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HomeMy WebLinkAbout09/20/1983 Special Meeting 74 SEPTEMBER 20, 1983 SPECIAL MEETING The City Council met in session on this date at 12:00 p.m., in the Garden Terrace Rom of the Towne Plaza, North 7th Street and East Yakima Avenue, Yakima Washington. Council members present were Mayor Lynn Carmichael, Clarence Barnett, Lynn Budhanan, Shirley Doty and Jack Sparling. Council .members Henry Beauchamp and W. K. "Peten_Moore absent and excused. The council held a special meeting called by the Mayor for the purpose of general discussion with members of the Dcwntcwn Area Redevelopment Committee (DARC). DARC members present were Lee Semon, Jr., Chairman, Joe Morrier, Maxine Moore and Walter Weeks. It was MOVED by Buchanan, seconded by Doty to adjourn the meeting at the hour of 1:30 p.m. Unanimously carried by voice vote. Beaudhamp and Moore absent. Ai, 2 READ AND CERTIFIED ACCURATE BY Al! ce-c-4-4 DATE wiUNCIL 0#r DATE4 L2r253 ' GO NCIL MEMBER ATTEST: S CITY CLERK &MAYOR 1 . . SEPTEMBER 20, 1983 75 STUDY SESSION 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Carmichael addressed various invitations extended to Council. 2. CONSIDERATION OF REQUEST FROM WASHINGTON STATE DEPARTMENT OF TRANSPORTATION REGARDING TRADE OF CITY PROPERTY Dennis Covell, Director of Engineering and Utiltiies, referred to the aerial photograph regarding the request by the State II/ Department of Transportation to purdhase four acres of City-owned property at Oak Flats for use as a maintenance facility and stock pile site. He addressed the State's original request in the late 1970's to purdhase 62 acres of this property, which the sale was deemed by the Council in May 1980 to not be in the City's best interest. Council member Barnett commented he would like additional information before making a decision on this item; such as 1) does the State Department of Transportation have other suitable sites to trade for this property, and 2) does Yakima County and the State Department of Game have an interest in this property. He suggested communication with these entities should take place prior to making a determination on this item. (Moore ,-, present after 2:20 p.m.) Dennis Covell responded to Council's questions regarding the State Department of Transportation's most recent request for City property. It was MOVED by Barnett, seconded by Budhanan to authorize staff to bring back further information on the items that hav mentioned including any land in the 36 acres that is now being leased that the City might want as a trade off, and at that time Council will give further consideration to this item. Council member Beauchamp commented it should be determined if Council wants to sell the land before asking staff to researdh this item in depth. Council member Barnett indicated he thought Council needed additional information before making a decision. It was the general consensus of the Council to review additional information prior to making a decision on this item. The question was called for a vote on the motion. Carried by 6-1 voice vote. Moore abstaining due to late arrival. 3. EXECUTIVE SESSION It was MOVED by Budhanan, seconded by Beaudiamp to move into Executive Session for the purpose of discussing collective bargaining. Unanimously carried by voice vote. 11/ BUSINESS MEETING 4. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Mayor Carmidhael presiding, Council members Barnett, Beauchamp, Budhanan, Doty, Moore and Sparling, and City Manager Zais and City Attorney Andrews present on'koll call. 5. INVOCATION The Invocation was given by Mayor Carmichael. 6. CONSENT AGENDA Mayor Carmichael referred to the items placed on the Consent Agenda, questioning Whether there were any additions or deletions from either Council members or citizens present. Council member Doty requested Item No. 8 be removed from the Consent Agenda. It was the general consensus of the Council 76 SEPTEMBER 20, 1983 that the deletion of Item No. 8, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Barnett, seconded by Doty that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) 7. CURRENT STUDY SESSION ITEMS None 8, MINUTES Council member Doty referred to Item No. 9, Presentation of Service Awards, of the September 6, 1983 minutes and suggested Council members be included in the sentence Wherein the Mayor congratulates the employees Who were receiving service awards. Referring to Item No. 20, Other Business, Council member Doty requested the item be restated to reflect that she introduced Cecil Collins, Acting Director at the Southeast Community Center, to Council members versus announcing Cecil Collins had been appointed Acting Director of the Southeast Community Center. It was MOVED by Doty, seconded by Beauchamp to approve the minutes, as corrected, for the September 6, 1983 meeting. Unanimously carried by voice vote. 9. AUDIENCE PARTICIPATION None *10. PRESENTATION OF GENERAL GOVERNMENT BUDGET STATUS REPORT FOR AUGUST 1983 The report from the Director of Finance and Budget, dated September 20,- 1983, regarding the General Government Budget, was accepted and filed. *11. REPORT FROM CITY CLERK REGARDING CITY CONTRACTS, AGREEMENTS AND FRANCHISES; TERNS AND LIMITATIONS The report from the City Clerk dated Sept. 20, 1983 regarding City contracts, agreements and ftandhises, was accepted and approved. *12. TREASURY REPORT FOR AUGUST 1983 The report from the Director of Finance and Budget, dated September 20, 1983, regarding investments of the City of Yakima, was accepted and approved. *13. SET DATE OF HEARING October 4, 1983 was set as the date of hearing for the rezone request by Professional Investors, Inc., for property located at 51st Avenue and West Chestnut. 14. RESOLUTION CALLING FOR A SPECIAL ELECTION CONCERNING A CHARIER AMENDMENT REGARDING TEMPORARY EMPLOYEES Resolution No. D-4864, having been read by title, it was MOVED by Doty, seconded by Mbore, that the resolution as read, be adopted. City Manager Zais informed Council Dave Rhodes, Director of Public Works, was present to address the operational concerns he has and why staff is seeking a Charter Amendment at this time. Referring to the two-month time limit a temporary employee may be hired as outlined in the City Charter, Dave Rhodes, Director of Public Works, expressed his concerns on the impact this time limit would have on the Parks and Recreation Division if the time limit is not amended to concur with the Civil Service Commission time limit of five months. He stated the Parks Division employs approximately SEPTEMBER 20, 1983 77 100 individuals to perform seasonal functions, such as umpires, timekeepers and lifeguards, on a temporary basis and if the City were to adhere to the two-month time limit for a temporary employee, the Parks Division would need two or three shifts of temporary employees to perform the seasonal duties now performed by current temporary employees. He informed Council temporary Employees are also utilized in the Transit and Refuse Divisions and addressed the additional ongoing training time and costs incurred if temporary employees were restricted to a two-month time limit. He encouraged Council to preserve the current practice of utilizing temporary employees for up to a five-month term. Ken Coffin, Area Representative, AFSCME Local 1122, was present to request the Council not to place this item on the ballot in November. He II/ stated that placing this issue on the ballot at this time would be premature as the issue of temporary employees is still in a negotiation process between the Union and the City. He stated that by placing this item on the ballot, this action would cut off the ability of the two negotiating teams to come up with an equitable answer to this problem. Mr. Coffin stated he did not want this item placed on the ballot because the issue does not address the City's needs. He stated this charter amendment would provide for a Civil Service status for temporary employees; but would not establish the rights of temporary employees to benefits due by the City. Mr. Coffin stated he did not believe placing this item on the ballot was necessary. He addressed the various alternatives available and stated it ues the Union's belief that the negotiation process should be allowed to continue. Summarizing his viewpoint on this item, Mr. Coffin reiterated he did not believe this proposition should be placed on the ballot in November and requested Council allow the cooperative negotiation process to continue. Council member Barnett clarified that the action before Council today was to rectify a discrepancy between the Civil Service Commission Rules and Regulations and the City Charter regarding the length of time a temporary employee may work. Discussion followed regarding the initial complaints that were filed which brought the discrepancy of time limits for temporary employees to the City's attention. Addressing the concerns of the Union on this item, Mr. Coffin stated there were two separate issues that need to he addressed: 1) when is the employee covered by the Charter; and 2) when is the employee due benefits and required to work under the structure of the Union contract. Council member Moore addressed the fact that the Council could he in violation of the Charter if steps were not taken to rectify the discrepancy. City Manager Zais commented that the action taken by the Council today does not preclude the City and the Union from continuing to negotiate on this matter. The question was called for the vote on the motion. Unanimously carried by roll call vote. RESOLUTION NO. D-4864, A RESOLUTION providing for the submittal to the electors of the City of Yakima, Washington, at a special election to be held in conjunction with the State General Election to be held November 8, 1983, of a proposition as to whether Article XVI, Subsection 5. (g) of the Yakima City Charter shall be amended. 15. RESOLUTION AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH GEORGE PECHTEL REGARDING GLEED WATER (Council member Doty excused due to a possible conflict of interest.) Resolution No. D-4865, having been read by title, it was MOVED by More, seconded by Sparling that the resolution, as read, be adopted. Council member Barnett indicated he had two areas of concern regarding the contract, however, he did not want his questions to be interpreted that he was against the agreeuent. He referred to the Compensation and Payment portion of the Personal Services Agreement and expressed his concern that Mr. Pechtel may work at the rate of $45 per hour up to $5,400 and not he Obligated to provide a product. Council member Barnett also express& his disapproval of City staff typing Mr. Pechtel's rough draft 78 SEPTEMBER 20, 1983 reports. George Pechtel , 5 North Front Street, was present to respond to Council member Barnett's concerns. Addressing the fee of $5,400, Mr. Peditel stated the fee is inclusive of a final product. Referring to the Customer's Objective portion of the Personal Services Agreement, Mr. Peditel commented the request for stenographer services is not out of the ordinary as this has been done on many other projects. The question was called for a vote on the motion. Carried by 6 -1 roll call vote. Doty abstaining due to a possible conflict of interest. RESOLUTION NO. D -4865, A RESOLUTION authorizing the execution of an agreement to hire consulting planning services in connection with the Gleed Water System Study. *16. ORDINANCE APPROPRIATING FUNE6 FOR ODST OF DISTRICT ODURT FOR 1983 (Second Reading) An Ordinance appropriating funds for costs of District Court for 1983, having been read by title only at the previous meeting, was brought before the Council for a second reading. ORDINANCE NO. 2715, AN ORDINANCE amending the 1983 budget for the City of Yakima; and making an appropriation in the General Fund for expenditure during 1983. 17. OTHER BUSINESS Referring to Item No. 11, City Manager Zais complimented the City Clerk for her efforts in compiling the numerous City contracts, agreements and franchises. 18. ADJOURNMENT There being no further business to cane before the Council, it was MOVED by Beauchamp, seconded by Budzanan that this meeting be adjourned at the hour of 4:03 p.m. Unanimously carried by voice vote. READ AND CERTIFIED ACCURATE BY„ • , _ _ „ DATE /1 4 1?'-3 ODUNCIL % w i:i R 1. ;... _ DATE /1' -df� r .. ODUN�'i MEMBER ATTEST: /Gibe : 'I CITY CLERK MAYOR