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HomeMy WebLinkAbout11/22/1983 Study Session NOVEMBER 22, 1983 131 STUDY SESSION The City Council met in session on this date at 2:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Lynn Carmichael, Shirley Doty, W. K. "Pete" Moore and Jack Sparling. Council members Clarence Barnett, Henry Beauchamp and Lynn Buchanan absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Carmichael circulated an invitation to the Christmas Festival Opening Night Party and 10th Anniversary CelPhration on December 1, 1983 at 7:30 P.M. at the Yakima Valley Museum. She also announced a noon luncheon meeting of the Kittitas - Yakima Resource Conservation and Economic Development Council on December 7th at the Elks Club in Selah. 2. EXECUTIVE SESSION It was MOVED by Doty, seconded by Sparling to move into Executive Session for the purpose of discussing disposition of property, collective bargaining and pending litigation. Unanimously carried by voice vote. Barnett, Beauchamp and Buchanan absent. BUSINESS MEETING 3. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Mayor Carmichael presiding. Council members Doty, Moore and Sparling and City Manager Zais and City Attorney Andrews present on roll call. Council members Barnett, Beauchamp and Buchanan absent and excused. 4. INVOCATION The Invocation was given by Council member Doty. 5. CONSENT AGENDA Mayor Carmichael referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Doty, seconded by Moore that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Barnett, Beauchamp and Buchanan absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) II 6. CURRENT STUDY SESSION ITEMS A. Item No. 2 Resolution No. D -4880, having been read by title, it was MOVED by Doty, seconded by Moore that the resolution, as read, be adopted. Unanimously carried by roll call vote. Barnett, Beauchamp and Buchanan absent. RESOLUTION NO. D -4880, A RESOLUTION authorizing the sale of real property to the Yakima City and County Employees Credit Union. *7. MINUTES The Council minutes of October 25 and November 1, 1983 were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 132 NOVEMBER 22, 1983 8. AUDIENCE PARTICIPATION David Putney, 808 Maple Vista, representing the Humane Society, commented that due to extensive costs involved with connecting to the City's sewer system, the Humane Society applied for a permit for an on -site septic system. That permit has been approved by Yakima County, subject to approval by the County engineers and the Health District. However, in deference to the Wastewater Agreement, the Department of Ecology has required the Humane Society to acquire approval for the on -site septic system from the four entities involved with the the wastewater system; City of Yakima, City of Union Gap, Terrace Heights and Yakima County. He informed the Council that when the connection cost was projected by the engineers, the figure was over $29,000, double the Humane Society's anticipated cost for the connection. He requested the Council's written approval for the on -site septic system. Mr. Putney responded to Council's questions. Mayor Carmichael provided background information regarding the Health District's involvement with this item. It was MOVED by Nbore, seconded by Doty to ratify the plan which was presented by Mr. Putney on behalf of the Humane Society's proposed on -site sewage system installation. Unanimously carried by voice vote. Barnett, Beauchamp and Buchanan absent. 9. HEARING ON RESOLUTION OF INTENTION NO. D-4870 TO CREATE A LOCAL IMPROVEMENT DISTRICT FOR CONSTRUCTION CF A SEWER (An Ordinance creating L.I.D. No. 1034, Zier Road Sewer District) This being the time fixed for the hearing on the Resolution of Intention No. D -4870 to create a local improvement district for construction of a sewer, Rita Garmunson, Office Engineer, provided a brief overview of the Zier Road Local Improvement District, informing Council a petition was received requesting the proposed improvements with approximately 77% of the property owners in the service area. Ernest Beehler, 7402 Zier Road, informed Council of the number of problems he had experienced with his existing sewer system and encouraged Council to approve the L.I.D. Mrs. Sherman, 7204 Zier Road, spoke in support of the proposed L.I.D. and elaborated upon the various problems she had experienced with her existing sewer system. Ila Cherrington, 7302 Zier Road, spoke in support of the proposed L.I.D. and urged Council to approve the L.I.D. There being no other citizen present wishing to speak to this issue, the public portion of the meeting was closed. Ordinance No. 2731, having been read by title, it was MOVED by Doty, seconded by Sperling that the ordinance, as read, be passed. Unanimously carried by roll call vote. Barnett, Beauchamp and Buchanan absent. ORDINANCE NO. 2731, AN ORDINANCE providing for the improvement of certain property by constructing a pipe sewer with the necessary wye branches and manholes; establishing a Local Improvement District, providing for the method of payment thereof, and creating a special fund. 10. HEARING ON REZONE OF PROPERTY LOCATED IN THE VICINITY OF PERRY STREET AND SOUTH 3RD AVENUE, REQUESTED BY WILLIAM REHFIELD, JR. This being the time fixed for the hearing on a rezone of property located in the vicinity of Perry Street and South 3rd Avenue as requested by William Rehfield, Jr., John Haddix, Supervising Associate Planner, provided a brief overview of the propsed rezone request. William Rehfield, Jr., applicant, Route 5, Yakima, spoke in support of the proposed rezone. There being no other citizen present wishing to speak to this issue, the public portion of the meeting was closed. It was MOVED by Moore, seconded by Doty, to approve the rezone and concur with the Planning Commission's recommendation. Unanimously carried by voice vote. Barnett, Beauchamp and Buchanan absent. NOVEMBER 22, 1983 133 11. CONSIDERATION OF COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION REQUESTS (Resolution authorizing the filing of grant application for Community Development Block Grant for 1984 - Continued from 11/15/83) Mayor Carmichael circulated a letter she received from Kathleen Tristr-Evans, President of the Washington State Chapter of the American Deafness and Rehabilitation Association, expressing support of the proposal submitted by Yakima Valley Center for the Deaf for 1984 Community Development Block Grant (CDBG) fands. John Beer, Jr., Director of Community and Economic Development, referred to his memo of NbveMber. 22, 1983 regarding the recent notification received from Yakima's HUD representative, informing the City of a 6.6% reduction in II/ 1984 CDBG funds. He informed Council the preliminary figure for 1984 CDBG funds is now $737,860 versus the previous anticipated amount of $790,000. Robert Sinclair, 4501 Scenic Drive, Chairman of the Community Development Block Grant Advisory Committee, informed Council in light of the reduction in CDBG funds, the Cdnmittee was recommending that the Department of Engineering's allotment of $120,777 be reduced, as this amount may be in excess of what is needed for one year. Council member More addressed the contingency fund of approximately $19,000 and indicated Council would like to utilize a portion of that fund in two areas: 1) increase the Crisis Center's allocation by $3,300 for kitchen renovation; and 2) increase the Southeast Community Center's allocation by $4,500 for the heating and cooling system at the Center. He also suggested decreasing the Department of Engineering's allocation by $52,000 to offset the decrease of the 1984 CDBG Entitlement. It was MOVED by Mbore, seconded by Doty to amend the 1984 Community Development Block Grant Application to increase the Crisis Center's allocation by $3,300, and the Southeast Community Center's allocation by $4,500, for purposes mentioned earlier, and to decrease the Department of Engineering's irrigation allocation by $52,000. John Beer, Jr., requested clarification of Council's motion inquiring if the total CDBG entitlement reduction of $52,140 was to be taken from the Department of Engineering's irrigation project. Council member Moore commented his motion stated that $52,000 would be deducted from Engineering's allocation. Referring to his memo of November 22, John Beer questioned Council's direction regarding the impact of AFSCME's 3% salary increase for Housing Services Center employees. Council member Mbore suggested taking the $7,588 from the COntingency Fund, Addressing the 1984 Contract with AFSCME wherein a 3% salary increase would occur for the Housing Sevices Center employees, Mayor Carmichael suggested taking the salary increase out of the Single-Family Rehabilitation Program versus the Contingency Fund, to then replace the funds from the Single Family Rehabilitation Program later in the year with contingency funds if those contingency funds are not needed II/ elseWhere. Cbuncil member Doty suggested taking half of the $7,588 in employee salary increases from the Single Family Rehabilitation Program and half from the Contingency Fund, therefore, leaving approximately $6,000 in the Contingency Fund. Council member More stated he would be willing to add to his motion to take the salary increase out of the Single Family Rehabilitation Program and leave the rest in the Contingency Fund with the stipulation that if those funds are available later in the year, those funds would be utilized for the Single Family Rehabilitation Program. It was the general consensus of the Council to amend the motion. The Mayor restated the motion as follows: It was MOVED by Moore, seconded by Doty to allocate an additional $3,300 to the Crisis Center for kitchen renovation, and $4,500 to the S.E. Community Center for the heating and cooling system; to subtract $52,000 from the Department of Engineering & Utilities' irrigation allotment, and take the $7,588 salary increase from the Single Family Rehabilitation Project with the stipulation if those funds are available later in the year, those funds should be utilized for the Single-Family 134 NOVEMBER 22, 1983 Rehabilitation Program. John Beer informed Council $7,800 needed to be taken out of the Contingency Fund to offset the additional allocation of $3,300 and $4,500 for the Crisis Center and the S.E. Community Center, respectively, and that $140 also needs to be taken from the Contingency Fund to cover the entitlement cut from HUD. It was the general consensus of the Council to concur with staff's recommendation. The question was called for a vote on the motion. Unanimously carried by voice vote. Barnett, Beauchamp and Buchanan absent. Council member Doty recognized Joyce Ware and also Joyce Heisel, citizens, who had worked on CDBG proposals. Resolution No. D-4881, having been read by title, it was MOVED by Doty, seconded by Sparling that the resolution, as read, be adopted. Unanimously carried by roll call vote. Barnett, Beauchamp and Buchanan absent. Mayor Carmichael extended the Cbuncil's appreciation for the work completed on this item by the Community Development Block Grant Advisory Committee. RESOLUTION NO. D-4881, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to file an application with the United States Department of Housing and Urban Development for federal funding for a community development program. 12. REPORT FROM' LEGAL AND FINANCE DEPARTMENTS AND DOWNTOWN AREA REDEVELOPMENT CCMNITTEE REGARDING PARKING ENFORCEMENT (Continued from 11/15/83) , Fred Andrews, City Attorney, informed Council this item was discussed by the Downtown Area Redevelopment Committee (DARC), results of which are outlined in the packet. He informed Council DARC concurred with staff's recamendation that the collection process continue through a collection agency and that citations requesting a hearing be addressed through a hearing examiner process. He indicated staff is seeking approval of this recommendation before proceeding to establish a hearing examiner process. City Attorney Andrews and John Hanson, Director of Finance and Budget, responded to Council's questions regarding the parking enforcement program. It was MOVED by Moore, seconded by Doty to direct staff to proceed as we are now for the next year unless another method is found that works better than what the City currently has in place. City Attorney Andrews informed Council of a program to be implemented by the State Department of Licensing in mid-1984 wherein license tabs may be withheld in an effort to help enforce parking tickets. He indicated staff will research this program and return to Council for discussion at a later date. Council member Doty indicated that due to the effectiveness of the current program, she would not like to see staff time spent on exploring the hearing examiner position unless the records show that the program is not going as well and if staff time is available. City Attorney Andrews stated if the motion passes, his understanding of the motion would instruct staff not to look further into the hearing examiner process at this point, however, staff will continue to monitor the parking enforcement program. The question was called for a vote on the motion. Unanimously carried by voice vote. Barnett, Beauchamp and Buchanan absent. 13. STATUS REPORT ON DISPOSITION OF VARIOUS PARKS PROPERTIES Council member Nbore referred to the original discussion on this item by Acting Parks Director Ed Carroll last year wherein Mr. Carroll suggested there may be two large pieces of park property that might be better utilized as a revenue source for the Parks Department. He stated he did not want a detailed research or survey on every piece of park property and suggested the files should contain the necessary information to determine the legal status of the two parks properties mentioned by Acting Parks Director Ed Carroll. Council member Doty cammented Kissell and Chesterley Parks were brought to Council's attention as possibilities to lease versus maintaining as park property. She stated 44th Avenue NOVEMBER 22, 1983 135 Park was another piece of property also under consideration. City Attorney Andrews informed Council a number of the City parks were acquired from the Metropolitan Park District by a Quit Claim Deed and, therefore, it is difficult to know the status of those titles. Council member Moore stated Kissell and Chesterley Park do not fall under that category. City Attorney Andrews stated research of City files would be necessary to ascertain the restrictions placed on those properties. Council member Moore stated a record search and legal opinion may be necessary, but he did not think the other steps outlined by staff were necessary. City Manager Zais commented the determination of leasing or selling 44th Avenue Park property would require a real estate appraisal. Council member Doty suggested prioritizing those parks Council would 11/ like staff to evaluate as possibilities of leasing or selling. Dave Rhodes, Director of Public Wbrks, provided background information on the parks listed in staff's report wherein a title and record search would need to be completed on most of the parks listed. Following discussion, it was the general consensus of the Council to prioritize the parks Wherein a title and record search would be required. They were: 1) Chesterley Park, 2) Gilbert Park, and 3) 44th Avenue Park. Council neither Doty requested staff to come back to Council if costs incurred in the title and record search of these parks were found to be excessive. City Manager Zais commented staff would respond on this item within 90 days. *14. CONSIDERATION OF APPOINTMENTS OF UTILITY RATE ADVISORY BOARD MEMBERS The report dated November 22, 1983 from the Director of Engineering and Utilities regarding the appointments of Brad Card (Engineering), Kenneth Martin (Banking), Cecil Warriner (Cbnsumer) and John Ward (Public Utility), to a three-year term effective December 1, 1983, was accepted and approved. *15. RESOLUTION AUTHORIZING_ EXECUTION OF 1984 COLLECTIVE BARGAINING AGREEMENT WITH AFSCME LOCAL 1122 RESOLUTION NO. D-4882, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a collective bargaining agreement for calendar year 1984 with the Washington State Council of County and City Employees, Local 1122 of the American Federation of State, County and Municipal Employees, AFL-CIO. *16. RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION FOR THE DIVERSION DAM RESOLUTION NO. D-4883, A RESOLUTION authorizing a grant or loan application to the State of Washington, Community Economic Revitalization Board, for diversion dam II/ rehabilitation funds. *17. OCTOBER 1983 BUDGET REPORT The report from the Director of Finance and Budget dated November 22, 1983 regarding the revenue and expenditure report for October 1983, was accepted and approved. *18. TREASURY REPORT FOR OCTOBER 1983 The report from the Director of Finance and Budget dated November 22, 1983 regarding the investments of the City of Yakima, was accepted and approved. *19. APPROVAL OF FINAL CONTRACT PAYMENT FOR THE SOUTH 48TH AVENUE BRIDGE PROJECT The report from the Director of Engineering and Utilities dated November 22, 1983, with respect to the completion of 136 NOVEMBER 22, 1983 work on the South 48th Avenue Bridge Project, performed by Lien-Ranger construction Company was approved, the work accepted and payment of the final estimates as therein set forth was authorized. 20. OTHER BUSINESS City Manager Zais informed Council of an off-agenda item to set the date of hearing for an appeal requested by Time Oil Company on a rezone request which was denied by the Planning Commission. It was MOVED by Moore, seconded by Doty to set the date of hearing for Time Oil Company for December 13, 1983 at 3:00 p.m. Unanimously carried by voice vote. Barnett, Beauchamp and Buchanan absent. City Attorney Andrews referred to the proposals recently received to perform public defender services for the City of Yakima for 1984. He suggested his office contact each of the Council subcommittee members, Beauchamp, Doty and Sparling, to set up a meeting to review the proposals. It was the general consensus of the Council to concur with staff's suggestion. Information Items Items of information supplied to Council were: letter from the Yakima Valley Transportation Company to Barbara Thompson, Trolley Coordinator, regarding objection to nomination to National Register of Historic Places, 11/15/83; letter from Yakima Valley Transportation Company regarding YVT Franchise, 11/15/83; letter from Time Oil Company regarding appeal of Planning Commission decision of request for major modification to Planned Development at South 48th Avenue and Tieton Drive, 11/14/83; letter to the Director of the Office of Fair Housing and Equal Opportunity regarding the monitor visit relating to the City's Community Development Block Grant Program, 11/14/83; letter from Linda Martin regarding her attendance at the DARC Meeting November 3, 1983, 11/8/83; memo from Public Works Director and Transit Manager regarding the Transit Fixed Route Operating Report, 11/16/83; Monthly Report of the Chief of Police for October 1983; minutes of the Regional Planning Commission for September 26, 1983, October 10 & 24, 1983 and November 7, 1983; minutes of the Yakima Air T Board meeting of October 31, 1983; and an article from the Wall Street Journal entitled, "Slowing the Tax Revolt" 11/16/83. 21. ADJOURNMENT There being no further business to cane before the Council, it was MOVED by Sperling, seconded by Doty that this meting be adjourned at the hour of 4:38 p.m. to then meet on November 28, 1983 at 1:30 p.m. in the Council Chambers, City Hall. Unanimously carried by voice vote. Barnett, Beauchamp and Buchanan absent. READ AND CERTIFIED ACCURATE BY A 2i DATE MEMBER DATE 1 COLTNCIL [ MEMBER ATTEST: • A....J...? CITY CLERK MAYOR