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09/18/2018 06D Rebid Pond Maintenance Randall Park; Project Completion; Reclaim CompanyITEM TITLE: SUBMITTED BY: 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.D. For Meeting of: September 18, 2018 Project Completion and Contract Acceptance for Reclaim Company - Project 2384 Rebid Pond Maintenance Randall Park Scott Schafer, Public Works Director Mike Price - Wastewater Manager - 509-249-6815 SUMMARY EXPLANATION: City Project 2384 provided for the renovation of the existing Randall Park Pond. The City contracted with Reclaim Company for excavating, installing a drain, overflow, surfacing and other related work in renovating Randall Pond. Final inspection for this project was made and the recommendation is that the project be accepted. A final payment of $14,742.10 (5% retainage) is due from the City to Reclaim Company for the completion of the necessary renovation work. Project Manager: Dana Kallevig Contractor: Reclaim Company Contract Award: 10/1/2017 Contract Cost: $319,019.04 Retainage Due: $14,742.10 The total contract cost is for construction only and does not include engineering and other costs. City Council action is required to accept the project and approve the final construction costs. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Accept Project 2 BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type Final 8;30/2018 Cover Memo City of Yakima City Engineering Division 129 N 2nd Street Yakima, WA 98901 TO: Reclaim Company PROJECT TITLE Randall Park - Pond Maintenace City Project No.: Progress Estimate No.: Date 2384 FINAL August 30, 2018 Total Item No. Description QTY UNIT Unit Price Bid Contract Amount To Date Quantity % of Contract Amount Previous Quantity Previous Payments Quantity this period Amount Due Acct Def 1 Mobilization 1 LS $23,000.00 $ 23,000.00 1 100% $ 23,000.00 1 $ 23,000.00 0 $ - 2 Clearing, Grubbing, and Roadside Cleanup 0.6 ACRE $8,333.33 $ 5,000.00 0.06 100% $ 5,000.00 0.06 $ 5,000.00 0 $ - 3 Common Borrow Incl Haul 150 CY $15.00 $ 2,250.00 150 100% $ 2,250.00 150 $ 2,250.00 0 $ - 4 Embankment Compaction 150 CY $5.00 $ 750.00 150 100% $ 750.00 150 $ 750.00 0 $ - 5 Pond Excavation to 1113.50 4000 CY $35.06 $ 140,240.00 4000 100% $ 140,240.00 4000 $ 140,240.00 0 $ - 6 High Visibility Fence 850 LF $3.00 $ 2,550.00 850 100% $ 2,550.00 850 $ 2,550.00 0 $ - 7 Street Cleaning 20 HR $175.00 $ 3,500.00 37 185% $ 6,475.00 37 $ 6,475.00 0 $ - 8 Stabilized Construction Entrance 1 EA $1,500.00 $ 1,500.00 1 100% $ 1,500.00 1 $ 1,500.00 0 $ - 9 Temporary bypass and drainage 1 LS $15,000.00 $ 15,000.00 1 100% $ 15,000.00 1 $ 15,000.00 0 $ - 10 ESC Lead 20 DAY $250.00 $ 5,000.00 0 0% $ - 0 $ - 0 $ - 11 Silt Fence 200 LF $5.00 $ 1,000.00 0 0% $ - 0 $ - 0 $ - 12 Seeding and Mulching 2800 SY $1.25 $ 3,500.00 2608 93% $ 3,260.00 2608 $ 3,260.00 0 $ - 13 Repair Irrigation System 1 FA $5,000.00 $ 5,000.00 0 0% $ - 0 $ - 0 $ - 14 Concrete Outlet Structure 1 LS $7,700.00 $ 7,700.00 1 100% $ 7,700.00 1 $ 7,700.00 0 $ - 15 Permanent Signing 1 EA $500.00 $ 500.00 0 0% $ - 0 $ - 0 $ - 16 Repair or Replacement 1 EST $10,000.00 $ 10,000.00 13277 133% $ 13,277.00 13277 $ 13,277.00 0 $ - 17 12" Streambed Cobbles 41 TON $65.00 $ 2,665.00 80 195% $ 5,200.00 80 $ 5,200.00 0 $ - 18 Streambed Boulders One Man 17.5 TON $65.00 $ 1,137.50 16 91% $ 1,040.00 16 $ 1,040.00 0 $ - 19 PVC Peipe for Water Main 8 " Diam 60 LF $35.00 $ 2,100.00 60 100% $ 2,100.00 60 $ 2,100.00 0 $ - 20 Gate Valve 8" Diam 1 EA $1,500.00 $ 1,500.00 1 100% $ 1,500.00 1 $ 1,500.00 0 $ - SUBTOTAL BASE BID $ 233,892.50 99% $ 230,842.00 $ 230,842.00 STATE SALES TAX 8.2% $ 19,179.18 99% $ 18,929.04 $ 18,929.04 TOTAL BASE BID $ 253,071.68 99% $ 249,771.04 $ 249,771.04 ADDITIVE 1 21 2-03 Pond Excavation to 1112.50 1700 CY $16.00 $ 27,200.00 1700 100% $ 27,200.00 1700 $ 27,200.00 0.00 $ - SUBTOTAL ADDITIVE 1 $ 27,200.00 $ 27,200.00 $ 27,200.00 STATE SALES TAX 8.2% $ 2,230.40 $ 2,230.40 $ 2,230.40 Item No. Description QTY UNIT Unit Prig: Bid Contract Amount To Date Quantity °i° of Contract Amount Previous Quantity Previous Payments Quantity this period Amount Due Acct Def TOTAL ADDITIVE 1 $ 29,430.40 $ 29,430.40 $ 29,430.40 ADDITIVE 2 22 2-03 Pond Excavation to 1111.00 2300 CY $16.00 $ 36,800.00 2300 100% $ 36,800.00 2300 $ 36,800.00 0.00 $ - SUBTOTAL ADDITIVE 2 $ 36,800.00 $ 36,800.00 $ 36,800.00 STATE SALES TAX 8.2% $ 3,017.60 $ 3,017.60 $ 3,017.60 TOTAL BASE ADDITIVE 2 $ 39,817.60 $ 39,817.60 $ 39,817.60 TOTAL $ 322,319.68 99% $ 319,019.04 $ 319,019.04 SUB TOTAL $294,842.00 STATE SALES TAX 8.2% $24,177.04 RETAINAGE 5% DUE $14,742.10 AMOUNT NOW DUE $304,276.94 I hereby certify that the foregoing is a true and correct statement of the work performed under this Contract. CITY ENGINEER /s/ Brett Sheffield