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HomeMy WebLinkAbout09/13/1983 Study Session SEPTEMBER 13, 1983 67 STUDY SESSION The City Council met in session on this date at 2:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Lynn Carmichael, Clarence Barnett, Henry Beauchamp, Lynn Budhanan, Shirley Doty and Jack Sperling. Council member W. K. "Pete" Moore absent. 1. OPEN DISCUSSION FOR THE QDOD OF THE ORDER Mayor Carmichael gave information on several upcoming events which involve requests for Council participation. She also reported on a request she received for a liaison for the 1989 Washington State Centennial celebration. It was the general consensus of the Council to ask Irvin Lyle, the current liaison for the City's Centennial celebration, if he would be willing to serve in this capacity. Council member Budienan gave a Committee report and recommendation on the appointments to the Community Programming Advisory Committee. It was MOVED by Buchanan, seconded by Doty to reappoint Robert Plumb and Melanie Low and appoint Eric Silvers to fill the vacancy of the term of Stephen Cragg to the Community Programming Advisory Committee. Unanimously carried by voice vote. Moore absent. Council member Beauchamp gave a Committee report and recommendation on the appointments to the Community Development Advisory Committee. It was MOVED by Beaudhamp, seconded by Doty to appoint Elsie Gregorich as the northwest neighborhood representative, Laine Durand to represent the handicapped designation and Thomas Lovell as the at-large member of the Community Develowent Advisory Committee. Unanimously carried by voice vote. More absent. 2. REVIEW OF REQUEST FOR PROPOSALS FOR INDIGENT DEFENSE Council members discussed the proposed request for proposals for indigent defense, submitted by the City Attorney. There was concern expressed about the renegotiation clause contained in the proposal and the method of soliciting the proposals. Council members also discussed forming a committee to review the proposals. It was the general consensus of the Council to advertise the request for proposals in the City's legal newspaper and distribute it to each law firm via the Yakima County Bar Association's mailing list. The City Attorney and City Manager stressed the fact that the City makes a recommendation to the District Court, Who is the appointing authority in the matter of selecting counsel for indigent defense. Council members Beauchamp, Sperling and Doty 'indicated their willingness to reside on the committee to evaluate the proposals. It was NDVED by Doty, seconded by Beauchamp to Move It No. 2 on the Study Session to the Business section as Item No. 8a. Carried by 5-1 voice vote. Barnett voting nay. Moore absent. 3. DISCUSSION REGARDIN3 RATE ADVISORY BOARD Dennis Covell, Director of Engineering and Utilities, reviewed his report and stated that the one remaining member of this Board represents the accounting profession. Council member Sperling expressed his opinion that activation of the Board should be delayed. Mayor Carmichael and Council members Beaudhamp and Doty indicated their support of continuing the Board. It was MOVED by Beaudhamp, seconded by Doty to move Item No. 3 down from the Study Session to become Item No. 8b. under the Business portion of the meeting. Unanimously carried by voice vote. Moore absent. 68 SEPTEMBER 13, 1983 4. EXECUTIVE SESSION It was the general consensus of the Council to address this item at the end of the Business neeting. BUSINESS MEETING 5. ROLL CALL At 3:00 p.m., the Council members commenced the regular meting, Mayor Carmichael presiding, Council members Barnett, Beaudhamp, Buchanan, Doty and Sparling and City Manager Zais and City Attorney Andrews present on roll call. Council member Moore absent and excused. 6. INVOCATION The Pledge of Allegiance was led by Council member Budianan. 7. CONSENT AGENDA Mayor Carmichael referred to the Items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member Barnett requested to add Items Nos. 9 and 14 to the Consent Agenda. Mayor Carmichael stated a citizen had requested Item No. 15 be removed from the Consent Agenda. It was the general consensus of the Council that the addition of Its Nos. 9 and 14 and the deletion of It No. 15, as requested, he made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Budianan, seconded by Doty that the Consent Agenda as read, be passed. Unanimously carried by roll call vote. More absent. (Subsequent paragraphs preceded by an asterisk (*) indicate it on the Consent Agenda handled under one motion without further discussion.) 8. CURRENT STUDY SESSION ITEMS A. ITEM NO. 2 It was MOVED by Beauchamp, seconded by Doty to authorize staff to proceed with the request for proposals and distribute them as the City Attorney outlined and appoint three City Council members to be utilized for the review for the proposals; Council members Sparling, Doty and Beaudhamp. Carried by 5-1 voice vote. Barnett voting nay. Moore absent. B. ITEM NO. 3 Dennis Covell, Director of Engineering and Utilities, informed Council of the past successes experienced by the Utility Rate Advisory Board (URAB). Council member Doty cannented that if the Council decides to reappoint members and continue with the URAB, she suggested scheduling a joint meeting of the URAB with the Council before the Board gets into their deliberations. Mayor Carmichael concurred. Council member Buchanan also concurred with Council member Doty's suggestion and stated he was in favor of continuing with the existance of the URAB. It was MOVED by Beaudhamp, seconded by Buchanan to continue with the Utility Rates Advisory Board. Carried by '4-2 voice vote. Barnett and Sparling voting nay. *9. MINtUES The Council minutes of August 16, 23 and 26, 1983 and September 6, 1983 were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 69 SEPTEMBER 13, 1983 10. AUDIENCE PARTICIPATION Mayor Carmichael called upon Chief Pleas Green at this time. Chief Green informed Council that on September 1, 1983 an accident occurred at the intersection of 6th Street and LaSalle wherein a three-year old bay was hit by a car. City employee Hipolito Flores and Pat Mosley, citizen, performed cardiopulmonary resuscitation on the boy and saved his life. Chief Green presented both Mr. Flores and Ms. Mosley the "On Guard" Certificate of Commendation. Chief Green and the Council extended their congratulations and appreciation to Mr. Flores and Ms. Mosley for their efforts. II/ - Mayor Carmidhael .presented a proclamation to Pat Ball, President and Joyce Strosahl, Membership Chairm th an, of the League of Women Voters, proclaiming the week of September 13-19, 1983 as the Local League of Women Voter's Week. Pat Ball accepted the proclamation and informed the Council of the meetings being sponsored by the League of Women Voters this week. 11. REPORT FROM ODMMUNITY AND EOONOMIC DEVELOPMENT REGARDING CAME TV PROCIUMMINGAcTivrriEs Bruce Crest, Cable TV Coordinator, introduced the members on the Community Development Programming Committee and his staff rrembers. He informed Council of an 11-minute video presentation staff has prepared for Council's review which was representative of the work his staff had accomplished to date. Fallowing the programming demonstration, Bruce Crest informed Council the Community Television Program has gone well in the last 4-5 months the program has been in oFeration. He stated staff will have licensed over 100 producers by the end of the year. Council member Barnett questioned if perhaps the Cable Communications Division could prepare a public service announcement addressing the recent change of Council districts in an effort to inform the public prior to the November election. Bruce Crest responded, informing Council he would check with the Clerk's Office in that regard. He expressed his appreciation for the efforts and accomplishments of both the Community Programming Advisory Committee and his staff. It was MOVED by Doty, seconded by Barnett to accept the report with Council's appreciation. Unanimously carried by voice vote. Moore absent. 12. REPORT FROM THE CITY MANAGER ON CURRENT STATUS AND RECOMMENDATIONS REGARDING: a. Nab Hill Boulevard Street Improvement Project b. Yakima Valley Transit Franchise Negotiations c. Trol ley Operating Agreement with Yakima Valley Transit II/ City Manager Zais provided a brief introduction, stating all three topics ware interrelated with Yakima Valley Transportation Company (YVT). Addressing It a., Nob Hill Boulevard Street Improvement Project, City Manager Zais informed Council the project calls for a 70-foot right-of-way, Which includes five lanes with five-foot sidewalks on both sides of the arterial street. He informed Council that due to the elimination of the overhead catenary system for the Trolleys on YVT, the savings from eliminating the tracks from Nob Hill Boulevard would provide for a potential cost savings of $1,000,000. City Manager Zais stated the continued existance of the tracks on Nob Hill Boulevard constitutes an ongoing traffic safety hazard and that every effort should be made to attempt to relocate and renove the tracks. He commented Union Pacific railroad is assisting with the relocation of the tracks and that Paul Strater, Director of the Kittitas -Yakima Resource Conservation and Economic Development District, offered to serve as the principal coordinator of all potential parties to research and study alternative routes. City Manager Zais stated this was a 70 SEPTEMBER 13, 1983 planning process that may take several years to accomplish. He indicated staff is requesting a consensus of the Council to proceed with the initial right-of-way acquisition utilizing unobligated ½ tax funds. Addressing Item b., YVT Frandhise, City Manager Zais provided a history of the discussions with YVT from the beginning of this year. Council member Barnett commented on the numerous citizens Who have requested that the franchise with YVT not be renewed. He stated he hoped citizens would understand from this report that the City needs a frandhise due to legal liabilities. Council member Doty commented it might be a good idea to inform the citizens that the issue of a frandhise is not clearcut; the railroad owns the property the tracks are on and, therefOre the issue is a complicated one. She questioned the rationale of having two sidewalks on Nob Hill Boulevard. Clarence Barnett, a Council Subcommittee member, stated he had been in favor of one sidewalk initially, however, he was approadhed by many sources such as the PTA, parents and schools requesting the two-sided sidewalks. Dennis Covell addressed the need for sidewalks on both sides of Nub Hill Boulevard due to effective utilization by the transit system and he stated staff had reduced the width of the sidewalks to five feet from seven feet. Addressing Item c., Trolley Operating Agreement with YVT, City Manager Zais stated YVT had notified the City earlier this summer of their intention to cancel the 1974 joint facility agreement due to YVT's decision to convert freight operations from electric to diesel motor power. City Manager Zais stated the City supports the Trolleys, however, he did not feel the City should be responsible for the total cost for operating the system. It was MDVED by Barnett, seconded by Doty to accept the recommendations as presented in the report. Addressing Item a., Margret Hackett, owner of the property on 16th Avenue and Nob Hill Boulevard, spoke in opposition to allocating any portion of her property to the City in the right-of-way process. Staff informed Ms. Hackett the Nob Hill Boulevard Improvement Project is in a preliminary planning process only and that a hearing process would be completed at a later date regarding the right-of-way acquisition for the project. Addressing Item c., Barbara Thompson, Trolley Coordinator, informed Council of the tourist dollars that are spent in the City due to the Trolleys. She stated the Trolleys were totally self supporting, including insurance coverage, and indicated the Trolleys expected to make a profit of $8,000 this year. The question was called for a vote on the motion. Unanimously carried by voice vote. Moore absent. 13. RESOLUTION AUTHORIZING ACCEPTANCE OF AN EPA GRANT INCREASE FDR PHASE I 141NAMP CONSTRUCTION PROJECT Resolution No. D-4859, having been read by title, it was MOVED by Doty, seconded by Barnett that the resolution, as read, be adopted. Addressing Dennis Bertek, Sanitary Engineer, Council member Doty expressed her appreciation for the many hours staff has spent on this item. She also expressed her appreciation to the Council members Who met with agency officials in an effort to Obtain this grant. Ines Rice, 4409 W. Arlington, questioned if. sewer rates would go down due to receipt of the grant. City Manager Zais responded, informing her of the various demands and needs for the grant funds. Dennis Bertek expressed his gratitude to the various individuals, including Council, staff and the news media for their efforts in successfully obtaining the grant from the Environmental Protection Agency. The question was called for a vote on the notion. Unanimously carried by roll call vote. Moore absent. SEPTEMBER 13, 1983 71 RESOLUTION NO. D-4859, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement accepting an offer from the United States Environmental Protection Agency for a grant of funds to aid construction of water pollution control facilities. *14. RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR FIRE TRAINING EXERCISE RESOLUTION NO. D-4860, A RESOLUTION authorizing a fire train- ing exerciSe agreement. 15. RESOLUTION AUTHORIZING EXECUTION CF A PERSONAL SERVICES AGREEMENT FOR SPANISH LANGUAGE CLASSES AND TRANSLATION CF WRITTEN MATERIAL II/ FOR THE HOUSING SERVICES CENTER Resolution No. D-4861, having been read by title, it was MOVED by Doty, seconded by Beauchamp that the resolution, as read, be adopted. Ines Rice , 4409 W. Arlington, expressed her opposition to the specia1 treatment of certain individuals this resolution would authorize. Council member Barnett requested clarification of the amount of the contract citing two different amounts were indicated in the report. He also express ed his concern that the resolution did not contain a dollar limitation. John Beer, Jr., Director of Community and Economic Development, stated the amount of the contract was for $2,500; the other figure used was a typographical error. Referring to the omission of a dollar amount in the resolution, City Attorney Andrews indicated Council could make a floor amendment to provide for a maximum cost not to exceed $2,500. Council member Barnett questioned if this item will become part of the future budget process. John Beer responded, stating the translation of the agreement is for the brochures utilized by the Housing Services Center and would be completed on an as needed basis. The employee .training is a one-time service and stated there will be supplemental requests for translating services. Council member Buchanan questioned the manner in which the person was selected to perform the translating. John Beer responded, informing Council of the recruiting process performed and of the individual Who came to staff and proposed the necessary services. John Beer responded to Council's questions regarding the details of the contract. The question was called for a vote on the nuLion. Carried by 5-1 roll call vote. Sparling voting nay. Moore Absent. It was MOVED by Doty, seconded by Budhanan to amend the resolution to provide that the maximum cost of the service not exceed $2,500 aver 12 months. Unanimously carried by voice vote. Moore absent. RESOLUTION NO. D-4861, A RESOLUTION authorizing the hiring of Spanish Language translation services and Spanish Language classes for the Housing Services Center staff. II/ *16. RESOLUTION AMENDING THE COUNCIL RULES CF PROCEDURE REGARDING RETENTION OF AUDIO TAPES RESOLUTION NO. D-4862, A RESOLUTION amending Rule A.8. of the "Rules of Procedure of Yakima City Council." *17. RESOLUTION AUTHORIZING EXECUTION CF GRANT REQUEST WITH AREA AGENCY ON AGING FOR SENIOR CITIZEN EMPLOYMENT PROGRAM RESOLUTION NO. D-4863, A RESOLUTION authorizing the execution of a grant application to the Area Agency on Aging to seek funding for Senior Citizens Employment Services. *18. SET DATE OF HEARINGS FOR SEPTEMBER 27, 1983: a. September 27, 1983 was set as the date of hearing on the Housing Assistance Plan (HAP). b. September 27, 1983 was set as the date of hearing on the rezone request for Glascam Builders, Inc., for property at 6006 Summitview from R-1 to Planned Development. 72 SEPTEMBER 13, 1983 c. September 27, - 1983 was set as the date of hearing on the "reaone - request{ Ina - Fiddlesticks for property at 1601 Summitview fran B -2 and R -1 to Planned Development. *19. APPROVAL OF FINAL CONTRACT PAYMENT FOR -1983 SIDEWALK IMPROVEMENTS - The report from the Director of Engineering and Utilities dated September 13, 1983, with respecteto the completion of the work on 1983 Sidewalk Improvements, performed by Central Concrete and Utilities, was approved, the work accepted and payment of the final estimates as therein set forth was authorized. *20. CONFIRMATION OF APPOINTMENT TO POLICE AND' FIRE CIVIL SERVICE COMMISSION AND BOARD OF ADJUSTMENT The report fran the City Manager dated September 13, 1983 regarding the appointment of William R. 'Wright to the Police and Fire - Civil Service Commission to fill the vacancy of Charles Lee and the appointment of Gerald Foy to the Board of Adjustment to fill the vacancy created by Howard Elofson, was accepted and approved. *21. ORDINANCE APPROPRIATING FUNDS FOR CITY•SHOPS SITE SCREENING AND SECURITY (Second Reading) An ordinance appropriating funds for City Shops site screening and security having been read by title only at the previous meeting , ' was, broughtm before- the - .Council. - •for a second reading. ORDINANCE NO. 2714, AN ORDINANCE amending the 1983 budget for the City of Yakima; and making an appropriation in the 341 -City Shops Construction Fund for expenditure during 1983. *22. ORDINANCE APPROPRIATING FUNDS FOR COSTS OF DISTRICT COURT FOR 1983 (First Reading) :The ordinance appropriating funds for costs of District Court for 1983 having been read by title only at this meeting, was laid on the table for one week or until September 20, 1983. 23. OTHER BUSINESS Addressing the 10th Anniversary of the Senior Citizens Center, Council member Doty informed the Council of a list of citizens Who have donated over 50 hours of volunteer service per month -and suggested these-- .individuals receive a letter of cannendation for their efforts. It was the general consensus that the Mayor and Council member Doty work on this item. Council member Sparling commented on his nay vote for Item No. - 15, stating he believed the City should hire employees who speak Spanish for employment in the Housing Services Center versus training the employees. Information Items Itans of information submitted to Council were: memo from Bruce Crest, Cable Communications Coordinator regarding Public Relations Training Program Recanmendations 9/7/83; memo fran Yakima Health District regarding alleged deficit 9/1/83; memo from Director of Cannunity and Econanic Development regarding - Outside Utility Connection (Sewer) 9/6/83; Fire Department Emergency Activity Report for August, 1983; Chief of Police :Monthly Report ,for August, 1983; minutes of August 2, 1983 Community Programming Advisory Committee; and minutes of the Special Meeting of August 30, 1983 Community Programming Advisory Committee. 23a. EXECUTIVE SESSION It was MOVED by Sparling, seconded by Barnett to trove into Executive Session for the purpose of discussing collective - bargaining . then immediately adjourn the meeting. Unanimously carried by voice vote. More absent. 73 SEPTEMBER 13, 1983 24. ADJOURNMENT Following the canpletion of Executive Session, the meeting was adjourned at the hour of 5:20 p.m. READ AND CERTIFIED ACCURATE BY ..„&„ _ DATE CO NCIL MEMBER J / 4,„ DATE / COUNCIL 12 R • ATTEST: 4-41-e-27 CITY CTERK MAYOR