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HomeMy WebLinkAbout09/06/1983 Study Session SEPTEMBER 6, 1983 61 STUDY SESSION The City Council net in session on this date at 2:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Lynn Carmichael, Clarence Barnett, Lynn Buchanan, Shirley Doty, W. K. "Pete" Moore and Jack Sparling. Council member Henry Beauchamp present after 3:05 p.m. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Doty referred to a forum to be held September 15 at 7:30 p.m. at the Central Lutheran Churdi sponsored by the League of Women Voters at which state legislators will be present and available to respond to questions. She encouraged the Council to attend and suggested any questions Council may have for the legislators should be submitted to Ruth Bolstad of the League of Worsen Voters prior to the meeting date. Mayor Carmichael stated the League of Women Voters will be holding a forum on the refuse issue on September 19 at 7:30 p.m. She indicated the location is not set at this time. Mayor Carmichael questioned if any Council member wished to attend the meting. Council member Barnett indicated he was planning to attend the meeting and stated a staff representative should be at the meting to respond to the antitrust aspects of the issue. City Manager Zais stated City Attorney Fred Andrews would be present in that regard. Council members discussed the various invitations extended to the Council included in the information packet today. 2., REVIEW OF BOARDS AND CESSIONS VACANCIES AND POTENTIAL CANDIDATES ' It was MOVED by Moore, seconded by Buchanan to appoint Walt Feser to the Civil Service Commission. Unanimously carried by voice vote. Beaudhamp absent. Following discussion of the various vacancies on the Boards and Commissions, it was the general consensus to wait one week before making any appointments. Council member Sparling addressed the Utility Rates Advisory Board, questioning if Council was going to make a policy decision on the continued existence of the Board. Mayor Carmichael indicated Council had not arrived at a conclusion on this issue. Council member Doty requested that this be scheduled for discussion on next week's agenda. City Manager Zais responded affirmatively. 3. EXECUTIVE SESSION It was MOVED by Barnett, seconded by Buchanan to move into Executive Session for the purpose of discussing collective bargaining. Unanimously carried by voice vote. Beaudhamp absent. ('Beauchamp present after 3:05 p.m.) BUSINESS MEETING 3a. ROLL CALL At 3:05 p.m. the Council members commenced the regular meeting, Mayor Carmichael presiding. Council members Barnett, Beaudhamp, Buchanan, Doty, Moore, and Sparling and City Manager Zais and Assistant City Attorney Vanek present on roll call. 4. INVOCATION The Invocation was given by Council member Beaudhamp. 6 2 SEPTEMBER 6, 1983 5. CONSENT AGENDA Mayor Carmichael referred to the Items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member Barnett requested It No. 12 be added to the Consent Agenda. Ines Rice, citizen, requested Item No. 18 be removed fran the Consent Agenda. It was the general consensus of the Council that the addition of Item No. 12 and the deletion of Item No. 18, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Doty, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (Subsequent paragraphs preceded by an asterisk ( *) indicated items on the Consent Agenda handled under one motion without further discussion. 6. CURRENT STUDY SESSION ITEMS None *7. MINUTES The Council minutes of July 12, 19, and 26 and August 2 and 9, 1983 were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 8. AUDIENCE PARTICIPATION Mayor Carmichael announced an off agenda item, Resolution No. D -4853, a resolution in remembrance of the late Senator Henry M. Jackson, and declaring Tuesday, September 6, 1983 as a memorial to Senator Jackson. It was MOVED by Barnett, seconded by Moore that the resolution, as read, be adopted. Unanimously carried by roll call vote. RESOLUTION NO. D -4853, A RESOLUTION stating; WHEREAS, Senator Henry M. Jackson, the Senior U. S. Senator of the State of Washington, has faithfully served the people of this State ,for 43 years in the U. S. House and Senate; and WHEREAS, Senator Henry M. Jackson devoted the greater part of his life to the pursuit of the enhancement of the quality of life on behalf of the residents of the City of Yakima and the State of Washington; and WHEREAS, the presence of Senator Henry M. Jackson, known to all as " friend," will be sorely mussed throughout the City of Yakima, the State of Washington, the United States as well as the World. Now, Therefore, Be it Resolved that I, Lynn A. Carmichael as Mayor of the City of Yakima, together with the Yakima City Council; Clarence Barnett, Henry Beauchamp, Lynn Buchanan, Shirley Doty, W. K. Moore and John Spoiling, do declare today, Tuesday, September 6, 1982, as a memorial to HENRY M. JACKSON in remembrance of a dedicated and beloved native son of this State wham we admired, trusted and called "friend." Dated this 6th day of September, 1983 9. PRESENTATION OF SERVICE AWARDS Bob Weaver, Personnel Officer, announced he would like to present Service Awards to City employees with 20 years or more of dedicated service to the City of Yakima as of December 31, SEPTEMBER 6, 1983 63 1981 and informed Council this was the first in a three-part service award program. Employees recognized for service were: Helen Moore - 30 years; Lt. Larry Klundt - 30 years; Jim Ives - 30 years; Edison Darby - 28 years; Sgt. Gail E. Newland - 28 years; Lt. Don Monroe - 27 years; Chief Ed Carroll - 26 years; Lt. Lavone Swanson - 26 years; Roy Reed - 26 years; Jean Grath - 23 years; Bud Wallace - 23 years; George Ehlis - 23 wars; Lt. Dave Dexter - 22 years; Sgt. Dale Mullenhoff - 22 years; Arlene Dahl - 22 years; Ray Knopp - 22 years; Al Miller - 22 years; Al Burleson - 22 years; Sgt. Dick Hauhrich - 21 years; Battalion Chief Ernie Berger - 21 years; Travis Choate - 21 years and Ron Tobia - 20 years. Those not present ware: Fred Andrews - 22 years; Capt. Ray Sanderson - 21 years, and Lt. Jim Beaushaw - 20 years. Mayor Carmichael and City Council members congratulated the employees and expressed appreciation for their many years of service and dedication to the City of Yakima. At this time, John Hanson, Director of Finance and Budget, ac- knowledged Hipolito Flores, Water Service Representative I, for his life saving efforts of a three-year old boy who was hit by a car on September 1, 1983. The Mayor and Council members extended their congratulations and appreciation to Mr. Flores. 10. RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF YAKIMA, YAKIMA COUNTY AND THE REGIONAL GREENWAY FOUNDATION FOR DONATION OF CITY LANDFILL SITE Resolution No. D-4854, having been read by title, it was MOVED by Doty, seconded by Beauchamp that the resolution, as read, he adopted. County Commissioner Jim Whiteside was present to represent the Greenway Foundation and urged Council to approve the agreement with Yakima County and the Greenway Foundation for use of the Old City Landfill for the purpose of developing the Sarg Hubbard Riverside Park. Referring to paragraph 8 of the agreerrent, Council member Barnett expressed his concerns of the possibility of the County closing the disposal site which the County is allowing the City to utilize in exchange for the donation of the City's Landfill site, and therefore, the City would not have an appropriate, no cost disposal site. County Commissioner Jim Whiteside commented that it was stated earlier that the County will always have a need for a disposal site of which the City can utilize and stated the County has previously made a cammitment to the City in this regard. The question was called for a vote on the motion. Unanimously carried by roll call vote. RESOLUTION NO. D-4854, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with Yakima County and the Greenway Foundation regarding park development. 11/ 11. CONSIDERATION OF ENGAGING PROFESSIONAL PLANNING SERVICES FOR GLEFD WATER STUDY (Council member Doty excused due to a possible conflict of interest.) Clarence Barnett requested clarification of staff's recommendation. Dennis Covell, Director of Engineering & Utilities, stated staff is recomending to proceed with the proposal by George Pechtel for a feasibility study only. Council member Barnett questioned if Council authorized the services of George Pedhtel, would Council be authorizing the services of CH2M Hill also, as George Pedhtel would be utilizing CH2M Hill in his study. Dennis Covell responded, stating if Council authorized the Pechtel portion of the proposal, Council would not be authorizing the second part of the proposal by CH2M Hill. Council member Barnett questioned if the Pechtel proposal conveyed there was sufficient interest in the Gleed area, would staff come back to Council and request to authorize the services of CH2M Hill. Council member Moore stated he had rret with Dick Keller of 64 SEPTEMBER 6, 1983 Northwestern Fruit since the May 9, 1983 Gleed water meeting and informed Council of the results of the meeting. He informed Council it was agreed upon that: 1) the City would hire the services of George Pechtel to provide socio-econcmic data and sources necessary for grant/loan funding to resolve the Gleed water problem; and 2) following completion of the study, it would be the responsibility of Dick Keller and the citizens of the Gleed area to form a water district; the new _water district would then be responsible to hire the services of CH2M Hill. Council amber Moore stated if the Gleed area residents did not form a water district, the City would have to set a date to terminate service to that area. Council member Barnett stated if Council approves the Pechtel study, he did not want that action misinterpreted that Council will continue to fund this issue further. Council member Moore reiterated that if the Council approves Step 1, and Gleed does not follow-up on a Step 2 to form a water district, the water service for that area will be terminated. He commented it is necessary for the Gleed residents to form a water district so the City had an organization to deal with to apply for the necessary funding. He stated that legally, the City is not required to fund this proposed study, however, since the City has been providing water service to the area, he felt this step was appropriate and a shcw of good faith by the City to resolve the water service prdblem. It was MOVED by Moore, seconded by Barnett to authorize staff to finalize an agreement with George H. Pethtel and bring it back to the Council at the next session. Council member Sparling questioned if it was possible for the City to receive reimbursement for the cost of the study. City Manager Zais responced, indicating it was hard to determine that at this time. The question was called for a vote on the iruLion. Unanimously carried by voice 'vote. Doty abstaining due to a possible conflict of interest. *12. CONSIDERATION OF REQUEST OF NACHES/CMICHE COMPANY REGARDING FINANCIAL PARTICIPATION IN THE DIVERSION DAM PROJECT RESOLUTION NO. D-4855, A RESOLUTION authorizing assistance to the Naches-Cowiahe Canal Company in applying for diversion dam rehabilitation funds. *13. CONSIDERATION OF REQUEST TO TRANSFER COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR SOUTHEAST CCMMUNITY CENTER SECURITY LIGHTING The report from the Community Development Citizen's Advisory Committee dated September 6, 1983, regarding the transfer of Community Development Block Grant Funds for Southeast Community Center security li was approved and accepted. *14. RESOLUTION AUTHORIZING EXECUTION OF CONTRACT WITH THE YAKIMA CONFERENCE OF GOVERNMENTS TO PREPARE EIS FOR EAST SIDE ANNEXATION RESOLUTION NO. D-4856, A RESOLUTION engaging Yakima Valley Conference of Governments to perform professional services for the City of Yakima. *15. RESOLUTION AUTHORIZING EXECUTION CF AGREEMENTS WITH YAKIMA CONFERENCE CF GOVERNMENTS FOR INTERGOVERNMENTAL PERSONNEL SERVICES RESOLUTION NO. D-4857, A RESOLUTION authorizing the City Manager to execute staff sharing agreements with Yakima Valley Conference of Governments. *16. RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH SUNNYSIDE VALLEY IRRIGATION DISTRICT IN SETTLEMENT OF FEDERAL ENERGY REGULATORY COMMISSION PERMIT DISPUTE RESOLUTION NO. D-4858, A RESOLUTION authorizing the City Manager and City Clerk to execute an agreement with the Sunnyside Valley Irrigation District in settlement of the pending contested case proceedings before the Federal Energy Regulatory Commission. 65 SEPTEMBER 6, 1983 *17. NOTIFICATION CF PROPOSED AMENDMENT TO COUNCIL RULES CF PROCEDURE REGARDING RETENTION CF AUDIO TAPES The notification of proposed amendment to Council Rules of Procedure regarding retention of audio tapes submitted by the City Attorney dated September 6, 1983, was accepted and approved. *18. APPROVAL OF FINAL CONTRACT PAYMENT FOR OONTRACT NO. 5, SCHEDULE A, WASTEWATER TREATMENT PLANT PROJECT Ines Rice, 4409 W. Arlington, requested clarification of the work performed by R. W. Beck & Associates. Mayor Carmidhael informed Mrs. Rice that staff will respond to her questions following the meeting. It was MOVED by Sparling to authorize the final payment of .$8,500. The motion died for lack of a second. Dennis Bertek, Sanitary Engineer, was available to respond to Council's questions regarding the final punch list work items for the project. It was MOVED by Sparling, seconded by Buchanan that the report from the Director of Engineering and Utilities dated September 6, 1983, with respect to the completion of the work on Contract No. 5, Schedule A of the Wastewater Treatment Plant, performed by Peter Kiewit and Sons was approved, the work accepted and payment of the final estimate as therein set forth was authorized. Unanimously carried by voice vote. Dennis Bertek offered to provide a list to the Council of the punch list items at the end of 30 days following the acceptance of miscellaneous work items. It was the general consensus of the Council to agree with staff's suggestion. *19. ORDINANCE APPROPRIATING FUNDS FOR CITY SHOPS SITE SCREENING AND SECURITY (First Reading) The ordinance appropriating funds for City Shops site screening and security having been read by title only at this meeting, was laid on the table for one week or until September 13, 1983. 20. OTHER BUSINESS Council member Doty informed council she has been working with Cecil Collins, Acting Director of the Southeast Community Center, over the last few months and informed Council Mr. Collins attended the meeting today for an Agenda item that was on Consent. She stated she has enjoyed working with him and wanted to take this opportunity to introduce Mr. Collins to the Council. Information Items: Items of information provided to Council were: Council calendar for month of September, 1983; letter of invitation dated 8/30/83 to Council members to attend Yakima County Detention-Correction Facility "CORNERSTONE CEREMONY" on 9/10/83; invitation dated 8/29/83 to Council members to attend program to celebrate the beginning of construction of the Yakima-Tieton Irrigation District's new all pressure system on 9/9/83; notice of Federal Energy Regulatory Commission public meeting on 9/28/83 regarding Yakima River Basin hydropower project 8/29/83; letter from Parks and Recreation Commission regarding disposition of bequest made by Margaret Collins Holms 8/25/83; News Release regarding project at 16th Avenue and Summitview 9/1/83; News Release regarding project at 1st Street and Yakima Avenue 9/2/83; memo from Director of Engineering & Utilities regarding CED traffic 9/1/83; letter to Department of Emergency Services regarding submission of final documentation for Damage Survey Reports for FEMA audit 8/31/83; notice to project bidders regarding rejection of all bids submitted on Wastewater Treatment Plant Dike Repair project 8/25/83; article from Wall Street Journal, "Outlook Dims Even Further For Republic"26/83; minutes of 8/2/83 Planning Commission meeting; minutes of 8/4/83 Civil Service Commission meeting; and the Community Television Newsletter, Vol. I, No. 8, August, 1983. 66 SEPTEMBER 6, 1983 It was MOVED by Budianan and seconded by Barnett to return to Executive Session for the purpose of discussing collective bargaining and pending litigation and then immediately adjourn the meeting. Unanimously carried by voice vote. 21. ADJOURNMENT Following the ccmpletion of the Executive Session, the meeting was adjourned at the hour of 5:14 p.m. READ AND CERTIFIED ACCURATE BY 07A". DATE 17 Se 7caL TiMER • DATE4 2 COUNCIL MEMBER ATTEST: CITY CLERK (3 MAYOR •