HomeMy WebLinkAbout05/15/1984 Study Session MAY 15, 1984 289
STUDY SESSION
The City Council met in session on this date at 2:00 P.M. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Mayor Clarence Barnett, Henry Beauchamp, Lynn Carmichael, Shirley Doty,
W. K. "Pete" Moore and Jack Sparling. Lynn Buchanan present after 2:10
p.m.
1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
Mayor Barnett requested Council members to inform him whether
or not they intend to take the Trolley Ride, May 16th; if they
will be attending the 7:00 a.m. breakfast at the Garden
Terrace on May 18th; the firing demonstration at the Yakima
Firing Center on Saturday, May 19th; and the open house at the
Good Samaritan Health Care Center on May 20th at 1:00 p.m.
In response to the questionnaire regarding the employee
attitude survey, Council member Doty stated she would like to
take this one step further, if it meets with the approval of
other Council members. She stated she would like for staff to
offer constructive criticism and offer some specific
suggestions wherein Council might be able to improve their
working ability with staff.
Council member Moore expressed displeasure with the article
which appeared in the newspaper on the City's storm drainage
problem, stating he did not feel the proper background
infoLmation had been obtained before the article was written.
After further discussion regarding the storm drainage problems
and the need to address the situation, it was MOVED by
Carmichael, seconded by Doty, that Council place on the
agenda, in the near future, the matter of the storm sewer
study for reconsideration. Council member Moore stated he has
no objection to this and reiterated his concern that proper
research be done by those responsible for newspaper articles
before the articles are printed. The question was called for
a vote on the motion. Unanimously carried by voice vote.
2. REPORT FROM DEPARTMENT OF FINANCE & BUDGET REGARDING STATUS OF DATA
PROCESSING NEEDS STUDY BY MATRIX MANAGEMENT GROUP
John Hanson, Director of Finance & Budget, introduced Charlie
Scott, Matrix Management Group, who gave a brief presentation
on the status of the Data Processing Needs Study pointing out
that the study is at an interim basis. City Manager Zais
stated that today's objective is to look at the situation and
have Matrix come back with a program to utilize the City's
current system. He added that a final presentation will be
made to Council the latter part of June. No action was
required by Council on the matter at this time.
3. EXECUTIVE SESSION
It was MOVED by Doty, seconded by Buchanan to move into
Executive Session at 2:45 p.m. for the purpose of discussing
pending litigation. Unanimously carried by voice vote.
BUSINESS MEETING
4. ROLL CALL
At 3:15 p.m., the Council members commenced the regular
meeting, Mayor Barnett presiding, Council members Beauchamp,
Buchanan, Carmichael, Doty, Moore and Sparling and City
Manager Zais and City Attorney Andrews present on roll call.
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MAY 15, 1984
5. INVOCATION
The Invocation was given by City Manager Zais.
6. CONSENT AGENDA
Mayor Barnett referred to the Items placed on the Consent
Agenda, questioning whether there were any additions or
deletions from either Council members or citizens present.
Mayor Barnett requested that Item No. 19 be removed from the
Consent Agenda. Council member Carmichael requested that Item
No. 11 be added to the Consent Agenda, and that Item No. 15 be
removed from the Consent Agenda. Ben Chandler, 1008 S. Naches
Avenue, requested that Item No. 17a be removed from the
Consent Agenda. It was the general consensus of the Council
that the addition of Item No. 11 and the deletion of Items
Nos. 15, 17a, and 19, as requested, be made. The City Clerk
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then read the Consent Agenda items, including resolutions and
ordinances by title. It was MOVED by Carmichael, seconded by
Buchanan, that the Consent Agenda, as read, be passed.
Unanimously carried by roll call vote. (Subsequent paragraphs
preceded by an asterisk (*) indicate items on the Consent
Agenda handled under one motion without further discussion.)
7. CURRENT STUDY SESSION ITEMS
None
*8. APPROVAL OF MINUTES
The Council minutes of April 17, and 24, 1984, were approved,
having been duly certified accurate by two Council members and
no one present wishing to have said minutes read publicly.
9. AUDIENCE PARTICIPATION
Jane Benoit, a member of Fresh Air for Non Smokers, (FANS)
requested to know what action Council has taken on their
request to pass an ordinance prohibiting smoking in all public
places. Mayor Barnett reported to date no action has been
taken and informed Ms. Benoit that Seattle is currently in the
process of changing some of the verbage in their ordinance,
and before taking action on the issue, it might be helpful to
see what problems they have experienced, and why they are
changing their ordinance Dr. Marjorie Wilson proposed that the
Seattle ordinance, with information on revisions of the
ordinance, be passed on to City Attorney Andrews for rewording
which would make it applicable to the City of Yakima, and
hopefully an ordinance will be passed within a month. No
action was taken by Council at this time.
10. REPORT FROM DEPARTMENT OF ENGINEERING & UTILITIES REGARDING
DIVERSION DAM FINANCIAL STATUS
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Dennis Covell, Director of Engineering & Utilities, gave a
brief report on this item stating a few corrections need to be
made, and indicated the date of Department of Ecology grant
was submitted May 14, 1984, rather than September 14, 1984;
and the figure of $256,912 should be changed to $219,402. Mr.
Covell reported that the Department of Fisheries has agreed to
fund the cost of $7,200, and the City's consultant revised the
cost estimate for the fish ladder to $205,621 versus the
$219,402 figure submitted earlier. The second thing which has
occurred since' the March report is that the Department of
Ecology has reconsidered and requested a grant be submitted.
This has been done for the amount of $331,946. He stated the
construction costs are pretty much the same as submitted in
the March report and reviewed the financial tables presented
in the staff report. For funding, he recommended the
Councilmatic bonds because they are the most expedient
solution to the unfunded dollar amount the City currently
faces of $265,000 plus. He indicated the City owns the
Diversion Dam and the Naches Cowiche Canal Company signed an
MAY 15, 1984 291
agreement with the City in 1922 for 50% maintenance and
operational cost share. Mayor Barnett requested clarification
as to who would be responsible for paying back the funds if
the City goes with the Councilmatic bond theory. Mr. Covell
stated the people benefiting from the Naches Canal Company
would pay back the cost through an agreement with the Naches
Cowiche Canal Company with the , timeframe to be determined
later. Mr. Covell pointed out that twenty irrigation
districts are owned and maintained by the City, as well as the
City Parks and Tahoma Cemetery which are involved in the
Naches Canal Company, and, as users, will be repaying a
portion of that money also. Mr. Covell reviewed the cost
breakdown over the 10 -15 -20 year timeframe. He reported in
1984 the Naches Cowiche Canal Company raised their rates
upwards of 80% in anticipation of minor capital improvements
to their distribution system and in anticipation of a
Community Economic Revitalization Board (CERB) grant long term
low interest. The cost was raised per share from $264.00 to
$469.90 and is in effect now, and will generate nearly $38,000
per year, but some of this is for maintenance and operational
cost of the system. Council member Doty requested comments
from Bob Ingham, Chairman of the Board for the Naches Cowiche
Canal Company, and Orville Shaw, Board member, regarding what
would be a logical amount for people with small residential
lots to pay. Mr. Ingham stated it is hoped they could pay it
off within a 15 year period, but this will depend on the type
of maintenance the canal requires over the next 15 years. He
stated by raising the cost of the users an, additional 80% this
year, they feel this will be enough money to cover the canal
company's share over a 15 to 20 year period of time. Mayor
Barnett asked Mr. Covell what is staff's recommendation on the
10 -15 -20 year pay back plan. Mr. Covell stated he felt the 10
year would require them to impose an even higher rate increase
than they have already done, and stated he would recommend the
15 year payback. Council member Doty stated we also need to
remember that this is an additional fee that would be in place
for the next 15 years regardless of any other regular yearly
raise in rates that may have to be imposed. So,
theoretically, we could get into a situation where a
particular district might have a sizeable increase due to
repairs and maintenance, therefore, the basic amount for a
residential average lot may not be the sole sum they might
incur. Mr. Covell stated this is correct, it does not
preclude that they may have to have a regular maintenance
increase. Mayor Barnett asked Mr. Covell to comment on why he
feels we should not wait to request possible CBDG funds for
this project.. Mr. Covell stated the funds for 1984 are
already allocated and to request funding for 1985 would
require submitting an application and compete with other
agencies desiring funding for specific projects. He indicated
this requires several public hearings and he is fearful that
DOE would hold back on their grant in this instance. He
stated the Jobs Bill money in the amount of $222,000 must be
spent by the end of 1984. Council member Beauchamp requested
to know if the DOE grant is questionable. Mr. Covell stated
he feels it is pretty sound and it is his opinion the City
will receive the money. Council member Sparling asked to know
how long it takes to obtain councilmatic bonds. City Manager
Zais stated we would have to go before the bond council and
Preston Thorgrimson's office, but if a policy decision is made
by Council today to take this course of action, that is what
the City would submit to DOE for providing matching funds for
their grant proceeds. He stated he would be looking at a 90
to 120 day process at the minimum. It was MOVED by
Carmichael, seconded by Doty, that Council direct staff to
prepare appropriate legislation to accomplish the issuance of
councilmatic bonds to cover the Naches Cowiche Canal Company
share of construction costs and any City costs not covered by
anticipated grant funds and that the City enter into an
agreement with the Naches Cowiche Canal Company whereby the
Canal Company agrees to pay back to the City its share of the
construction cost for the diversion dam ;. plus interest and
bond, cost, over a 15 year period of time. .,Unanimously carried
by voice vote.
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MAY 15, 1984
*11. PRESENTATION OF STATE AUDIT REPORT FOR 1982
The report from the Director of Finance & Budget regarding the
1982 state 'audit report, dated April 27, 1984, was approved.
*12. CONSIDERATION OF A RESOLUTION DENYING A REQUEST FOR SUBDIVISION
VARIANCE AS REQUESTED BY MERLE AND LYDIA WAREHIME
RESOLUTION NO. D-4948, A RESOLUTION affirming the City of
Yakima Planning Commission's denial of a subdivision variance
- request by Merle and Lydia Warehime.
13. DISPOSITION OF DAMAGE CLAIM
Michael Cahill, 4711 Clinton Way, stated it is his opinion
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that since the street was in existence before the golf course,
the City should be responsible for the damage to his
automobile when it was struck by a golf ball from Fisher Golf
Course. He added the City should have allowed for such errors
when they designed the golf course. After discussion by
Council, and Resolution No. D-4949 having been read by title,
it was MOVED by Carmichael, seconded by Sparling, that the
resolution denying the claim of Michael Cahill be adopted.
Carried by 5-2 roll call vote. Barnett and Beauchamp voting
nay.
RESOLUTION NO. D-4949, A RESOLUTION denying the claim of
Michael G. Cahill in the amount of $101.33.
*14. DISPOSITION OF DAMAGE CLAIM
RESOLUTION NO. D-4950, A RESOLUTION denying a claim for
damages with the City by W. P. Rhodes.
15. APPROVAL OF APPLICATIONS TO REHABILITATE RESIDENCES OUTSIDE THE
CDBG TARGET AREA
Council member Carmichael expressed her concerns about the
lack of documentation on the issues and requested additional
information. She added we should concentrate more on the
applications within the targef'area before funding is spent
outside the target area. Stating the Taylor residence at 1319
S. 13th Avenue seems to fall into a category where a waiver
could be considered; it was MOVED by Moore, seconded by
Beauchamp, to grant a waiver for 1319 So. 13th Avenue only.
Council member Carmichael stated she is not ready to make a
decision on this item. She stated she would like to know how
many applications within the target area are waiting to be
processed, and added she would like to see the funds utilized
within the target area prior to granting waivers for funding
to be used outside the target area. It was MOVED by
Carmichael, seconded by Buchanan, to table this item and the
motion made by Moore. Carried by 6-1 voice vote. Beauchamp
voting nay.
*16. REPORTS FROM DEPARTMENT OF FINANCE & BUDGET
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a. Treasury report for April, 1984
The .report from the Director of Finance & Budget, dated April
30, 1984, regarding the investments of the City of Yakima, was
accepted and approved.
b. Budget Report for April 1984
The Report from the Director of Finance & Budget, dated April
30, 1984, regarding the investments of the City of Yakima, was
accepted and approved.
17. SET DATE OF HEARINGS FOR JUNE 5, 1984:
a. Request by Associated Grocers for rezone of property in
vicinity of So. Naches Avenue & Rainier Street from R-3 to M-1
and vacation of a portion of alleyway.
MAY 15, 1984 293
Ben Chandler, 1008 So. Naches Avenue, stated his concern with
the vacation request being made by Associated Grocers is that
if the vacation is granted for the north side (as requested),
they will eventually want the south side vacated also. He
stated he would like to know why they wish to have this
portion of the street vacated. City Manager Zais explained
the action to be taken today is to set the date of hearing for
the vacation request for June 5, 1984, and at that the time
the public will be given an opportunity to ask questions
regarding this issue. Following discusssion, staff indicated
they would send notification of the hearing to the people in
the area of the vacation. It was MOVED by Buchanan, seconded
by Doty to set the date of hearing for June 5, 1984 for the
rezone. Unanimously carried by voice vote.
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Resolution No. D-4951, having been read by title, it was MOVED
by Carmichael, seconded by Buchanan that the Resolution be
adopted. Unanimously carried by roll call vote.
RESOLUTION NO. D-4951, A RESOLUTION commencing alley vacation
proceedings and fixing the time and place for a hearing on the
matter of the vacation of a portion of the north/south alley
in the 900 block of South Naches Avenue.
*b. Request by Webb Tractor for vacation of a portion of East
Arlington Street, between So. First Street and the railroad
right of way.
RESOLUTION NO. D-4952, A RESOLUTION commencing street vacation
preceedings and fixing the time and place for a hearing on the
matter of the vacation of a portion of Fast Arlington Street
lying between South 1st Street and the Burlington Northern
right of way.
*18. SET DATE OF HEARING FOR JUNE 19, 1984 ON THE CONSIDERATION OF A
MAJOR MODIFICATION TO AN EXISTING PLANNED DEVELOPMENT LOCATED AT 54
WEST NOB HILL BOULEVARD, REQUESTED BY THE BAMBOO TERRACE
June 19, 1984 was set as the date of hearing for a major
modification to an existing planned development located at 54
West Nob Hill Boulevard, as requested by Kuie Wen.
19. APPROVAL OF FINAL CONTRACT PAYMENTS
Item postponed and removed from the agenda.
*20. APPROVAL OF OUT OF STATE TRAVEL
a. The out-A-state travel request for Bob Wheeler,
Accounting Manager, to San Francisco, CA to attend
Government Finance Officers Regional Seminar, June 11, &
12, 1984, at a cost of $478.00, was approved.
II/ b. The out-of-state travel request for Ron Tobia, Police
Department, to attend an I.D. Technician Conference in
Vancouver, B.C., May 17-19, 1984, at a cost of $175.00,
was approved.
*21. SIDEWALK REPAIR PROGRAM
a. Consideration of a Resolution authorizing execution of a
Sidewalk Agreement and Repair Contract.
RESOLUTION NO. D-4953, A RESOLUTION approving a form of
Sidewalk Construction or Repair Agreement Installment
Contract".
b. Consideration of an Ordinance amending the 1984 Budget,
appropriating funds into the Street Division Budget.
(First Reading)
An Ordinance amending the 1984 Budget for the City of
Yakima; and making an appropriation in the Street Fund
for expenditure during 1984, having been read by title
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MAY 15, 1984
only at this meeting, was laid on the table for one week
or until May 22, 1984.
*22. CONSIDERATION OF AN ORDINANCE AMENDING THE 1984 BUDGET AND
APPROPRIATING ADDITIONAL FUNDS THE SENIOR CITIZEN TOUR PROGRAM.
(First Reading)
An Ordinance amending the 1984 budget for the City of Yakima;
and making an appropriation in the 131-Parks fund for
expenditure during 1984, having been read by title only at
this meeting, was laid on the table for one week or until May
22, 1984.
23. OTHER BUSINESS
Mayor Barnett presented Dave Rhodes, Director of Public Works,
with a proclamation designating May 20-26, 1984 as National
Public Works Week.
Information Items
Items of information supplied to Council were: letter from
William'Almon requesting reappointment to Yakima Air Terminal
Board 5/7/84; index of City's long range plans 5/11/84; Fire
Department Activity Report for April 1984; Yakima Valley
Conference of Governments News in Brief & A-95, Volume 10, No.
4, May 3, 1984; American Public ' Transit Association
Legislative Report, 5/4/84; minutes of the 4/18/84 Traffic
Safety Advisory Commission meeting; minutes of the 4/30/84
Board of AdjUstment meeting; and minutes of the 4/17/84 Police
& Fire Civil Service Commission meeting.
24. ADJOURNMENT
There being no further business to come before the Council, it
was MOVED by Beauchamp, seconded by Carmichael, that this
meeting be adjourned at the hour of 4:25 p.m. Unanimously
carried by voice vote. I
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CITY CLERK MAYOR