is a right, -of -way use permit for the sky bridge pillar. It was MOVED by Foy, seconded by Buchanan, to approve the right-of-way use permit as requested and supported by staff. Unanimously carriM by voice vote. Carmichael temporarily absent. Sparling absent. 11. CONSIDERATION OF REQUEST FROM DIAMOND PARKING REGARDING ENFORCEMENT PRCCEDURES AND MODIFICATION John Hanson, Director of Finance and —Budget, Gary Beck, Executive Vice President of Diamond Parking, Inc., and Lee Semon, Jr., President of the DARC Committee, were present to discuss the parking enforcement procedures and modifications to the contract. Mr. Semon stated the request had been made two years ago by the DARC Committee for Diamond Parking to NOVEMBER 13, 1984 419 relax their enforcement of parking violations in the downtown area. It was his recollection that the request was for a 90-day period of time, and Diamond Parking never resumed the enforcement of parking violations. Discussion followed with Mr. Beck and Council in which Mr. Beck requested the City provide snow removal service for the three parking lots for the remainder of the winter months to make up for the estimated $3,000 loss of revenue suffered by Diamond Parking due to the fact they have not been enforcing parking violations at the request of the City. City Attorney Andrews indicated this is not possible due to such a transaction being considered a gift of public funds. Following further discussion on resolving the issue, it was MOVED by Foy, second Pa by Carmichael, to adopt a penalty rate schPule of $5.00. Unanimously carried by voice vote. Sparling absent. Mr. Semon suggested that in lieu of the City handling snow removal for the Diamond Parking Lots, the City Sign Shop design and install the signs for the three lots. It was MOVED by Foy, seconded by Buchanan for staff to bring to the Council a report showing the proposal of sign dimension and wording and costs for the City lots for their review and determine its involvement in that signing request. In an attempt to clarify the issues, City Manager Zais indicated Council has made a decision to bring back a resolution to amend the penalty schedule. He questioned if it is the consensus of the Council to make this effective December 1, 1984. Council responded affirmatively. The question was called for a vote on the motion. Unanimously carried by voice vote. Sparling absent. City Manager Zais stated the third point is whether Council wishes to consider any other amendments to the contract or requests for the maintenance of the lots, particularly snow removal. There being no motion, City Manager Zais requested to know the desires of Council with respect to the contract for the interim period hPtween now and the time the new penalties are in effect; whether Mr. Beck stays at the current level of enforcement for the penalty or moves up to the level authorized in the current ordinance for the next two weeks. City Manager Zais indicated it would bP better to remain at status quo and make the transitition December 1, 1984. It was the consensus of the Council for the level of enforcement to remain status quo. 12. INTERIM REPORT FROM THE AMBULANCE AD HOC COMMITTEE Tom Fieldstead, Deputy Fire Chief, and Linda Topel, Chairman of the Ambulance Ad Hoc Committee, were present to answer questions of Council regarding this report. Ms. Topel stated she feels the report is quite clPar. She indicated the survey deals with pre -hospital care and the only issue they were not able to address was the cost issue due to the fact that the records containing cost factors were not made available to the committee for examination. She stated it would hP impossible to Obtain these without subpoena power. It was MOVED by Carmichael, seconded by Foy, that the Ambulance Ad Hoc Committee hP dissolved at this time with Council's thanks for their time and efforts in studying this matter, and consider the issue concluded. Discussion followed by Council regarding the definition of the word "adequate" and the cost factor, after Which the question was called for a vote on the notion. Carried by 4-2 voice vote. Beauchamp and Doty voting nay. Sparling absent. 13. PRESENTATION OF 1985 PRELIMINARY AIRPORT BUDGET It was MOVED by Doty, seconded by Buchanan, to accept the 1985 Preliminary Budget Report as sUbmitted. Unanimously carried by voice vote. Sparling absent. *14. CONVEYANCE OF PROPERTY TO THE YAKIMA HOUSING AUTHORITY RESOLUTION NO. D-5038, A RESOLUTION authorizing and directing • i; the City Manager and City Clerk of the City of Yakima to execute and deliver a quit claim deed to the City of Yakima Housing Authority. 420 NOVEMBER 13, 1984 *15. CONTRACTS FOR PROFESSIONAL ENGINEERING CONSULTING SERVICES FOR THE WEST VALLEY SEVER PROJECT a. Consideration of Resolution authorizing execution of con- tract with Jump, Huibregtse Associates, Inc. RESOLUTION NO. D-5039, A RESOLUTION authorizing the City Manager and the City Clerk of the City of Yakima to execute an agreement with Jump, Huibregtse Associates, Inc., for professional engineering services. b. Consideration of Resolution authorizing exeution of con- tract with Preston Shepherd & Associates, Inc. RESOLUTION NO. D-5040, A RESOLUTION authorizing the City Manager and the City Clerk of the City of Yakima to execute an agreement with Preston L. Shepherd & Associates, Inc., for professional enginccring services. *16. RESOLUTION OF INTENTION TO CREATE A LOCAL IMPROVEMENT DISTRICT FOR SOUTH 67TH AND 68TH AVENUES SEVER PROJECT, SETTING THE DATE OF HEARING FOR JANUARY, 8, 1984 RESOLUTION NO. D-5041, A RESOLUTION of intention to create a local improvement district. *17. DISPOSITION OF A DAMAGE CLAIMS a. Consideration of Resolution authorizing payment in settle- ment of a claim for damages filed by Ardelle J. King RESOLUTION NO. D-5042, A RESOLUTION authorizing payment of $49.70 to Ardelle J. King in settlement of a claim for damages filed with the City of Yakima. *18. THIRD QUARTER 1984 INSURANCE CLAIMS REPORT The report from the Director of Finance and Budget regarding the third quarter 1984 Insurance Claims Report for the City of Yakima was accepted and approved. *19. RIGHT-OF-WAY PERMIT REQUESTED BY KENNETH SEVERN FOR PROPERTY LOCATED AT 4201 MARY LIN DRIVE The report from the Director of Community and Economic Development regarding the request for right-of-way use permit as requested by Mr. and Mrs. Kenneth Severn was accepted and the permit approved. *20. SET DATE OF HEARING FOR NOVEMBER 27, 1984 ON A REZONE REQUEST FILED BY BOISE CASCADE FOR PROPERTY ON THE CORNER OF NORTH 8TH AND "F" STREETS November 27, 1984 was set as the date of public hearing as requested by Boise Cascade Corporation for property locatPd at the corner of North 8th and "F" Streets. 21. AN ORDINANCE AMENDING THE CLASSIFICATION AND COMPENSATION PLAN FOR CITY EMPLOYEES It was MOVED by Buchanan, seconded by Foy, to defer this item for one week or until November 20, 1984. Unanimously carried by voice vote. Sperling absent. *22. AN ORDINANCE AMENDING THE MUNICIPAL TRAFFIC CODE RELATING TO CHILD RESTRAINT AND DISABLED PARKING ORDINANCE NO. 2816, AN ORDINANCE relating to traffic control; amending Sections 9.15.010, 9.45.010, and 9.45.020; enacting as new sections 9.45.020 Duty on Striking Unattended Vehicles or Other Property -- Penalty, 9.50.015 Obedience to Signs and Markings, and 9.50.120 Special Parking Privileges -- Enforcement; repealing Sections 9.15.020, 9.15.030, 9.15.040, 9.15.050, 9.15.090, 9.48.010, 9.48.020, 9.48.030, 9.50.110, 9.50.250 and 9.50.280, all of the City of Yakima Municipal Code. NOVEMBER 13, 1984 421 23. OTHER BUSINESS Mayor Barnett read Council member Doty's letter of resignation effective December 31, 1984. It was MOVED by Foy, seconded by Buchanan, that the letter of resignation be accepted with regret and congratulations to Shirley Doty's new life as a State Representative. Unanimously carried by voice vote. Sperling absent. Council member Foy stated he ould like to see a Resolution prepared thanking and congratulating Council member Doty for her services in the Community and placement in her historical files. It was MOVED by Carmichael, seconded by Buchanan, to open applications for Council position District 1 from November 14, and set a deadline for receipt of applications on November 29, 1984 at 5:00 p.m. Unanimously carried by voice vote. Sperling absent. INFORMATION ITEMS Items of information suppliPd to Council were: memo from City Clerk re: applications for Council vacancy. 11/9/84; letter of resignation from Director of Community & Economic Development effective December 12, 1984. 11/8/84; correspondence from UMTA re: UMTA Project grant approval. 10/24/84; letter from HUD re: Housing Assistance Plan annual goals. 11/6/84; article from 10/22/84 Nation's Cities Weekly, regarding cable legislation; letter from Yakima Public Schools Superintendent re: appreciation of efforts of fire investigators in apprehending culprits involved in Nob Hill School fire. 11/1/84; and the permit report for the month of October 1984. EXECUTIVE SESSION It was MOVED by Buchanan, seconded by Beauchamp, to move into Executive Session for the purpose of discussing the acquisition of property, collective bargaining-- and pending litigation and to immediately adjourn thereafter to the November 15th meeting at 9:00 a.m. to be held in the Council Chambers. Unanimously carried by voice vote. Sperling absent. 24. ADJOURNMENT Following the completion of the Executive Session, the meeting was adjourned at the hour of 7:00 p.m., to then meet on November 15th at 9:00 a.m. in the •Fail chambers. READ AND CERTIFIED ACCURATE BY ATTEST: COUN L DATEI- r6 DATE