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HomeMy WebLinkAbout10/05/2010 15 Park and Recreation Commission Addition of Youth Commissioner Members; YMC Amendments BUSINESS OF THE CITY COUNCIL • YAKIMA, WASHINGTON AGENDA STATEMENT Item No /S For Meeting of October 5, 2010 ITEM TITLE. Consideration of an Ordinance relating to the Park and Recreation Commission, adding two "Youth Commissioner" members to the Park and Recreation Commission, stating their ages for appointment, specifying a two - year term of service, and staggering specific initial terms, and requiring a majority of five members to pass motions regarding business of the Park and Recreation Commission; and amending Sections 1 35 010, 1 35 020, and 1 35 030 of the Yakima Municipal Code SUBMITTED BY Chris Waarvick, Director of Public Works Ken Wilkinson, Parks and Recreation Manager CONTACT PERSON/TELEPHONE. Ken Wilkinson, 576 -6416 SUMMARY EXPLANATION Staff respectfully requests City Council consideration of an ordinance to add two youth commissioner positions to the Park and Recreation Commission This proposal to add the Youth Commissioners surfaced several years ago during a City Council study session with the S Park Commission If passed by the City Council, this addition would provide an active role for interested and motivated youth to participate in their local government and provide a voice for Yakima's young people regarding Parks and Recreation issues Resolution _ Ordinance X Contract _ Other (Specify) Contract Mail to (name and address). Funding Source APPROVED FOR SUBMITTAL. ® City Manager STAFF RECOMMENDATION Staff respectfully requests the City Council to pass the ordinance BOARD /COMMISSION /COMMITTEE RECOMMENDATION The Yakima Park and Recreation Commission recommends to the Yakima City Council passing this ordinance amendment adding two Youth Commissioners to the Park and Recreation Commission COUNCIL ACTION • ORDINANCE NO 2010 - AN ORDINANCE relating to the Park and Recreation Commission, adding two "Youth Commissioner" members to the Park and Recreation Commission, stating their ages for appointment, specifying a two -year term of service, and staggering specific initial term expiration dates for the initial Youth Commissioner appointees, requiring a majority of five members to pass motions regarding business of the Park and Recreation Commission, and amending Chapter 1 35 entitled "Park and Recreation Commission" of the City of Yakima Municipal Code, specifically Sections 1.35 010, 1 35 020, and 1.35 030 WHEREAS, the Park and Recreation Commission advises the City Council and the Parks and Recreation Manager regarding the formulation of policy, planning and programs to maintain and operate City of Yakima parks and recreational programming; and WHEREAS, during discussion and collaborative direction, it was determined that two new Youth Commissioners are needed to represent Yakima's' youth in helping set the direction for Yakima's parks; and WHEREAS, the City Council believes it to be in the best interest of the City of Yakima and its citizens to create and designate two seats on the Park and Recreation Commission as "Youth Commissioners ", now, therefore BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1 Sections 1 35 010, 1 35 020, and 1 35 030 of Chapter 1 35 entitled "Park and Recreation Commission" of the Yakima Municipal Code are amended to read as follows. Chapter 1.35 PARK AND RECREATION COMMISSION Sections 1 35 010 Created - Members. 1 35 020 Terms of office 1 35 030 Organization- Meetings 1 35 040 Functions and duties. 1.35.010 Created — Members. There is created a park and recreation commission to consist of ceven nine members who shall be appointed by the city council, who shall serve without compensation and who shall all be residents of the City Two of the nine appointed commissioners shall be designated as "Youth Commissioners" and shall be between the age of sixteen (16) years of age through twenty -two (22) years of age at the time of appointment. The director of public works, or his /her designee, shall be an ex officio member of and secretary of such commission, but shall not be entitled to vote on any.matter voted on by the commission. 1 • 1.35.020 Terms of office A. Appointments made to membership on the commission for terms of office pursuant to YMC 1 35 020 prior to its amendment by this section shall be adjusted as follows. the two terms set to expire December 31, 2006, shall be extended to June 30, 2007, the two terms set to expire December 31, 2008, shall expire June 30, 2008; and the three terms set to expire December 31, 2010, shall expire June 30, 2009 Beginning with the effective date of the 2010 ordinance amendment, the two Youth Commissioners shall be appointed for the following initial terms regarding Youth Commissioners. one Youth Commissioner shall be appointed for an initial term expiring June 30, 2011, and the other Youth Commissioner shall be appointed for an initial term expiring June 30, 2012. B Upon the expiration of respective terms of office for respective members referred to in subsection A of this section successors shall be appointed for four - year terms ending on June 30th of the applicable year, except for Youth Commissioners who shall be appointed for two -year terms ending on June 30 of the applicable year. Upon the resignation of any member, the city council shall appoint a new member to serve the unexpired four yctiar term. Any, member absent from three consecutive regular commission meetings shall hereby be disqualified to continue as a member of the commission. The commission shall recommend removal by the city council and shall request appointment of a replacement to serve out the balance of the disqualified member's term 1.35.030 Organization— Meetings. During January of each year, the commission shall elect from its membership, a chairman, vice - chairman and such other officers as the commission members deem necessary to organize and carry out the functions and duties of the commission. The commission shall adopt a time for holding regular monthly meetings, and regular monthly meetings shall be held unless cancelled by notice from the secretary of the commission. Special meetings may be called by the chairman to be held at any time pursuant to notice of such meeting given as required by law A maiority of the entire membership of the commission (five or more members) must adopt a motion regarding the business of the commission. 1.35.040 Functions and duties. A. The commission generally shall serve in an advisory capacity to the city council, city manager and director of public works concerning formulation of policy and plans for development, management and operation of the city parks and recreation program B In addition to the general duties specified in subsection A of this section, the commission shall advise and assist the city council, city manager and director of public works in specific areas including, but not limited to, the following 1 Reviewing of parks and recreation budgets; 2. Promoting park and recreation programs to the community; 3 Setting standards for park maintenance; 4 Setting goals for short-term and long -term future of the city park system, 5 Serving as citizens' input concerning parks and recreation, generally; 2 6 Monitoring and evaluating the park system Such duties shall be coordinated to assist the city in carrying out a program of recreation for the general welfare of the people of the city, and to assist the division of parks and recreation in performing its duties as required by law or by the city manager Section 2. If any part or provision of the ordinance codified in this chapter, or its application to any person or circumstance is held invalid, it is the intent of the city council of the city of Yakima that the remainder of this chapter, or its application of the provisions to other persons or circumstances is not affected Section 3 This ordinance shall be in full force and effect 30 days after its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, signed and approved this day of October, 2010 _ Micah Cawley, Mayor ATTEST Deborah Kloster, City Clerk Ordinance No Publication Date Effective Date 3