HomeMy WebLinkAbout12/10/1984 Adjourned Meeting 450
DECEMBER 10, 1984
ADJOURNED MEETING - BUDGET WRAP-UP
The City Council met in session on this date at 1:30 p.m. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Mayor Clarence Barnett, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael,
Shirley Doty, Jerry Foy and Jack Sparling.
Bob Wheeler, Accounting Manager, distributed and reviewed several
charts, reflecting how the budget was impacted by decisions made by the
Council last Friday.
The discussion on the budget began on page 8, of the Policy Issues
Chart, Item C, under Finance.
FINANCE: It was MOVED by Foy, seconded by Carmichael, to approve Item
C-3, Customer Servides Staffing Increase - Part-Time DA II. Unanimously
carried by voice vote.
PERSONNEL: It was MOVED by Foy, seconded by Doty, to not adopt Item A,
Staffing Increase - Personnel Analyst. Unanimously carried by voice
vote.
INFORMATION SYSTEMS: It was MOVED by Foy, seconded by Carmichael, to
adopt the request for $10,000 for Item A, Staff Reorganization.
Unanimously carried by voice vote.
PURCHASING: It was MOVED by Carmichael, seconded by Foy, to deny Item
A, Staffing Increase - Part Time DA I. Council member Doty commented
she believes the remodeling of the office will improve the work
environment, thus improving productivity. The question was called for a
vote on the motion. Unanimously carried by voice vote.
FEDERAL REVENUE SHARING (FRS): It was MOVED by Foy, seconded by
Carmichael, to adopt the entire page 10, down to Total Committed: Total
Resources, Less Contingency Reserve, Committed Expenditures: A, Police
Cadets; B, Fish Screening; C, Printing Press Lease; D, Cemetery
Maintenance; E, Cemetery Facility; F, City Facility Code Deficiencies;
and G, Loan Repayments: Street Improvements; for a Total Committed of
$636,619. Unanimously carried by voice vote.
PROPOSED FRS REQUESTS WITHIN AVAILABLE FUNDING: It was MOVED by Foy,
seconded by Beauchamp, to approve Item A, FRS Handicapped Regulations.
Unanimously carried by voice vote. It was MOVED by Foy, seconded by
Carmichael, to adopt Item B, Unfunded Liability - Equipment for ER&R,
for $308,111. Unanimously carried by voice vote. It was MOVED by
Carmichael, seconded by Foy, for passage of Item B, Unfunded Liability
for Fire Apparatus, on page 6. Unanimously carried by voice vote. It
was MOVED by Carmichael, seconded by Foy, to approve Item B, under
Equipment Replacement, on page 4, for the expenditure of $290,000.
Unanimously carried by voice vote. It was MOVED by Foy, seconded by
Carmichael, to adopt Item D, Cemetery Facility (Page 10). Unanimously
carried by voice vote. Following discussion regarding the sidewalk
replacement program, it was MOVED by Carmichael, seconded by Buchanan
that under Item "E" Parks and Recreation, that we approve Tennis Court
Resurfacing, Naches Street Program, Soccer Complex, Pool Lighting
Conversion and Restroom Rehabilitation. Following further discussion,
the question was called for a vote on the motion. Unanimously carried
by voice vote.
AIRPORT REQUEST: Discussion ensued on the airport request for $50,000.
It was MOVED by Carmichael, seconded by Doty, that the City set aside
$25,000 from the interest anticipated from FRS dollars in 1985, to
benefit the Airport Reserve Fund, on the contingency that the County is
able to match these dollars during 1985. Council member Buchanan spoke
against the motion, commenting that the 90 percent funding from the
Federal Government comes from taxes generated by the airport. It was
MOVED by Foy, seconded by Beauchamp, to amend the motion to read
"earmarking $25,000 to be granted, out of the interest earned on the FRS
fund to the Airport and the second $25,000 part of their request to be
granted, if it's matched with $25,000 from the County." Council members
discussed the projected amount of interest to be earned on the FRS Fund
and deliberated on the stipulation in the motion in order for the
Airport to receive the second $25,000. The question was called for a
vote on the motion. Carried by 4-3 voice vote. Carmichael, Doty and
Sparling voting nay. The question was called for a vote on the motion,
as amended. Unanimously carried by voice vote.
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CENTENNIAL COMMITTEE REQUEST: It was MOVED by Carmichael, seconded by
Buchanan, to expend $35,000 from the FRS principal for the Yakima
Centennial Committee activities for 1985, from the $38,000 balance.
Following discussion, it was MOVED by Foy to amend the motion that
$15,000 be taken from interest earned on the principal and that it be
earmarked, which will bring their request to $50,000 and that the
earmarked funds be subject to final legal confirmation. The motion died
for lack of a second. The question was called for a vote on the motion.
Unanimously carried by voice vote. It was MOVED by Foy, seconded by
Carmichael, that $15,000 be taken out of the interest earned on the FRS
Fund and be earmarked for the Yakima Centennial Committee request,
pending, or subject to, final legal confirmation. Unanimously carried
by voice vote.
.ENGINEERING: It was MOVED by Foy, seconded by Carmichael, to take Item
A, Staff Additions, off the table. Unanimously carried by voice vote.
It was MOVED by Foy, seconded by Carmichael, to approve the Engineering
Tech III, for $32,000 and the Engineering Tech II at $30,000. Council
members considered this request and the remaining cash balance. Dennis
Covell, Director of Engineering & Utilities, addressed the need for
these two positions. The question was called for a vote on the motion.
Carried by 5-2 vote vote. Beauchamp and Barnett voting nay.
TOURIST PROMOTION: It was MOVED by Carmichael, seconded by Doty, to
approve, under It B, the staff increase for tourist promotion.
Carried by 6-1 voice vote. Foy voting nay.
EQUIPMENT RENTAL AND REVOLVING: It was MOVED by Foy, seconded by
Carmichael, to deny It A, 1 & 2, Staffing Changes for mechanic and
storekeeper, under Equipment Rental and Revolving. Council member Foy
commented that at the last meeting, Council discussed having staff come
back after the first of the year when more information is known about
our cash reserves. The question was called for a vote on the motion.
Carried by 5-2 voice vote. Beauchamp and Doty voting nay.
STREET: After obtaining information on the present cash balance, it was
MOVED by Carmichael, seconded by Foy, to deny Item D, 50/50 Sidewalk
Program. Council member Carmichael requested that this item come back
to Council after the first of the year. The question was called for a
vote on the motion. Unanimously carried by voice vote.
PARES AND RECREATION: Referring to It B, Soccer Complex, Council
member Carmichael indicated this item had been addressed under the FRS
discussions, and commented that maybe someday we can get this.
FIRE: It was MOVED by Beauchamp, seconded by Carmichael, to approve
Item A-2, Secretarial Support, requested by the Fire Department.
Council obtained updated information regarding the cash flaw. The
question was called for a vote on the motion. Failed by 4-3 roll call
vote. Barnett, Doty, Foy and Sparling voting nay. Council member Foy
requested that this item come back to Council after the first of the
• year when more financial information is known.
PLANNING: It was MOVED by Doty, seconded by Foy, to approve Item A,
Update Base Maps - Professional Services, with the funding to cane from
the cash flow reserves. Carried by 6-1 voice vote. Buchanan voting
nay.
_CITY HALL MAINTENANCE: It was MOVED by Foy, seconded by Doty, to deny
Item C, Carpeting for Lobby, etc. Unanimously carried by voice vote.
City Manager Zais clarified that the $3,000 for the microphone system is
a separate item and is in the budget.
FINANCE: It was MOVED by Foy, seconded by Carmichael, to take Item A,
II/ under Finance, Fixed Asset System, from the table. Unanimously carried
by voice vote. Council member Foy asked about alternative funding
sources. City Manager Zais referred to page 12 of the Policy Issue
document, and suggested this could be funded from the FRS Contingency
Reserve Fund. It was MOVED by Foy, seconded by Carmichael, to approve
Finance, Item A, Fixed Asset System Valuation Inventory, with the
$25,840 to be taken from the $796,698 FRS Contingency Fund and the
balance to cane from the enterprise funds. Unanimously carried by voice
vote. Council member Foy stated he would like to discuss the budgets
for travel and training. According to the December 5th computer
printout on travel and training, he stated expenditures are $12,000
below what was approved. He questioned the need to increase the 1985
travel budget to $96,000 and suggested authorizing the same amount of
money authorized for 1984, allowing management to direct how those funds
should be spent. Council member Buchanan stated he would not be
comfortable in changing this without reviewing each Department's budget.
Council member Carmichael expressed her concern that not all the 1984
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travel expenses are reflected in that printout. Council member Doty
commented that the $96,000 is a 25% increase from 1984. Mayor Barnett
relinquished the gavel to the Assistant Mayor. Council member Beauchamp
commented he would support the $79,000 year-end expenditure figure,
rather than the $65,000 year-to-December 5th figure. It was MOVED by
Barnett, seconded by Beauchamp, to approve the 1984 estimate, as
indicated on this computer printout, at $79,541, with the authorization
for the City Manager to reallocate as necessary during the year.
Council member Buchanan stated he will vote against the motion because
he is not comfortable with going through the budget and lopping off the
top. Council member Carmichael stated she hates to do this in an
across-the-board manner. The question was called for a vote on the
motion. Carried by 5-2 voice vote. Buchanan and Carmichael voting nay.
It was MOVED by Buchanan, seconded by Doty, to direct staff to prepare
the 1985 Budget, to be adopted on the 12/18/84 agenda.
There being no further business to come before the Council, it was MOVED
by Foy, seconded by Sparling that this meeting be adjourned at the hour
of 3:26 p.m. Unanimously carried • voice vote.
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