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Home My WebLink About10/02/2018 06G Camp Hope Water and Sewer Extension Agreement with Ken Leingang Excavating, Inc. 5l BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.G. For Meeting of: October 2, 2018 ITEM TITLE: Resolution authorizing a contract with Ken Leingang Excavating, Inc., in the amount of$169,005, for extending water and sanitary sewer services to Camp Hope SUBMITTED BY: Scott Schafer, Director of Public Works Brett Sheffield, Chief Engineer-576-6797 SUMMARY EXPLANATION: Yakima Valley Conference of Governments, the agency responsible for administering the Homeless Program within Yakima County, has entered into two Consolidated Homeless Grant and Homeless Housing and Assistance Fund contracts with the City, at a total amount of $300,000 for providing water and sanitary sewer utilities to the temporary homeless encampment (Camp Hope). HLA Engineering and Surveying, by way of professional services agreement, prepared the plans and contract documents for the installation of the water and sanitary sewer services to Camp Hope. The Municipal Research and Services Center Small Works Roster was used to obtain a list of contractors with the ability to install water and sewer utilities. Once the list was obtained, an Invitation to Bid was sent on August 31, 2018 to the following five contractors:Allstar Construction, Inc.; Granite Construction Company; Ken Leingang Excavating, Inc.; Tri-Valley Construction; and, TTC Construction, Inc. Bids were opened on September 14, 2018. Two contractors submitted bids, with Ken Leingang Excavating, Inc. submitting the lowest bid of $169,005. See attached Contract. Ken Leingang Excavating, Inc. has the expertise and experience to properly install the water and sanitary sewer utilities necessary to serve Camp Hope. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL: City Manager 2 STAFF RECOMMENDATION: Adopt Resolution. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D resolution 9/27/2018 Cover Memo D tract 9/17/2018 CrAer Memo 3 RESOLUTION NO. R-2018- A RESOLUTION authorizing a contract with Ken Leingang Excavating Inc., in the amount of $169,005, for extending water and sanitary sewer utility services to Camp Hope WHEREAS, by Resolution R-2017-129, the City entered into a lease with Transform Yakima Together to lease City-owned property for a temporary homeless encampment, which was subsequently amended in R-2018-045 and R-2018-052; and WHEREAS, by Resolution R-2018-064, the City entered into a Consolidated Homeless Grant and Homeless Housing and Assistance Fund contract with Yakima Valley Conference of Governments (YVCOG) in the amount of $100,000 to provide water and sewer services to the temporary homeless encampment; and WHEREAS, by Resolution R-2018-065, the City entered into an agreement with HLA Engineering and Surveying (HLA)to prepare the plans and contract documents for the installation of the water and sanitary services; and WHEREAS, by Resolution R-2018-095 the City entered into a Consolidated Homeless Grant and Homeless Housing and Assistance Fund contract with YVCOG in the amount of $200,000 to extend water and sanitary sewer services to Camp Hope; and WHEREAS, the City of Yakima used the procedure established by the State of Washington for using the Municipal Research and Service Center Small Works Roster process to select a contractor to perform the work; and WHEREAS, Ken Leingang Excavating, Inc., submitted the low bid and has the ability to correctly install the water and sanitary sewer utility services; and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to enter into a contract with Ken Leingang Excavating, Inc. to extend the water and sanitary sewer utility services to Camp Hope pursuant to Council's previous actions; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the attached contract with Ken Leingang Excavating, Inc., in the amount of $169,005 for City Project No. 2478, which provides for extending water and sanitary sewer utility services to Camp Hope. ADOPTED BY THE CITY COUNCIL this 2nd day of October, 2018. ATTEST: Kathy Coffey, Mayor Sonya Claar Tee, City Clerk 4 CONTRACT THIS AGREEMENT, made and entered into in triplicate, this day of , 2018, by and between the City of Yakima, hereinafter called the Owner, and Ken Leingang Excavating,Inc.., a Washington Corporation, hereinafter called the Contractor. WITNESSETH: That in consideration of the terms and conditions contained herein and attached and made a part of this agreement, the parties hereto covenant and agree as follows: I. The Contractor shall do all work and furnish all tools, materials, labor and equipment for THE BID AMOUNT OF: $169,004.61, for Camp Hope Utility Extension, City Project No. 2478, all in accordance with, and as described in the attached plans and specifications and the 2018 Standard Specifications for Road, Bridge, and Municipal Construction which are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided under this contract and every part thereof. Work shall start within ten (10) days after the Notice to Proceed and shall be completed in Ten (10) working days. If work has not commenced within the ten (10) days after the Notice to Proceed, the first chargeable working day shall be the 11th day after the date on which the City issues the Notice to Proceed. If said work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum specified in the Standard Specifications for each and every day said work remains uncompleted after expiration of the specified time, as liquidated damages. The Contractors shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, except such as are mentioned in the specifications to be furnished by the City of Yakima. II. The City of Yakima hereby promises and agrees with the Contractor to employ, and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the conditions provided for in this contract. III. INDEMNIFICATION. The Contractor shall defend, indemnify, and hold harmless the City, its officers, elected officials, employees and agents from and against any and all claims, causes of action, damages, losses, and expenses of any kind or nature whatsoever, including but not limited to, attorney's fees and court costs, arising out of, relating to, or resulting from the Contractor's performance or non-performance of the services, duties and obligations required of it under this Agreement. IV. The Contractor for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract, except as expressly provided herein. IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written. Countersigned: CITY OF YAKIMA CONTRACTOR this day of 2018. _--_—__—_—__Corporation Contractor --------------------- By:--------------------------- City Manager Attest: -----------(Print Name)---------- ------ ------------- City Clerk Its---------------------------- (President,Owner,etc.) Address: