HomeMy WebLinkAbout12/07/1984 Adjourned Meeting 446 DECEMBER 7, 1984
ADJOURNED MEETING - BUDGET WRAP-UP
The City Council met in session on this date at 1:30 P.M. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Mayor Clarence Barnett, Lynn Buchanan, Lynn Carmichael and Jerry Foy.
Council member Jack Sparling present at 1:44 P.M. Council member Henry
Beauchamp present at 2:08 P.M. Council member Shirley Doty absent and
excused.
It was MOVED by Carmichael, seconded by Buchanan, to move into Executive
session for the purpose of discussing collective bargaining. Unani-
mously carried by voice vote. Beauchamp, Doty and Sparling absent.
Upon the completion of the Executive Session, the meeting reconvened in
the Council Chambers at the hour of 1:45 P.M.
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City Manager Zais made reference to the newspaper articles concerning
potential reductions in federal programs. He stated that since 1980 the
City has been reducing its dependence upon federal funds for operating
purposes. He commented that Yakima won't be significantly affected as
some other cities across the country if federal programs such as UMTA,
CDBG and FRS funds are reduced. He referred to the handout distributed
to Council yesterday, which lists the policy issues and information on
the financial status and fund balances. He stated that the labor unit
which has not been settled is not calculated in the first chart. Coun-
cil members reviewed and made decisions on the budget policy issues,
beginning on page one of the handout on policy issues.
WATER-OPERATING: It was MOVED by Foy, seconded by Buchanan, to not
approve Item A, Water Department Code deficiencies; Oak Flats and Reser-
voir Road dwellings, for the amount of $8,495. Following discussion
regarding this issue, it was MOVED by CaLwichael, seconded by Buchanan,
to amend the motion, setting aside the Reservoir Road dwelling. Failed
by 3-2 voice vote, Barnett, Foy and Sparling voting nay. Beauchamp and
Doty absent. The question was called for the vote on the original
motion. Carried by 3-2 voice vote. Buchanan and Carmichael voting nay.
Beauchamp and Doty absent. (Council member Beauchamp present at 2:05
P.M.) It was MOVED by Foy, seconded by Sparling, to adopt Item B,
Polymer Feed System. Unanimously carried by voice vote. Doty absent.
DOMESTIC WATER IMPROVEMENT: It was MOVED by Foy, seconded by
Carmichael, to accept Items A-F, Park Avenue Water Main; Pacific Street
Water Main; Water Intake Structure Renovations; Gleed Water; Total
Revenue/Expenditure; and Balance. Unanimously carried by voice vote.
Doty absent.
IRRIGATION: Council obtained clarification from staff that only the
users of the Glenn Drive Reservoir would be assessed for the fence. It
was MOVED by Carmichael, seconded by Foy, to approve Items A and B,
under Irrigation, Glenn Drive Reservoir Fence and Irrigation Rate In-
crease. Unanimously carried by voice vote. Doty absent.
SEWER: Council member Foy questioned the amount of $6,000 for the
personnel reclassification (Item A), stating he thought it was $6,000
each for two classification series. Staff corrected the expenditure
amount from $6,000 to $12,000. It was MOVED by Foy, seconded by
Sparling, to deny Item A, Personnel Reclassification, under Sewer.
Unanimously carried by voice vote. Doty absent. It was MOVED by Foy,
seconded by Sparling, to accept Item B, Strong Waste Surcharge, as
stated. Unanimously carried by voice vote. Doty absent. It was MOVED
by Foy, seconded by Sparling, to adopt the additional staffing, as
stated under Item C, for $48,000. Council member Buchanan spoke against
the motion, commenting that although he realizes there is a good reason
for additional staff, if it was a critical item, it would have been a
budgeted item. The question was called for the vote on the motion.
Carried by 4-2 voice vote. Buchanan and Carmichael voting nay. Doty
absent. Referring to Item D, Council member Foy questioned if the
transfer of funds from Fund 473 to 476 can be done in stages and further
commented that when this is done in this manner, there is a tendency to
set aside 4-5 projects and only do 2-3 and yet you still have overhead
costs on it. Dennis Covell, Director of Engineering and Utilities,
stated that that approach could be taken. Robert Wheeler, Accounting
Manager, commented that this money was not for any specific project, but
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DECEMBER 7, 1984
was to be used to build a reserve. It was MOVED by Foy, seconded by
Carmichael, that the transfer of funds from Fund 473 to 476 be done and
approved, as stated. Unanimously carried by voice vote. Doty absent.
Following discussion regarding Item E, Facility Maintenance Staffing, it
was MOVED by Calmichael, seconded by Foy, to set this aside until the
reclassification has been completed. Unanimously carried by voice vote.
Doty absent. It was MOVED by Carmichael, seconded by Beauchamp, to
approve Item F, Lathe. Following discussion regarding the feasibility
of purchasing a lathe for the Sewer Division, the question was called
for a vote on the motion. Failed by 5-1 voice vote. Barnett,
Beauchamp, Buchanan, Foy and Sparling voting nay. Doty absent.
WASTEWATER PLANT CAPITAL RESERVE: It was MOVED by Foy, seconded by
Carmichael, to adopt Items A, B and C, River Dike Project, Resources/
Expenditures and Balance. Unanimously carried by voice vote. Doty
absent.
SEWER CONSTRUCTION FUND: Dennis Covell stated the figure under Item A
should be $150,000 not $154,000, changing Item C to $486,304. It was
MOVED by Carmichael, seconded by Buchanan, to approve Items A, B and C,
Sewer Rehabilitation Project, Resources/Expenditures and Balance, of the
Sewer Construction Fund, as modified. Unanimously carried by voice
vote. Doty absent.
WASTEWATER FACILITY CAPITAL: It was MOVED by Foy, seconded by
CaLmichael, to adopt Items A, B, C and D, Trunk Sewer Construction,
Contract No. 6 Audit Contingency, and Balance. Unanimously carried by
voice vote. Doty absent.
ENGINEERING: It was MOVED by Carmichael, seconded by Beauchamp, to
approve Item A under Engineering, Staff Additions. It was MOVED by Foy,
seconded by Sparling, to amend the motion to approve one position in
Engineering, the Tech. II at $32,000. It was MOVED by Buchanan,
seconded by Carmichael, to table this item until later in the budget
discussions. Unanimously carried by voice vote. Doty absent.
TRAFFIC: It was MOVED by Foy, seconded by Sparling, to not approve the
$10,000 under Item A, Street Light Program. Carried by 4-2 voice vote.
Buchanan and Carmichael voting nay. Doty absent. It was MOVED by Foy,
seconded by Sparling, to not approve Item B, Personnel -- Add Temporary
Workers. There was discussion concerning this item and the work that
would be performed by these temporary workers. Council member Foy
commented it was his intention that when it gets closer to the summer
and more information is known about revenues, this can be addressed at
that time. The question was called for a vote on the motion. Unani-
mously carried by voice vote. Doty absent.
TOURIST PROMOTION: It was MOVED by Foy, seconded by Carmichael, to
adopt Item A, Yakima Center Management Fee (increase), at $3,600.
Unanimously carried by voice vote. Doty absent. It was MOVED by Foy,
seconded by Beauchamp, to defer Item B, Staffing Increase, for the
amount of $15,080 until the end of the review of all of the policy
issues. Les McNary, General Manager of the Yakima Center, advised
Council that this amount does not come from the General Fund. The
question was called for a vote on the motion. Carried by 5-1 voice vote.
Carmichael voting nay. Doty absent.
EQUIPMENT RENTAL: Following discussion, it was the general consensus of
the Council to delay making a decision on this at this time. It was the
general consensus of the Council to discuss the $308,111 of FRS requests
when all the FRS items are discussed. It was MOVED by Buchanan,
seconded by Carmichael, to approve the expenditure of $530,400 for the
Equipment Replacement Requests, under Item B. Unanimously carried by
voice vote. Doty absent. It was MOVED by Foy to adopt the expenditure
under Item B, for $290,000. The motion died for lack of a second. It
was MOVED by Foy, seconded by Carmichael, to adopt Item C, Municipal
Code Change re: Replacement Rate Formula. Unanimously carried by voice
vote. Doty absent.
STREET: It was MOVED by Carmichael, seconded by Sparling, to adopt
Items A, B and C, Sealcoating Arterials, Alley Clean-Up, and CBD Trash
Container and set aside Item D, 50/50 Sidewalk Program. Unanimously
carried by voice vote. Doty absent.
PARKS AND RECREATION: It was MOVED by Foy, seconded by Beauchamp, to
adopt Item A, Corrections Work Crew. City Manager Zais commented that
there would be a reduction in the jail budget in the Police Department,
corresponding to this program; however, the amount is not known at this
time. The question was called for a vote on the motion. Unanimously
carried by voice vote. Doty absent. It was the general consensus of
the Council to defer discussion on Item B, Soccer Complex, until dis-
cussion of FRS funds. It was MOVED by Carmichael, seconded by Buchanan,
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DECEMBER 7, 1984
to approve Items C and D, Raise Golf Course Fees and Yakima Senior
Center. It was MOVED by Foy, seconded by Buchanan, to amend the motion
that the figure be amended to $23,400, predicated on a $1 increase for
golf fee rate, rather than 50c, on Item C. Carried by 5-1 voice vote.
Barnett voting nay. Doty absent. The question was called for a vote
on the motion, as amended. Unanimously carried by voice vote. Doty
absent.
PARKS AND RECREATION CAPITAL: It was MOVED by Carmichael, seconded by
Foy, to approve Items A and B, Lions Pool Rehabilitation and Moderniza-
tion and Total Revenue/Expenditures, under Parks and Recreations Cap-
ital. Unanimously carried by voice vote. Doty absent.
CEMETERY: It was MOVED by Foy, seconded by Carmichael, to adopt Item A,
New Marketing Strategies. Mayor Barnett commented that he will vote
against the motion because he has concerns about the City selling monu-
ments. The question was called for a vote on the motion. Carried by
4-2 voice vote. Barnett and Sparling voting nay. Doty absent.
FIRE: It was MOVED by Foy, seconded by Sparling, that Item 1 under A,
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Staffing, Fire Investigation, be denied. Discussion ensued with Tom
Fieldstead, Deputy Fire Chief, stating that the full expenditure of
$2,669 would not be expended due to the fact that they could not have an
individual hired by Janaury 1, 1985. The question was called for the
vote on the motion. Failed by 4-2 voice vote. Beauchamp, Buchanan,
Carmichael and Foy voting nay. Doty absent. It was MOVED by
Carmichael, seconded by Buchanan, to approve Item A-1, Staffing for Fire
Investigation. City Manager Zais commented there would have to be an
administrative decision made on whether this position would fall under
LEOFF I or LEOFF II provisions. It was MOVED by Foy, seconded by
Sparling, to table this because of the City Manager's statement. Failed
by 3-3 voice vote. Beauchamp, Buchanan and Carmichael voting nay. Doty
absent. The question was called for the vote on the motion. Carried by
4-2 voice vote. Foy and Sparling voting nay. Doty absent. It was
MOVED by Carmichael, seconded by Beauchamp, to approve Item A-2, Staf-
fing for Secretarial Support. Failed by 3-3 roll call vote. Barnett,
Foy and Sparling voting nay. Doty absent. It was MOVED by Foy,
seconded by Sparling, to remand this issue to the end of the budget
discussion. Unanimously carried by voice vote. Doty absent.
POLICE: It was MOVED by Foy, seconded by Sparling, to deny Item A-1,
Staffing, DA IV Upgrade. Unanimously carried by voice vote. Doty
absent. It was MOVED by Carmichael, seconded by Buchanan, to approve
Item A-2, 5 Commissioned Personnel. Police Chief Green stated he
thought the expenditure could be reduced from $134,000 to $100,000
because they could not get five officers hired until after April 1st.
It was the general consensus of the Council to table this item until
more is known about the current fund balance. It was MOVED by
Carmichael, seconded by Foy, to approve Item A-3, DA II/Failure to
Respond. Unanimously carried by voice vote. Doty absent.
PLANNING: It was MOVED by Carmichael, seconded by Foy, to set Item A,
Update Base Maps - Professional Services, under Planning, aside. Unani-
mously carried by voice vote. Doty absent. It was MOVED by Foy,
seconded by Buchanan, to not delete the fees, under Item B. Unanimously
carried by voice vote. Doty absent. Council member Foy excused himself
from discussion on Item C, under Planning, due to possible conflict of
interest because he is a director of the Chamber of Commerce. It was
MOVED by Carmichael, seconded by Sparling, to approve Item C, Chamber of
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Commerce Economic Development Study, under Planning. Unanimously car-
ried by voice vote. Foy abstaining due to possible conflict of in-
terest. Doty absent.
CODE ENFORCEMENT: It was MOVED by CaLmichael, seconded by Beauchamp, to
approve Item A, Weed Abatement Program, under Code Enforcement. Unani-
mously carried by voice vote. Doty absent. It was MOVED by Carmichael,
seconded by Beauchamp, to approve Item B, Increase in General Business
License Fees, under Code Enforcement. Unanimously carried by voice
vote. Doty absent. It was MOVED by CaLmichael, seconded by Beauchamp,
to approve Item C, Increase in Regulatory License Fees (automatic 5%
increase each year). Council member Foy stated he would prefer to see
staff request an increase each year, rather than institute an automatic
5% increase. The question was called for a vote on the motion. Carried
by 4-2 voice vote. Barnett and Sparling voting nay. Doty absent.
CITY HALL MAINTENANCE: It was the general consensus of the Council to
defer discussion of Item A, Handicapped Access - City Hall, to the dis-
cussion under FRS funding. It was MOVED by Foy, seconded by Carmichael,
to approve Item B, City Hall Code Deficiencies, Remodel. Unanimously
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DECEMBER 7, 1984
carried by voice vote. Doty absent. It was MOVED by Foy, seconded by
Sparling, to deny Item C, Carpeting for Lobby, etc., including, but not
shown, the $3,000 expenditure for the microphones listed on page 122 of
the Preliminary Budget. Following discussion, the question was called
for a vote on the motion. Failed by 3-3 roll call vote. Beauchamp,
Buchanan, and Carmichael voting nay. Doty absent. It was the general
consensus of the Council to defer action on this item. City Manager Zais
reported that at this point, there are greater resources of nearly
$24,000 in the General Fund, than when Council began their budget-making
decisions. It was MOVED by Foy, seconded by Carmichael, to call for the
question on the motion regarding Item A-2, 5 Commissioned Officers,
under Police. It was MOVED by Foy, seconded by Beauchamp, to amend the
motion to show approval of hiring five officers in the Police Depart-
ment, not to exceed $100,000 in the calendar year 1985. Unanimously
carried by voice vote. Doty absent. The question was called for the
vote on the motion, as amended. Unanimously carried by voice vote.
Doty absent.
FINANCE: It was MOVED by Foy, seconded by Sparling, to deny Item A,
Fixed Asset System Valuation Inventory, under Finance. Commenting he
would like to table this until completion of the FRS budget discussion,
it was MOVED by Buchanan, seconded by Carmichael, to table this until
later in the discussions. Unanimously carried by voice vote. Doty
absent. Expressing concern regarding the true net savings, it was MOVED
by Foy to deny Item B, Banking Service. The Motion died for lack of a
second. Following discussion, it was MOVED by Buchanan, seconded by
Foy, to have staff look at this further and have it brought back in a
Council meeting when they have accurate figures on it. Unanimously car-
ried by voice vote. Doty absent. It was MOVED,. by Foy,- by
Beauchamp, to adopt Item C, for the elimination of the parking meters.
Carried by 4-2 voice vote. Buchanan and Carmichael voting nay. Doty
absent. It was MOVED by CaLmichael, seconded by Buchanan, to deny the
second item under Item C, Customer Services, to increase the parking lot
permit fee. Carried by 4-2 voice vote. Barnett and Foy voting nay.
Doty absent.
It was MOVED by Buchanan, seconded by CaLmichael, to continue this
meeting to Monday afternoon, at 1:30 P.M. City Manager Zais commented
that at this time Council has impacted the reserves by about $76,000.
The question was called for a vote on the motion. Unanimously carried
by voice vote. Beauchamp temporarily absent. Doty absent. The meeting
was adjourned at the hour of 4:53 P.M., to then meet on Monday, December
10, 1984, at 1:30 P.M.
READ AND CERTIFIED ACCURATE B A IPIAMA 1 4/A P DATE ( /5
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CITY CLERK MAYOR