HomeMy WebLinkAbout01/15/2008 11 Public Works Radio System 800Mhz Rebanding Project BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. I •
For Meeting Of January 15, 2008
ITEM TITLE A Resolution Authorizing the City Manager to enter into all agreements
specifically in regards to the 800Mhz Rebanding Project for the Public Works
radio system
SUBMITTED BY Wayne Wantland, Communications Manager
CONTACT PERSON/TELEPHONE same, 575 -6048
SUMMARY EXPLANATION
Please see attached.
Resolution X Ordinance _ Contract _ Other (Specify)
Funding Source
APPROVAL FOR SUBMITTAL.
i
CI Manager
STAFF RECOMMENDATION. Staff respectfully requests Council authorized the City Manager
to enter into all agreements specifically in regards to the 800Mhz Rebanding Project for the
Public Works radio system
BOARD /COMMISSION RECOMMENDATION.
COUNCIL ACTION
i
PUBLIC SAFETY
da ? Yakima Public Safety Communications Center
_ '` ,�� 200 South Third Street At
.m,„ F e: Yaluma WA 98901
s . -r January 8, 2008
9 1 1 COMMUNICATIONS
MEMORANDUM
TO Yakima City Council
Dick Zais, City Manager
FROM. Wayne Wantland, Communications Manager
SUBJECT. Public Works Radio System Rebanding Project
The City of Yakima Public Works radio system operates erates in what is called the Y P
800Mhz frequency band During the 1990's it was identified that Nextel Cellular
service was causing harmful interference to the government users in that band
In 1994 the FCC and Nextel reach an agreement that Nextel would fully fund the
move of the govemment users off of the affected frequencies to new unaffected
channels. In the City of Yakima's case this involves one out of our five channels.
The basic premise of the agreement is that the government user shall
accomplish this move and be re- established on the new channel with as
good or better system than existed before the move and at no cost to the
government user.
We have now started that process. Because of the age and uniqueness of our
system this is not a simple "reprogramming" of the radios and may include
replacement of some units. Because of this complexity we are going to be
contracting with Motorola to plan, identify and implement this rebanding project,
which in effect is a two stage process
The first called the Planning Stage includes, inventory, lntermodulation study,
Interoperability Study and implementation plan. The second stage is the actual
Business Office (509) 575 -6048 FAX (509) 576 -6555
Implementation of the rebanding project. Again, as stated above all costs
associated with this entire project will be paid by Nextel ID
This first set of documents is the contract between Nextel Operations, Inc. and
the City of Yakima for reimbursement of costs associated with the Planning
Stage These costs are those quoted by Motorola for their expenses in providing
these services and some added internal costs for our personnel to assist in this
stage The total to be paid by Nextel for this stage is $29,901 00
The request before the Council is to allow the City Manager to enter into these
agreements presented today as well as all future agreements specifically related
to the completion of this project.
ID
Business Office (509) 575-6048 FAX (509) 576 -6555 ill
• RESOLUTION NO. R -2008-
A RESOLUTION authorizing and directing the City Manager and City Clerk of the City
of Yakima to execute various contracts and agreements specifically
in regards to the 800Mhz Rebanding Project of the Public Works
radio system
WHEREAS, the City of Yakima operates an 800Mhz radio system primarily for
use by the Public Works department; and
WHEREAS, an interference problem has been identified as being caused by the
interleaving of Nextel communications and government communications which affects
the Public Works radio system, and
WHEREAS, the FCC and Nextel Operations, Inc, have reached agreement that
Nextel shall fully fund the rebanding of the government radio system affected by such
interference, and
WHEREAS, the City Council deems it to be in the best interest of the City of
Yakima to enter into agreements and contracts to resolve this issue, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and the City Clerk are hereby authorized and directed to
execute the attached "Planning funding Agreement" and all future agreements and
contracts specifically regarding the 800Mhz Rebanding Project.
ADOPTED BY THE CITY COUNCIL this 15th day of January, 2008
Mayor
ATTEST
City Clerk
•
/Tg,x'i //
PLANNLNG FUNDING AGREEMENT
1800 MHZ RECONFIGURATION]
This PLANNING FUNDING AGREEMENT ( Agreement ") is made this day of 200 by and between
the Cit\ of l Alma a municipal corporation ( Incumbent ") having an address of 129 North 2 11d Street, Yakima, WA
98901 and Nexicl Operations, Inc a wholly owned mchi subsidiary of Sprint Nextel Corporation a Kansas
corporation ( Nextel ) having an address of 2001 Edmund Halley Drive Reston VA 20191 Nextel and Incumbent
may be referred to collectively in this Agreement as the Parties'
RECITALS
A On August 6 2004 the Federal Communications Commission ( "FCC ") issued a report and order to
reconfigure the frequency allocations in the 800 MI -Iz band ( "Reconfiguration ") including frequency allocations on
which Incumbent and Nextel arc currently authorized to operate (respectively the Incumbent Frequencies" and
Replacement Frequencies )
C3 On December 22 2004 the FCC issued a Supplemental Order and Order on Reconsideration The
Au <Oust 6 2004 and December 22 2004 FCC orders any binding actions issued by the Transition Administrator
pursuant to its delegated authority under the orders ( "Actions ") and any supplemental FCC orders in the
Reconfiguration proceeding or subsequent Actions after the date of this Agreement. are collectively referred to as the
"Order "
C Pursuant to the Order, Nextel and Incumbent intend to enter into an 800 MHz Frequency
Reconfiguration Agreement ("Reconfiguration Agreement ") that will define the Parties respective obligations
regarding the Reconfiguration including without limitation Nextel s obligation to pav for reasonable costs incurred in
effecting the Reconfiguration
AGREEMENT
1 Planning Cost In order to facilitate negotiation of the Reconfiguration Agreement involving the
license(s) for the Incumbent Frequencies granted by the FCC as identified in Schedule A (the
"Incumbent Licenses ") and in accordance with the work described in the Statement of Work
attached to this Agreement as Schedule 13 Ne \tel w 111 pay the cost of the planning activities
identified on Schedule C attached hereto ( "Planning Cost' ) m an amount not to exceed the Planning,
Cost estimate set forth on Schedule C ( "Planning Cost Estimate') The planning activities and
deliverables identified in Schedule 13 will commence upon execution by both Parties of this
Agreement ( "Agreement Execution ) and will be completed no later than 4 1 months following
Agreement Execution
2 Payment Terms Nextel will make payments in accordance with the payment terms identified on
Schedule C for both payments made directly to Incumbent and payments made on behalf of
Incumbent directly to each thud party vendor or service provider identified on Schedule C
( Planning, Vendor
3 Non - Disclosure
a The Parties shall not disclose any proprietary information except as required b) law or as
deemed necessary for the Transition Administrator or a Planning Vendor
Page 1 of 19
A
b Neatel Incumbent and their respective employees shareholders, agents. attorneys. and
accountants ( Agents ) may make disclosures regarclmg the terms of this Agreement to
other public safety licensees and their Agents Each party involved in such disclosures shall
cause all of its Agents to confine the disclosure of the terms of this Agreement to only
public safety licensees and will advise the party to whom the disclosure was made to limit
further disclosure to only public safety licensees in accordance with the FCC Order WT
Docket No 02 -55 adopted January 8 2007
4 RevieNN Rights In order to enable the Transition Administrator to comply with its audit
obligations under the Order Incumbent agrees to maintain records and other supporting evidence
related to the costs that Incumbent has expended in connection with planning activities related to the
Reconfiguration and that Neatel has paid or vv'i11 pay to Incumbent pursuant to this Agreement
Incumbent agrees to maintain such records and make them reasonably available to the Transition
Administrator foi review or reproduction until twenty -four (24) months after C losing, as defined in
Section 7 or fora longer period if Incumbent, for its own purposes retains such records for a longer
period of time As used in this provision records includes books documents accounting
procedures and practices and other data regardless of type and regardless of whether such items are
in written form in the form of computer data or in any other form
5 Changes If either Party believes that a change to the planning activities contemplated by the
Planning Cost Estimate is required (including changes by Planning Vendors), such Party will
promptly notify the other Party in writing Such written notice (the Planning Funding Change
Notice ) shall set forth (1) a description of the scope of the change believed to be necessary and (ii)
an estimate of any increase or decrease in the Planning Cost Estimate and in the time required to
finish planning for the reconfiguration of Incumbent s existing facilities A Party receiving a
Planning Funding Change Notice shall immediately perform its own analysis of the need for and
scope of the change and its impact on the Planning Cost Estimate and schedule and negotiate the
change in good faith with the other Party After the Parties have agreed upon a change to this
Agreement, they shall prepare a proposed amendment to this Agreement pursuant to Section 13 and
submit to the Transition Administrator a copy of the proposed amendment together w ith a written
request for its approval Such request shall be accompanied by reasonable documentation
supporting the need for and scope of the change and any proposed increase or decrease in the
Planning Cost Estimate and in the time required to finish planning for die reconfiguration of
Incumbent s existing facilities Incumbent is responsible for all changes necessary as it relates to
work performed by a Planning Vendor on behalf of Incumbent No change to the Planning Cost
Estimate the planning activities contemplated by the Planning Cost Estimate or the time required to
finish planning, for the Reconfiguration of Incumbent s existing facilities shall become effective
until the Transition Administrator has approved the change in writing and both Parties have signed
an amendment incorporating such approved change into this Agreement pursuant to Section 13
6 Disputes The Parties agree that any dispute related to Nextel s obligation to pav the cost of any
planning activities related to the Reconfiguration of Incumbent's system contemplated by this
Agreement which is not resolved by mutual agreement with negotiation in ygood faith the first
priority and preference of the Parties shall be resolved in accordance with the dispute resolution
provisions of the Order as it may be amended from time to time
7 Closrng The closing ("Closing ) of the transactions contemplated by this Agreement will take
place after delivery by Incumbent to Nextel of (1) all receipts. invoices and other documentation
required to substantiate the actual costs of the planning activities contemplated by the Planning Cost
Estimate (`Actual Planning Costs'), and other documents required to complete the Reconciliation
similar to those identified on Exhibit 2 and (ii) a copy of all deliverables required to be delivered
pursuant to the Statement of Work Prior to Closing, Incumbent will submit to Nextel
documentation (including without limitation invoices receipts and timesheets or equivalent
documentation) demonstrating the Actual Planning Costs Upon receipt by Nextel of documentation
of the Actual Planning Costs Nextel and Incumbent will reconcile the Actual Planning Costs
Page 2 of 19
against the payments made by Nextel to Incumbent pursuant to this Agreement and the Parties will
agree upon the amount of any additional payments due to Incumbent or any refunds due to Nextel
$ Reconciliation The effective date of agreement on reconciliation of the Actual Planning Costs and
signing of the Closing documents by both Parties is considered the '`Planning Funding
Reconciliation Date Any additional payments due to Incumbent from Nextel will be disbursed to
Incumbent within thirty (30) days of the Planning Funding Reconciliation Date provided the
additional pa\ ments do not result from Actual Planning Costs that exceed the Planning Cost
Estimate Any refunds due to Nextel from Incumbent will be made within thirty (30) days of the
Planning Funding Reconciliation Date In the event Incumbent s Actual Planning Costs exceed the
Planning Cost Estimate Incumbent must submit a Planning Funding Change Notice pursuant to
Section 5 of this Agreement describing the change in scope of work that resulted In Incumbent s
Actual Planning Costs exceeding, the Planning Cost Estimate Approval of any Planning Funding
Change Notice will not be automatic but will be processed in accordance with Section 5 of this
Agreement Additional payments clue to Incumbent, which result from an excess of Actual Planning
Costs over the Planning Cost Estimate as agreed on the Planning Funding Reconciliation Date will
he disbursed to Incumbent within thirty (30) clays of the Transition Administrator s approval of a
Planning Frndin`. Change Notice and execution by both Parties of an amendment incorporating
such approved change into this Agreement pursuant to paragraph 13
9 Vendor Performance issues Incumbent will select and contract directly with any vendor or
service provider performing the planning activities Neither the Transition Administrator nor Nextel
will be responsible for or assume the risk of any failure of that Planning Vendor to perform Its
obligations under any contract entc,red Into between Incumbent and such Planning Vendor in
connection with this Agreement
10 Termination This Agreement may be terminated and the transactions contemplated by this
Agreement abandoned (I) by mutual consent of the Parties provided In writing (u) for cause by
either Party, upon material breach of the other Party following a thirty (30) day period for cure by
the breaching Party following written notice of the breach or (I1) by Nextel in the event of any
Adverse Decision by any governmental entity of competent jurisdiction materially affecting the
Order For purposes of this Agreement an Adverse Decision' means an order decree opinion,
report or any other form of decision by a governmental entity of competent jurisdiction that results,
in whole or part In a stay remand or reversal of the Order or otherwise in any revision to the
Order that Nextel determines in its reasonable discretion to be adverse to its interests In the event
of termination clue to an Adverse Decision, Nextel will pay Incumbent for all costs incurred up to the
date of termination
I Notices 411 notices and other communications under this Agreement must be 111 writing and will be
deemed given (1) the same day if delivered personally or sent by facsimile, (0) the next business day if
sent by overnight delivery via a reliable express delivery service or (ii) after five (5) business days if
sent by certified mall return receipt requested postage prepaid All notices are to be delivered to the
Parties at the following addresses
Page 3 of 19
If to Incumbent. to If to Ne\tel to
YdLima Comm Center Nextel Operations. Inc
200 South Third Street c/o Sprint Nextel Corporation
Yakima WA 98901 2000 Edmund Halley Drive
Attn Wayne F Wantland Communications Reston VA 20191
Manager Attn Heather P Brown Esq
Phone (509) 575-6048 Phone (703) 433-4000
Fax (509) 576-6555 Fax (703) 433-4483
Email wwantlan(fct valkima.wa us
With a copy that shall not constitute Notice
Sprint Nextel Corporation
6575 Fhe Corners Parkway
Norcross GA 30092
Attn William M Jenkins VP Spectrum
Resources
Phone (770)326 -7484
Fax (678)405 -8252
And a copy that shall not constitute Notice to
Sprint Nextel Corporation
Attn Rob Easton Director Spectrum
Development
114 Coronation Circle
Bountiful UT 84010
Fax (801)296 -6556
Phone (801)294 -4810
12 Assi2nment This Agreement is binding upon and inures to the benefit of the Parties and their
respective successors and permitted assigns Either Party may assign this Agreement to any direct
or indirect subsidiary or affiliate of the Party upon del ivery of written notice to the other Party
13 Amendments This Agreement, including without limitation the scope of the planning activities
contemplated hereby and the Planning Cost Estimate thereof to be paid b) Nextel may be amended
or modified on by a written instrument signed by authorized representatives of both Parties
provided. however no amendment or modification to this Agreement shall become effective until
approved by the Transition Administrator
14 Benefits This Agreement is for the benefit of the Parties and their successors and permitted
assigns and nothing in this Agreement gives or should be construed to give any legal or equitable
rights under this Agreement to any, person or entity other than (i) the successors and assigns of the
Parties and (u) the transition Administrator as specifically provided for in Sections 3 4 5 8 9 and
13
15 Miscellaneous If anv provision(s) of this Agreement is held in whole or part. to be tnyalid void or
unlay� by any achnintstrati\e agency or court of competent jurisdiction then such provision(s)
will be deemed severable from the remainder of this Agreement. will in no yvay affect. impair or
Page 4 of 19
invalidate any other provision contained in the Agreement and the Parties will use their
commercial I\ reasonable efforts to amend this Agreement to make the unlawful provision compliant
with applicable law so as to preserve the rights and obligations of the Parties No action taken
pursuant to this Agreement should be deemed to constitute a waiver of compliance with any
representation warrant> covenant or agreement contained in this Agreement and will not operate or be
construed as a waiver of any subsequent breach whether of a similar or dissimilar nature - F his
Agreement together with the Schedules constitutes the entire understanding and agreement
between the Parties concerning the subject matter of this Agreement. and supersedes all prior oral or
written agreements or understandings This Agreement is governed by the laws of the state of
Washington without regard to conflicts of law principles thereof Tills A`greenient may be c\ecuted
in one or more counterparts including b> facsimile which will be effective as original agreements
of the Parties executing the. counterpart
In consideration of the mutual consideration set forth herein this Agreement is effective as a legally binciinc
aggreement between the Parties upon execution by the Parties
IN WITNESS WHEREOF the Parties have caused this Agreement to be L\ecuted by then duly authorized
representatives
INCUMBENT NEXTEL
City of Yakima Washington Nextel Operations, Inc
By By
Name Richard A Zais. Jr Name
Title City Manager Title
Page 5 of 19
SCHEDULE A
INCUMBENT LICENSE(S) INVOLVED IN PLANNING ACTIVITIES
Licensee Information
Licensee Organization Name Yakima City of
Licensee City, State and Zip Yakima, WA 98901
800 MHz Call Signs
Call Sign Two - Letter Call Sign 1 Licensee Name
(one call sign per Service Code Expiration Date
cell)
WNMH779 YP 03/28/2015 YAKIMA, CITY OF
Page 6 of 19
SCHEDULE B — PROPRIETARY SCHEDULE
STATEMENT OF WORK
1 0 System Description
Narrative System Description.
The Cit of Yakima purchased a Motorola Privacy Plus 800Mhz Trunked radio system in the late 80 s The system is configured
with channels and approximatel\ 18 I subscribers units In the mid 90 s the Cite upgrade the controller to a hybrid Type l /II to
allow for a gentle transition to a full Type 11 system Today the system still exists to this configuration with a mixed of Type I and
Type II subscribers
Table System Description.
System Description
Ida
Number of mobile units used for day -to -day
communications covered by this RFPF (used
to calLulate per unit cost) include control
stations and SCADA units
38
Number ofportable units used for day -to -day
communications covered by this RFPF
Number of channels covered by this RFPF
(exclude channels not to be reconfigured)
Number of sites to he inventoried under this
RFPF
Number of entities using the 800 M1-1z
system being reconfigured
2.0 Frequenc■ Analysis
2 I Co- channel Analysis
Combiner and Receiver Multi- coupler Suitability
Motorola will evaluate the suitability of the licensee's existing combiner equipment impacted by rebandmg Some
combiners can readily be adjusted to the. new rebanded frequencies others cannot. Depending on the condition of the
equipment. readjustment ma\- not be possible without risking damage to the combiner In addition signal loss
(decreased coverage) may occur lithe new rebanded frequencies are spaced closer than the original frequencies
Combiner cable requirements also need to be considered based on the Licensee s cutover plan
Adclitionalk Motorola will analyze the impact the new frequency plan will have on City of Yakima Communications
Department ; existing multi- coupler systems and determine if retuning or replacement is necessary
Motorola will evaluate these potential issues as part of the combiner suitabi1ik assessment
Page 7 of 19
2.2 Intermodulation Stucky
IM Stuck Motorola will perform inter - modulation stuck to identify possible harmful RF emissions and interactions
at each site affected b\ rebandinv. Motorola will provide a report and recommendation to Cite of Yakima
Communications Department I I the, proposed frequencies cannot he effectively used at the appropriate sites Motorola
will no(il\ C ity of Yakima Communications Department
Inter modulation Studies (IM) are, necessar` 00I under limited circumstances To request an IM for a site the
licensee must believe that at least one of the three criteria, as described in the RFPF Form /Instructions is present
within their environment To qualify for funding. tht conditions) must be indicated in the RFPF Form
Qualifying Scenarios Suspected (yes /no) Site(s) Affected
(if known)
Location with two or more co -site transmitters with YES Look Out Point
potential to impair base station receivers
Licensee s ii■ed receive antenna is proximate to a YES Look Out Point
1ansmittin'g antenna other than your own _
Landlords or site managers of shared transceiver sites YES Look Out Point
requiring an analvsis of the IM environment as part of
i site a'yreemenls When changing transmitting
frequencies
Look Out Point site is the pr1'min communications site for the City of \ akinra and includes the 800Mhz trunking
system Co- located transmitters in numerous bands to include, VHF, UHF, 800 MHz 900 MHz, 2.4 CHz and Cellular
Frequcnc) and Interference Analysis deliverables include
Deliverables Estimated Date of Completion
Co- channel Analysis for reconfiguration proposal N/A
Combiner Suitability report for reconfiguration 3 I months after PFA execution
Intermodulation analysts report for reconfiguration proposal 3 I months after PFA execution
Internal Labor Table
Planning Cost Start End Labor Labor Rate Cost Expenses Labor Name
Category /Tasks Date Date Hours (Hrs x Rate)
. vk r ` v t'� F !'f"' r * �' "` , ` �? ,, * „ t • .. , y - Itt . i ? at'
requency and ' "Yr ' � zt 3 tt < �a sv r� 1 ��) '.as -`o ,. 3�{ f s,
v . . � `i�
Interference -�5i 4�4 � �rrg' u rk . ,0 0.1 ' ? ,, I � t Ii'�e r� N.4
4 . ,� r Y s 4 r I a r �`
A n a l y s , s b'`,s ,.. >a,�s �kE'- ra j k-i r � ,i ..tfdK T x >5� � ' ti � ce- n , t s , .
Combiner 1 $55 $55 00 4 ,-
Electronics Shop
Suitability r ,i
Intermodulation 3 $55 $165 00 �� ° fi x Electronics Shop
Study r.= ,, .. , ' ' t`,.
Total Internal Cost i 4 $220 00
Vendor Labor Table
Planning Cost Start End Labor Labor Rate Cost Expenses Vendor Name
Category /Tasks Date Date Hours (Hrs x Rate)
U w O N r { ;;R t �:y ''cam ,�zv Sr:-PS �, ' °ik 4 �` � '� I '
re 1CI1C\ ?71q <D� �� 4 ; 1, t
, c v' Y $
Interference a i0 - 5'" * e '" . . .+. ' . Ear �M „ . y. O VAZ x f� . 'a _. y ,, s' ',iA„ f. �w�ligt t
c s ,4�y y {��'c•6 , }" ' 3'' " l ti tV c '. i€ig q,Y � ,ie'F ,. W . 4.0113,, �,,f *s - 4�3
'F� p •
'i.�M { .1?+�'t1 �6 "+"tt'� 1tF.f RS F � � #,r
Analysis ��ice,.,.vL,�. ��.���,,.,� i� �,r�Tr�, h.. .+.`sS.4�.s ,.z:,..�,,� s '� ., �� �.»�'. � ���..
Combiner 4 00 $175 $700 f ��� Motorola
Sultabil ty �
Intermodulation 6 00 $175 $1050 g *1 ` r Motorola
Study s� £t "
Total Vendor Cost 10 00 $1 750 00
Page 8 of 19
3 (1 System Inventory
3 1 Infrastructure inventory
Motorola will conduct an inventory of City of Yakima Coanm unications Department s equipment This inventory will
be used to determine the suitability of the equipment and system design effort for rebandim,
Motorola understands the inventory and design effort will take place on an operational radio communications system
and that unplanned interruptions to dispatch operations are not acceptable Motorola, with its network of authorized
service center, and /or third-party subcontractors. will do evervt possible to minimize disruption to dispatch
operations Any required changes to daily operations will be planned in advance and agreed upon by City of Yakima
Communications Department and all applicable parties
Based on this preliminary information about your system inventory listed below a price was developed for planning
the system Rebandin, process This information is based on Motorola s ttderstandim, of City of Yakima
Communications Department s system Any significant variance to this inventory information which results in a scope
of work of schedule change will need to be addressed via a change order
The inventory services are limited to the equipment specifically affected by rebanding for City of Yakima
Communications Department s system Please refer to the System Description for unveri inventory estimates
3 2 Subscriber Inventor\
Subscriber device inventories must similarly be examined to determine reconfiguration requirements If inventories
are required Motorola will inventory subscribers to elicit necessary information Customer provided inventories must
also be able to provide the information outlined below
For systems that only require Retuning. unit count and model families need to be specified to insure proper
programing equipment and if any frequency determining elements need to be ordered and priced
For systems that require Reprogramming, quantities of subscriber in each family must be determined (t e 25ea
XTS2500 22ea XTS5000) and the number of programming stations must be delineated to ensure proper number of
Flash up Trade kits are specified
For Replacement units the number of units to be replaced must be identified along with their corresponding
replacement unit In addition options such as battery type dash or remote mount and cable length must be specified
An accurate count of anv accessories (si\ unit chargers speaker Imes etc ) will be required since they are exchanged
on a one for one basis A sample audit will be performed when necessary on certain subscribers units (MTS 2000
Astro Spectra and Astro Saber) to determine the need for replacement.
The internal Labor costs are the man -hours required by the internal technical staff to coordination, accompany and
escort the Motorola staff during the inventory phase of the project.
System Inventory deliverables include
Deliverables Estimated Date of Completion
Infrastructure inventory report for reconfiuration 3 I months after PFA execution
Subscriber inventory report for reconfiguration 3 I months after F'FA execution
Internal Labor Table
Planning Cost Start End Labor Labor Rate Cost Expenses Labor Name
Category/Tasks Date Date Hours (Hrs x Rate)
System Inventory tir�+t b 4 7 y,,k, i e ib ' � r '�, t'� �'r ��+����f `1 " �'`� ux x S r{'� s `�:
?e. ;. S. x a1... 'r+A <C,'.±f" '• r?° � . r x L�?' F "`. fili* .
d .e4 Ja o' ' a� F'!s �..
Infrastructure
5 $55 00 $275 00 a Electronics Shop
Inventory iv a"
Subscriber 5 $55 00 $275 00 Electronics Shop
inventory r S W.:441 0s
Total Internal Cost 10 $550 00
Page 9 of 19
Vendor Labor Table
Planning Cost Start End Labor Labor Rate Cost Expenses Vendor Name
Category /Tasks Date Date Hours (Hrs x Rate)
y tom i n v e l t r, r 50.4+"` "E t �: T F .., �£'�e, ,,.3,. j ° t Ai °a x w 4 ..,, l 00 f r { 7 r� AY .+�'I' . .� kin. *'t r Sf+ 7", b R lc ' ' ti.
k a'�. _., ::1 1`a w_ A: . '.` eti g t4Ott tkst s ��.—",';° �`3 � vjt ..� ZR,�- r a ".€, " .i' "' w" t d -.0 4`, _,' .: yr '. .�e
Infrastructure 4 00 $175 $700 00 *444 Motorola
Inventory O , r� +''
Subscriber 4 00 $148 $592 00 f4iaR Motorola
Inventor
Total Vendor Cost 8 00 $1,292 00
4 0 Engineering /Implementation Planning
4 1 Interoperabilih Plannin<o
Motorola will evaluate interoperabilrt\ requirements for Yakima and incorporate these considerations into the Sue
Reconfiguration Plan
4 2 Site Reconfiguration Planning
Motorola will generate 0 Reconfiguration Design which will consist of at a minimum Methods of
Procedures cut over plans and system test plans
c Generate Methods of Procedures (MOP)
Motorola will develop the Method of Procedures which details the process steps timeline measurable
deliverables. resources needed and cutover steps Where applicable contingency planning required to
effectively reband your system will be provided in the least disruptive manner The MOP also includes
the cutover plan from the current frequencies to the new ones
o Cutover and Fall - back Plan
Develop and define the cut -over and fall -back plan to ensure consistent operation of all system
functionality throughout the rebanding reconfiguration
Review plans with Crt■ of Yakima Communications Department
Baseline and Acceptance Test Plan
Develop with City of Yakima Communications Department baseline and acceptance test plans to
demonstrate comparable facility
Baseline Test Plan initial determination of infrastructure testing for system functionality prior to
rebanding beginning
Acceptance Test Plan duplication of baseline test plan plus any additional functional testing customer
requires after rebanding
4.3 Retune /Reprogram /Replace Determination
The 800 MHz fixed network equipment (FNE) and subscriber inventory must be audited to determine if upgrades are
required to the software hardware and firmware in order to support the new rebanding software The assessment
includes manufacturer information
software versions system platform release versions and hardware configuration Results of the suitability assessment
and audit will determine what FN E Mill be retuned or reprogrammed or replaced and the effort required performing
this work
Page l0 of 19
The evaluation of the network and subscriber inventory will provide. a retune reprogram upgrade or replace decision
for each piece of equipment In the system that is affected by rebandin Activities include
E. Forinathno Cu) of Yakima Communications Department s inventory data for assessment
(
Eiwineering analysis of assessment report
Retune replace or reprogram determination of subscriber inventory as outlined in par auraph 3 2 above
c Equipment list generation of required kits sofh',are and or upgrades required by each piece of equipment to
ho reconfigured
Engineering /Implementation Planning deliverables include
Deliverables Estimated Date of Completion
Implementation Plan section of reconfiguration proposal 1 3 1 months after PFA execution
Develop Methods of Procedures for equipment to be reconf inred for 3 1 months after PFA execution
reconfiguration proposal
Dcyc lop and document cutover and fallback plans to be included In 3 I months after PFA execution
the recoil f ieiira11 proposal
Develop and document baseline and acceptance test plans to be 3 I months after PFA execution
Included in the reconfiguration proposal
Suitability assessment report for inclusion in the reconfiguration 3 1 months after PFA execution
proposal
Vendor Labor Table
Planning Cost Start End Labor Labor Rate Cost Expenses Vendor Name
Category /Tasks Date Date Hours (Hrs x Rate)
cngineeringl i K iitsrt� Nr` y � '> °tti ;` s " " * 3 r lbw''" kz € i . = p-; , �k 41,
4 ^znvq. e YP 11. % ti ec� � ; -) c> 1 y s ; 3 • t M12D Pr a. z' in f ` k .. n � g'i M �sn "
hit p l em e nta t i o n <' 40j .4t4 y t H 4;441, { ,t1 A.!. �'? �` 4 . i4; ' �a 10 "�` 1 . s ip g a r-� e r
`" z '5' EE i i ,-0,11?-5, � � t z n �r;.4 '3 x al a kra ^`ki
Planning e '" 3 a :tetm i o ` 'r i# s.: Ti t tt w.kz ili �?l 't �x f t. *? .Ma. . r>3•�!
Interoperability 5 00 8175 $875 00 t i iV x :. Motorola
Planning Diu-, ,. sa
Site 34 00 8175 $5 950 00 -- i Motorola
Reconfiguration r *7k' ,
Planning 00 :0 b ,
1 Retune /Reprogram/ 16 00 $175 $2,800 00> r , + Motorola
Replace C,+c�M } • , t ri , $
Determination .' .,F'' fit`` +"
Total Vendor Cost 55 00 $9 625 00 $2 126 00
5.0 Legal Costs (Limited to attornen's fees, no project management costs)
5.1 PFA Contract Review
City of Yakima Legal Department to review PFA Contract prior to signing
Internal Labor Table - PFA
Planning Cost Start End Labor Labor Rate Cost Expenses Labor Name
Category /Tasks Date Date Hours (Hrs x Rate)
Legal (PFA) i q' L"?' w ., t rtx r' V n ras` i Agli . s+,'. " e
y. ; ;.j ,W. aOis „ip ,u' t �,i•:. :.
PFA Contract A r
1 $110 $110 � s,��,� -r<� r City Legal
4 s:2
Review s "a',:rrx^
Total Internal Cost 1 5110
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