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HomeMy WebLinkAbout12/11/1984 Study Session 453 DECEMBER 11, 1984 STUDY SESSION The City Council met in session on this date at 2:00 p.m. in the Council ChaMbers of City Hall, Yakima, Washington. Council members present were Mayor Clarence Barnett, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael, Shirley Doty, Jerry Foy and Jack Sparling. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Doty commented that the Joint Board will be meeting this Friday and Council has not yet appointed a new representative to that Board. She stated she would like to see this done today so the City Council will be represented at the meeting. She pointed out that a regular designee and an alternate should be appointed to attend these meetings which are held on the fourth Friday of the month. None of the Council members were available to attend the meeting on Friday, therefore, no appointments were made at this time. Council member Carmichael indicated she has received a memo from the City Clerk's Office stating two vacancies need to be filled on the Community Programming Advisory Committee. She indicated this committee requires an ethnic balance and there are not enough applicants to draw from to fill the positions, therefore, the City Clerk was requested to advertise for additional applicants. 2. COUNCIL CANDIDATE INTERVIEWS Mayor Barnett announced the Council candidates would be interviewed during this portion of the meeting, and Council will meet in Executive Session to make their selection. It was requested by Mayor Barnett that the record indicate Council member Doty will not be participating in the interviews or the selection of the new Council member. Candidates present were Patricia Berndt, Mark Needham and Felipe Posada. Each candidate stated their reason for desiring to serve as a Council member and responded to questions from various Council members. Following the interviews, it was MOVED by Foy, seconded by Buchanan, to move into Executive Session for the purpose of discussing the selection of the prospective Council member. Unanimously carried by voice vote. The meeting reconvened at 3:10 p.m., at which time Mayor Barnett announced deliberations would continue at the close of the Council meeting. BUSINESS MEETING 3. ROLL CALL At 3:15 p.m., the Council members commenced the regular meeting, Mayor Barnett presiding, Council members Beauchamp, Buchanan, Carmichael, Doty, Foy and Sparling and City Manager Zais and City Attorney Andrews present on roll call. 4. INVOCATION The Invocation was given by Council member Beauchaup. 5. CONSENT AGENDA Mayor Barnett referred to the Items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member Sparling requested that Item No. 9 be added to the Consent Agenda. It was the general consensus of the Council that the addition of Item No. 9, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Foy, that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. 454 DECEMBER 11, 1984 (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) 6. CURRENT STUDY SESSION ITEMS None 7. APPROVAL OF MINUTES The minutes of the November 6, 1984 Council meeting were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 8. AUDIENCE PARTICIPATION II/ A. Presentation of Annual Report by Yakima Housing Authority Bill Burris, Manager of the Yakima Housing Authority, and Robert Villbrandt, chairman of the Housing Authority Board, were present to show a slide presentation of the 217 units under their ownership and 192 units of Section 8 Housing which serves the entire Yakima County, of which, nine are within the City. Mr. Villbrandt expressed his appreciation for the opportunity to share with Council that the Housing Authority has been able to accomplish. It was pointed out that sane of the farm worker housing units are located in Granger and Toppenish. The residents are required to meet the income guidelines and are given instruction on the care and maintenance of the housing units, and are monitored periodically for compliance. *9. REPORT FROM DEPARTMENT OF ODMMUNITY AND ECONOMIC DEVELOPMENT REGARDING STATUS OF EASTSIDE ANNEXATION The report from the Fred Stouder, Acting Director of Community and Economic Development dated December 12, 1984 regarding the status of the Eastside Annexation was approved. 10. REPORT FROM THE DEPARTMENT OF FINANCE & BUDGET REGARDING GENERAL LIABILITY INSURANCE BIDS FOR SERVICE Council member Buchanan requested to be excused for appearance of fairness. John Hanson, Director of Finance & Budget, gave a brief introductory statement and indicated that Glen Williams of Conover and Joel Pearson of Fred S. James were present to address this issue. Glen Williams, Conover Insurance, made a brief statement regarding their response to the request for proposals (RFP's) and answered questions related to the RFP's. Joel Pearson, Fred S. James, presented Council with a list of advantages contained in the James' program which he reviewed. There was discussion regarding the James' proposal and the material presented to Council and haw it differs from the Conover proposal. Mayor Barnett temporarily yielded the gavel to Assistant Mayor Doty from II/ 3:50 p.m. to 3:52 p.m. In response to Jerry Foy's question relating to the RFP's and the comment about the commission and broker's fees, City Manager Zais stated those should be segregated. The fee for Conover is $27,000 and James is $24,570. Following further discussion, it was MOVED by Beauchamp, seconded by Foy, for discussion purposes, to accept staff's recommendation. Council member Doty stated she was curious as to whether or not the reluctance on the part of Council was due to the fact that additional material has been presented to Council today. Council member Sparling requested that he be allowed to abstain from voting due to a possible conflict of interest, stating he has conducted business with James in the past and is currently conducting negotiations with Conover for insurance coverage. City Attorney Andrews indicated this fact does not preclude Council member Sparling from voting on this issue if he so desires. Council member Sparling requested that he be allowed to abstain from voting '455 DECEMBER 11, 1984 on the issue just the same. It was MOVED by Foy, seconded by Beauchamp, that Council member Sparling be allowed to withdraw from voting on this issue. Unanimously carried by voice vote. Buchanan and Sparling abstaining. The question was called for a vote on the original motion. Carried by 3-2 roll call vote. Barnett and Carmichael voting nay. Buchanan and Sparling abstaining. *11. REPORT FROM THE DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT REGARDING STATUS OF THE URBAN AREA ZONING ORDINANCE The report from the Department of Community and Economic Development, regarding the status of the Urban Area Plan, dated December 11, 1984, was approved. *12. CONSIDERATION OF RESOLUTION AUTHORIZING THE SUBMISSION OF URBAN HOMESTEADING GRANT APPLICATION RESOLUTION NO. D-5056, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to file an application with the United States Department of Housing and Urban Development for participation in an Urban Homesteading Program. *13. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH AREA AGENCY ON AGING RELATING TO TRANSPORTATION OF THE FIDERLY RESOLUTION NO. D-5057, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with Yakima County and People for People relating to transporting senior citizens. *14. APPROVAL OF RIGHT-OF-WAY PERMITS: a. Property Located at 311 East "D" Streets, requested by Don Hollingbery The report fran the Department of Canmunity & Econanic Development regarding the right use permit requested by Don Hollingbery for property located at 311 East "D" Street, was accepted and approved. b. Pr..- located at 402 South 3rd Street, ested b Drummins and Drummins The report from the Department of Community & Economic Development regarding the right-of-way use permit requested by Drummins and Drummins for property located at 402 South 3rd Street, was accepted and approved. *15. APPROVAL OF OUT-OF-STATE TRAVEL The out-of-state travel for David Harris, Bruce Hines and Ron Roberts, Fire Department, to attend "Fire Service Organizational Theory," Advanced Incident Canmand," and Interpersonal Dynamics in Fire Service Organizations," in Emmitsburg, Maryland, March 24 to April 6, 1985 at a total cost of $396, was approved. *16. APPROVAL OF FINAL CONTRACT PAYMENT FOR THE WALNUT STREET RESURFACING PROJECT The report from. the Director of Engineering and Utilities dated December 11, 1984, with respect to the completion of the work on Walnut Street Resurfacing, performed by Mid-ColuMbia Paving, was approved, the work accepted and payment of the final estimates as therein set forth was authorized. *17. CONSIDERATION OF AN ORDINANCE AMENDING THE 1984 BUDGET AND APPROPRIATING FUNDS FOR COMMUNICATIONS EQUIPMENT (Second Reading) An ordinance appropriating funds for communications equipment having been read by title only at the previous meeting, was brought before the Council for a second reading. 456 DECEMBER 11, 1984 ORDINANCE NO. 2825, AN ORDINANCE amending the 1984 budget for the City of Yakima; and making an appropriation in the 332 -Fire Capital Fund for expenditure during 1984. *18. CONSIDERATION OF AN ORDINANCE AMENDING ORDINANCE NO. 2819 VACATING ALLEY RIGHT -OF -WAY IN THE VICINITY OF NORTH 9TH AVENUE AND SUMMITVIEW, AS REQUESTED BY JOHN NOEL, JR. ORDINANCE NO. 2826, AN ORDINANCE amending City of Yakima Ordinance No. 2819, enacted November 27, 1984, and entitled "An Ordinance providing for the vacation of a public alley in the City of Yakima, Washington," and declaring an emergency. 19. OTHER BUSINESS None INFORMATION ITEMS Items of Information supplied to Council were: memo from Director of Public Works re: Yakima Transit Holiday Special Services. 12/5/84; Permit Report for month of November, 1984; minutes of November 5, 1984 Community Programming Advisory Committee meeting; memo from City Attorney re: damage claims referred to insurance company during month of October 1984. 12/3/84; memo from City Attorney re: damage claims referred to insurance company during the month of November 1984. 12/3/84; and Yakima Community Television "Cable Cues ". December 1984. 20. EXECUTIVE SESSION RE: COLLECTIVE BARGAINING AND DISPOSITION OF PROPERTY It was MOVED by Foy, seconded by Beauchamp, to move into Executive Session for the purpose of discussing collective bargaining and - personnel. Unanimously carried by voice vote. Buchanan temporarily absent. - Following the completion of the Executive Session, it was MOVED by Beauchamp, seconded by Carmichael, to appoint Pat Berndt as Council member to replace Shirley Doty in District No. 1. Unanimously carried by voice vote. Doty abstaining. 21. ADJOUREVENT Mayor Barnett announced for the record that Council members will be meeting for dinner with sane of the staff members and their spouses and this is strictly a social gathering. There being no further business to come before the Council, it was MOVED by Buchanan, seconded by Carmichael, that this meeting be adjourned at the hour of 5:15 p.m. Unanimously carried by voice vote. r READ AND CERTIFIED ACCURATE . C DATE °COUNCIL MEMBER DATE / q Ed 63' ,COUNCIL MEMBER A'17'EST: pp CITY CLERK MAYOR