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HomeMy WebLinkAbout05/22/1984 Study Session 295 MAY 22, 1984 STUDY SESSION The City Council met in session on this date at 2:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Clarence Barnett, Henry Beauchamp, Lynn Buchanan, and Lynn Carmichael. Council member Shirley Doty present at 2:07 p.m. Council member W. K. "Pete" Moore and Jack Sparling absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER It was MOVED by Buchanan, seconded by Carmichael, to reappoint II/ Bill Almon to the Airport Advisory Commission. Unanimously carried by voice vote. Moore and Sparling absent. 2. PRESENTATION OF PRELIMINARY DRAFT URBAN AREA ZONING ORDINANCE AND MAP John Beer, Jr., Director of Community & Economic Development, introduced Kara Kondo, a member of the Planning Commission, who responded to questions regarding this item. Council member Carmichael questioned the composition of the Regional Planning Commission, and how the members are selected or appointed. Mr. Beer stated three members are appointed by the City, three members by the County and one member from Union Gap. Council member Carmichael stated in reviewing the minutes of the past meetings, she noted the Union Gap appointee had not been present at the meetings. Mrs. Kondo stated she had spoken with this particular member and he had informed her he would be in attendance at the neighborhood meetings and had attended the 1980 meetings when the Urban Area Plan had begun. She stated they would like to have input from the people in the area to be affected by the sewer system, and this will be done in the form of scheduled neighborhood meetings. Mr. Beer gave a brief overview of the plan and responded to Council's questions. He stated the primary objectives of the zoning ordinance are: 1) the ordinance provides for flexibility for developments; 2) reduces the time for processing the applications; and 3) provides consistency in development requirements with the City and County. He stated the applications would ncroi, go through a Class 1, 2 and 3 review depending on the ' individual applications. The Class 1 review takes 1-3 days, Class 2 review takes 14-25 days and the Class 3 review would take 45-60 days. He stated rezone requests would autamatically come before City Council as in the past. He informed Council there had been twenty-six meetings held with Technical Advisory Committee members during the process of developing the Urban Area Zoning Ordinance and map. Mayor Barnett expressed concern regarding page 98 which states the Council II/ may appoint people to arrest persons without a warrant violating the ordinance without a warrant and violators would be subject to minimum 10 day jail sentence. Mayor Barnett indicated this sentence is more severe than a person being charged with a WI. Dan Fessler, the attorney who worked on the ordinance with the Regional Planning Commission and staff, responded it may seem inappropriate when taken out of context. He related the City and County have had enforcement problems in the past regarding building codes and the ordinance allows measures to address this problem. He stated it is unlikely the need will arise, but the ordinance does allow for enforcement of codes, in case the situation calls for a more drastic measure. Council member Buchanan stated this appears to be an open invitation for a lawsuit along the lines as has happened in the past. Council member Beauchamp stated perhaps the wording can be changed so the ordinance is not quite so misleading or misinterpreted. Mr. Fessler stated the ordinance can be changed in verbage somewhat to clarify the issue and avoid this type of situation happening. Mr. Beer expressed his appreciation to the Technical Advisory Committee 296 MAY 22, 1984 for their assistance on the plan. Mayor Barnett asked if this would eliminate the Planned Development zoning and Mr. Beer indicated over a period of time this would be eliminated and would be handled under the Class 2 Review. No action was called for on this item by Council. BUSINESS MEETING 3. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Mayor Barnett presiding, Council members Beauchamp, Buchanan, Carmichael, Doty, and City Manager Zais and City Attorney Andrews present on roll call. Council members More and Sparling absent and excused. 4. INVOCATION II/ The Invocation was given by Mayor Barnett. 5. CONSENT AGENDA Mayor Barnett referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member Carmichael requested that Item No. 18 be added to the Consent Agenda, Council member Doty requested that Item No. 14 be added to the Consent Agenda. It was the general consensus of the Council that the addition of Items Nos. 14 • and 18 as requested, be made. The City Clerk then read the Consent Agenda Items including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Buchanan, that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Moore and Sparling absent. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) 6. CURRENT STUDY SESSION ITEMS None *7. APPROVAL OF MINUTES The Council minutes of May 1, 1984, were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 8. PROCLAMATION Hank Hein, Supervising Traffic Engineer, briefly reviewed the purpose of the amnesty proclamation. He stated it had been discussed with the Traffic Safety Advisory Commission and Bill II/ Orr, Commission Member, had made arrangements with three Churches to act as return sites for persons wishing to turn in traffic or street signs taken from various locations within the City. Mayor Barnett requested the endorsement of Council for this program, stating he had already signed the proclamation. It was MOVED by Beauchamp, seconded by Buchanan, to proclaim May 28th through June 1, 1984, as Sign Amnesty Week. Unanimously carried by voice vote. Moore and Sparling absent. 9. AUDIENCE PARTICIPATION None 10. PRESENTATION FROM ASSOCIATION OF WASHINGTON CITIES REGARDING MODEL ENERGY CONSERVATION STANDARDS A slide presentation on model energy conservation standards was narrated by Kurt Creager of Association of Washington Cities. He stated the presentation is to inform Council on 297 MAY 22, 1984 the standards prior to when they become mandatory in 1986. Mayor Barnett questioned if the Bonneville Power Administration would reimburse the City for the cost of the additional staff person and the vehicle needed for initial implementation of this program. Mr. Creager stated this is correct, the cost would be reimbursed to the City by BPA. Council member Carmichael stated if Council is interested in adopting these standards early, information could be obtained from BPA. No action was required regarding this issue. 11. RECONSIDERATION OF SELF-FUNDING OF INORKMANS' COMPENSATION (Continued from 4/17/84) II/ Assistant City Manager Wittenberg, stated this item had been th postponed fran the April 17, 1984 meeting due to questions raised by Council and Fred S. James. He introduced Bob Holt of Scott Wetzel and Joel Pearson of Fred S. James, who were present to answer questions Council might have regarding the self-funding compensation plan. Personnel Officer Weaver stated Council had requested to know what portion, if any, of the self-funding workmans' compensation/medical aid plan could be paid by the employees, and he informed Council that the RCW does not allow any portion to be paid by the employees. The second question Council raised was what the second year costs quotes from the other companies would be. He stated we had received a second year cost plan from Fred S. James even though we had not requested one. Mr. Weaver stated he asked Scott Wetzel to provide an estimate of second year costs, and their response was that they do not build into their proposals additional first year costs. He reported their experience has been the second year costs are the same, or greater for the second year for safety services rather than decreasing. He informed Council this information is included in the report fran Scott Wetzel. Mr. Weaver indicated the third question is one which Council will have to answer for themselves, and that is, is becoming self-insured something the City wants to do, and something it wishes to continue to do in the future. He stated discussions with other cities within the State have indicated since they have become self-insured for workers' compensation, they have realized annual savings even though they do contract out the payment of claims and services, and the projection is that the City of Yakima can do that also. He indicated the Canmittee still maintains its recommendation of April 17th to become self-insured for workmans' compensation, and that the contract for claims management and safety services be entered into with Scott Wetzel services. He added it was also recomended that the bonding required by the state and the stop loss insurance be purchased through Fred S. James' Yakima office. Joel Pearson, Fred S. James, was requested to make some comments regarding this issue. He stated in April his office proposed an alternative to the staff's recommendation that he felt was a viable alternative and offered a potential savings dependent upon the amount of safety services required after the first year. He stated after further consideration, he has come to the conclusion to support the staff recanrrendation for Scott Wetzel Services for claims and loss control. He indicated the decision was based on the fact that Scott Wetzel has a good reputation in this area and it will be the City's benefit to have the claims and loss control services together. Another determining factor is the fact that staff had presented a thorough evaluation and since the City staff would be working with the service organization, they should have the right to select the company with whom to deal. He stated finally, that since Fred. S. James would be providing the excess loss and bond coverage, they would be monitoring the services performed by Scott Wetzel. (Council member Carmichael temporarily absent between 3:53 and 4:00 p.m.) After further discussion, it was MOVED by Beauchamp, seconded by Doty, to accept the report and authorize staff to enter into the agreements as recommended. Unanimously carried by voice vote. Carmichael temporarily absent. Moore and Sparling absent. 298 MAY 22, 1984 12. CONSIDERATION OF A RESOLUTION AUTHORIZING EXECUTION OF PROFESSIONAL SERVICES AGREEMENT FOR RECRUITMENT OF CODE ADMINISTRATION MANAGER AND WASTEWATER SUPERINTENDENT Assistant City Manager Wittenberg introduced Ellen Spencer and Jerry Oldani, Of Jensen-Oldani & Associates, who gave a brief presentation of their method of searching for candidates for specific positions. Council member Buchanan commented he has been in some interview sessons for managers and he finds it discouraging to learn that the only thing the City has to offer is a change of location, due to the fact that the applicants are already making as much or more than they would be making in Yakima, should they accept the position. He stated the other factor is that management salaries have already had to be raised due to the fact that union scale or II/ wages have been raised over a period of time at a higher rate than management. He indicated we are rapidly approaching the second occurrence of this. Resolution No. D-4954 having been read by title, it was MOVED by Canmichael, seconded by Buchanan, that the Resolution be adopted. Unanimously carried by roll call vote. Moore and Sparling absent. It was MOVED by Beauchamp, seconded by Buchanan to authorize staff to prepare legislation amending the classification and compensation ordinance. Unanimously carried by voice vote. 'bore and Sparling absent. 11 CONSIDERATION OF A RESOLUTION DESIGNATING AT&T AS THE CITY'S AGENT ' FOR COMMUNCATICN SERVICES RESOLUTION NO. D-4955 having been read by title, it was MOVED by Carmichael, seconded by Buchanan, that the Resolution be adopted. Council member Doty requested to know why AT&T was chosen for this service. Fire Chief Carroll stated the City is currently under agreement with Pacific Northwest Bell which includes AT&T to some extent on the fixed payment plan through June 1985. He explained that essentially what the City is doing is eliminating the middle man, and dealing directly with the provider. The question was called for a vote on the motion. Unanimously carried by roll call vote. Sparling and Moore absent. RESOLUTION NO. D-4955, A RESOLUTION designating AT&T - Information Systems as the communication representative of the City of Yakima. *14. REPORT FROM THE DEPARTMENT OF ENGINEERING AND UTILITIES REGARDING PROPOSED PROHIBITION ON 40TH AVENUE IN VICINITY OF MEADOW LANE TO WALNUT The report froM the Department of Engineering & Utilities dated May 22, 1984 regarding the "NO PARKING ZONE" on So. 40th Avenue, Meadow Lane to Walnut, was approved. *15. REPORT FROM DEPARTMENT OF FINANCE & BUDGET REGARDING STATUS OF THE CITY'S CENTRAL BILLING SYSTEM II/ The report from the Department of Finance & Budget dated March 31, 1984, regarding the status of the City's Central Billing System, was approved. *16. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE CITY & COUNTY EMPLOYEES CREDIT UNTION REGARDING COMPUTER TAPE STORAGE RESOLUTION NO. D-4956, A RESOLUTION authorizing the execution of a Computer Tape Storage Agreement with the Yakima City and County Employees Credit Union. *17. APPROVAL OF OUT-OF-STATE TRAVEL The out-of-state travel for Steve Knopp and Vern Collins of Traffic Engineering, to Vancouver, B.C. to attend the International Municipal Signal Association Workshop, May 24-26, 1984, at a cost of $120 each, was approved. 299 MAY 22, 1984 *18. CONSIDERATION OF LEGISLATION PERTAINING TO THE CITY'S ADVANCED TRAVEL EXPENSE FUND a. An ordinance increasing the total amount within the fund and changing the name of the fund. ORDINANCE NO. 2771, AN ORDINANCE relating to City funds and accounts; creating an Advance Travel Expense Revolving Fund, specifying its purpose, describing its source and nature and regulating expenses therefrom, and amending Sections 3.01.010, 3.01.020 and 3.01.030 of the City of Yakima Municipal Code. b. A Resolution transferring $2,000 from the General Fund to the Advanced Travel Expense Fund. RESOLUTION NO. D-4957, A RESOLUTION transferring the amount of $2,000 from Account 10100000, General Fund Cash, to Account 10210000, Advance Travel Expense Revolving Fund. *19. CONSIDERATION OF AN ORDINANCE AMENDING THE LEGAL DESCRIPTION IN ORDINANCE NO. 2721, REZONING PROPERTY AT 6006 SUMMITVIEW ORDINANCE NO. 2772, AN ORDINANCE amending Section 1 of the City of Yakima Ordinance No. 2721, dated October 11, 1983, entitled "AN ORDINANCE accepting the recommendation of the Planning Commission and 'rezoning property in the vicinity of 60th Avenue and Summitview Avenue from R-1, Zone to Planned Development Zone." *20. CONSIDERATION OF AN ORDINANCE AMENDING THE 1984 BUDGET, APPROPRIATING FUNDS INTO THE STREET DIVISION BUDGET. (Second Reading) An ordinance appropriating funds into the Street Division having been read by title only at the previous meeting, was brought before the Council for a second reading. ORDINANCE NO. 2773, AN ORDINANCE amending the 1984 budget for the City of Yakima; and making an appropriation in the Street Fund for expenditure during 1984. *21. CONSIDERATION OF AN ORDINANCE AMENDING THE 1984 BUDGET AND APPROPRIATING ADDITIONAL FUNDS FOR THE SENOR CITIZEN TOUR PROGRAM (Second Reading) An ordinance amending the 1984 Budget and appropriating additional funds for the Senior Citizen Tour Program having been read by title only at the previous meeting, was brought before the Council for a second reading. ORDINANCE. NO. 2774, AN ORDINANCE amending the 1984 Budget for II/ the City of Yakima; and making an appropriation in the 131-Parks Fund for expenditure during 1984. *22. CONSIDERATION OF AN ORDINANCE AMENDING THE 1984 BUDGET AND APPROPRIATING FUNDS FOR THE WEED ABATEMENT PROGRAM (First Reading) An Ordinance amending the 1984 Budget and appropriating funds for the weed abatement program having been read by title only at this meeting, was laid on the table for one week or until June 5, 1984. 23. OTHER BUSINESS Mayor Barnett requested to know if any of the Council members would be available for the proposed study session on May 29th, 1984, at the Southeast Community Center. He indicated several of the Council members had informed him they would not be available. It was the general consensus of the Council that this meeting be canceled indefinitely, and City Manager Zais would notify Mr. Collins, Director of the Southeast Community Center of this decision. 300 MAY 22, 1984 INFORMATION ITEMS Its of information supplied to Council were: memo from Director of Community and Economic Development re: Study Session at Southeast Community Center on May 29, 1984, 5/18/84; letter from Danial T. Murray, Philadelphia Mixers, 5/14/84; article from Nation's Cities Weekly, re: "FTC votes to take antitrust action against'2 cities on taxi regulations" 5/14/84; article from Nation's Cities Weekly re: antitrust legislation by congress this year" 5/7/84. 24. ADJOURNMENT There being no further business to acme before the Council, it was MOVED by Buchanan, seconded by Carmichael, that this meeting be adjourned at the hour of 4:20 p.m. Unanimously carried by voice vote. ?Dore and Sparling absent. c i II/ READ AND CERTIFIED ACCURATE DATE-424(1/46( , UNCIL MEMBER 141 alliCor DATE ,7 qik 9 couNaL MEMBER ATTEST: Al rZ7/, t. CITY CLERK L. MAYOR 1