HomeMy WebLinkAbout10/02/2018 06D Flood Response Agreement with WSDOT 5l )'44
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.D.
For Meeting of: October 2, 2018
ITEM TITLE: Resolution authorizing an agreement with Washington State
Department of Transportation for Flood Response at the US 12-
40th Avenue I nterchange
SUBMITTED BY: Scott Schafer, Public Works Director- 576-6411
SUMMARY EXPLANATION:
The Washington State Department of Transportation (WSDOT) and the City of Yakima (City)
have determined that WSDOT and the City need to coordinate flood response at the US 12-40th
Avenue Interchange.
WSDOT is the property owner of the US 12-40th Avenue Interchange and its location resides
within the City's jurisdiction and that the City is the lead agency during a flood response. As a
result, WSDOT has agreed to allow the City to conduct certain flood control measures within the
US 12-40th Avenue Interchange to divert flood waters that may be overflowing from Cowiche
Creek and presenting an imminent threat to the City by entering into and flooding the US 12-40th
Avenue Interchange.
Agreement GCB 2981 between WSDOT and the City allows the City to utilize WSDOT property
to stage material and equipment and to divert flood water away from homes and development by
blocking the US 12-40th Avenue Interchange with flood berms and/or other materials with the
intention of diverting said flood waters to the Naches River. There are no costs associated with
this Agreement and is attached for City Council review.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: Public Safety
APPROVED FOR
SUBMITTAL: City Manager
STAFF RECOMMENDATION:
2
Adopt resolution.
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
D resolution 9/26/2018 or Memo
D Agreement GCB 2981 with VVSDOT 9/16/2018 tract
0 Exhibit A-Location Map 9/16/2018 Exhibit
D Exhibit B-Berm Schematic 9/16/2018 Exhibit
0 Exhibit C-Staging Area Map 9/16/2018 Exhibit
3
RESOLUTION NO. R-2018-
A RESOLUTION authorizing an Agreement with Washington State Department of
Transportation for Flood Response at the US 12- 40th Avenue
Interchange.
WHEREAS, the Washington State Department of Transportation (WSDOT) and the City
of Yakima (City) have determined from the floods of February 2016 and March 2017 which
closed US 12 - 40th Avenue Exits/Interchange that there is a need for cooperation between
WSDOT and the City to coordinate flood response at this location; and
WHEREAS, it has been determined that the location of the US 12- 40th Avenue
Interchange is within the City's jurisdiction and that the City is the lead agency during a flood
response; and
WHEREAS, WSDOT is the property owner of the US 12-40th Avenue Interchange and
has agreed to allow the City to conduct certain flood fighting measures within the US 12-40th
Avenue Interchange meant to divert flood waters that may be overflowing from Cowiche Creek
and presenting an imminent threat to the City by entering into and flooding the US 12- 40th
Avenue Interchange; and
WHEREAS, Agreement GCB 2981 between WSDOT and the City, attached hereto and
incorporated herein by this reference, allows the City to utilize WSDOT property to stage
material and equipment and to divert flood water away from homes and development by
blocking the US 12- 40th Avenue Interchange with flood berms and/or other materials with the
intention of diverting said flood waters to the Naches River; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into Agreement GCB 2981 with WSDOT to protect the City of Yakima during a flood fight,
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the attached and
incorporated agreement to continue the cooperation between WSDOT and the City to deter
flood water from reaching the US 12- 40th Avenue Interchange.
ADOPTED BY THE CITY COUNCIL this 2nd day of October, 2018.
Kathy Coffey, Mayor
ATTEST:
Sonya Claar Tee, City Clerk
4
GCB 2981
Flood Response at the US 12 - 40th Avenue Interchange
This Agreement is made and entered into between the Washington State Department of
Transportation, hereinafter"WSDOT", and the City of Yakima, hereinafter the "CITY" and
hereinafter individually the "Party" and collectively the "Parties."
Recitals
1. The Parties have determined from the floods of February 2016 and March 2017 which
closed US 12 - 40th Avenue Exits/Interchange that there is a need for cooperation
between WSDOT and the CITY to coordinate flood response at this location; and
2. The Parties have determined that this location is within the CITY's jurisdiction and that
the CITY is the lead agency during a flood response; and
3. WSDOT is the property owner of the 40th Avenue Interchange and has agreed to allow
certain flood fighting measures meant to divert flood waters during high water events
from specific areas (flood fight) to the CITY during certain mutually agreed upon events;
and
Now, Therefore, pursuant to the authority granted by RCW 39.34, The Interlocal Cooperation
Act for the purpose of performing the orderly response during a flood fight at this location, the
above recitals are incorporated herein as if fully set forth below, and in consideration of the
terms, conditions, covenants, and performances contained herein, and Exhibit A - Location Map
(Exhibit A), Exhibit B - Flood Berm Schematic (Exhibit B) and Exhibit C - Staging Area Map
(Exhibit C) which are attached hereto and made a part hereof,
It Is Mutually Agreed As Follows:
1. Purpose
The Parties have determined that during a flood fight, should flood water from Cowiche
Creek present an imminent threat to enter into and flood the 40th Avenue Interchange,
efforts shall be made to divert flood water away from homes and development by blocking
the Interchange with flood berms and/or other materials as shown on Exhibits A and B.
2. CITY Responsibilities
2.1 The CITY will work in good faith to mitigate flood water from reaching the 40th Avenue and
Fruitvale Boulevard Intersection. The CITY will place a berm or other diversion measure
on WSDOT property with the intention of diverting said flood waters to the Naches River.
In the event the CITY anticipates the possibility of a high water event within Cowiche
Creek, this Agreement authorizes the CITY to utilize the identified area within WSDOT
property on Exhibit C for staging equipment and materials. The CITY shall ensure all
equipment and materials placed in the staging area are outside the Work Zone Clear Zone
(WZCZ) and do not impact traffic at the 40th Avenue and Fruitvale Boulevard Intersection.
GCB 2981 Page 1 of 4
5
2.2 The CITY shall contact WSDOT's Traffic Management Center at (509) 577-1910 to notify
WSDOT that flooding will or is occurring.
2.3 At the conclusion of flood fighting efforts, the CITY shall immediately remove any and all
equipment and material from the WSDOT property that prohibits WSDOT from reopening
the 40th Avenue Interchange to traffic. Once the 40th Avenue Interchange is reopened to
traffic, WSDOT may allow extended storage of CITY equipment/material in areas within
WSDOT property as shown in Exhibit C that do not impact traffic on or near the 40th
Avenue Interchange.
2.4 The CITY shall repair any damaged WSDOT-owned roadways caused by the CITY's flood
fight operations to the roadways' pre-existing condition. If at that time WSDOT determines
they want to perform betterments to the damaged roadways, the CITY agrees to pay only
repair costs and WSDOT will cover the incremental cost of the betterment.
3. WSDOT Responsibilities
3.1 WSDOT will cooperate with the CITY, in the CITY's efforts to mitigate flood water from
reaching the intersection of 40th Avenue and Fruitvale Boulevard by allowing the CITY
access to WSDOT property during flood fight events, and furnishing traffic control.
3.2 WSDOT will close the 40th Avenue Interchange to traffic for safety of the public and to aid
the CITY in its flood fighting efforts once the CITY has notified WSDOT of the events
identified in Section 2.2 of this Agreement. WSDOT will furnish labor and materials for the
required traffic control for the 40th Avenue Interchange closure and reopening once the
event has ended.
3.3 WSDOT will allow the CITY to utilize the identified WSDOT property as a staging area for
equipment and materials in preparation of a possible flood. If the CITY utilizes the
WSDOT property for staging of equipment and material, the CITY shall maintain the
WSDOT owned staging area in a neat and clean appearance. If used for a flood fight, the
CITY shall return the staging area to its pre-existing condition once the flood fight efforts
have concluded. At the conclusion of the flood fight efforts, if requested by the CITY,
WSDOT will allow the CITY to store flood fight equipment and materials for an extended
amount of time, as determined by WSDOT. During this extended amount of time the CITY
shall maintain the staging area to be in a neat and clean appearance and perform weed
control to the satisfaction of WSDOT. The CITY agrees not to utilize the WSDOT owned
staging area as a staging area for any other CITY roadway operations or CITY
construction projects. The WSDOT-owned staging area shall only be utilized for flood fight
operations.
3.4 WSDOT has the authority to consult with the CITY and assist with the management of
flood fight operations in the event any of WSDOT's roadway infrastructure are in danger of
becoming severely damaged.
3.5 WSDOT will not be responsible for roadway repairs caused by the flood waters being
diverted by the CITY's placement of the berm or other diversion measures.
GCB 2981 Page 2 of 4
6
4. Indemnification
The CITY shall protect, defend, indemnify, and hold harmless WSDOT and its employees
and/or authorized agents, while acting within the scope of their employment, from any and
all costs, claims, judgments, and/or awards of damages (both to persons and/or property),
arising out of, or in any way resulting from, the CITY's actions performed pursuant to
Agreement GCB 2981. The CITY shall not be required to indemnify, defend, or hold
harmless WSDOT if the claim, suit, or action for injuries, death, or damages (both to
persons and/or property) is caused by the sole negligence of WSDOT; provided that, if
such claims, suit, or actions result from the concurrent negligence of (a) the WSDOT, its
employee and/or authorized agents, and (b) the CITY, its elected and appointed officials,
employees and/or authorized agents and/or contractors, or seeks cost recovery for those
actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid
and enforceable to the extent of the negligence of the CITY, its employees, authorized
agents, and/or contractors.
5. Venue
In the event that either Party deems it necessary to institute legal action or proceedings to
enforce any right or obligation under this Agreement, the Parties agree that any such
action or proceeding shall be brought in the Superior Court situated in Yakima County,
Washington unless filing in another County is required under any provision of the Revised
Code of Washington. Further, the Parties agree that each will be solely responsible for
payment of its own attorneys' fee, witness fees, and costs.
6. Term of Agreement
Unless otherwise provided herein, the term of this Agreement shall commence as of the
date this Agreement is fully executed and shall remain in effect as long as there remains
the threat or possibility that flood water from the Cowiche Creek may enter into the
intersection of 40th Avenue and Fruitvale Boulevard, unless otherwise terminated in
accordance with Section 9.
7. Assignment
No Party to this Agreement shall transfer or assign any right or obligation hereunder
without the prior written consent of all the Parties.
8. Modification
No modification of this Agreement is valid unless evidenced in writing and signed by the
Parties. No verbal agreement may supersede, replace, or amend this section. There are
no costs associated with this Agreement between the CITY and WSDOT.
9. Termination
Either Party may terminate this Agreement in writing with a 180-day notice if a Party is in
default or it is determined by one or both Parties that the Agreement is no longer required.
GCB 2981 Page 3 of 4
7
10. Disputes
In the event that a dispute arises under this Agreement, it shall be resolved as follows: The
WSDOT and the CITY shall each appoint a member to a disputes board; these two members
shall select a third board member not affiliated with either Party. The three-member board
shall conduct a dispute resolution hearing that shall be informal and unrecorded. An attempt
at such dispute resolution in compliance with aforesaid process shall be a prerequisite to
the filing of any litigation concerning the dispute. The Parties shall equally share in the cost
of the third disputes board member; however, each Party shall be responsible for its own
costs and fees.
11. Right of Entry
Subject to the terms of this agreement, the WSDOT hereby permits to the CITY in the
event of a flood (or flood fight) and its authorized agents and their employees, a right of
entry upon WSDOT-owned property onto which access is necessary for the construction,
maintaining and removal of the diversion measures and roadway repairs.
In Witness Whereof, the Parties hereto have executed this Agreement as of Party's date signed
last below.
CITY OF YAKIMA WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
By: By:
Printed: Printed: Todd V. Trepanier, P.E.
Title: Title: SCR Regional Administrator
Date: Date:
APPROVE AS TO FORM APPROVE AS TO FORM
By: By:
Printed: Printed: Mark Schumock
Title: Title: Assistant Attorney General
Date: Date:
GCB 2981 Page 4 of 4
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