HomeMy WebLinkAbout10/02/2018 06B Draft Council Meeting Minutes Approval 5I
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 6.B.
For Meeting of: October 2, 2018
ITEM TITLE: Approval of the minutes from the September 11 & 18, 2018, City
Council Business meetings; September 10, 2018, City Council
Study Session and September 20 and 27, 2018 Special meetings
SUBMITTED BY: Sonya Clear Tee, City Clerk
SUMMARY EXPLANATION:
See attached.
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR
SUBMITTAL: City Manager
STAFF RECOMMENDATION:
Approve minutes.
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
1 9-10 9/24/2018 Omer Memo
L 9-11 9/24/2018 Omer Memo
D 9-18 9/27/2018 Cxm r Memo
d 9-20 9/27/2018 Omer Memo
d 9-27 9/27/2018 Co r Memo
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YAKIMA CITY COUNCIL
STUDY SESSION
September 10, 2018
City Hall --Council Chambers
10:30 a.m. City/County Joint Study Session -- MINUTES
1. Roll Call
Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Council Members
Kay Funk, Carmen Mendez and Jason White
Staff: City Manager Moore, Public Works Director Schafer, Water and Irrigation
Manager Brown, and Sonya Claar Tee, City Clerk
Absent: Council Members Holly Cousens (excused) and Brad Hill
Yakima County: ...II. Coun . issioner and nd Water
Resource Man. - - e: lip
2. Comprehensiv: lood 'ar Man. -me
Mayor Coffey intro.uced Yakima County ommissioners Rand Elliot and Mike Leita. City
Manager Moore stated this is a joint presentation by City and County staff, which will
ultimately lead to adoption of the plan in order to remain eligible for ongoing Federal and
State funding.
Yakima County Water Resource Manager Terry Keehnan presented a PowerPoint on
the Comprehensive Flood Hazard Management Plan (CFHMP).After discussion, Mr.
Keehnan, Water and Irrigation Manager Brown and Public Works Director Schafer reviewed
the next steps, which is a public hearing by the City and County and adoption of the plan.
3. Public comment (allow 15 minutes)
None.
4. Adjournment
MOTION: Gutierrez moved and Mendez seconded to adjourn to the next City
Council Business Meeting on September 11, 2018, at 5:30 p.m. at City Hall in the
Council Chambers. The motion carried by unanimous vote, Cousens and Hill absent. The
meeting adjourned at 11:33 a.m.
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CERTIFICATION
READ AND CERTIFIED ACCURATE BY
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
ATTEST:
CITY CLERK MAYOR
4
f�ry
YAKIMA CITY COUNCIL
September 11, 2018
City Hall --Council Chambers
5:30 p.m. Executive Session; 6 p.m. Business Meeting; 6:30 p.m. Public Hearings --
MINUTES
EXECUTIVE SESSION
1. Executive Session to review the performance of a public employee
Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Council Members
Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White
MOTION: Gutierrez moved and Mendez seconded to adjourn to Executive Session for
up to 30 minutes to review the performance of a public employee. The motion carried by
unanimous vote. Executive Session was held and adjourned at 5:58 p.m.
BU EET
1. : n .11M or Kat C y, p 'ding M or Dulce Guti rez, Council Members
Holly Cous, - unk rad C en M e nd Jason W
Staff: City Manager Moore, City Attorney Cutter and City Clerk Clear Tee
2. Pledge of Allegiance
The Yakima Police Honor Guard presented the Colors, during which Mayor Coffey led the
Pledge of Allegiance.
3. Interpreter Services
Mayor Coffey introduced Jorge Villasenor who announced interpreter services are available.
4. Open Discussion for the Good of the Order
A. Proclamations
Patriot Day proclamation
Council Member Mendez proclaimed today, September 11, 2018, as Patriot Day and Fire
Chief Markham and Police Captain Jones accepted it.
ii. Constitution Week proclamation
Mayor Coffey proclaimed September 17-23, 2018, as Constitution Week and Pam
Egan accepted on behalf of the DAR, Narcissa Whitman Chapter.
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iii. National Truck Drivers Appreciation Week proclamation
Assistant Mayor Gutierrez proclaimed September 9-15, 2018, as National Truck Driver
Appreciation Week and Josh Borden, with Associated Freight Brokers, Inc., accepted it and
invited Council and Commercial Driver's License holders to a luncheon at the Gear Jammer
on September 13, 2018, from 11 a.m to 3 p.m.
B. Presentations/ Recognitions/ Introductions
Central Washington State Fair 4th of July event recap
Greg Stewart, Central Washington State Fair President, reported on this year's annual 4th of
July event at the Fairgrounds.
5. Council Reports
A. Council Partnership Committee recommendation regarding a request for a Yakima
Valley Museum Board Liaison (ex-officio board member)
Council Member Mendez briefed Council on the Yakima Valley Museum's request to the
Partnership Committee to have a Council member as an ex-officio (non-voting member)on
its Board.
MOTION: Mendez moved and Coffey seconded to appoint Hill as the liaison for the
Yakima Valley Museum Board. The motion carried by unanimous vote.
B. i rtni mitte omme State and Federal
gislativ: 'rii21)
Randy Bee -r, Co ni ;tion 'ub it or, reported t Council Partnership
Committee - ly r: omme d at the 19 State and deral Legislative
Priorities be presented for full Council consideration. He stated the draft priorities reflect the
Council's Strategic Plan and were developed based on current and emerging issues that have
been discussed by Council committees and/or the full Council.After Council discussion,
MOTION: Funk moved and Mendez seconded to accept the priorities. The motion
carried by a 6-1 vote, Gutierrez voting no.
C. Council Public Safety Committee recommendations regarding: an inventory of the
entire City of Yakima DV incident response system in comparison to national best
practices; and, consider adding funding for one new FTE to serve as an in-house
DV Victim's Advocate to the 2019 budget development process
Assistant Mayor Gutierrez reported at the August 23, 2018, Council Public Safety
Committee, the Committee recommended that Council authorize an inventory of the entire City
of Yakima domestic violence (DV) incident response system in comparison to national best
practices; and, consider adding funding for one new full time employee to serve as an in-house
DV Victim's Advocate to the 2019 budget development process.Additionally, the Committee
discussed recreational vehicle issues in the City, noting there is a memorandum on this issue in
the information section of the agenda packet, and reviewed Safe Routes to all Elementary
Schools.After Council discussion,
MOTION: Gutierrez moved and Cousens seconded to direct staff to take an inventory
of the City of Yakima domestic incident response system. The motion carried by
unanimous vote.
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MOTION: Gutierrez moved and Hill seconded that the domestic violence
victim advocate position be added to the consideration list for the 2019 budget process.
The motion carried by unanimous vote.
D. Council Healthy Communities & Neighborhood Building Committee report
regarding: 1. Motion for Yakima Valley Conference of Governments Information
(document in agenda packet) and 2. Youth Safety/High School Parking
Council Member Funk reported at the August 16, 2018, Council Healthy Communities &
Neighborhood Building Committee meeting, the Committee's concern on underage/unlicensed
drivers parking in the Davis High School parking lot and requested that Council consider
taking further action to address this issue.
MOTION: Funk moved and Hill seconded to refer the Davis High School parking issue
to the Public Safety Committee. The motion carried by a 6-1 vote, Coffey voting no.
MOTION: Funk moved and Gutierrez seconded to approve the motion to request
information from YVCOG: The Yakima Valley Conference of Governments is
established under RCW 36.70.060, and the City of Yakima is a participating municipality.
Under the Washington State Public Disclosure Act(RCW 42.56, RCW 42.56.040),
YVCOG is required to display and make available for inspection the general course and
method of its operations for guidance of the public. Specifically, YVCOG is mandated to
develop, implement, and update a comprehensive countywide homeless plan, including
review and evaluate homeless and housing data to determine the effectiveness of the
local strat: •"s in, obliga , to es transparent
funding di. ibutio •ro ss to icit, • n, re w, score an nk potential projects.
Yakima ho -less p •r • - quir e a ' ated ry process in which
all service ovider• s: e s. .e as• fo at and input to into the Homeless
Managem: Inf. :do Syste H S). B u homelessne has adverse impacts
within the , • akim-, the Cit - a veste• n rest in moni ing program
operations and results. Specifically, the Healthy Community and Neighborhood
Building Committee (HCNBC) has a mandate to "discuss, analyze, consider, review
data, input and ideas on...Homeless Resources and Network". SPECIFIC
INFORMATION REQUEST
1. An assessment of whether programs funded in 2017 were completed according to
their contracts and funding awards.
2. All 2018 RFPs, and their opening and closing dates, and their evaluation criteria.
3. 2018 RFP Awards.
4. List of scoring committee members.
5. Scoresheet.
6. Justifying documents for any "sole source"awards.
7. Explain why HMIS data collection is limited to "emergency"shelter criteria, when
there are Lengths of Stay listed as greater than >300 days.
8. Monitoring protocols for reviewing performance of contractors.
9. Results of monitoring performance of contractors.
10. YVCOG deadlines for posting operations documents and making them available
for inspection by the public and YVCOG partners.
If any of this information is confidential please provide proper citation that designates
the information as such. The City Council recognizes the authority YVCOG has in
addressing homelessness. The City Council also recognizes the public's right to know
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how homeless funding is used, its impact and how governmental entities conduct due
diligence. The motion carried by unanimous vote.
Larry Mattson, Executive Director of YVCOG, asked for more than three minutes to speak in
order to respond to this motion, which was approved by Council consensus. Mr. Mattson
presented YVCOG's Annual Report to the City Council and spoke to the following points
regarding the motion: on page 2 of the report, under program oversite, he reported they
received a score of 99 percent from the Department of Commerce (DOC) in their Homeless
System Performance Report, which is the third highest score in the state. On page 4, under
RFP scoring, are three city council people from the valley, two city managers, and two subject
matter experts, from Blue Mountain Action Counsel and the Union Gospel Mission. In regards
to the 3rd paragraph, he reminded Council that DOC staff has confirmed that YVCOG is
compliant with all coordinated entry and homeless management information system
requirements; DOC is in charge of homeless management information systems, and that it is
no longer in YVCOG's domain. In regards to the 4th paragraph, the operation responsibility
lies with the YVCOG Board, the State Auditor's office, and DOC to ensure compliance. He
noted in regards to the statement that YVCOG didn't show up to a City Council Study Session
on homeless issues, he stated they did not receive an invitation.
In response to the 10 items, Mr. Mattson reported the following:
1. All but one contract was completed, that contract was the tiny homes contract with
Transform Yakima Together, which was discussed and the award was reduced at the
February 20, 2018, Executive Committee open public meeting.
2. Is on ease 3 of the resort.
3. This i • . is s lop
VCO V ebsit e 8 of the report.
4. YVC� does t . rec, dati s, it's a citize anel process, which is
on pa • 4ofth es .
5. The - ire she is sted • YVV A 'sit and included page 6 of the annual
repo
6. Is on page 9 of the report.
7. Emergency shelters are the least restrictive project requiring the least amount of data
collection on purpose, as a low barrier shelter, clientele typically would rather not
disclose a lot of information and this practice is outlined in the HMIS data standards.
8. Is on page 14 of the report.
9. Performance measurements of contractors is an aspirational goal of YVCOG.
10. Contracts are posted to the website upon execution. YVCOG recognizes the public's
right to know and both of the homeless programs and financial matters are posted on
YVCOG's website and all YVCOG business occurs in open public meetings, which
anyone can attend. No funding is allocated or distributed without Executive Committee
approval and is always done in a transparent open public meeting.
Mr. Mattson concluded his report by stating any concerns about YVCOG's performance can
be addressed in one of two ways, via Council's representative, Mr. Hill, or by attending an
Executive Committee meeting. He summarized YVCOG's Annual Report and stated they have
implemented a transparent funding process that has been reviewed by the State Auditor's
Office with no findings and YVCOG's fiscal management of provider contracts has been
reviewed by DOC with no findings. He shared his concern about possible false statements and
stated they are open to meaningful and reasonable discussions; however, if false statements
do not terminate, they will be forced to consider other available courses of action to preserve
and protect the reputation of the YVCOG organization.
Assistant Mayor Gutierrez asked about the 5-year plan process. Mr. Mattson mentioned the 5-
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year plan is a structural strategic document to guide how they allocate dollars and that HB
1570 designates a timeline of December 2019 for the next update to that plan. He anticipates
the planning process will need to start early in 2019 with robust community involvement.
6. Consent Agenda
Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there
were any additions or deletions from Council members present. There were no changes. The
City Clerk read the Consent Agenda items, including resolutions and ordinances, by title.
(Items on the Consent Agenda are handled under one motion without further discussion—see
motion directly below.)
MOTION: Gutierrez moved and Cousens seconded to approve the consent agenda.
The motion carried by unanimous vote.
A. Accept Council Committee minutes
B. Approval of the minutes from the August 21, 2018, City Council Business Meeting;
August 28, 2018, City Council Study Session and August 30, 2018, Special
Meeting
C. Resolution authorizing a contract with Stiles, Inc. dba L& S Fencing, in the amount
of$95,151 for the installation of security fencing and gates at the Wastewater
Treatment Plant
RESOLUT ' , , , --21 .- i RES T k TION with Stiles, Inc.
dba L& S ' ncing, i e ount • �.95, A
for Project No. 77, which provides for
the installat of sec ty _ - d ga - W r Treat nt Plant.
D. ' ' . aut rizing . ,s: to a s: e nt entered int y Cities Insurance
•ssocia ion of TYashington and Munich -einsurance to resolve and settle the
damage claim brought by the State of Washington Department of Natural
Resources
RESOLUTION NO. R-2018-101,A RESOLUTION authorizing consent to a settlement
entered into by the Cities Insurance Association of Washington and Munich Reinsurance to
resolve and settle the damage claim brought by State of Washington Department of Natural
Resources.
7. Public Comment
Tony Sandavol, City resident, stated the City needs a new Police Chief and asked what the
plan is to fight crime.
Tony Courcy, City resident, spoke on several topics.
PUBLIC HEARINGS
8. Public Hearing and Resolution declaring certain property originally part of Drainage
Improvement District#13, later abandoned by Yakima County and ceded to the City of Yakima,
to be surplus to the City needs
Mike Price, Wastewater Manager, briefed Council on the item.
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Mayor Coffey opened the public hearing and, with no one coming forward to speak, closed the
hearing.
The City Clerk read the resolution by title only.
MOTION: Mendez moved and Cousens seconded to adopt the resolution. The motion
carried by unanimous vote.
RESOLUTION NO. R-2018-102,A RESOLUTION declaring certain property originally part
of Drainage Improvement District#13 later abandoned by Yakima County to be surplus to City
needs and abandoning all interest to the property owners over which the pipeline extends.
DEPARTMENT ITEMS
9. Resolution authorizing an agreement with the Yakima Lions Club for a donation for Playground
Equipment in the amount of$25,000 at Lions Park
Ken Wilkinson, Parks & Recreation Manager, briefed Council on the agreement.
David Mulalley, President of the Yakima Lions Club, shared the many projects the Lions Club
is involved in and how excited they are to help replace playground equipment at Lions Park.
The City Clerk read the resolution by title only.
MOTION: Gutierrez moved and Cousens seconded to adopt the resolution. The motion
carried by vot:
RESOLUT IN NO. -21 RE ION 'ng an reement with Yakima
Lions Club, •t to ex, -d '5,I► to d: pl ground equip nt in Lions Park.
10. Resolution g a ster Ci' :tionshi. it adong Cou , South Korea
Council Member Cousens briefed members on the resolution and stated representatives
from Hadong County, South Korea, will be at the Fairgrounds on September 22, 2018, to
officially sign a Sister City agreement and she invited Council members to attend.
The City Clerk read the resolution by title only.
MOTION: Cousens moved and Hill seconded to adopt the resolution. The motion
carried by unanimous vote.
RESOLUTION NO. R-2018-104, A RESOLUTION establishing a Sister City relationship
with Hadong County, South Korea.
11. 2nd Quarter 2018 Capital Improvement Projects Report
Scott Schafer, Public Works Director, briefed Council on the report. Bob Desgrosellier, Senior
Engineer, provided a PowerPoint presentation on the Capital Improvements project 2nd
Quarter of 2018. Council Member White asked about the scope of work on school sidewalks,
which Mr. Desgrosellier will provide.
12. Budget Process Preview
Ana Cortez,Assistant City Manager and Interim Finance Director reviewed the budget process
with Council. Ms. Cortez requested direction from Council regarding items Council members
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would like to see discussed at the upcoming budget meetings.
Council Member Mendez reminded Council that the budget needs to be looked at through an
equity lense. After further Council discussion, Ms. Cortez reviewed the following list that
Committees have discussed that has not been approved by Council: $50,000 for YCDA; $30-
50,000 for Port Authority feasibility effort; in house DV Victim Advocate; Citywide clean-up and
code effort; $400,000 Northside alley paver project; and, park maintenance.
MOTION: Gutierrez moved and Cousens seconded to add everything listed to the list
of considerations for the 2019 budget process. The motion carried by a 6-1 vote, Coffey
voting no.
CITY MANAGER UPDATE
13. Ordinance relating to Public Safety; amending the City of Yakima Municipal Code, Sections
6.27.060 and 6.27.070 regarding shopping carts
Billy Doyle, Legal Intern, briefed Council on the ordinance.
The City Clerk read the ordinance by title only.
MOTION: Funk moved and Hill seconded to pass the ordinance. The motion carried by
unanimous vote.
ORDINANCE NO. 2018-030,AN ORDINANCE amending the Yakima Municipal Code,
Sections 6." - -" '-trie ' 'oundm proce es and disposition
of carts, to , •w the 'ty I more ai quat dress e issue of nu nce shopping carts
14. Other Bus -ss
MOTION: - - o d and I conde o rect the City anager to investigate
and prepare recommendations or options for mechanisms legislative, financial or
philanthropic, leading to an increase of safe and affordable housing options, and this
should not include the use of general fund dollars.A report should be provided to
Council no later than the 1st meeting in December. The motion carried by unanimous vote.
Council Member Funk noted the HCNB Committee has already asked staff to make reports on
this issue and is delighted to hear that others share this concern.
Council Member Mendez stated she was the alternate at the last Economic Development
Committee meeting and thought there would be a Committee report regarding main street
projects. MOTION: Gutierrez moved and Cousens seconded to add the Council
Strategic priority on redevelopment of main arterials to the September 18th agenda. The
motion carried by unanimous vote. Council Member Hill asked if the Council's Strategic Priority
document had been finalized.Assistant Manager Cortez stated it is finalized and will be posted
on the City's website tomorrow.
15. Adjournment
MOTION: Gutierrez moved and Mendez seconded to adjourn to the next Council
Business Meeting on September 18, 2018, at 5 p.m. in the Council Chambers at City
Hall. The motion carried by unanimous vote. The meeting adjourned at 8:50 p.m.
CERTIFICATION
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READ AND CERTIFIED ACCURATE BY
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
ATTEST:
CITY CLERK MAYOR
DRAFT
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•
YAKIMA CITY COUNCIL
September 18, 2018
City Hall --Council Chambers
5 p.m. Executive Session; 6 p.m. Business Meeting -- MINUTES
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
EXECUTIVE SESSION
1. Executive Session to review the performance of a public employee
Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Council Members
Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White
MOTION: Gutierrez moved and Cousens seconded to adjourn to an Executive Session
to review the performance of a public employee for up to one hour. The motion carried by
unanimous vote. Executive Session was held and adjourned at 5:59 p.m.
BUSINESS MEETING
1. Roll Call
Council: M or Kath . •ing1111° , t M e Guti rez, Council Members
Holly Cous, s, Kay ' ,nk :me , Ca ode nd Jason W
Staff: City anager Moore, City Attorney Cutter and ity Clerk Claar ee
2. Pledge of Allegiance
Mayor Coffey led the Pledge of Allegiance.
3. Interpreter Services
Mayor Coffey introduced Jorge Villasenor who announced interpreter services are available.
4. Open Discussion for the Good of the Order
A. Proclamations
Hispanic Heritage Month
Assistant Mayor Gutierrez proclaimed September 15 through October 15, 2018, as Hispanic
Heritage Month and Laura Armstrong and others from La Casa Hogar accepted it.
B. Presentations/ Recognitions/ Introductions
Larson Gallery presentation
Larson Gallery Director David Lynx briefed Council on the Larson Gallery's capital campaign
to fund the Larson Gallery West Campus and requested a letter of support on this issue.
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5. Council Reports
A. Council Partnership Committee recommendation regarding Larson Gallery letter of
support
Council Member Mendez reported the Partnership Committee recommends a letter of support
for the Larson Gallery-- West Campus Capital Campaign.
MOTION: Mendez moved and Cousens seconded to support the Larson Gallery West
Campus capital campaign and provide a letter of support. The motion carried by
unanimous vote.
Council Member Mendez reported on the Brownsfield Conference held today in Yakima, which
brought attendees from other nearby states and was very informative, especially regarding
Model Toxic Control Act (MTCA)grant funding. City Manager Moore reported he recently
spoke with the Director of the Department of Ecology regarding MTCA grant funding, which
was previously swept by the legislature and understands this funding may be available in the
near future. Since the City previously scored highly for this funding, the City may be able to
obtain some funding and he asked Council if there were any objections to him meeting with the
City's Olympia lobbyists on this issue. There were no objections.
B. Council Economic Development Committee report regarding main street
revitalization
Council Member White reported on the September 4, 2018, Economic Development
Committee egari' g the s egic p ' in corridors/streets
in the City . • the • -re options - sug -d, in ing intangibl .
Council Me •er Me -z . es 'e att: ' me ng as the alt ate and believed the
Committee :s mo • in differ- dir tion th. w t the full Cou I had determined.
Council Me •- •usen .nd Assi• . Mayor e. i z shared the ncern.After further
discussion, it was Council consensus to have a study session on this issue.
6. Consent Agenda
Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there
were any additions or deletions from Council members present. There were no changes. The
City Clerk read the Consent Agenda items, including resolutions and ordinances, by title.
(Items on the Consent Agenda are handled under one motion without further discussion—see
motion directly below.)
MOTION: Gutierrez moved and Hill seconded to approve the consent agenda. The
motion carried by unanimous vote.
A. Approve payment of disbursements for the period August 1 —31, 2018
B. Set Date of Public Hearing for October 2, 2018, to review the Upper Yakima River
Comprehensive Flood Hazard Management Plan, 2018 Cowiche Addendum
RESOLUTION NO. R-2018-105,A RESOLUTION setting the time and place for hearing on
October 2, 2018 at 6:30 PM in the City of Yakima Council Chambers to hear from the public on
the draft Upper Yakima River Comprehensive Flood Hazard Management Plan —2018
Cowiche Addendum
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C. Project Completion and Contract Acceptance for DW Excavating Inc. - Project 2448
N. 49th Ave Drainage
D. Project Completion and Contract Acceptance for Reclaim Company- Project 2384
Rebid Pond Maintenance Randall Park
E. Project Completion and Contract Acceptance for TTC Construction, Inc. - Project
SW2468 DID #38 Emergency Repair
F. Resolution authorizing Rent-A-Car agreement between The Yakima Air Terminal-
McAllister Field and ARLS LLC dba Avis Car Rental
RESOLUTION NO. R-2018-106,A RESOLUTION authorizing the City Manager to execute
a Car Rental Agreement with ARLS, LLC dba AVIS Car Rental
G. Resolution authorizing Rent-A-Car agreement between The Yakima Air Terminal-
McAllister Field and The Carey Company dba Budget Car and Truck Rental
RESOLUTION NO. R-2018-107,A RESOLUTION authorizing the City Manager to execute
a Car Rental Agreement with The Carey Company, dba Budget Car and Truck Rental.
H. Resolution authorizing Rent-A-Car agreement between the Yakima Air Terminal-
McAllister Field and The Hertz Corporation dba Hertz Rent-A-Car
RESOLUTION NO. R-2018-108,A RESOLUTION authorizing the City Manager to execute
a Car Rent, - -_ -nt -rtz C ation
I. ' 'solutio cc Ent. .nt fr shin a Dep ment of Transportation
iation D sis in -mou ,00 or capital imp vements at the Yakima
Ter s' -M !lister -Id
RESOLUTION NO. R-2018-109,A RESOLUTION accepting a grant from Washington State
Department of Transportation Aviation Division in the amount of$100,000.00 for capital
improvements to construct the West General Aviation Apron and update the Airport's Layout
Plan with Narrative Report at the Yakima Air Terminal-McAllister Field.
J. Resolution authorizing a supplement to the Professional Services Agreement with
Landau Associates, in an amount not to exceed $176,000, to provide technical
support for the interim action work plan and landfill gas mitigation for the roadway
crossing the former Boise Cascade Mill and closed City Landfill sites
RESOLUTION NO. R-2018-110,A RESOLUTION authorizing a supplement to the
Professional Services Agreement with Landau Associates, in an amount not to exceed
$176,000, to provide technical support for the interim action work plan and landfill gas
mitigation for the roadway crossing the former Boise Cascade Mill and closed City Landfill
sites.
K. Resolution authorizing a Scope of Work with Landau Associates, in an amount not
to exceed $200,500, to provide technical support for the Agreed Order, prepare an
updated conceptual site model, prepare a feasibility study and prepare a draft
cleanup action plan related to the clean -up of the closed City Landfill on the Mill
Site
RESOLUTION NO. R-2018-111,A RESOLUTION authorizing a Scope of Work with Landau
Associates, in an amount not to exceed $200,500, to provide technical support for the Agreed
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Order, prepare an updated conceptual site model, prepare a feasibility study and prepare a
draft cleanup action plan related to the clean -up of the closed City Landfill on the Mill Site.
L. Resolution authorizing an agreement with the Yakima Valley Conference of
Governments (YVCOG)for sharing Transit planning information for Yakima Transit
so that the City continues to be eligible for State and Federal funding opportunities
through YVCOG
RESOLUTION NO. R-2018-112,A RESOLUTION authorizing an agreement with the
Yakima Valley Conference of Governments for sharing Transit planning information to maintain
a "good-standing" status with the State and Federal government for potential funding
opportunities through YVCOG.
M. Ordinance updating Classification and Compensation Plan for City Employees
Section 2.20.100
ORDINANCE NO. 2018-031,AN ORDINANCE relating to City personnel; adopting a
classification and compensation plan for City employees to be effective October 21, 2018; and
repealing all preceding pay ordinances in the City of Yakima Municipal Code.
7. Public Comment
James Turner, City resident, thanked City staff for assisting with his speed hump project on
Cornell.
Christine D'---- resi- -- - -d about - •erson ersee public
servant co laints. -
Bob Gerst, hairma f t - '-r Ya ' Al- be ommerce, ong with other
Chamber bers •u- ed ad► '•n. ime to ,e as a group, w h was approved by
Council co - . r. e st reint -- -d the m i of both the y of Yakima and the
Chamber of Commerce and how they align. He stated the Chamber desires nothing but
success for the City of Yakima and the City Council and stated it is imperative to share the
Chamber's concerns, in what they believe is a steady decline in productivity of the City
Council, which include: lack of professionalism; the need to represent the majority, not just a
few vocal constituents; a lack of cohesiveness; and, inconsistent problem solving and
managing solutions. He stated how both the City and the Chamber operate and act has a huge
impact on businesses and the perception of our City in the region. He asked the Council to
take steps in fulfilling the City's mission and vision for the greater good.
Tony Courcy, City resident, agreed with the Chamber's comments and spoke about several
issues.
Kris Fork, City resident, stated she agreed with the Chamber's comments and spoke against
the plaza.
Thomas McCormick, City resident, reported he is still working on a memorial for Mrs. Deccio,
and asked for assistance in talking to the Yakima Herald Republic about his stories.
DEPARTMENT ITEMS
8. Resolution adopting Yakima Transit's Transit Development Plan for 2018-2023 and annual
report for 2017
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Alvie Maxey, Yakima Transit Manager, briefed Council on the item.
The City Clerk read the resolution by title only.
MOTION: Cousens moved and Mendez seconded to adopt the resolution. The motion
carried by unanimous vote.
RESOLUTION NO. R-2018-113,A RESOLUTION adopting Yakima Transit's Transit
Development Plan for 2018-2023 and annual report for 2017.
CITY MANAGER UPDATE
9. Resolution acknowledging prior declaration that City-owned property located at 2312 W. Nob
Hill Boulevard is surplus to the uses and needs of the City of Yakima, authorizing disposition
and approving Agreement of Purchase and Sale for said property to JAG Retail Properties,
Inc.
City Attorney Cutter briefed Council on the resolution.
Joe Mann, City resident, applauded the City for taking on these properties; however, he
encouraged Council to sell the property to someone who plans to develop the property rather
than having it stay vacant. City Attorney Cutter stated it is his understanding that this company
does plan to develop the property.
The City Clerk read the resolution by title only.
MOTION: •usen• o d and -nde onde to adopt the solution. The motion
carried by :nimou- •t:
RESOLUT IN • •-21 8-114, OLU N cknowledging e prior City Council
determinati• .- -ring th- propert • ted at 2 st Nob Hill B levard, Yakima
Washington, to be surplus to the uses and needs of the City of Yakima and subject to
disposition; and approving Agreement of Purchase and Sale.
10. Other Business
City Manager Moore reported on an exit interview with the State Auditor's Office last week that
determined no findings; however, there is a management letter they recommended be
approved. He noted Mayor Coffey and Council Member Funk attended the meeting and that
Council Member Funk made great observations in terms of the management letter. He also
noted a request for downtown parking information was made at the previous Council meeting
and that the information is in this packet under general information.
A. Agenda process question/Council Member Funk
Council Member Funk stated she raised a procedural concern with an action plan; however,
action has been taken and she no longer thinks a motion is necessary.
11. Adjournment
MOTION: Gutierrez moved and Cousens seconded to adjourn to a City Council
Special Meeting on September 20, 2018, at 5 p.m. at City Hall in the Council Chambers.
The motion carried by unanimous vote. The meeting adjourned at 7:29 p.m.
CERTIFICATION
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READ AND CERTIFIED ACCURATE BY
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ATTEST:
CITY CLERK MAYOR
DRAFT
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41,-L4W1-#4\
7;r
YAKIMA CITY COUNCIL
SPECIAL MEETING
September 20,2018
City Hall --Council Chambers
5 p.m. -- MINUTES
1. Roll Call
Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez(attended via
speakerphone), Council Members Holly Cousens, Kay Funk, Brad Hill and Jason White
Staff: City Manager Moore,Assistant City Manager and Interim Finance Director Cortez and City
Clerk Claar Tee
Absent: Council Member Carmen Mendez(excused)
2. Council orientation on the 2019 budget adoption process
Ana Cortez,Assist t City :na •r and -rim r A ice Di ctor, present a PowerPoint on the
City of Yakima 5-Y r Finani ;I • .• -•• .co • • iget . Ms. rtez noted the 5-year
plan is a measurini .tick ant ill • •- mirro ud
City Manager Moo - - -• the y has hi • ally had - erly optimisti venue projection,which
they are reversing. Council Member Funk pointed out the increases are averaging about 2.5 percent,
which may be equal to the inflation rate, but does not take into account the increasing population who
the City provides services to. City Manager Moore responded that her point is correct and in fact the
City has 10 fewer full time employees than they had in the recession except for the Police and Fire
Departments, which have maintained or grown in employees.
Council Members Cousens and Funk reported they would like to see the vacant positions budgeted.
Mayor Coffey noted they should take a look at all vacant positions to see what is really needed.After
further discussion, it was Council consensus to have every option brought back to review during the
upcoming budget meetings.
3. Adjournment
MOTION: Cousens moved and Hill seconded to adjourn to a Special City Council Meeting
on September 27, 2018, at 5:00 p.m. at City Hall in the Council Chambers. The motion carried
by unanimous vote, Mendez absent. The meeting adjourned at 6:56 p.m.
CERTIFICATION
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DRAFT
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'elf ;r
YAKIMA CITY COUNCIL
SPECIAL MEETING
September 27,2018
City Hall --Council Chambers
5 p.m. MINUTES
1. Roll Call
Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Council Members Holly
Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White
Staff: City Manager Moore and City Clerk Claar Tee
2. Executive Session to review the performance of a public employee
MOTION: Gutierrez moved and Cousens seconded to adjourn to Executive Session for up
to two hours to discuss the performance of a public employee. The motion carried by
unanimous vote. E - es Id and •ourne
3. Adjournment
MOTION: Gutier z mov, a Co ns t djourn to t next Council
Business Meeti - - •be , 201 t 30 p. t ty Hall in th ouncil Chambers.
The motion carried by unanimous vote. The meeting adjourned at 7 p.m.
CERTIFICATION
READ AND CERTIFIED ACCURATE BY
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
ATTEST:
CITYCLERK MAYOR
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