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HomeMy WebLinkAbout12/10/1984 Adjourned Meeting 450 DECEMBER 10, 1984 ADJOURNED MEETING - BUDGET WRAP-UP The City Council met in session on this date at 1:30 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Clarence Barnett, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael, Shirley Doty, Jerry Foy and Jack Sparling. Bob Wheeler, Accounting Manager, distributed and reviewed several charts, reflecting how the budget was impacted by decisions made by the Council last Friday. The discussion on the budget began on page 8, of the Policy Issues Chart, Item C, under Finance. FINANCE: It was MOVED by Foy, seconded by Carmichael, to approve Item C-3, Customer Servides Staffing Increase - Part-Time DA II. Unanimously carried by voice vote. PERSONNEL: It was MOVED by Foy, seconded by Doty, to not adopt Item A, Staffing Increase - Personnel Analyst. Unanimously carried by voice vote. INFORMATION SYSTEMS: It was MOVED by Foy, seconded by Carmichael, to adopt the request for $10,000 for Item A, Staff Reorganization. Unanimously carried by voice vote. PURCHASING: It was MOVED by Carmichael, seconded by Foy, to deny Item A, Staffing Increase - Part Time DA I. Council member Doty commented she believes the remodeling of the office will improve the work environment, thus improving productivity. The question was called for a vote on the motion. Unanimously carried by voice vote. FEDERAL REVENUE SHARING (FRS): It was MOVED by Foy, seconded by Carmichael, to adopt the entire page 10, down to Total Committed: Total Resources, Less Contingency Reserve, Committed Expenditures: A, Police Cadets; B, Fish Screening; C, Printing Press Lease; D, Cemetery Maintenance; E, Cemetery Facility; F, City Facility Code Deficiencies; and G, Loan Repayments: Street Improvements; for a Total Committed of $636,619. Unanimously carried by voice vote. PROPOSED FRS REQUESTS WITHIN AVAILABLE FUNDING: It was MOVED by Foy, seconded by Beauchamp, to approve Item A, FRS Handicapped Regulations. Unanimously carried by voice vote. It was MOVED by Foy, seconded by Carmichael, to adopt Item B, Unfunded Liability - Equipment for ER&R, for $308,111. Unanimously carried by voice vote. It was MOVED by Carmichael, seconded by Foy, for passage of Item B, Unfunded Liability for Fire Apparatus, on page 6. Unanimously carried by voice vote. It was MOVED by Carmichael, seconded by Foy, to approve Item B, under Equipment Replacement, on page 4, for the expenditure of $290,000. Unanimously carried by voice vote. It was MOVED by Foy, seconded by Carmichael, to adopt Item D, Cemetery Facility (Page 10). Unanimously carried by voice vote. Following discussion regarding the sidewalk replacement program, it was MOVED by Carmichael, seconded by Buchanan that under Item "E" Parks and Recreation, that we approve Tennis Court Resurfacing, Naches Street Program, Soccer Complex, Pool Lighting Conversion and Restroom Rehabilitation. Following further discussion, the question was called for a vote on the motion. Unanimously carried by voice vote. AIRPORT REQUEST: Discussion ensued on the airport request for $50,000. It was MOVED by Carmichael, seconded by Doty, that the City set aside $25,000 from the interest anticipated from FRS dollars in 1985, to benefit the Airport Reserve Fund, on the contingency that the County is able to match these dollars during 1985. Council member Buchanan spoke against the motion, commenting that the 90 percent funding from the Federal Government comes from taxes generated by the airport. It was MOVED by Foy, seconded by Beauchamp, to amend the motion to read "earmarking $25,000 to be granted, out of the interest earned on the FRS fund to the Airport and the second $25,000 part of their request to be granted, if it's matched with $25,000 from the County." Council members discussed the projected amount of interest to be earned on the FRS Fund and deliberated on the stipulation in the motion in order for the Airport to receive the second $25,000. The question was called for a vote on the motion. Carried by 4-3 voice vote. Carmichael, Doty and Sparling voting nay. The question was called for a vote on the motion, as amended. Unanimously carried by voice vote. 451 CENTENNIAL COMMITTEE REQUEST: It was MOVED by Carmichael, seconded by Buchanan, to expend $35,000 from the FRS principal for the Yakima Centennial Committee activities for 1985, from the $38,000 balance. Following discussion, it was MOVED by Foy to amend the motion that $15,000 be taken from interest earned on the principal and that it be earmarked, which will bring their request to $50,000 and that the earmarked funds be subject to final legal confirmation. The motion died for lack of a second. The question was called for a vote on the motion. Unanimously carried by voice vote. It was MOVED by Foy, seconded by Carmichael, that $15,000 be taken out of the interest earned on the FRS Fund and be earmarked for the Yakima Centennial Committee request, pending, or subject to, final legal confirmation. Unanimously carried by voice vote. .ENGINEERING: It was MOVED by Foy, seconded by Carmichael, to take Item A, Staff Additions, off the table. Unanimously carried by voice vote. It was MOVED by Foy, seconded by Carmichael, to approve the Engineering Tech III, for $32,000 and the Engineering Tech II at $30,000. Council members considered this request and the remaining cash balance. Dennis Covell, Director of Engineering & Utilities, addressed the need for these two positions. The question was called for a vote on the motion. Carried by 5-2 vote vote. Beauchamp and Barnett voting nay. TOURIST PROMOTION: It was MOVED by Carmichael, seconded by Doty, to approve, under It B, the staff increase for tourist promotion. Carried by 6-1 voice vote. Foy voting nay. EQUIPMENT RENTAL AND REVOLVING: It was MOVED by Foy, seconded by Carmichael, to deny It A, 1 & 2, Staffing Changes for mechanic and storekeeper, under Equipment Rental and Revolving. Council member Foy commented that at the last meeting, Council discussed having staff come back after the first of the year when more information is known about our cash reserves. The question was called for a vote on the motion. Carried by 5-2 voice vote. Beauchamp and Doty voting nay. STREET: After obtaining information on the present cash balance, it was MOVED by Carmichael, seconded by Foy, to deny Item D, 50/50 Sidewalk Program. Council member Carmichael requested that this item come back to Council after the first of the year. The question was called for a vote on the motion. Unanimously carried by voice vote. PARES AND RECREATION: Referring to It B, Soccer Complex, Council member Carmichael indicated this item had been addressed under the FRS discussions, and commented that maybe someday we can get this. FIRE: It was MOVED by Beauchamp, seconded by Carmichael, to approve Item A-2, Secretarial Support, requested by the Fire Department. Council obtained updated information regarding the cash flaw. The question was called for a vote on the motion. Failed by 4-3 roll call vote. Barnett, Doty, Foy and Sparling voting nay. Council member Foy requested that this item come back to Council after the first of the • year when more financial information is known. PLANNING: It was MOVED by Doty, seconded by Foy, to approve Item A, Update Base Maps - Professional Services, with the funding to cane from the cash flow reserves. Carried by 6-1 voice vote. Buchanan voting nay. _CITY HALL MAINTENANCE: It was MOVED by Foy, seconded by Doty, to deny Item C, Carpeting for Lobby, etc. Unanimously carried by voice vote. City Manager Zais clarified that the $3,000 for the microphone system is a separate item and is in the budget. FINANCE: It was MOVED by Foy, seconded by Carmichael, to take Item A, II/ under Finance, Fixed Asset System, from the table. Unanimously carried by voice vote. Council member Foy asked about alternative funding sources. City Manager Zais referred to page 12 of the Policy Issue document, and suggested this could be funded from the FRS Contingency Reserve Fund. It was MOVED by Foy, seconded by Carmichael, to approve Finance, Item A, Fixed Asset System Valuation Inventory, with the $25,840 to be taken from the $796,698 FRS Contingency Fund and the balance to cane from the enterprise funds. Unanimously carried by voice vote. Council member Foy stated he would like to discuss the budgets for travel and training. According to the December 5th computer printout on travel and training, he stated expenditures are $12,000 below what was approved. He questioned the need to increase the 1985 travel budget to $96,000 and suggested authorizing the same amount of money authorized for 1984, allowing management to direct how those funds should be spent. Council member Buchanan stated he would not be comfortable in changing this without reviewing each Department's budget. Council member Carmichael expressed her concern that not all the 1984 452 travel expenses are reflected in that printout. Council member Doty commented that the $96,000 is a 25% increase from 1984. Mayor Barnett relinquished the gavel to the Assistant Mayor. Council member Beauchamp commented he would support the $79,000 year-end expenditure figure, rather than the $65,000 year-to-December 5th figure. It was MOVED by Barnett, seconded by Beauchamp, to approve the 1984 estimate, as indicated on this computer printout, at $79,541, with the authorization for the City Manager to reallocate as necessary during the year. Council member Buchanan stated he will vote against the motion because he is not comfortable with going through the budget and lopping off the top. Council member Carmichael stated she hates to do this in an across-the-board manner. The question was called for a vote on the motion. Carried by 5-2 voice vote. Buchanan and Carmichael voting nay. It was MOVED by Buchanan, seconded by Doty, to direct staff to prepare the 1985 Budget, to be adopted on the 12/18/84 agenda. There being no further business to come before the Council, it was MOVED by Foy, seconded by Sparling that this meeting be adjourned at the hour of 3:26 p.m. Unanimously carried • voice vote. _ ,( , 1 i READ AND CERTIFIED ACCURATE BY A W .44 !, ,JA" - _,A_I!" DATE ( /S/k ficUNCIL mER DATE ' COUNCIL MEMBER ATTEST: 6,4extD .., CITY CLERK MAYOR 1