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HomeMy WebLinkAbout09/27/1983 Study Session 79 SEPTEMBER 27, 1983 STUDY SESSION 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Doty informed Council the Federal Energy Regulatory Commission will be holding a hearing tomorrow at 1:30 p.m. at the Amory. She indicated the Yakima Basin Joint Board has prepared a presentation for this hearing at which the cumulative effects concept will be discussed. Council member Doty informed Council she and Dennis Covell, Director of Engineering and Utilities, met with Janet McClenen II/ of the Bonneville Power Administration (BPA) regarding the City's reguest for fish enhancement_ to the irrigation diversion dam. Council member Doty indicated Ms. McClenen's response was very positive regarding the City's funding request. Mayor Carmichael stated she had received a copy of a letter to George Pechtel from Dennis Covell, Director of Engineering and Utilities, regarding the notification to proceed with the Gleed Water personal services agreerrent. She circulated the letter to other Council members for their persual. Mayor Carmichael reminded Council members of the City Manager's evaluation on Octcber 4 at 11:30 a.m. at the Towne Plaza. Mayor Carmichael cemented that Eli Ashley, General Manager, Capitol Theatre, had just called requesting Council representation at a reception at the Capitol Theatre, Thursday, September 29, 1983 from 5:00-6:30 p.m. for the Washington State Arts Commission and questioned if any Council member was interested in attending. Mayor Carmichael informed Council of a meeting with the County Ccmmissioners and representatives from each of the cities in the County and the Police Chiefs fran each of the cities regarding the new detention corrections center will be held at the corrections center Wednesday, September 28, 1983. She indicated she was planning to attend and extended the invitation to other Council members. Council member Doty questioned if any Council member was planning to attend the dedication ceremony for Tan Bostic at the Community Building at 3:00 p.m:, Wednesday, September 28, 1983. Council member Sperling comnented on the outcane of the recent vote on the refuse issue September 20. He questioned when II/ this issue could be placed on the ballot again as voter turnout on the 20th was very poor. City Attorney Andrews responded, stating the 1984 November election would be the earliest regular election. Council member Sparling expressed his displeasure regarding the lack of edging around City parks. Discussion followed regarding the cost involved with edging the parks. City Manager Zais indicated staff would research this item and respond back to Council. It was the general consensus of the Council to discuss this item at the next scheduled rreeting Council has with the Parks Commission. 2. DISCUSSION OF RENEGOTIATION OF CITY/COUNTY JAIL AGREEMENT FOR 1984 Police Chief Pleas Green provided an overview of the report for Council. Addressing the options regarding the care and custody of prisoners issue, Chief Green informed Council those options included: 1) renegotiate existing Care and Custody Agreement with Yakima County; 2) Reactivation of the Yakima City Jail Facility; and 3) repeal the Yakima Municipal Criminal Code. Of those cptions, Chief Green informed Council 80 SEPTEMBER 27, 1983 staff's recommendation was to negotiate and renew the agree ent with the County for 1984 and suggested Council review the idea of forming a Task Force to look into amending the Yakima Municipal Criminal Code. He commented other cities were contemplating eliminating their municipal criminal code which would place the entire burden on the County. He commented he felt Option 3, repealing the Yakima Municipal Criminal Code, would be a disservice to the community and would put an unbearable burden on the County prosecutor. Discussion followed regarding the type of prisoners the City is required to pay for care and custody expenses. Council member Barnett expressed his concern regarding the increased costs projected for care and custody for the City's prisoners. Discussion followed regarding the formation of a Task Force and the issues the Task Force may address which included court costs and jail standards. Council member Barnett questioned if the Council did approve the formation of a Task Force, would funding for this purpose be necessary. He also questioned if the Chief needed specific direction regarding the issues to be researched by the Task Force. Chief Green suggested the formation of a Council Subcommittee to address the ground rules for the Task Force. It was MOVED by Moore, seconded by Barnett to move this item down under the Business portion of the meeting to become Item No. 7a. Unanimously carried by voice vote. 3. EXECUTIVE SESSION It was MOVED by Buchanan, seconded by More to move into .Executive Session for the purpose of discussing collective bargaining. Unanimously carried by voice vote. BUSINESS MEETING 4. ROLL CALL At 3 :00 p.m., the Council members commenced the regular meeting, Mayor Carmidiael presiding, Council members Barnett, Beauchamp, Budianan, Doty, .Moore and Sparling and City Manager Zais and City Attorney Andrews present on roll call. 5. INVOCATION The Invocation was given by Council member Doty. 6. CONSENT AC Nfl Mayor Carmichael referred to the Items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member. Barnett requested to add Item No. 14 to the Consent Agenda. Council member Doty questioned if there was any individual in the audience who had attended the meeting to speak to this item. There being no one present to speak, it was the general consensus of the Council that the addition of Item No. 14, as requested, be made. The City Cleik then read the Consent Agenda items. It was MOVED by Doty, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote.. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one notion without further discussion.) *8. MINUTES The Council minutes of September 13 and 20, 1983 were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 9. AUDIENCE PARTICIPATION None SEPTEMBER 27, 1983 81 7. CURRENT STUDY SESSION ITEMS Item No. 2 Council member Beauchamp questioned if the State would assist or participate in sharing the costs placed on the County if the Yakima Municipal Criminal Code was repealed and the County would then have to be responsible for the entire cost. Chief Green responded, informing the Council the State of Washington presently owes the County $400,000 however, the Legislators have not chosen to appropriate the necessary- funding. It was MOVED by Moore, seconded by Doty to request staff to pursue negotiations and renew the jail agreement with Yakima County for 1984 and to appoint a Council Subcommittee of three members to work with the Chief of Police to develop a Task Force to study this issue and come back with recommendations. Unanimously carried by voice vote. It was the general consensus of the Council that Mayor Carmichael and Council members Beauchamp and Barnett would comprise the Yakima County Jail Task Force. 10. HEARING ON HOUSING ASSISTANCE PLAN (HAP) This being the time fixed for the hearing on the Housing Assistance Plan, Dixie Kracht, Housing Supervisor, provided a brief overview of staff's report which addressed the second year goal of the three year Housing Assistance Plan adopted by Council in October of 1982. She addressed the proposed rehabilitation goal of 30 owner /occupied single family dwelling units, 24 elderly and handicapped owner /occupied units and 20 units of multi - family rental units. Council member Barnett expressed his concern of the expansion of the Housing Rehabilitation Program and the possibility of discontinued federal funding in the future. Council member Doty questioned if the rehabilitation goal is a little too ambitious. Dixie Kradht responded to Council's questions. There being no citizen wishing to speak to this issue, the public portion of the hearing was closed. - It was MOVED by Beauchamp, seconded by Buchanan to adapt the 1984 Housing Assistance Plan and authorized - staff to submit the Plan to HUD for review. Unanimously carried by voice vote. 11. HEARING.ON REZONE REQUESTED BY GLASCAM BUILDERS, INC., FOR PROPERTY AT 6006 SUMMITVIEW FROM R -1 TO PLANNED DEVELOPMENT This being the time fixed for the hearing on the rezone request for property located at 6006 Summitviea from R -1 to Planned Development, Council member Moore questioned if all individuals affected by this rezone had been notified. Larry Wright, Assistant Director of Community and Economic Development, responded affirmatively. Council member Barnett requested if the legal description had been properly corrected and if the storm drainage problem had been resolved as mentioned in previous Planning Commission minutes and staff recommendations. Larry Wright responded affirmatively. Ron Whitaker, attorney, representing Glascam Builders, commented this location is excellent for the proposed facility. Mr. Whitaker informed Council the architect for this project, Mr. Hollingbery, was present if Council wished to ask him any questions. Council member Beauchamp questioned if Mr. Whitaker's client agrees with staff's recommendation. Mr. Whitaker responded affirmatively. There being no citizen present wishing to speak to this issue, the public portion of the meeting was closed. It was MOVED by Moore, seconded by Beauchamp to accept the Planning Commission's recommendation. Unanimously carried by voice vote. 12. HEARING ON REZONE REQUESTED BY FIDDLESTICKS FOR PROPERTY AT 1601 SUMMITVIEW FROM B -2 AND R -1 TO PLANNED DEVELOPMENT This being the time fixed for the hearing on the rezone request by Fiddlesticks for property at 1601 Summitviea, Council member Barnett expressed his concern regarding the 82 SEPTEMBER 27, 1983 language in Item B under "Findings" Where it states .."The applicants have agreed to the dedication of right-of-way provided the City pay the cost of repair of the structure to the owners' specifications and to pay for the value of the lost retail floor area.".. He questioned What the owners' specifications would include. City Attorney Andrews cdmaented that if that language was a prdblem, the language could be Changed, with the owners' consent, to specify that upon dedication of right-of-way, the City will pay the cost of repair to ensure the new wall will conform to the existing building or wall. The owners, Richard and Kathy Myers, present in the audience, nodded their agreement to City Attorney's suggestion. City Attorney Andrews informed Council that When this item cones bads to Council he will have the language Changed in the Ordinance. Council member Budhanan questioned When work is scheduled to begin at the intersection of Summitview and 16th Avenue. Dennis Cavell, Director of Engineering and Utilities, responded stating the process could take 2-3 years. Glenn Rice, 415 North First Street, representing the applicants, informed Council the intent of the language was just as the 'City Attorney had outlined and he and his clients are in concurrence with the staff and Planning Commission recommendation at this point. Elsie Gregorich, 1516 Brown Avenue, was present to speak in support of the proposed rezone and the future intersection improvement. There being no other citizen wishing to speak to this issue, the public portion of the hearing was closed. It was MOVED by Beauchamp, seconded by Doty to accept the Planning Cdmmission's recommendation. Unanimously carried by voice vote. 13. CONSIDERATION OF ESTABLISHING TWO-WAY LEFT TURN LANE AND RESTRICTING PARKING ON LINCOLN AVENUE BETWEEN 16TH AVENUE AND 24TH AVENUE Council member Barnett questioned if all the people on the list included in the Council packet had been notified that this item was to be before Council today. Hank Hein, Supervising Traffic Engineer, responded affirmatively, stating notices had been hand delivered Monday morning. Council member Budhanan reported he had received a telephone call fran Mr. Dick Walker Who was in support of the two-way left turn lane proposal. Hank Hein provided background information on the project. Council member Barnett questioned if delaying action on this item for one week, due to the fact notices were not delivered until yesterday morning, would cause planning problems for this project. Dennis Covell, Director of Engineering and tJtilities, responded negatively. Council member Doty indicated she would be more concerned if there had been individuals Who had been attending the earlier meetings on this item and had not appeared today. It was MOVED by Doty, seconded by Beaudhamp to follow staff's recommendation. Unanimously carried by voice vote. City Attorney Andrews clarified that the ordinance regarding this item would concern off street parking only and would not address the turn lane or notification list. (Moore absent after 4:15 p.m.) Following completion of this item, Mayor Carmidiael informed the Council she had just received a written protest fran Mr. Rathjen, owner of Rathjen's Cycle Center. She informed Council copies of his letter will he provided for their information When the ordinance appears on the Council agenda. She stated Hank Hein will notify Mr. Rathjen of the upcoming Traffic Safety Canmittee and next week's Council action on this item. *14. RESPONSE TO CITIZEN PETITION REGARDING REQUEST FOR SATURDAY ONE-HALF HOUR TRANSIT SERVICE ON BROADWAY/NORTH 4TH STREET ROUTES The reported dated September 27, 1983 fran the Director of Public WOrks, regarding the response to a citizen petition to increase the hours of operation on Broadway/North 4th Transit route, was accepted and approved. SEPTEMBER 27, 1983 83 15. PRESENTATION OF 1984 PRELIMINARY BUDGET FORECAST City Manager Zais cc cen ted'this• forecast is more of a summary than has been submitted to Council in the past. He indicated the major change is that the individual department issues have been emitted -a't° this''poiint; tolbe providedi in November at the beginning of the budget review process. Council member Barnett complimented the City Manager for the concise format r f"tof° ithe report: itt was the general consensus of the` Council that the 1984 Budget Forecast was a concise and effective report. City Manager Zais expressed his appreciation!to staff members who had assisted in compiling the report. City Manager Zais informed Council of a correction on Page 12 of the report where the 1984 Projected Budget Expenditures should read $12,42 versus $18;425;480 .He -provided an, overview of the report for Council. Mayor Cannichael requested clarification on Page 7 regarding the 1984 Budget for Election Costs. City Manager Zais reponded°, informing - Council. the City is billed for 1983 costs in 1984. Council member Sperling addressed the sales tax on food and questioned if the - City receives a breakdown or a lump stun from the State. `City Manager Zais responded, indicating the City receives a lump stun only. No Council action was taken on this item. - *16. APPROVAL OT' FINAL CONTRACT PAYMENT FOR STREET LIGHT RETROFIT PROJECT The report from the Director of Engineering and Utilities dated September 27, 1983 with respect to the completion on the Street Light Retrofit project, performed by Refrigeration and Services, Inc., was approved, the work accepted and payment of the final estimates as therein set forth was authorized. *17. APPROVAL OF OUT OF STATE TRAVEL The out -of -state travel for Robert Weaver, Personnel Officer, to Eugene, Oregon, October 18 -21, 1983 to attend the PNPMA /ASPA Fall Conference, at a cost of $566 and the out -of -state travel for Steve Myers, Information Systems, to San Diego, California, September 28- Octdber 8, 1983 to meet with representatives of SYSCON Corporation, at a cost of $1,034, were approved. 18. OTHER BUSINESS Executive Session It was MOVED by Buchanan, seconded by Barnett to move into Executive Session for the purpose of discussing collective bargaining to then be followed by immediate adjournment. Unanimously carried by voice vote. Moore absent. Information Items Items of Information supplied to Council were: letter from Mr. and Mrs. Vernon Alexander regarding YVT tracks on Nob Hill Boulevard 9/21/83; minutes of the August 24, 1983 Traffic Safety Canmittee; and agenda for the September 28, 1983 Traffic Safety Canmittee meeting. 19. ADJOURNMENT Following the completion of the Executive Session, the meeting was adjourned at the hour of 5:25 p.m. READ AND CERTIFIED ACCURATE BY ,e 4 DATE /( e-c-rr3 COUNCIL MEMBER DATE // ° / / -dS COUNCIIY EMBEMN3 R t ATTEST: 002)104Akt jii\ cut2 CITY CLERK MAYOR