HomeMy WebLinkAbout10/02/2018 06A Council Committee Minutes Acceptance 5l14.11
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.A.
For Meeting of: October 2, 2018
ITEM TITLE: Accept Council Committee minutes
SUBMITTED BY: Cally Price,Assistant to the City Manager
SUMMARY EXPLANATION:
See attached minutes for the following committee meetings:
• July 5, 2018 Council Economic Development Committee
• July 26, 2018 Council Economic Development Committee
• August 16, 2018 Healthy Communities Neighborhood Building Committee
• August 16, 2018 Council Partnership Committee
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR
SUBMITTAL: City Manager
STAFF RECOMMENDATION:
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
D July 5 PDC minutes 9/10/2018 Omer Memo
d 072618 EDC not 9/10/2018 Cover Memo
D 081618 HCNBC minutes 9/14/2018 Co r Memo
1 8-16-18 Partnership min 9/27/2018 Omer Memo
2
$
AM it
I * * I oft 4. 4
2nd Floor Conference Room
City Hall
July 5, 2018
1 :30 p.m.
Members: Staff: Others:
Councilmember White Ana Cortez, Assistant City Manager Maria Rodriguez
Councilmember Cousens Scott Schafer, Public Works Director Jonathan Smith
Councilmember Gutierrez John Carney, Information Systems Manager Luz Gutierrez
Brett Sheffield, Chief Engineer
Tom Selisted, Senior Analyst
Cally Price, Assistant to the City Manager
xecutive mutes
White called the meeting to order,
1. Review draft minutes from May 24, 2018 meeting:
The May 24, 2018 meeting minutes were reviewed. Gutierrez motioned to accept the
minutes as presented and Cousens seconded the motion. The minutes were approved
unanimously.
2. Discussions:
a. Strategic Plan Update
Cortez reviewed the strategic plan with the Committee members. Committee
members agreed that changing the format, to be consistent with Partnership,
would be appropriate. Committee members will meet and discuss strategic
priorities and report back at the next meeting.
b. Conduit and fiber assets
White reported that at the AWC conference there was a session on fiber and
he suggested that staff follow up with Port Angeles and Anacortes to see how
they implemented fiber using existing water pipes.
c. Creative District designation update
White reported that he is interested in spearheading this project and asked
that staff add this discussion to a future Council agenda.
3
White distributed a copy of a "Green Way" project for Yakima. Staff will see if
there are any codes regulating or prohibiting painting on the street and what
the paint would cost.
Gutierrez suggested that if this moves forward, that the project be started on
North 1st Street as part of the TBD project. Committee members would like to
see a timeline how this could be accomplished.
d. Economic Development Council conference
Cousens shared information she received about an Economic Development
Conference being held in Ellensburg and she would like at least one
committee member to attend. This item will be brought up at a future Council
meeting for discussion.
e. 1st Street Development
Brett Sheffield spoke about the North 1st project, specifically, funding,
schedule and phases. Phase 1 (N. Street to SR 12) will begin in the spring
and is funded. Phases 2 and 3 could begin in 2020.
Gutierrez would like to see jaywalking addressed in the plans for N. 1st Street.
Since some items still need to be addressed, Gutierrez suggested that a
Council study session be scheduled. Committee members will bring this up
at a future Council meeting. Presentation should include budget, vision, and
traffic model (similar to what was produced for the mill site). Gutierrez would
like to see the structure/framework of what the next 18 months would look like
and be able to monitor progress/benchmarks.
3. Future agenda items
Strategic Plan update
Conduit and fiber assets
Creative District update
Sidewalk and crosswalk paint
Discussion on vacant buildings
4. Other business
Cousens distributed information on how to fill downtown gaps she received at the
AWC Conference. Committee members would like to have a list of vacant buildings
in downtown Yakima and along North 1st Street.
5. Audience Participation
Luz Gutierrez inquired about the status of the Economic Development Plan that was
created a few years ago.
Jon Smith reported that CERB recently announced they will offer funding to assist
rural counties and cities with broadband provided it ties to job creation.
Thfnext meeting is scheduled for July 26 at 1:30 in the 2nd Floor Conference Room.
J son W ite, air
4
.
Council Economic Development Committee
Second Floor Conference Room ^
Yakima City Hall
Thursday,July 26, 2018 ,
1;30p,rn,
Committee Members: Staff: Community members:
Council Member White Assistant City Manager Ana Cortez-Steiner John Cooper
Information Systems Manager John Carney Jonathan Smith
Associate Planner Eric Crowell Luz Gutierrez
Planning Manager Joseph Calhoun KaitUn Bain
Chief Engineer Brett Sheffield Andrew Holt
Economic Dev. Manager Sean Hawkins Joe Mann
Records Administrator Jodi Stephens
Notes onlv-no Quoru00.
Council Member White called the meeting to order at 1:37 p.m,
Absent: Council Members Cousens and Ou|oe Gutierrez `
1. Reviewed the draft minutes from July 5, 2018 meeting:
' There was no quorum at the meeting to approve the minutes.
3. Discussions:
a. Strategic Plan Update
Calhoun presented a PowerPoint presentation emphasizing the Economic
Development Element is one of the primary elements of the Comprehensive Plan
and is mandated by the Growth Management Act (GK4A). The plan guides ~
physical development through 2040 and was adopted by Council on June 6,
2017.
Crowell reviewed the conditions and trends of the demographics, challenges and
opportunities, and goals and policies of the plan.
Further discussion took place about options to attract businesses toYakima and
White asked about e Public Authority District. Hawkins explained the Public
Authority District is a tool used to support economic development, enhance
n
Yakirna's competitiveness, and is created by Council. It does not have taxing
authority and is similar to a Port District.
Calhoun briefed White on the free pre-application review process that connects
the applicants with various City departments and what permits they will need
moving forward.
b. Conduit and fiber assets
i. Carney reported on the findings from his research conducted on
Anacortes. Anacortes is running conduit sleeves inside of existing
vacated pipes, which most about $500,000 and they are the size of5e|ah.
They are using the conduit to bridge communications between
government bui|din8s. Carney reported City staff are currently
conducting an inventory of the Cit»'s underground conduit and working
with (]|Sto create a mapping application to show mvisual inventory mfthe
conduit and targeting 3019to show the Committee the results. The City
currently utilizes fiber optics here at the City of Yakima to join our _
government buildings. Carney also indicated the best part of this process
is IT and Public Works are working more closely together on projects and
are moving toward e dig once approach.
c^ Creative District update
White did not discuss this item.
d. Sidewalk and crosswalk pain—White did not discuss this item.
i. Policy
|i. Costs
iii Recommendation
e° Discussion on vacant building
i List of vacant building and owners
Calhoun indicated the City of Yakima doesn't track this information;
however, there is a link accessing Yakima County information via the
Cit/swebsite.
White would like to know what the City of Spokane has done with vacant
buildings.
A North First Street Corridor PovverPoint presentation was added to the agenda, which
Sheffield presented. ^
This project will begin in spring of3O19. ,
w Phase 1is from 'N' Street toSRlZ
�• Phase 3 is from '|' Street to 'N' Street
• Phase 3 is from K4LKto '|' Street
o
The North First Street Ad Hoc Committee was created and met several times in 2011. The City
received a 5|ED Planning Grant of$35,000. and on October 18, 2011 the Council accepted the
North First Street Corridor Revitalization Project Planning Grant final report and brochure. The
Yakima Bikes and Walk group were a proponent of adding the sidewalks in the plan.
After discussion, Cortez confirmed with White he would like to see changes to sidewalks,
landscaping, and the middle of the road.
3. Future [ED agenda items
'• White would like "other business" as a standing item on this agenda
~ Pavement coating
• Discussion on vacant buildings
• Would like North First Street asa standing item until vve decide otherwise
White brought up the incorrect cost quoted at the last Council meeting and his concern
if several Council members want to attend the Economic Development Conference in
Ellensburg. Cortez indicated the deadline is July 31, 2018 and she is not aware of any
other requests to attend. White made a request to attend.
4. Audience participation
Luz Gutierrez would like to know if any of the money for the North First Street project
can be used anywhere else in the City. She also thanked Community and Economic
Development Manager Sean Hawkins for all his hard work, his work with L[DR, and
having such a great interest in economic development in our area.
Community member and business owner Joe Mann spoke highly of the YakBack feature
on our website and thanked the staff who responded so quickly and professionally to a
report of pothole. Mr. Mann also suggested when selling property or land to consider
the long-term interest to the City, and not only accept the highest bidder.
Adjourned at2:4Op.rn.
The next meeting is scheduled for August 23, 2018 at 1:30 p.m. in the Second Floor
onference Room.
-
7
Yakima City Council Committee Minutes
Healthy Communities & Neighborhood Building Committee (HCNB)
2nd Floor Conference Room
August 16, 2018
Committee Members Staff Others
Councilmember/Chair Kay Funk Cliff Moore Adrianne Garner(HBCC)
Councilmember Jason White Joan Davenport Steve Mitchell (OIC)
Councilmember Kathy Coffey Rosalinda Ibarra Crystal Testerman (YVCOG)
Ken Wilkinson
Scott Schafer
Joseph Calhoun
Randy Beehler
With a quorum present, Chair Funk called this meeting to order at approximately 10:05 a.m,
Reports from Departments/Commissions
Transit Citizen Advisory Committee— No report.
Parks & Recreation (P&R) — No report.
Henry Beauchamp Community Center(HBCC) — Adrianne Garner provided a detailed report of
2nd
quarter activities at the community center. Highlights included: NASA Astronaut Jose
Hernandez, Strengthening Families program evaluation and the English and Spanish curriculum
costs, Youth Leadership Summit, Summer Reading Challenge, Black Elegance Celebration
honoring African-American graduates, Community Clean-Up Day, and National Night Out activities.
Steve Mitchell, OIC Director, mentioned concerns about school safety and accessibility issues that
were raised by kids at the Youth Leadership Summit. He will follow-up with the Yakima School
District Superintendent. A discussion about unlicensed/underage drivers at Davis High School
ensued. The Committee agreed to add under Council Reports at the September 11th business
meeting that the HCNB Chair report their concern on underage/unlicensed drivers parking in the
Davis High School parking lot and request that Council consider taking further action to address
this issue.
Historic Preservation Commission (HPC) — A special meeting was held for the Hotel Maison
dedication ceremony. The next meeting is scheduled for August 22nd.
Yakima Planning Commission (YPC) — The next meeting is August 22nd, the commission will
continue with public hearings on the 2018 Comprehensive Plan Amendment and text amendments,
which include a definition for hotel/motel extended stay.
Bike & Pedestrian Committee—White reported that the committee asked for input about seeking
funding for a pedestrian master plan. This proposal is in the preliminary stages and more
information will be presented in the future if the committee decides to pursue this.
Tree City Board— No report.
Community Integration Committee — Beehler provided a brief background of the committee
activities since its inception. At their last meeting the Community Integration Committee assigned
two members to each council committee to track topics of interest. Beehler and Coffey encouraged
council members to send the Community Integration Committee any recommendations that they
would like the committee to pursue.
Fall 2018 Afterschool Programs / Role of the City— Funk reported that Assistant City Manager Ana
Cortez is working on developing an interactive map of child service program providers, such as
after-school Parks programs, Central Lutheran, HBCC, YAMA, YMCA, and YPAL. City Manager
Moore will follow-up with Cortez. In regards to the Governor's Proviso money, it was reported that
the steering committee is currently being developed.
Homeless Operational Model/Administration — Davenport reported that HPPC members, Sara
Watkins and Lowell Krueger, gave a presentation of the recommendation of the Governance
Committee to the Board of County Commissioners (BOCC) at their July 31st meeting. The BOCC
took no action but accepted the recommendation and an implementation committee will move
Page 1
8
forward with the recommendations. Funk shared that the BOCC discussed removing the
management of homeless funding from YVCOG and assigning it to another agency to which Moore
responded that the City has no role in that decision. Funk also expressed that YVCOG is providing
unacceptable and their information is not timely.
Additional dialogue continued regarding the appropriate process to request and obtain information
from YVCOG. As a result, Coffey made a motion, seconded by White, to take forward to the full
Council a request to direct that the city liaison Brad Hill request from YVCOG a report on homeless
programming and funding. Motion carried unanimously. Moore pointed out that all four Council
Committees include homelessness as a topic to discuss, analyze, consider, review data, input and
ideas.
Crystal Testerman provided YVCOG agendas for June and July and summarized the actions
taken. The Executive Committee approved one year funding for three organizations to receive
rental assistance contracts, two organizations to receive domestic violence emergency shelter
contracts, two organizations to receive emergency winter shelter hotel/motel contracts, three
organizations to receive coordinated entry contracts, and three organizations to receive emergency
shelter contracts. Three additional organizations were awarded two-year contracts due to an
increased budget. Funk inquired about the $238,000 RFP (Request for Proposals) process to
which Testerman replied that the first $100,000 came from the emergency fund available only to
municipalities and the remainder was awarded through an RFQ (Request for Qualifications)
process in which the City was the only applicant. A summary report from YVCOG will be provided
at the next meeting that includes details about the scoring criteria, organization proposals, and
contracts awarded.
Affordable/Senior/Low Income Housing/Urgent Issues Only — Calhoun provided a presentation on
construction/permit activity information for a three year period. He showed the committee how to
find that report on the City of Yakima website: .bu ldingyakima,corn under Documents. Permit
activity and valuations has increased this year from the same time period last year. He described
several pending and approved multi-family developments, such as West Valley Lodges (438 units),
Racquet Lane Townhomes (73 units), Bicycle Apartments (80 units), and VBT Stonewood
Apartments (84 units). Discussion continued about funding sources and reporting requirements,
specifically for VBT Stonewood Apartments, that comply with the goals and policies of the
Comprehensive Plan 2040. Staff would do some research and request information from the
developer regarding their requirements to provide subsidized housing, as it is not a criteria for land
use review. The City only tracks projects for which it is invested in, such as the Bicycle Apartments
and the Yakima Housing Authority Veteran Housing projects which will potentially be receiving
CDBG funding.
Community Crosswalks—White explained the painted community crosswalk program that is similar
to what the City of Seattle has implemented. White requested that staff review the information
provided and report back on whether or not it is financially feasible to do. The City of Yakima does
not have a funding source at this time. Coffey expressed concern about the time and efforts that
City staff will dedicate to research this. Staff indicated that they can accomplish this request and
will report back to the committee with information on what resources are necessary to implement
this type of project in Yakima. This request was approved in form of a unanimous motion.
Discussion about naming something after Ester Huey —Wilkinson provided information adopted by
Council regarding the policy of naming public parks and recreation facilities. He cautioned them
that the naming of a park and/or facility is established based on the following criteria:
1- neighborhood, geographic or common usage identification;
2- a natural or geological feature;
3- an historical figure, place, event, or other instance of historical or cultural significance;
4- an individual (living or deceased) or group who has made a significant land and/or monetary
contribution to the parks system or who has had the contribution made "in memoriam"; and
when the name has been stipulated as a condition of the donation;
Page 2
9
5- an individual who has contributed outstanding civic service to the City of Yakima primarily in
the area of Parks and Recreation and who has been deceased for a period of at least one
year.
Wilkinson clarified that the naming of streets does not fall within the purview of this policy. Funk
recommended, and the Committee agreed, that the reasonable manner in which to move forward
on Councilmember Cousens request to name something after Ester Huey is to refer this discussion
to the Henry Beauchamp Community Center Board for their consideration.
Approval of Minutes— Funk proposed an amendment to the July 12th meeting minutes. After review
and discussion, the following language was agreed to be added to the minutes:
The 2018-2020 strategic plan of the Healthy Communities and Neighborhoods Building
Committee includes, in part: "this committee will discuss, analyze, consider, review data, input
and ideas on the following topics: Homeless Resources/Network".
Mayor Coffey said that requests for information with YVCOG should be conducted through
Councilman Brad Hill, who is the council liaison to YVCOG. Councilmembers Funk and White
think that consideration of homeless resources is within the purview of this committee.
Mr. Mattson, of YVCOG, said that he would like to receive information requests from one City
committee only. All three committee members agreed that it would be reasonable to ask the full
council to make a clarifying decision. This item will be placed on the next full council agenda
under "New Business", as a request to have it added to the agenda for discussion at the
following meeting.
Funk motioned, seconded by White, to approve the correction to the minutes. Motion carried
unanimously. A motion to accept the July 12th minutes as corrected carried unanimously.
Future Items/ Recap of Deliverables—
• Include Councilmember White's name be added to the agenda for the Bike/Ped Committee
and Community Integration
• Public Works staff to research the community crosswalk idea
• Information on data to assess implementation of affordable housing goals of the
Comprehensive Plan 2040 — Moore and Joan to meet and discuss scope of request and
possible benchmarking approach
White spoke about the effective response to complaints that are submitted through the Yak Back
system. However, he noted that most community members are not aware about the Yak Back
program as a resource. Staff recently created a handout with information in English and Spanish of
several ways that community members can report complaints and/or violations to City staff. Funk
inquired about the progress of the Yak Back program. Beehler will do a Yak Back presentation with
follow-up information at the September NCNB meeting.
Funk announced interpreter services are available with 48 hour advance notice.
Audience Participation— none noted.
Adiourn — White motioned, seconded by Coffey to adjourn. This meeting adjourned at
approximately 12:02 p.m.; the next meeting is September 13, 2018 at 10:00 a.m.
Approved by: -.
Date Approved:
Prepared by: Rosalinda Ibarra,Community Development Administrative Assistant
This meeting was recorded by Y-PAC.
Page 3
10
PA T ER HIP COMMITTEE MINUT
City Manager's Conference Room
August 16, 2018 @ 8:30 a.m.
Meeting convened at 8:30 a.m.
Council present: Carmen Mendez, Kathy Coffey and Brad Hill
Staff present: City Manager Cliff Moore, Assistant City Ana Manager Cortez,
Communications & Public Affairs Director Randy Beehler and Sonya Claar Tee, City
Clerk
1. Approval of minutes
• Hill moved and Coffey seconded to approve the July 23, 2018,
Partnership Committee minutes. The motion carried by unanimous
vote.
2. Larson Gallery presentation
• David Lynx, Larson Gallery Director, briefed Council on the Larson
Gallery's capital campaign and requested a letter of support. Hill moved
and Coffey seconded to bring to the full Council a letter of support
for the Larson Gallery. The motion carried by unanimous vote. It was
Committee consensus to have Mr. Lynx present on the Larson
Gallery West Campus at the September 11, 2018, Council meeting.
3. Review legislative priorities for 2019 (Beehler)
• Beehler reviewed state and federal legislative priorities. Moore noted it
would not be the purview of the State Insurance Commissioner to require
health insurance to cover court ordered DV treatment. It was Committee
consensus to move the Yakima Basin Integrated Plan item to the
actively pursue category under the Federal Legislative Priorities and
bring the draft priorities to the September 11 Council Business
meeting for discussion and approval.
4. New business
• Cortez provided an update on the request by North First Street Merchants
for a listening session and noted since there may be a quorum of Council
present, this will be noticed as a Special Council Meeting.
• Coffey asked about outreach to the company that recently suffered a
devastating fire. Hill stated that should be an administrative function;
however, Council could certainly share their support.
• Mendez reported the Yakima Valley Museum is requesting the City
Council appoint a Councilmember as an ex-officio board liaison. It was
Committee consensus to bring this to the full Council.
5. Old business
• Claar Tee noted in the Rules of Procedure regarding notification of
attendance via speakerphone it requires two-day notice, which may be
11
excessive. Committee members stated a reasonable time period should
be sufficient and did not request a change to the Rules at this time.
• Review Boards & Committees applications—none
6. Other business—none.
7. Future agenda items—none at this time.
8. Adjournment—the meeting was adjourned at 9:40 a.m. to the next meeting on
September 20, 2018 at 8:30 a.m.
k /
men Mend z, Chair