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HomeMy WebLinkAbout12/04/1984 Study Session 441 DECEMBER 4, 1984 STUDY SESSION The City Council met in session on this date at 2:00 p.m.' in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Clarence Barnett, Lynn Buchanan, Lynn Carmichael, Shirley Doty, Jerry Foy and Jack Sparling. Council member Henry Beauchamp present at 2:05 p.m. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Carmichael stated she would like to see the City take a strong approach in setting goals, beginning in January 1985 to run to the year 2001, containing three five-year plans. She indicated she would like to see Council work with staff in this endeavor and return to the Council early in January, 1985 with a proposal: It was the general consensus of Council to support this idea. 2. CONSIDERATION OF SELECTION PROCESS FOR NEW COUNCIL MEMBER It was the general consensus of the Council to have the City Manager arrange for the Council candidates to be present during the study session of next week's Council meeting for the purpose of interviews and selection of a new Council member. 3. REVIEW OF CAPITAL IMPROVEMENT PROJECTS BUDGET Fred Stouder, Assistant City Manager, distributed the 1984 Preliminary Capital Improvement Projects (CIP) and then introduced Chuck Greenough, Budget Analyst, who reviewed the financial assumptions made through 1990 to see what kind of resources the City may have to work with in the future. City Manager Zais indicated this is not meant to be a decision-making document, rather, it is meant to be a tool for better management of the City's expenditures and revenues. BUSINESS MEETING 4. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Mayor Barnett presiding, Council members Beauchamp, Buchanan, Carmichael, Doty, Foy and Sparling and City Manager Zais and City Attorney Andrews present on roll call. 5. INVOCATION The Invocation was given by City Manager Zais. 6. CONSENT AGENDA Mayor Barnett referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. There being no additions or deletions requested by Council members or citizens present, the City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Buchanan, that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) 7. CURRENT STUDY SESSIONS None 442 DECEMBER 4, 1984 8. AUDIENCE PARTICIPATION a. Yakima Centennial Committee Bob Schultz, Centennial Committee Board member, presented Council members with a Centennial pin. :Mel Wagner, Chairman of the Yakima Centennial Committee, requested $50,000 in financial support for the Centennial Celebration. Mr. Wagner indicated their committee has been working with staff to determine areas in which the City might be able to give financial support. He stated the Committee is seeking financial support from both the private and governmental sectors. He introduced other members of the Committee present; Bob Schultz, George Martin and Audrey Arbuckle. Mr. Wagner indicated the Rogers Company has been working with the Committee in promoting this event, and will be involved with the pageant in June of 1985. Mr. Schultz indicated they have received over $50,000 fran local businessmen and the Rotary Club is also raising money through the sale of three pictures. City Manager Zais indicated he and City Attorney Andrews, John Hanson, Director of Finance and Budget, and the auditors have been working with the Committee in an attempt to identify where City funds can be expended for the Centennial Celebration. Tim Monahan, 1400 Summitview, Inline Construction, was present regarding Ordinance No. 2819 vacating an alley for construction purposes. He stated he was unaware of the 30-day waiting period before the Ordinance becomes effective. He requested that the City acknowledge an emergency situation so he may start construction immediately. It was MOVED by Foy, seconded by Buchanan, to suspend the rules and declare an emergency situation in this matter anddirect staff to bring back the appropriate legislation. Unanimously carried by voice vote. 9. WNSIDERATION OF PROPOSED MANAGEMENT COMPENSATION FOR 1985 Mayor Barnett asked what amount would be from the General Fund and how much would be coming from the enterprise funds. City Manager Zais reported that out of the total cost, approximately $63,000 would cane fran the General Fund. Council discussed the proposal to permit spouses and children to remain on the insurance plan, provided the retiree pays for the insurance. Council members also discussed the proposal to increase the percentage match for deferred compensation from 2% to 3%. Council member Sparling expressed his concern about paying for a routine physical examination. It was MOVED by Beaucticuip to table this until we complete our budget process and then make our decision on the exact percentage of compensation. The motion di for lack of a second. It was MOVED by Foy, seconded by Carmichael, to approve 3% effective January 1, 1985, retaining the deferred canpensation at 2%, with the request of the 1% deferred canpensation change and the 2% salary change effective July 1, 1985, to be considered on July 1, 1985. Following discussion, it was MOVED by Sparling to amend that portion of the motion to not make it mandatory for a physical examination and have the employee pay one-half the cost for the physical. The motion died for lack of a second. Following further discussion, it was MOVED by Doty, to reconsider the motion on the amendment for clarification. _The Mayor ruled the motion out of order. The question was called for a vote on the original motion. Carried by 4-3 voice vote. Beauchamp, Buchanan and Carmichael voting nay. It was the general consensus of the Council to bring this up for further discussion when there is good financial information available on the 1985 budget. Council member Carmichael stated she voted against this issue, feeling the amended motion was poorly worded and also wanted to state for the record she was hoping that the amendment would be brought back to be clarified. She stated it was her concern that management staff be appropriately compensated for their efforts and it would have been her preference to see all of 443 DECEMBER 4, 1984 this resolved now, as it was submitted to Council. Council member Sparling explained it was his intention to match up to 50% of the physical examination bill, not to exceed $100 cost to the City every two years. City Attorney Andrews stated his interpretation of the motion was that if the bill for the physical is $200, that it would be $100 for the employees and $100 for the City. The City would pay half of the amount for the physical up to $200. If the physical cost $400, the employee would pay $200 and the City $200; if it cost $450, the employee would pay $250 and the City would pay $200, and so on. It was MOVED by Sparling, seconded by Doty, that the physical portion of the increase be voluntary and matched up to $200 every two years by the City. Carried by 6-1 voice vote. Carmichael voting nay. Following discussion, it was MOVED by Sparling, seconded by Foy to reconsider the amendment of the motion. Carried by 6-1 voice vote. Buchanan voting nay. It was MOVED by Sparling, seconded by Doty that the cost of the physical, which is optional for every management employee, every other year, be a maximum of $100 or 50% of the cost of the examination, whichever is least cost to the City. Carried by 5-2 voice vote. Buchanan and Carmichael voting nay. *10. REPORT FROM FIRE AND POLICE DEPARTMENTS REQUESTING AUTHORIZATION FOR JOINT PURCHASE OF COMMUNICATIONS EQUIPMENT The report from the Fire and Police Departments requesting authorization for the joint purchase of communications equipment, dated November 29, 1984, was accepted. RESOLUTION NO. D-5055, A RESOLUTION authorizing the purchase of communications equipment without calling for bids. An Ordinance amending the 1984 Budget for the City of Yakima; and making an appropriation for expenditure during 1984, having been read by title only, was laid on the table for one week or until December 11, 1984. *11. REPORT FROM THE DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT REGARDING STATUS OF INNOVATIVE FINANCING The report from the Department of Canmunity and Economic Development dated December 4, 1984, regarding the status of the innovative financing demonstration project was accepted and approved. *12. CONSIDERATION OF A RESOLUTION CREATING VAN WECHEL SEWER LOCAL IMPROVEMENT DISTRICT AND REPEALING RESOLUTION NO. D-5041 RESOLUTION NO. D-5054, A RESOLUTION of intention to create a local improvement district and repeal Resolution No. D-5041, 111 adopted November 13, 1984. January 8, 1985 was set as the th date of hearing for the Van Wechel Sewer Local Improvement District. 13. CONSIDERATION OF AN ORDINANCE REGULATING STORAGE AND RETENTION OF VEHICLE HULKS ON PRIVATE PROPERTY It was MOVED by Doty, seconded by Buchanan, that the resolution be adopted. Council member Carmichael requested clarification regarding the definition of a hulk. City Attorney Andrews stated this is defined in the Municipal Code and is basically a car or car body that is inoperable. Chief Green was present and responded to questions regarding the fine and the time period allotted to those who are in violation of the ordinance. The question was called for a vote on the motion. Unanimously carried by roll call vote. *14. CONSIDERATION OF AN ORDINANCE AUTHORIZING THE SALE OF GENERAL OBLIGATION BONDS FOR THE DIVERISON DAM AND INTERIM FINANCING ORDINANCE NO. 2823, AN ORDINANCE of the City Council of the City of Yakima, Washington, ordering the construction of certain irrigation improvements; authorizing the issuance and 444 DECEMBER 4, 1984 sale of limited tax general obligation bonds of the City; authorizing the issuance and sale of limited tax general obligation bond anticipation notes of the City; providing for the disposition of the proceeds of sale of such notes; fixing the date, form, interest rate, terms, maturity and covenants of such notes; creating a bond anticipation note fund from which the principal of and interest on such notes shall be paid; and confirming the sale of such notes. *15. CONSIDERATION OF AN ORDINANCE ACCEPTING THE RECOMMENDATION OF THE PLANNING COMMISSION AND REZONING PROPERTY AS REQUESTED BY BOISE CASCADE ORDINANCE NO. 2824, AN ORDINANCE accepting the recommendation of the Planning Commission and rezoning property at 516 North 8th Street from R-3, Multiple-Family Zone to Planned Development Zone. 16. OTHER BUSINESS City Manager Zais distributed a revised summary of 1985 legislative priorities which will be discussed at this evening's meeting. He also indicated a summary of the budget policy issues and a recap of the current financial Position would be prepared for Council's review prior to budget wrap-up sessions. INFORMATION ITEMS Items of information supplied to Council were: Elderly & Handicapped Monthly Operations Report. 11/20/84; Yakima Transit Monthly Operations Report for October 1984; invitation to attend the Snowflake Ball, sponsored by the Davis High School Interact Club, on December 15, 1984. 11/16/84; monthly report of Chief of Police for October 1984; Activity Report for month of October 1984 from the Yakima Fire Department; minutes of October 17, 1984 Traffic Safety Advisory Commission meeting; and minutes of November 1, 1984 Civil Service Commission meeting. 17. EXECUTIVE SESSION It was MOVED by Beauchamp, seconded by Buchanan, to move into Executive Session for the purpose of discussing personnel and immediately adjourn to this evening's meeting at 6:30 p.m., at the Holiday Inn for the purpose of discussing legislative priorities. Unanimously carried by voice vote. 18. ADJOURNMENT Following the completion of the Executive Session, the meeting was adjourned at the hour of 4:45 p.m. READ AND CERTIFIED ACCURATE BYS 01,41AL.r„A! /DATE/A/8"S •eUNCIL MEMBER DATE ,COUNCIL MEMBER ATTEST: Alet„, CITY CLERK - MAYOR