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HomeMy WebLinkAbout10/11/1983 Study Session 92 CCTER 11, 1983 STUDY SESSION • The.City.CoUncil net in session on this'clate at 6:30 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Lynn Carmichael, Clarence Barnett, Henry Beaudhamp, Lynn Buchanan, Shirley Doty, W. K. "Pete" Moore and Jack Sparling... 1. _OPEN DISCUSSION OR. THE GOOD OF THE ORDER Council member Barnett indicated he had seen a "dead-end" street sign turned the wrong way on 45th Avenue and Chestnut - , and •requested staff to corredt.the :problem. Council. member Barnett referred .to the letter from Robert Sinclair, Chairman of the Citizens Advisory Committee, included in Council's information packet wherein Mr. Sinclair expressed his concerns regarding the appointment process for ./ the Citizens Advisory-Canmittee. It was the general consensus of the Council to address this item at a later time. Council member Beauchamp requested - clarification. of the term "earned leave" as it pertains to City employees. Assistant City Manager Wittenberg responded, informing the __Council earned leave constitutes sick and vacation leave that is earned by virtue of service to the City. Council member Beauchamp questionel if comp_ time was, included in that definition. Assistant City Manager Wittenberg stated comp time was in lieu of overtire. Addressing Les McNary, Manager, Yakima Center, who was present in the audience, Council member More requested clarification if Mr. McNary had been correctly quoted as saying that in the last eight years, the City has not spent any money on the trolleys. Les McNary responded, stating he would hate to have that attributed to him as there has been roam tax money spent to subsidize the trolleys, hcwevet, he did not believe that there has been any General Fund money spent on the trolleys. Council member Mdore commented that prior to Mr. McNary's tenure, the City spent $25,000 to rebuild the trolleys. 2. REPORT FROM COMMUNITY AND ECONOMIC DEVELOPMENT REGARDING CODE DEFICIENCIES AND MAINTENANCE NEEDS IN CITY-CNNED FACILITIES John Beer, Jr., Director of Community and Economic Development, reviewed staff's report which addressed the major code deficiencies found following the completion of a code inspection of all City-owned facilities. He informed Council that the facility deficiencies fell into three categories: 1) Original Construction Code Deficiencies; 2) Subsequent Code Deficiencies; and 3) Deferred Maintenance Needs. He indicated original construction code deficiencies will cost $206,155, subsequent code deficiencies will amount to $34,930, and deferred maintenance needs will cost $540,035 to complete all of the deferred maintenance itens that were identified. Addressing staff's recommendations, Mr. Beer recommended that all code deficiencies be taken care of in the 1984 Budget year utilizing $58,910 fran the revenue sharing funds for those facilities operated with General Funds and $7,375 fran enteLpKise funds for those facilities operated with enterprise funds except for the Cemetery. He indicated staff recommended that all of the deferred maintenance items be taken care of in a five-year period. Referring to the code deficiencies found in the Capitol Theatre, Mr. Beer informed Council that due to the change to continental seating during the reconstruction phase of the Theatre, it was found that four more exits will be necessary. He corrected a typographical error on Page L4 of the report. He indicated standard seating would be more expensive versus continental seating due to the limited seating capacity offered by the standard seating. Mr. Beer indicated' Jthe exits were not installed at the time of reconstruction due to a lack of communication between the Code '93 OCTOBER 11, 1983 Inspection and Fire Inspection Divisions. Council member Barnett inquired if staff considered the other requests for Federal Revenue Sharing fund when they compiled this report, requesting $125,000 for code deficiencies. John Beer responded affirmatively, however, this is a policy issue for Council to determine. Council member Barnett questioned why the City should' pay for all of the Airport's code deficiencies, as the Airport is a jointly owned facility by the City and the County. He questioned if staff had contacted the County regarding the possibility of sharing the cost for the Airport's code deficiencies. John Beer responded negatively. Council member Barnett questioned if some of the rental buildings were in sufficient shape to warrant the repairs. John Beer stated the buildings were not in such poor shape that they could condemn the buildings, and indicated this might be an area Council might want to consider during the budget process. Council member Budzanan questioned why there wasn't more information regarding the rental received from some of the City's buildings. Council member Moore questioned why staff has not supplied Council with an inventory of City -owned properties which Council has repeatedly requested in the past. Assistant City Manager Wittenberg indicated staff had supplied Council that information, wherein all City property was listed and indicated on a color coded map of the City. Referring to the Capitol Theatre code deficiencies, Council member More requested clarification of the lack of communication between departments. Assistant City Manager Wittenberg indicated the method of correcting the code deficiencies is an important issue for_Council to consider at this time. It was MOVED by Moore, seconded by Budzanan to hold this item in abeyance until the next meeting or the following meeting; to use all of the Study Session time for the itan. Unanimously carried by voice vote. Fred Norton, Code Administration Manager, was available to respond to Council's questions regarding the City Hall parking lot and air conditioning system. Newell Pock, Who was present in the audience, requested to be notified of the next meeting where this subject will be discussed. 3. EXECUTIVE SESSION It was MOVED by Doty, seconded by Budzanan to move into Executive Session for the purpose of discussing Collective Bargaining. Unanimously carried by voice vote. BUSINESS MEETING 4. ROLL CALL At 7:30 p.m., the Council members_canmenced the regular meeting, Mayor Carmichael presiding, Council members Barnett, Beaudhamp, Budhanan, Doty, Moore and Sparling and Assistant City Manager Wittenberg and City Attorney Andrews present on roll call. 5. INVOCATION The Invocation was given by Council member Moore. 6. CONSENT AGENDA Mayor Carmichael referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions_fran either Council members or citizens present. Council member Barnett requested Item No. 11 be removed from the Consent Agenda. Council member Doty requested Item No. 12 be removed from the Consent Agenda. Council member More requested to add. Item No. 10, however, Council member Barnett indicated he had a question on , that item. It was the general consensus of the Council that the deletion of Items Nos. 11 and 12, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Buchanan, seconded by Moore that the 94 CCTGBER 11, 1983 Consent Agenda, as read, be passed. Unanimously carried by .roll call vote. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one notion without further discussion.) 7. CURRENT STUDY SESSION ITEMS None 8. AUDIENCE PARTICIPATION Dolores Goddman, 1002 South 6th Street, was present to express her concerns regarding the continental seating arrangements that exist at the Capitol Theatre. She questioned the safety of a patron in an emergency situation because of the continental style seating arrangement. Council mamber Moore addressed the additional spacing between the seats which enhanced the accessibility of the seating arrangements. 9. REPORT ON DATA PROCESSING HARDWARE NEEDS Assistant City Manager Wittenberg provided a brief summary of the report informing Council the Data Processing Division has exceeded their equipment capacity and is requesting authorization to lease additional equipment as outlined in the report. Council member Barnett questioned if the new equipment and programs %hidh are requested would be compatible with the anticipated use of micro computers. Rick Pettyjohn, Infotoation Systems Manager, informed Council the new equipment would create a data base which is essential for the Finance Department as well as other departments. Council nember Buchanan questioned if previous problems reported to Council regarding the Data Processing Division have been solved. Rick Pettyjohn responded negatively, although with the additional staff they have received, more systems have become available. He indicated for that reason he is requeSting additional equipment. Discussion followed regarding the types and functions of the proposed equipment and financing alternatives available. Council member Barnett suggested determining the true 1983 costs for the equipment and funding the equipment fran the 1983 cash reserves. Discussion followed regarding the feasibility of purchasing the data processing equipment. Rick Pettyjohn suggested if the equipment were to be purchased, he recommended purchasing the port selector and the disk drive. Council member Barnett suggested if purchasing the equipment versus leasing was the approach Council may take, he would like a report that would include maintenance costs so the true costs could be determined. Assistant City Manager Wittenberg indicated staff would provide that information for Council next week. He questioned if Council wanted to consider purchasing equipment that is currently being leased. It was the general consensus of the Council to consider purchasing the new equipment only; to retain the existing lease agreements now in effect for the existing equipment. Mayor Carmichael indicated there were a number of individuals present who were interested in Item No. 15. It was the general consensus of the Council to consider Item No. 15 at this time. 15. ORDINANCE PROHIBITING CUTTING INTO NEWLY REHABILITATED CITY STREETS (Continued from 7/12/83) Mayor Carmichael indicated Bill Hays, representing the Central Washington Home Builders Association had contacted her expressing his concerns regarding this item, hcmever, he was ' not present to speak at this time. Council member Barnett expressed his opposition to the proposed additional fee. He suggested that an inspection fee be established versus an additional or penalty fee and that a cash bond in the amount of $300-$400 be required fran the developer. He also suggested the establishment of an inspection agreement procedure which would outline the various elements of the 95 OCTOBER 11, 1983 inspection process. Dennis Covell, Director of Engineering and Utilities, reviewed the proposed ordinance and referred to it C which addressed the prcperty owner notification process. - Jerry Foy, 6 No. 41st Avenue, representing Pacific NorthWest Bell, expressed his appreciation of staff's cooperation and assistance regarding this item. He indicated the emergency restoration clause in the ordinance allows Pacific Northwest Bell 'to function effectively as a utility. He stated Pacific Northwest Bell is in concurrence with the ordinance, however, ' he expressed concern regarding the increased fee fran to $25. Ed White, Selah, representing Cascade Natural Gas, indicated he was pleased with the ordinance, stating the emergency restoration clause covered II/ his concerns. However, he indicated he felt the increased fee was excessive due to the utility and franchise taxes his company pays annually. Ordinance No. 2719, having been read by title, it was NI:RED by Sperling, seconded by Moore that the ordinance as read, be passed. Addressing the increased fee, Council member Doty questioned if Council wanted to discuss mending the permit fee. Dennis Covell clarified that permit costs are currently running $26.50 per permit, therefore, the fee would he covering costs only. Bill Hays, Executive Officer, Central Washington Home Builders Association, was present to express the Association's apposition to the proposed ordinance. He indicated the Association was in apposition to the additional fee, as not all situations can be foreseen regarding developments wherein street cuts became necessary. He questioned why therejiasn't been an appeal board established to hear appeals regarding this ordinance. He questioned haw the restoration process would occur and the billing procedure involved. Mayor Carmichael infonned him that although there was not an appeals board, the Council was accessible in that regard. Dennis Covell referred to Item 2b of the ordinance which addressed occasions when a street cut or - street reconstruction could not reasonably have been foreseen - and, therefore, a developer would not be subject to an additional fee. Discussion fbllowed regarding possible ercerwncies and unforeseen conditions which could arise relating to this ordinance. The question was called for a vote on the motion. Carried by a 6-1 rail call vote. Barnett voting nay. ORDINANCE NO. 2719, AN ORDINANCE relating to streets and sidewalks; requiring a permit to excavate or obstruct a public street or sidewalk; fixing permit fees; and amending Section 8.72.010 of the City of Yakima Municipal Code. 10. CONSIDERATION CF AN OUTSIDE UTILITY AGREEMENT FOR SEWER SERVICE FOR MOBITE MANOR, INC. Referring to staff's report, Council member Barnett requested clarification of the disposition of revenue if the outside utility agreanent to allow a sewer connection for Mobile Manor was approved. Rita Germunson, Office Engineer, informed Council the funds would be held in escrow until it was needed. She responded to Council's questions and informed Council this outside utility agreenent was an effort to assist in overcoming a public health problem in that area. It was MOVED by Barnett, seconded by Buchanan to approve the Outside Utility Agreenent. Unanimously carried by voice vote. (Moore absent - after 9:00 p.m.) 11. STATUS REPORT ON SLUDGE MANAGEMENT Referring to staff's report, Council member Barnett requested clarification regarding the plant's capacity and operational costs. Dennis Bertek, Sanitary Engineer, responded to Council's questions. Discussion followed regarding the current procedures for transport and application of sludge. It was MOVED by Barnett, seconded by Doty to accept staff's report. Unanimously carried by voice vote. Moore absent. 96 OCTOBER 11, 1983 12. RESOLUTION AUTHORIZING CANCELLATION C' CERTAIN PAYROLL WARRANTS Resoltuion No. D -4867, having been read by title, it was MOVED by Beaudlanp, seconded by Budzanan to adopt the resolution. Council member Doty requested clarification of the notification process regarding the outstanding payroll warrants. John Hanson, Director of Finance and Budget, informed Council all outstanding warrant payees were notified by mail in June and the attached list are those payees who have not responded. He informed Council this procedure was an effort to clear the accounting records. Discussion followed regarding the procedure involved for a payee who wishes to claim their warrant after adoption of this resolution. The question was called for a vote on the notion. Unanimously carried by voice vote. Moore absent. RESOLUTION NO. D -4867, A RESOLUTION authorizing the cancellation of payroll warrants. *13. DISPOSITION OF DAMAGE CLAIMS A. RESOLUTION NO. D -4868, A RESOLUTION denying the claim of Willie B. Singleton filed with the City of Yakima on September 19, 1983. B. RESOLUTION NO. D -4869, A RESOLUTION denying the claim of Charles C. Martin filed with the City of Yakima on September 13, 1983. *14. SET DATE OF HEARINGS A. October 25, 1983, was set as the date of hearing for a rezone requested by Jesse Lawrence for the property located at 503 -511 Ranch Rite Road. B. October 25, 1983, was set as the date of hearing for the proposed amendment to Title 12, Chapter 12.49.030 of the Yakima Municipal Code. *16. ORDII' NCE APPROPRIATING FUNDS FOR COMMUNITY DEVELOPMENT BLOCK GRANT (Second Reading) An Ordinance appropriating funds for the Community Development Block Grant having been read by title only at the previous meeting, was brought before the Council for a second reading. ORDINANCE NO. 2720, AN ORDINANCE amending the 1983 budget for the City of Yakima; and making an appropriation in the Community Development Fund for expenditure during 1983. *17. ORDINANCE AMENDING THE 1983 BUDGET FOR THE CITY Off' YAKIMA (First Reading) The Ordinance amending the 1983 Budget and making an appropriation in the General Fund, having been read by title only at this meeting, was laid on the table for one week or until October 18, 1983. *18. ORDINANCE REZONING PROPERTY AT 6006 SUMMITVIFW, REQUESTED BY GLASCAM BUILDERS, INC. ORDINANCE NO. 2721, AN ORDINANCE accepting the recommendation of the Planning Commission and rezoning property in the vicinity of _60th Avenue and Summitview Avenue from R -1, One- Family Zone to Planned Development Zone. *19. ORDINANCE REZONING PROPERTY AT 1601 SUMMITVIEW, REQUESTED BY FIDDLESTICKS ORDINANCE NO. 2722, AN ORDINANCE accepting the recommendation of the Planning Commission and rezoning property on the Northwest corner of North 16th Avenue and Summitview Avenue from B -2, Local Business Zone and R -1, One - Family Zone to Planned Development Zone. 97 OCTOBER 11, 1983 20. OTHER BUSINESS None Information Itens Items of information supplied to Council were: letter from. Community Developnent Citizens Advisory Canmittee regarding recent appointments to the Committee 9/29/83; memo from Director of Engineering & Utilities & Supervising Traffic Engineer regarding 45th Avenue - Summitview to Barge 9/30/83; memo from the Fire Chief re: Emergency Management Course, Emmitsburg, MD 10/7/83; letter from Yakima Sunfair, Inc., regarding Sunfair parade 10/4/83; memo from Director of II/ , Community & Economic Development regarding Flakey Jakes Outside Utility Request (Sem fr er & Water) 8/30/83; memo om the Legal DepalUient regarding Gayle Javins vs. City of Yakima 10/4/83; memo from City Attorney regarding damage claims referred to insurance company 10/3/83; letter to The Sun Press regarding publication errors 10/7/83; order from the Public Employment Relations Commission regarding Deputy Fire Chief position 10/3/834 invitation to attend The Humane Society of Central Washington groundbreaking ceremony 10/7/83; notice of neeting of the Yakima Valley Museum & Historical Association 10/5/83; status of Major Legislation in Congress Affecting Cities, published in the October 3rd issue of 'National League of Cities Newsletter; Permit Center report for month of September, 1983; and minutes of 9/8/83 Civil Service Commission meeting. 21. ADJOURNMENT There being no further business to come before the Council, it was MOVED by Beaudhamp, seconded by Buchanan that this meeting be adjourned at the hour of 9:12 p.m. Unanimously carried by voice vote. ['ore absent ,-. 1. 11/ READ AND CERTIFIED ACCURATE BY ,a.-.04puti? i DATE).141- - - ODUNCIL 'Iv I _ DATE/Vt/Er3 --- 34UNCIL MEMBER ATTEST: I , ALA 411 CI TY CLERK MAYOR