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HomeMy WebLinkAbout12/07/1984 Adjourned Meeting 446 DECEMBER 7, 1984 ADJOURNED MEETING - BUDGET WRAP-UP The City Council met in session on this date at 1:30 P.M. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Clarence Barnett, Lynn Buchanan, Lynn Carmichael and Jerry Foy. Council member Jack Sparling present at 1:44 P.M. Council member Henry Beauchamp present at 2:08 P.M. Council member Shirley Doty absent and excused. It was MOVED by Carmichael, seconded by Buchanan, to move into Executive session for the purpose of discussing collective bargaining. Unani- mously carried by voice vote. Beauchamp, Doty and Sparling absent. Upon the completion of the Executive Session, the meeting reconvened in the Council Chambers at the hour of 1:45 P.M. II/ City Manager Zais made reference to the newspaper articles concerning potential reductions in federal programs. He stated that since 1980 the City has been reducing its dependence upon federal funds for operating purposes. He commented that Yakima won't be significantly affected as some other cities across the country if federal programs such as UMTA, CDBG and FRS funds are reduced. He referred to the handout distributed to Council yesterday, which lists the policy issues and information on the financial status and fund balances. He stated that the labor unit which has not been settled is not calculated in the first chart. Coun- cil members reviewed and made decisions on the budget policy issues, beginning on page one of the handout on policy issues. WATER-OPERATING: It was MOVED by Foy, seconded by Buchanan, to not approve Item A, Water Department Code deficiencies; Oak Flats and Reser- voir Road dwellings, for the amount of $8,495. Following discussion regarding this issue, it was MOVED by CaLwichael, seconded by Buchanan, to amend the motion, setting aside the Reservoir Road dwelling. Failed by 3-2 voice vote, Barnett, Foy and Sparling voting nay. Beauchamp and Doty absent. The question was called for the vote on the original motion. Carried by 3-2 voice vote. Buchanan and Carmichael voting nay. Beauchamp and Doty absent. (Council member Beauchamp present at 2:05 P.M.) It was MOVED by Foy, seconded by Sparling, to adopt Item B, Polymer Feed System. Unanimously carried by voice vote. Doty absent. DOMESTIC WATER IMPROVEMENT: It was MOVED by Foy, seconded by Carmichael, to accept Items A-F, Park Avenue Water Main; Pacific Street Water Main; Water Intake Structure Renovations; Gleed Water; Total Revenue/Expenditure; and Balance. Unanimously carried by voice vote. Doty absent. IRRIGATION: Council obtained clarification from staff that only the users of the Glenn Drive Reservoir would be assessed for the fence. It was MOVED by Carmichael, seconded by Foy, to approve Items A and B, under Irrigation, Glenn Drive Reservoir Fence and Irrigation Rate In- crease. Unanimously carried by voice vote. Doty absent. SEWER: Council member Foy questioned the amount of $6,000 for the personnel reclassification (Item A), stating he thought it was $6,000 each for two classification series. Staff corrected the expenditure amount from $6,000 to $12,000. It was MOVED by Foy, seconded by Sparling, to deny Item A, Personnel Reclassification, under Sewer. Unanimously carried by voice vote. Doty absent. It was MOVED by Foy, seconded by Sparling, to accept Item B, Strong Waste Surcharge, as stated. Unanimously carried by voice vote. Doty absent. It was MOVED by Foy, seconded by Sparling, to adopt the additional staffing, as stated under Item C, for $48,000. Council member Buchanan spoke against the motion, commenting that although he realizes there is a good reason for additional staff, if it was a critical item, it would have been a budgeted item. The question was called for the vote on the motion. Carried by 4-2 voice vote. Buchanan and Carmichael voting nay. Doty absent. Referring to Item D, Council member Foy questioned if the transfer of funds from Fund 473 to 476 can be done in stages and further commented that when this is done in this manner, there is a tendency to set aside 4-5 projects and only do 2-3 and yet you still have overhead costs on it. Dennis Covell, Director of Engineering and Utilities, stated that that approach could be taken. Robert Wheeler, Accounting Manager, commented that this money was not for any specific project, but 447 DECEMBER 7, 1984 was to be used to build a reserve. It was MOVED by Foy, seconded by Carmichael, that the transfer of funds from Fund 473 to 476 be done and approved, as stated. Unanimously carried by voice vote. Doty absent. Following discussion regarding Item E, Facility Maintenance Staffing, it was MOVED by Calmichael, seconded by Foy, to set this aside until the reclassification has been completed. Unanimously carried by voice vote. Doty absent. It was MOVED by Carmichael, seconded by Beauchamp, to approve Item F, Lathe. Following discussion regarding the feasibility of purchasing a lathe for the Sewer Division, the question was called for a vote on the motion. Failed by 5-1 voice vote. Barnett, Beauchamp, Buchanan, Foy and Sparling voting nay. Doty absent. WASTEWATER PLANT CAPITAL RESERVE: It was MOVED by Foy, seconded by Carmichael, to adopt Items A, B and C, River Dike Project, Resources/ Expenditures and Balance. Unanimously carried by voice vote. Doty absent. SEWER CONSTRUCTION FUND: Dennis Covell stated the figure under Item A should be $150,000 not $154,000, changing Item C to $486,304. It was MOVED by Carmichael, seconded by Buchanan, to approve Items A, B and C, Sewer Rehabilitation Project, Resources/Expenditures and Balance, of the Sewer Construction Fund, as modified. Unanimously carried by voice vote. Doty absent. WASTEWATER FACILITY CAPITAL: It was MOVED by Foy, seconded by CaLmichael, to adopt Items A, B, C and D, Trunk Sewer Construction, Contract No. 6 Audit Contingency, and Balance. Unanimously carried by voice vote. Doty absent. ENGINEERING: It was MOVED by Carmichael, seconded by Beauchamp, to approve Item A under Engineering, Staff Additions. It was MOVED by Foy, seconded by Sparling, to amend the motion to approve one position in Engineering, the Tech. II at $32,000. It was MOVED by Buchanan, seconded by Carmichael, to table this item until later in the budget discussions. Unanimously carried by voice vote. Doty absent. TRAFFIC: It was MOVED by Foy, seconded by Sparling, to not approve the $10,000 under Item A, Street Light Program. Carried by 4-2 voice vote. Buchanan and Carmichael voting nay. Doty absent. It was MOVED by Foy, seconded by Sparling, to not approve Item B, Personnel -- Add Temporary Workers. There was discussion concerning this item and the work that would be performed by these temporary workers. Council member Foy commented it was his intention that when it gets closer to the summer and more information is known about revenues, this can be addressed at that time. The question was called for a vote on the motion. Unani- mously carried by voice vote. Doty absent. TOURIST PROMOTION: It was MOVED by Foy, seconded by Carmichael, to adopt Item A, Yakima Center Management Fee (increase), at $3,600. Unanimously carried by voice vote. Doty absent. It was MOVED by Foy, seconded by Beauchamp, to defer Item B, Staffing Increase, for the amount of $15,080 until the end of the review of all of the policy issues. Les McNary, General Manager of the Yakima Center, advised Council that this amount does not come from the General Fund. The question was called for a vote on the motion. Carried by 5-1 voice vote. Carmichael voting nay. Doty absent. EQUIPMENT RENTAL: Following discussion, it was the general consensus of the Council to delay making a decision on this at this time. It was the general consensus of the Council to discuss the $308,111 of FRS requests when all the FRS items are discussed. It was MOVED by Buchanan, seconded by Carmichael, to approve the expenditure of $530,400 for the Equipment Replacement Requests, under Item B. Unanimously carried by voice vote. Doty absent. It was MOVED by Foy to adopt the expenditure under Item B, for $290,000. The motion died for lack of a second. It was MOVED by Foy, seconded by Carmichael, to adopt Item C, Municipal Code Change re: Replacement Rate Formula. Unanimously carried by voice vote. Doty absent. STREET: It was MOVED by Carmichael, seconded by Sparling, to adopt Items A, B and C, Sealcoating Arterials, Alley Clean-Up, and CBD Trash Container and set aside Item D, 50/50 Sidewalk Program. Unanimously carried by voice vote. Doty absent. PARKS AND RECREATION: It was MOVED by Foy, seconded by Beauchamp, to adopt Item A, Corrections Work Crew. City Manager Zais commented that there would be a reduction in the jail budget in the Police Department, corresponding to this program; however, the amount is not known at this time. The question was called for a vote on the motion. Unanimously carried by voice vote. Doty absent. It was the general consensus of the Council to defer discussion on Item B, Soccer Complex, until dis- cussion of FRS funds. It was MOVED by Carmichael, seconded by Buchanan, 448 DECEMBER 7, 1984 to approve Items C and D, Raise Golf Course Fees and Yakima Senior Center. It was MOVED by Foy, seconded by Buchanan, to amend the motion that the figure be amended to $23,400, predicated on a $1 increase for golf fee rate, rather than 50c, on Item C. Carried by 5-1 voice vote. Barnett voting nay. Doty absent. The question was called for a vote on the motion, as amended. Unanimously carried by voice vote. Doty absent. PARKS AND RECREATION CAPITAL: It was MOVED by Carmichael, seconded by Foy, to approve Items A and B, Lions Pool Rehabilitation and Moderniza- tion and Total Revenue/Expenditures, under Parks and Recreations Cap- ital. Unanimously carried by voice vote. Doty absent. CEMETERY: It was MOVED by Foy, seconded by Carmichael, to adopt Item A, New Marketing Strategies. Mayor Barnett commented that he will vote against the motion because he has concerns about the City selling monu- ments. The question was called for a vote on the motion. Carried by 4-2 voice vote. Barnett and Sparling voting nay. Doty absent. FIRE: It was MOVED by Foy, seconded by Sparling, that Item 1 under A, II/ Staffing, Fire Investigation, be denied. Discussion ensued with Tom Fieldstead, Deputy Fire Chief, stating that the full expenditure of $2,669 would not be expended due to the fact that they could not have an individual hired by Janaury 1, 1985. The question was called for the vote on the motion. Failed by 4-2 voice vote. Beauchamp, Buchanan, Carmichael and Foy voting nay. Doty absent. It was MOVED by Carmichael, seconded by Buchanan, to approve Item A-1, Staffing for Fire Investigation. City Manager Zais commented there would have to be an administrative decision made on whether this position would fall under LEOFF I or LEOFF II provisions. It was MOVED by Foy, seconded by Sparling, to table this because of the City Manager's statement. Failed by 3-3 voice vote. Beauchamp, Buchanan and Carmichael voting nay. Doty absent. The question was called for the vote on the motion. Carried by 4-2 voice vote. Foy and Sparling voting nay. Doty absent. It was MOVED by Carmichael, seconded by Beauchamp, to approve Item A-2, Staf- fing for Secretarial Support. Failed by 3-3 roll call vote. Barnett, Foy and Sparling voting nay. Doty absent. It was MOVED by Foy, seconded by Sparling, to remand this issue to the end of the budget discussion. Unanimously carried by voice vote. Doty absent. POLICE: It was MOVED by Foy, seconded by Sparling, to deny Item A-1, Staffing, DA IV Upgrade. Unanimously carried by voice vote. Doty absent. It was MOVED by Carmichael, seconded by Buchanan, to approve Item A-2, 5 Commissioned Personnel. Police Chief Green stated he thought the expenditure could be reduced from $134,000 to $100,000 because they could not get five officers hired until after April 1st. It was the general consensus of the Council to table this item until more is known about the current fund balance. It was MOVED by Carmichael, seconded by Foy, to approve Item A-3, DA II/Failure to Respond. Unanimously carried by voice vote. Doty absent. PLANNING: It was MOVED by Carmichael, seconded by Foy, to set Item A, Update Base Maps - Professional Services, under Planning, aside. Unani- mously carried by voice vote. Doty absent. It was MOVED by Foy, seconded by Buchanan, to not delete the fees, under Item B. Unanimously carried by voice vote. Doty absent. Council member Foy excused himself from discussion on Item C, under Planning, due to possible conflict of interest because he is a director of the Chamber of Commerce. It was MOVED by Carmichael, seconded by Sparling, to approve Item C, Chamber of II/ Commerce Economic Development Study, under Planning. Unanimously car- ried by voice vote. Foy abstaining due to possible conflict of in- terest. Doty absent. CODE ENFORCEMENT: It was MOVED by CaLmichael, seconded by Beauchamp, to approve Item A, Weed Abatement Program, under Code Enforcement. Unani- mously carried by voice vote. Doty absent. It was MOVED by Carmichael, seconded by Beauchamp, to approve Item B, Increase in General Business License Fees, under Code Enforcement. Unanimously carried by voice vote. Doty absent. It was MOVED by CaLmichael, seconded by Beauchamp, to approve Item C, Increase in Regulatory License Fees (automatic 5% increase each year). Council member Foy stated he would prefer to see staff request an increase each year, rather than institute an automatic 5% increase. The question was called for a vote on the motion. Carried by 4-2 voice vote. Barnett and Sparling voting nay. Doty absent. CITY HALL MAINTENANCE: It was the general consensus of the Council to defer discussion of Item A, Handicapped Access - City Hall, to the dis- cussion under FRS funding. It was MOVED by Foy, seconded by Carmichael, to approve Item B, City Hall Code Deficiencies, Remodel. Unanimously 449 DECEMBER 7, 1984 carried by voice vote. Doty absent. It was MOVED by Foy, seconded by Sparling, to deny Item C, Carpeting for Lobby, etc., including, but not shown, the $3,000 expenditure for the microphones listed on page 122 of the Preliminary Budget. Following discussion, the question was called for a vote on the motion. Failed by 3-3 roll call vote. Beauchamp, Buchanan, and Carmichael voting nay. Doty absent. It was the general consensus of the Council to defer action on this item. City Manager Zais reported that at this point, there are greater resources of nearly $24,000 in the General Fund, than when Council began their budget-making decisions. It was MOVED by Foy, seconded by Carmichael, to call for the question on the motion regarding Item A-2, 5 Commissioned Officers, under Police. It was MOVED by Foy, seconded by Beauchamp, to amend the motion to show approval of hiring five officers in the Police Depart- ment, not to exceed $100,000 in the calendar year 1985. Unanimously carried by voice vote. Doty absent. The question was called for the vote on the motion, as amended. Unanimously carried by voice vote. Doty absent. FINANCE: It was MOVED by Foy, seconded by Sparling, to deny Item A, Fixed Asset System Valuation Inventory, under Finance. Commenting he would like to table this until completion of the FRS budget discussion, it was MOVED by Buchanan, seconded by Carmichael, to table this until later in the discussions. Unanimously carried by voice vote. Doty absent. Expressing concern regarding the true net savings, it was MOVED by Foy to deny Item B, Banking Service. The Motion died for lack of a second. Following discussion, it was MOVED by Buchanan, seconded by Foy, to have staff look at this further and have it brought back in a Council meeting when they have accurate figures on it. Unanimously car- ried by voice vote. Doty absent. It was MOVED,. by Foy,- by Beauchamp, to adopt Item C, for the elimination of the parking meters. Carried by 4-2 voice vote. Buchanan and Carmichael voting nay. Doty absent. It was MOVED by CaLmichael, seconded by Buchanan, to deny the second item under Item C, Customer Services, to increase the parking lot permit fee. Carried by 4-2 voice vote. Barnett and Foy voting nay. Doty absent. It was MOVED by Buchanan, seconded by CaLmichael, to continue this meeting to Monday afternoon, at 1:30 P.M. City Manager Zais commented that at this time Council has impacted the reserves by about $76,000. The question was called for a vote on the motion. Unanimously carried by voice vote. Beauchamp temporarily absent. Doty absent. The meeting was adjourned at the hour of 4:53 P.M., to then meet on Monday, December 10, 1984, at 1:30 P.M. READ AND CERTIFIED ACCURATE B A IPIAMA 1 4/A P DATE ( /5 0UNCIL MEMBER ! DATE. "COUNCIL MEMB R ATTEST: 40 11111!,_,__Ar CITY CLERK MAYOR