HomeMy WebLinkAbout10/11/1983 Study Session 92
CCTER 11, 1983
STUDY SESSION
•
The.City.CoUncil net in session on this'clate at 6:30 p.m. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Mayor Lynn Carmichael, Clarence Barnett, Henry Beaudhamp, Lynn Buchanan,
Shirley Doty, W. K. "Pete" Moore and Jack Sparling...
1. _OPEN DISCUSSION OR. THE GOOD OF THE ORDER
Council member Barnett indicated he had seen a "dead-end"
street sign turned the wrong way on 45th Avenue and Chestnut
- ,
and •requested staff to corredt.the :problem.
Council. member Barnett referred .to the letter from Robert
Sinclair, Chairman of the Citizens Advisory Committee,
included in Council's information packet wherein Mr. Sinclair
expressed his concerns regarding the appointment process for ./
the Citizens Advisory-Canmittee. It was the general consensus
of the Council to address this item at a later time.
Council member Beauchamp requested - clarification. of the term
"earned leave" as it pertains to City employees. Assistant
City Manager Wittenberg responded, informing the __Council
earned leave constitutes sick and vacation leave that is
earned by virtue of service to the City. Council member
Beauchamp questionel if comp_ time was, included in that
definition. Assistant City Manager Wittenberg stated comp
time was in lieu of overtire.
Addressing Les McNary, Manager, Yakima Center, who was present
in the audience, Council member More requested clarification
if Mr. McNary had been correctly quoted as saying that in the
last eight years, the City has not spent any money on the
trolleys. Les McNary responded, stating he would hate to have
that attributed to him as there has been roam tax money spent
to subsidize the trolleys, hcwevet, he did not believe that
there has been any General Fund money spent on the trolleys.
Council member Mdore commented that prior to Mr. McNary's
tenure, the City spent $25,000 to rebuild the trolleys.
2. REPORT FROM COMMUNITY AND ECONOMIC DEVELOPMENT REGARDING CODE
DEFICIENCIES AND MAINTENANCE NEEDS IN CITY-CNNED FACILITIES
John Beer, Jr., Director of Community and Economic
Development, reviewed staff's report which addressed the major
code deficiencies found following the completion of a code
inspection of all City-owned facilities. He informed Council
that the facility deficiencies fell into three categories: 1)
Original Construction Code Deficiencies; 2) Subsequent Code
Deficiencies; and 3) Deferred Maintenance Needs. He indicated
original construction code deficiencies will cost $206,155,
subsequent code deficiencies will amount to $34,930, and
deferred maintenance needs will cost $540,035 to complete all
of the deferred maintenance itens that were identified.
Addressing staff's recommendations, Mr. Beer recommended that
all code deficiencies be taken care of in the 1984 Budget year
utilizing $58,910 fran the revenue sharing funds for those
facilities operated with General Funds and $7,375 fran
enteLpKise funds for those facilities operated with enterprise
funds except for the Cemetery. He indicated staff recommended
that all of the deferred maintenance items be taken care of in
a five-year period. Referring to the code deficiencies found
in the Capitol Theatre, Mr. Beer informed Council that due to
the change to continental seating during the reconstruction
phase of the Theatre, it was found that four more exits will
be necessary. He corrected a typographical error on Page L4
of the report. He indicated standard seating would be more
expensive versus continental seating due to the limited
seating capacity offered by the standard seating. Mr. Beer
indicated' Jthe exits were not installed at the time of
reconstruction due to a lack of communication between the Code
'93
OCTOBER 11, 1983
Inspection and Fire Inspection Divisions. Council member
Barnett inquired if staff considered the other requests for
Federal Revenue Sharing fund when they compiled this report,
requesting $125,000 for code deficiencies. John Beer
responded affirmatively, however, this is a policy issue for
Council to determine. Council member Barnett questioned why
the City should' pay for all of the Airport's code
deficiencies, as the Airport is a jointly owned facility by
the City and the County. He questioned if staff had contacted
the County regarding the possibility of sharing the cost for
the Airport's code deficiencies. John Beer responded
negatively. Council member Barnett questioned if some of the
rental buildings were in sufficient shape to warrant the
repairs. John Beer stated the buildings were not in such poor
shape that they could condemn the buildings, and indicated
this might be an area Council might want to consider during
the budget process. Council member Budzanan questioned why
there wasn't more information regarding the rental received
from some of the City's buildings. Council member Moore
questioned why staff has not supplied Council with an
inventory of City -owned properties which Council has
repeatedly requested in the past. Assistant City Manager
Wittenberg indicated staff had supplied Council that
information, wherein all City property was listed and
indicated on a color coded map of the City. Referring to the
Capitol Theatre code deficiencies, Council member More
requested clarification of the lack of communication between
departments. Assistant City Manager Wittenberg indicated the
method of correcting the code deficiencies is an important
issue for_Council to consider at this time. It was MOVED by
Moore, seconded by Budzanan to hold this item in abeyance
until the next meeting or the following meeting; to use all of
the Study Session time for the itan. Unanimously carried by
voice vote. Fred Norton, Code Administration Manager, was
available to respond to Council's questions regarding the City
Hall parking lot and air conditioning system. Newell Pock,
Who was present in the audience, requested to be notified of
the next meeting where this subject will be discussed.
3. EXECUTIVE SESSION
It was MOVED by Doty, seconded by Budzanan to move into
Executive Session for the purpose of discussing Collective
Bargaining. Unanimously carried by voice vote.
BUSINESS MEETING
4. ROLL CALL
At 7:30 p.m., the Council members_canmenced the regular
meeting, Mayor Carmichael presiding, Council members Barnett,
Beaudhamp, Budhanan, Doty, Moore and Sparling and Assistant
City Manager Wittenberg and City Attorney Andrews present on
roll call.
5. INVOCATION
The Invocation was given by Council member Moore.
6. CONSENT AGENDA
Mayor Carmichael referred to the items placed on the Consent
Agenda, questioning whether there were any additions or
deletions_fran either Council members or citizens present.
Council member Barnett requested Item No. 11 be removed from
the Consent Agenda. Council member Doty requested Item No. 12
be removed from the Consent Agenda. Council member More
requested to add. Item No. 10, however, Council member Barnett
indicated he had a question on , that item. It was the general
consensus of the Council that the deletion of Items Nos. 11
and 12, as requested, be made. The City Clerk then read the
Consent Agenda items, including resolutions and ordinances by
title. It was MOVED by Buchanan, seconded by Moore that the
94
CCTGBER 11, 1983
Consent Agenda, as read, be passed. Unanimously carried by
.roll call vote. (Subsequent paragraphs preceded by an
asterisk (*) indicate items on the Consent Agenda handled
under one notion without further discussion.)
7. CURRENT STUDY SESSION ITEMS
None
8. AUDIENCE PARTICIPATION
Dolores Goddman, 1002 South 6th Street, was present to express
her concerns regarding the continental seating arrangements
that exist at the Capitol Theatre. She questioned the safety
of a patron in an emergency situation because of the
continental style seating arrangement. Council mamber Moore
addressed the additional spacing between the seats which
enhanced the accessibility of the seating arrangements.
9. REPORT ON DATA PROCESSING HARDWARE NEEDS
Assistant City Manager Wittenberg provided a brief summary of
the report informing Council the Data Processing Division has
exceeded their equipment capacity and is requesting
authorization to lease additional equipment as outlined in the
report. Council member Barnett questioned if the new
equipment and programs %hidh are requested would be compatible
with the anticipated use of micro computers. Rick Pettyjohn,
Infotoation Systems Manager, informed Council the new
equipment would create a data base which is essential for the
Finance Department as well as other departments. Council
nember Buchanan questioned if previous problems reported to
Council regarding the Data Processing Division have been
solved. Rick Pettyjohn responded negatively, although with
the additional staff they have received, more systems have
become available. He indicated for that reason he is
requeSting additional equipment. Discussion followed
regarding the types and functions of the proposed equipment
and financing alternatives available. Council member Barnett
suggested determining the true 1983 costs for the equipment
and funding the equipment fran the 1983 cash reserves.
Discussion followed regarding the feasibility of purchasing
the data processing equipment. Rick Pettyjohn suggested if
the equipment were to be purchased, he recommended purchasing
the port selector and the disk drive. Council member Barnett
suggested if purchasing the equipment versus leasing was the
approach Council may take, he would like a report that would
include maintenance costs so the true costs could be
determined. Assistant City Manager Wittenberg indicated staff
would provide that information for Council next week. He
questioned if Council wanted to consider purchasing equipment
that is currently being leased. It was the general consensus
of the Council to consider purchasing the new equipment only;
to retain the existing lease agreements now in effect for the
existing equipment.
Mayor Carmichael indicated there were a number of individuals
present who were interested in Item No. 15. It was the
general consensus of the Council to consider Item No. 15 at
this time.
15. ORDINANCE PROHIBITING CUTTING INTO NEWLY REHABILITATED CITY STREETS
(Continued from 7/12/83)
Mayor Carmichael indicated Bill Hays, representing the Central
Washington Home Builders Association had contacted her
expressing his concerns regarding this item, hcmever, he was '
not present to speak at this time. Council member Barnett
expressed his opposition to the proposed additional fee. He
suggested that an inspection fee be established versus an
additional or penalty fee and that a cash bond in the amount
of $300-$400 be required fran the developer. He also
suggested the establishment of an inspection agreement
procedure which would outline the various elements of the
95
OCTOBER 11, 1983
inspection process. Dennis Covell, Director of Engineering
and Utilities, reviewed the proposed ordinance and referred to
it C which addressed the prcperty owner notification
process. - Jerry Foy, 6 No. 41st Avenue, representing Pacific
NorthWest Bell, expressed his appreciation of staff's
cooperation and assistance regarding this item. He indicated
the emergency restoration clause in the ordinance allows
Pacific Northwest Bell 'to function effectively as a utility.
He stated Pacific Northwest Bell is in concurrence with the
ordinance, however, ' he expressed concern regarding the
increased fee fran to $25. Ed White, Selah, representing
Cascade Natural Gas, indicated he was pleased with the
ordinance, stating the emergency restoration clause covered
II/ his concerns. However, he indicated he felt the increased fee
was excessive due to the utility and franchise taxes his
company pays annually. Ordinance No. 2719, having been read
by title, it was NI:RED by Sperling, seconded by Moore that the
ordinance as read, be passed. Addressing the increased fee,
Council member Doty questioned if Council wanted to discuss
mending the permit fee. Dennis Covell clarified that permit
costs are currently running $26.50 per permit, therefore, the
fee would he covering costs only. Bill Hays, Executive
Officer, Central Washington Home Builders Association, was
present to express the Association's apposition to the
proposed ordinance. He indicated the Association was in
apposition to the additional fee, as not all situations can be
foreseen regarding developments wherein street cuts became
necessary. He questioned why therejiasn't been an appeal
board established to hear appeals regarding this ordinance.
He questioned haw the restoration process would occur and the
billing procedure involved. Mayor Carmichael infonned him
that although there was not an appeals board, the Council was
accessible in that regard. Dennis Covell referred to Item 2b
of the ordinance which addressed occasions when a street cut
or - street reconstruction could not reasonably have been
foreseen - and, therefore, a developer would not be subject to
an additional fee. Discussion fbllowed regarding possible
ercerwncies and unforeseen conditions which could arise
relating to this ordinance. The question was called for a
vote on the motion. Carried by a 6-1 rail call vote. Barnett
voting nay.
ORDINANCE NO. 2719, AN ORDINANCE relating to streets and
sidewalks; requiring a permit to excavate or obstruct a public
street or sidewalk; fixing permit fees; and amending Section
8.72.010 of the City of Yakima Municipal Code.
10. CONSIDERATION CF AN OUTSIDE UTILITY AGREEMENT FOR SEWER SERVICE FOR
MOBITE MANOR, INC.
Referring to staff's report, Council member Barnett requested
clarification of the disposition of revenue if the outside
utility agreanent to allow a sewer connection for Mobile Manor
was approved. Rita Germunson, Office Engineer, informed
Council the funds would be held in escrow until it was needed.
She responded to Council's questions and informed Council this
outside utility agreenent was an effort to assist in
overcoming a public health problem in that area. It was MOVED
by Barnett, seconded by Buchanan to approve the Outside
Utility Agreenent. Unanimously carried by voice vote. (Moore
absent - after 9:00 p.m.)
11. STATUS REPORT ON SLUDGE MANAGEMENT
Referring to staff's report, Council member Barnett requested
clarification regarding the plant's capacity and operational
costs. Dennis Bertek, Sanitary Engineer, responded to
Council's questions. Discussion followed regarding the
current procedures for transport and application of sludge.
It was MOVED by Barnett, seconded by Doty to accept staff's
report. Unanimously carried by voice vote. Moore absent.
96 OCTOBER 11, 1983
12. RESOLUTION AUTHORIZING CANCELLATION C' CERTAIN PAYROLL WARRANTS
Resoltuion No. D -4867, having been read by title, it was MOVED
by Beaudlanp, seconded by Budzanan to adopt the resolution.
Council member Doty requested clarification of the
notification process regarding the outstanding payroll
warrants. John Hanson, Director of Finance and Budget,
informed Council all outstanding warrant payees were notified
by mail in June and the attached list are those payees who
have not responded. He informed Council this procedure was an
effort to clear the accounting records. Discussion followed
regarding the procedure involved for a payee who wishes to
claim their warrant after adoption of this resolution. The
question was called for a vote on the notion. Unanimously
carried by voice vote. Moore absent.
RESOLUTION NO. D -4867, A RESOLUTION authorizing the
cancellation of payroll warrants.
*13. DISPOSITION OF DAMAGE CLAIMS
A. RESOLUTION NO. D -4868, A RESOLUTION denying the claim of
Willie B. Singleton filed with the City of Yakima on September
19, 1983.
B. RESOLUTION NO. D -4869, A RESOLUTION denying the claim of
Charles C. Martin filed with the City of Yakima on September
13, 1983.
*14. SET DATE OF HEARINGS
A. October 25, 1983, was set as the date of hearing for a rezone
requested by Jesse Lawrence for the property located at
503 -511 Ranch Rite Road.
B. October 25, 1983, was set as the date of hearing for the
proposed amendment to Title 12, Chapter 12.49.030 of the
Yakima Municipal Code.
*16. ORDII' NCE APPROPRIATING FUNDS FOR COMMUNITY DEVELOPMENT BLOCK GRANT
(Second Reading)
An Ordinance appropriating funds for the Community Development
Block Grant having been read by title only at the previous
meeting, was brought before the Council for a second reading.
ORDINANCE NO. 2720, AN ORDINANCE amending the 1983 budget for
the City of Yakima; and making an appropriation in the
Community Development Fund for expenditure during 1983.
*17. ORDINANCE AMENDING THE 1983 BUDGET FOR THE CITY Off' YAKIMA (First
Reading)
The Ordinance amending the 1983 Budget and making an
appropriation in the General Fund, having been read by title
only at this meeting, was laid on the table for one week or
until October 18, 1983.
*18. ORDINANCE REZONING PROPERTY AT 6006 SUMMITVIFW, REQUESTED BY
GLASCAM BUILDERS, INC.
ORDINANCE NO. 2721, AN ORDINANCE accepting the recommendation
of the Planning Commission and rezoning property in the
vicinity of _60th Avenue and Summitview Avenue from R -1,
One- Family Zone to Planned Development Zone.
*19. ORDINANCE REZONING PROPERTY AT 1601 SUMMITVIEW, REQUESTED BY
FIDDLESTICKS
ORDINANCE NO. 2722, AN ORDINANCE accepting the recommendation
of the Planning Commission and rezoning property on the
Northwest corner of North 16th Avenue and Summitview Avenue
from B -2, Local Business Zone and R -1, One - Family Zone to
Planned Development Zone.
97
OCTOBER 11, 1983
20. OTHER BUSINESS
None
Information Itens
Items of information supplied to Council were: letter from.
Community Developnent Citizens Advisory Canmittee regarding
recent appointments to the Committee 9/29/83; memo from
Director of Engineering & Utilities & Supervising Traffic
Engineer regarding 45th Avenue - Summitview to Barge 9/30/83;
memo from the Fire Chief re: Emergency Management Course,
Emmitsburg, MD 10/7/83; letter from Yakima Sunfair, Inc.,
regarding Sunfair parade 10/4/83; memo from Director of
II/ ,
Community & Economic Development regarding Flakey Jakes
Outside Utility Request (Sem fr
er & Water) 8/30/83; memo om
the Legal DepalUient regarding Gayle Javins vs. City of Yakima
10/4/83; memo from City Attorney regarding damage claims
referred to insurance company 10/3/83; letter to The Sun
Press regarding publication errors 10/7/83; order from the
Public Employment Relations Commission regarding Deputy Fire
Chief position 10/3/834 invitation to attend The Humane
Society of Central Washington groundbreaking ceremony
10/7/83; notice of neeting of the Yakima Valley Museum &
Historical Association 10/5/83; status of Major Legislation
in Congress Affecting Cities, published in the October 3rd
issue of 'National League of Cities Newsletter; Permit Center
report for month of September, 1983; and minutes of 9/8/83
Civil Service Commission meeting.
21. ADJOURNMENT
There being no further business to come before the Council, it
was MOVED by Beaudhamp, seconded by Buchanan that this meeting
be adjourned at the hour of 9:12 p.m. Unanimously carried by
voice vote. ['ore absent ,-.
1.
11/
READ AND CERTIFIED ACCURATE BY ,a.-.04puti? i DATE).141-
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ODUNCIL 'Iv I
_ DATE/Vt/Er3
--- 34UNCIL MEMBER
ATTEST:
I ,
ALA 411
CI TY CLERK MAYOR