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HomeMy WebLinkAbout2018-09-13 HCNB Agenda PktNCNB 001 Healthy Communities & Neighborhood Building 2"d Floor Conference Room —129 N 2nd St, Yakima, WA Thursday September 13, 2018. 1.0:00 a.m. Councilmember Kay Funk Ana Cortez -Steiner, Assistant City Manager Councilmember Jason White Joan Davenport, Community Development Director Councilmember Kathy Coffey Sara Watkins, Senior Assistant City Attorney Councilmember Brad Hill (alternate) Rosalinda Ibarra, Administrative Assistant Agenda 1) Reports from Committees or Commissions Regarding Significant Issues a) Transit Citizen Advisory Committee (Maxey) - https://yakimatransit.org/transit-advisory-grow/ b) Parks & Recreation Commission (Wilkinson/Funk) c) Henry Beauchamp Community Center — Quarterly (Wilkinson/White) d) Historic Preservation Commission (Calhoun/White) - http://www.yakimawa.gov/services/historic-preservation-commission/minutes/ e) Yakima Planning Commission (Calhoun/White) - https://cdlfb042.citiesdigital.com/weblink/ f) Bike/Pedestrian Committee (Calhoun/White) g) Tree City Board (Calhoun/White) - http://www.yakimawa.gov/services/planning/yakima-tree-board/ h) Community Integration (Beehler) - https:Hcdlfh042.citiesdigital.com/weblink/ 2) Fall 2018 Afterschool Programs / Role of the City (Cortez) 3) Homeless Operational Model / Administration (Funk) a) Report from Homeless Governance Committee (Watkins) b) 2018 Homeless Funding Awards — YVCOG 4) Affordable/ Senior/ Low Income Housing (Archie Matthews) a) Assessment of Housing Activities: Housing Development Efforts, Incentives and Funding ■ October — Assessment of Housing Activities: Description of private and nonprofit partners and profile of affordable projects. 5) Community Crosswalks Feasibility Report (White/Schafer) 6) Yak Back Progress Presentation (Beehler) 7) High School Parking Safety 8) Other Business / Requests a) Approve Minutes of 08/16/2018 NCNB Meeting b) Future Items / Recap of Deliverables for Next HCNB Meeting (Davenport) c) Interpreter for Next Meeting (48 -hr advance notice) 9) Audience Participation Next Meeting: October 11, 2018 The complete agenda packet is available online at: https://www.yakimawa.gov/council/city-council-committees/ NCNB 002 Attachments for Agenda Items: • I (a): Transit Development Plan Annual Report 2017 and Six -Year Plan 2018-2023 • I(a): YVCOG 314 Agreement • 3(b): Homeless Housing Assistance Program— Annual Report September 2018 • 4: Presentation on Affordable Housing Report • 4(a): 2015 WA Housing Needs Assessment • 4(a): National Low Income Housing Coalition • 5- Neighborhood Crosswalk • 6- Yak Back System Update • 8(a): NCNB 8/16/2018 Draft Minutes NCNB 003 Annual Report for 2017 & Transit Development Plan 2018 — 2023 * NCNB 004 Table of Contents Sec. Title Page Introduction 3 I. Organization 3 II. Physical Plant 5 III. Transportation Service 5 IV. Short & Long -Range Public Transportation Operating & Capital Improvement Projects 7 V. Community Enhancement Connections 9 VI. Program Funding 10 VII. Significant Operating & Capital Changes, 2015-2020 14 VIII. Summary 14 Appendix A: Operating Financial Data, 2015-2020 15 Appendix B: Public Hearing Notice 17 Appendix C: Six -Year Transit Improvement Plan - Project List 18 Appendix D: Service Data by Mode 19 Appendix E: Fixed -Route Map (Yakima) 21. Appendix F: Fixed -Route Map (Selah) 22 Appendix G: Commuter Map (Ellensburg) 23 Appendix H: Other Service Data by Jurisdiction 24 YAKIMA TRANSIT Alvie Maxey, Transit Manager Naeem Kara, Transit Office Assistant Acknowledgements CITY OF YAKIMA Scott Schafer, Public Works Director 2Annual Report for 2017. & Transit Development Plan 2018 — 2023 NCNB 005 The Transit Development Plan 2018-2023 and 2017.Annual Report provides updated information to the Washington. State Department of Transportation (WSDOT) on development of public transportation components undertaken by Yakima Transit and includes Yakima Transit's 2017 accomplishments and proposed action strategies for 2018 to 2023. Under RCW § 35.58.2795, Yakima is required to prepare a six-year transit development plan and annual report and submit it to WSDOT. WSDOT uses this document to prepare an annual report for the Washington State Legislature summarizing the status of State public transportation systems. The document is also used to notify the public about completed, current, or planned projects. In order for this document to be effective, the Yakima City Council must approve the document following a public hearing. This plan is required to be updated each year in order for Yakima Transit to fully inform the Federal Transit Administration, Washington State Department of Transportation, Yakima City Council, and the Public of projects that have been undertaken and are planned to be undertaken. Because this is a plan, not every project will be completed when planned in the document and some projects may never be started as a result of changed conditions or other factors. In 1907,.the City of Yakima's public transportation originated with a steel -rail streetcar system. The Yakima Valley Transportation Company operated the first transit service. Motorized buses were introduced in 1924 as a supplement to the rail streetcar routes. The City's all -electric streetcars were discontinued in 1947 when the services offered switched to an all -motor bus system. In 1957, a private provider began operating the bus system. The private provider discontinued service in 1966 and for four months no public transportation services were operated in the City of Yakima. In the fall of 1966, Yakima citizens voted to approve the State's first household tax to financially support a public transit system and public transit services were re-established under contract with a private provider. In October 1970, the City purchased the assets of the financially -troubled private provider and continued transit services as a City -owned and operated public transit system. In November 1980, Yakima citizens approved a 0.3% transit sales tax that replaced the City's household tax as the transit system's method of financial support. Currently, the Federal Transit Administration classifies Yakima Transit as a small urbanized transit system serving a population between 50,000 and 200,000 people. Yakima Transit's services include Fixed -route, Paratransit (Dial -A -Ride), Vanpool, and Commuter bus service between Yakima and Ellensburg. As a result of the American's with Disabilities Act, Dial -A - Ride services were added in 1992..Vanpool was established in 1998.in order to provide transportation services to workers who travel outside the area to locations like Hanford. The Yakima -Ellensburg Commuter started at the end of November 2011,.to provide transportation services for faculty, staff, and students traveling to either the Yakima Valley Community College or Central Washington. University. Those schools account for approximately 70% of Commuter ridership. In June 2014, Yakima Transit took the main partnership role in making sure the program is operated to meet partnership and community needs. The Yakima City Council is ultimately responsible for Yakima Transit's operations. Several management layers help control Transit activities & programs including the City Manager, Public Works Director, and 3 ��' �, Annual Report for 2017. & Transit Development Plan 2018 — 2023 11• Transit Manager. The City Manager and Public Works Director report back to the City Council on Transit activities and address Transit policies and finances. The Transit Manager oversees the daily operational activities of the Transit System, which is overseen by the Public Works Director and City Manager. As of December 31, 2017, Yakima Transit directly employed 60 employees in. Administration, Fixed route, Paratransit, and Vanpool services. Transit staff positions are generally frontline positions. Yakima Transit Orgem zatlo tral ChiarT City Council DBELO b- Officer :its wager, FO Officer Accounting, Purchasing, Police, HR, Legal, IT, Etc. Safety Officer ._ Public Works Director flr*t ttrciMity I i;r titizerc"sAdvisory pr°o ert r�r r ihtrmr� Transit Manager Isar (0) Fixed Route Operations u r or tri. lit (1) Dispatchers ( y Maintenance t orrity fre f.udcrI� Tra"'Wortation' l coordinator (1); ppr tars () ervice'I or ers DL 11 12) Vehicle Cleaners l2) tuts`<e � tu�rt (1) Revised July 2013 In 2016, Yakima Transit replaced the Marketing and Program. Administrator with a Community Transportation Coordinator and replaced a Department Assistant 11 position with a Transit Office Assistant. There were no staffing changes made in 2017.. 4 n Annual Report for 2017. & Transit Development Plan 2018 — 2023 , P � NCNB 007 Yakima Transit pays for various administrative services through the City of Yakima including Legal, Human. Resources, Vehicle Maintenance, Purchasing, Information Technology, and Financial Services. Yakima Transit also contracts with private organizations for Paratransit & Commuter services. Medstar, LLC, operates the Dial -A -Ride service and in 2017.employed approximately 38 employees consisting of an Office Manager, Dispatchers, Schedulers, Drivers, Vehicle Cleaners, and Mechanics. In 2017, A&A Motorcoach operated the Yakima -Ellensburg Commuter, employing up to eight Drivers, a Supervisor, and a Maintenance person. Citizens can address their Transit concerns directly to the City Council Members during any regularly scheduled Council meeting. The City Council also solicits public comments on transit specific issues during the review and adoption of the City's annual budget and Transit Development Plan. All City Council meetings and budget review meetings are broadcast live on local television and taped for rebroadcast online for those unable to attend the actual session. A Citizen's Advisory Committee meets quarterly and consists of members of the community with an interest in Transit, as well as, individuals who use Transit on a daily basis. The group is updated on Yakima Transit's projects and goals. They are asked to provide input on proposed projects, give public and system user comments on services they would like to see in the system, and comment on future services Yakima Transit could provide. Community participation helps Yakima Transit address passenger concerns. Yakima Transit's administrative and operations offices are located at 2301 Fruitvale Boulevard. Yakima Transit's Human Resources, Legal, & Financial services are provided by the City of Yakima either at the Public Works Facility, City Hall, or the Legal Center. Yakima Transit has a Transit Center in the Downtown Yakima core at 4th Street and Walnut. Yakima Transit provides three park and ride lots throughout Yakima at the following locations: Yakima Public Works Facility at 2301 Fruitvale Blvd; Chesterly Park at 40th Avenue and Powerhouse Road; and, the City of Yakima Information. Center at Fair Avenue and Lincoln. During 2017, Yakima Transit served the cities of Yakima and Selah with. Fixed -route, Paratransit, Vanpool services, and Commuter Services to Ellensburg with the Yakima -Ellensburg Commuter. (Maps at Appx E, F, & G) Yakima Transit also promotes sidewalks, pathways, and bicycle routes. Yakima Transit provides the following connections to rail, air, and other fixed -route services: Union Gap Transit and the Community Connector (Lower Valley service). 5 z Annual Report for 2017. & Transit Development Plan 2018 — 2023 I exed Its LI During 2017,.Yakima. Transit operated Fixed -route bus service along nine different routes that operate between the hours of 6:OOam and 7:OOpm within the cities of Yakima and Selah: • 9 routes Monday - Friday (6:OOam - 7:OOpm); • 9 routes on Saturdays (8:45am - 6:OOpm); and, • 6 routes on Sundays (8:OOam-4:OOpm). Weekday routes are operated on an hour & half-hour basis on most 10/10X Selah/N. 1st Street routes. Saturday & Sunday routes are operated on an hourly basis. 11Yakima-Ellensburg Commuter Yakima Transit's system map, as illustrated in the Appendix E, depicts the 2017 fixed routes. Over the next six years, some routes may be cut, modified, or discontinued to maintain or expand more efficient routes. Yakima Transit is continuously striving to provide an updated fleet for its passengers. In 2014, Yakima Transit replaced three buses, three more buses in 2016, and most recently, four buses in 2017 with the help of $2.4 Million in State and Federal grants. The bus purchases put Yakima Transit back on a regular vehicle replacement schedule. The next bus purchases are anticipated in 2021 and will potentially consist of electric buses meeting the State of Washington's alternative fuels regulations, if this is the most feasible option. Expansion routes outside of Yakima Transit's jurisdiction require service demand and funding support from either the State, Federal, or local jurisdictions (other than the City of Yakima). Other than the Yakima -Ellensburg Commuter and contracted services into Selah, no other service extensions are planned for Yakima Transit outside their jurisdiction. i arat.ransit Dial A Ride) In 2017, Yakima Transit provided paratransit services in the cities of Yakima & Selah. Dial -A -Ride services were available during the same operating schedule as Fixed -route services. Under contract with Medstar, LLC, complementary paratransit services were available to residents, who qualify for service under the provisions of the Americans with Disabilities Act. Paratransit services are provided door-to- door, to eligible clients and serves the areas within the city limits of Yakima and Selah and some trips into the city of Union Gap. Over the next six years, Yakima Transit does not anticipate any changes to the paratransit program, except as it relates to any expansion of the fixed -route program and replacing vehicles. Yakima Transit operates Vanpool services for residents of Yakima. Vanpool services are provided on a cost recovery basis; costs are covered by the users. Yakima Transit's vanpool program is still experiencing a slump in vanpool starts. There are currently 14 vans in operation, two vans less than there were at the end of 2015. When gas prices increase, Yakima Transit's vanpool services are anticipated to be used more, 20% growth anticipated over the next six years. Yakima Transit offers each vanpool commuter a guaranteed ride home, in the event they are sick, the vehicle breaks down, or other issues come up, which may be used up to four times per year. 6 �� `� Annual Report for 2017. & Transit Development Plan 2018 — 2023 TransitRoutes",,,,,,,,,„� 1 Summa_....tview/L.....L.._ 'ncoln 2/2X Tieton/Nob Hill 3 Mead/Fruitvale 4 Fruitvale/Mead 5/5X Nob Hill/Tieton 6/6X Fair Ave/N. 1st Street 7/7X 40th Ave/Washington 9/9X Washington/40th Ave Weekday routes are operated on an hour & half-hour basis on most 10/10X Selah/N. 1st Street routes. Saturday & Sunday routes are operated on an hourly basis. 11Yakima-Ellensburg Commuter Yakima Transit's system map, as illustrated in the Appendix E, depicts the 2017 fixed routes. Over the next six years, some routes may be cut, modified, or discontinued to maintain or expand more efficient routes. Yakima Transit is continuously striving to provide an updated fleet for its passengers. In 2014, Yakima Transit replaced three buses, three more buses in 2016, and most recently, four buses in 2017 with the help of $2.4 Million in State and Federal grants. The bus purchases put Yakima Transit back on a regular vehicle replacement schedule. The next bus purchases are anticipated in 2021 and will potentially consist of electric buses meeting the State of Washington's alternative fuels regulations, if this is the most feasible option. Expansion routes outside of Yakima Transit's jurisdiction require service demand and funding support from either the State, Federal, or local jurisdictions (other than the City of Yakima). Other than the Yakima -Ellensburg Commuter and contracted services into Selah, no other service extensions are planned for Yakima Transit outside their jurisdiction. i arat.ransit Dial A Ride) In 2017, Yakima Transit provided paratransit services in the cities of Yakima & Selah. Dial -A -Ride services were available during the same operating schedule as Fixed -route services. Under contract with Medstar, LLC, complementary paratransit services were available to residents, who qualify for service under the provisions of the Americans with Disabilities Act. Paratransit services are provided door-to- door, to eligible clients and serves the areas within the city limits of Yakima and Selah and some trips into the city of Union Gap. Over the next six years, Yakima Transit does not anticipate any changes to the paratransit program, except as it relates to any expansion of the fixed -route program and replacing vehicles. Yakima Transit operates Vanpool services for residents of Yakima. Vanpool services are provided on a cost recovery basis; costs are covered by the users. Yakima Transit's vanpool program is still experiencing a slump in vanpool starts. There are currently 14 vans in operation, two vans less than there were at the end of 2015. When gas prices increase, Yakima Transit's vanpool services are anticipated to be used more, 20% growth anticipated over the next six years. Yakima Transit offers each vanpool commuter a guaranteed ride home, in the event they are sick, the vehicle breaks down, or other issues come up, which may be used up to four times per year. 6 �� `� Annual Report for 2017. & Transit Development Plan 2018 — 2023 NCNB 009 Park & Ride Lots Yakima Transit provides service to five park & ride lots: Chesterly Park at North 40th Ave and River Road, Gateway Center along Pair Avenue at I-82, and the Public Works Facility at N. 23rd Avenue and Fruitvale Boulevard. The Yakima -Ellensburg Commuter utilizes the Firing Center Park & Ride Lot (Selah) and the Park & Ride lot located next to the Selah Civic Center in downtown Selah. Yakima Transit provides weekday non-exclusive transportation service to Elementary, Middle, and High Schools. The School Districts do not provide transportation services for students who live within a mile of the school; however, the school district purchases youth passes for the students to use. In 2017,.School District passes accounted for 13% of fixed -route fares (total youth fares accounted for 19%). School district passes are not discounted. These routes run along the same route as normal routes and are generally filled up with more than 50-70 students boarding either before or after school. The school runs have the highest ridership per hour of all fixed -route runs and were initially setup because regular route buses were overcrowded making it difficult for other passengers to use the service either before or after school hours. i ° ultirn d l Connections Yakima Transit provides service to the following public transportation facilities/connections: • Greyhound Bus Terminal (5th Avenue & Walnut Street) • Lower/Upper Valley Community Connector (Yakima Transit Center) • Yakima -Ellensburg Commuter (Yakima Air Terminal, YVCC, and Yakima Transit Center) • Union Gap Transit & Yakima Airport (Routes 7 & 9) Fare Structure Single -ticket fares & monthly fares last increased March 2013..Fares are as follows: For fixed -route bus service, day passes are still offered at three times the cost of a single fare, or twice the fare for passes obtained after 9:15am. Fixed -route transfers are available for "one free ride" on any bus, on any route, during one of three time periods each day. Morning transfer tickets are valid until 9:15am. Mid-day transfer tickets are honored from 8:45am to 3:15pm and afternoon/evening transfers are effective from 2:45pm until the close of service. The boarding time determines which transfer the passenger receives. Yakima -Ellensburg Commuter transfers to the fixed -route system are free with the purchase of a Commuter ticket. 7 Annual Report for 2017. & Transit Development Plan 2018 — 2023 NCNB 010 1. Offer regional transit service connections to Kittitas County (Ellensburg/CWU Campus). Yakima Transit continues to operate the Yakima -Ellensburg service under contract. The previous funding cycle ended on 6/30/17, and the current grant cycle runs from 7/01/17 — 6/30/19. When compared to current years, the ridership in 2017 has remained steady with a slight increase in ridership. In 2018, Yakima Transit has received a grant to add an additional trial run to the Yakima - Ellensburg Commuter bus in the morning to better accommodate the College/University schedule. The Commuter bus will begin its route in each city at approximately 6:40 AM and will be arriving to their destination by 8:00 AM. On average, the Yakima -Ellensburg Commuter provides more passenger trips than each of the four State operated Intercity Transits (Apple, Grape, Gold, & Dungeness Lines) at less than 1/3 of the combined miles travelled and at roughly 1/3 the combined cost. Grants are required to continue to keep the service operational, with the fare box recovery averaging around 1.0%. 2. Rebranding Logo. In an effort to freshen up Yakima Transit's look, Yakima Transit has redesigned their logo. The bus books and Yakima Transit's vehicles were all redesigned with the new logos. Rebranding efforts were completed at the end of 2017.. 3. Fixed -Route Passenger Counters. In 2018, Yakima Transit plans on purchasing new software/IT equipment that will assist in collecting data for reporting purposes. Yakima Transit is required to collect and report this data on an annual basis to the State (Washington State Department of Transportation) and Federal (Federal Transit Authority) levels. 4. Paratransit Passenger Counters. In 2020, Yakima Transit anticipates equipping the paratransit fleet with passenger counter tablets similar to the fixed -route system tablets. Yakima Transit is required to collect and report this data on an annual basis to the State (Washington State Department of Transportation) and Federal (Federal Transit Authority) levels. 5. Security Cameras. Bus security cameras were upgraded in 2015, giving Yakima Transit the ability to have live video feed. In 2017 and early 2018, the Transit Center cameras were upgraded as well. 1. Vehicle Replacement. a. Buses. Three fixed -route buses arrived in March 2016 and four new fixed -route buses arrived in March 2017. All of Yakima Transit's fixed -route bus fleet are low -floor Gilligs. No more new buses are anticipated until 2021. b. Vanpool. Three new Vanpool vehicles arrived in 2017, replacing two 15 -passenger, and one 7 -passenger van. No more Vanpool vehicle replacements are anticipated until 2019.. 8 Annual Report for 2017. & Transit Development Plan 2018 — 2023 aka 3 NCNB 011 c. Commuter. Yakima Transit does not own the vehicles used in the Yakima -Ellensburg Commuter. The vehicles are owned and operated by the service provider, A&A Motorcoach. d. Dial A Ride. In 2016, Yakima Transit replaced several Dial -A -Ride vehicles - four minivans and three cutaways. These vehicles replaced older cutaways and minivans. With a newer fleet, no more vehicles are anticipated until 2020. e. Administrative. It has been several years since Yakima Transit upgraded their administration. vehicle fleet. Yakima Transit replaced three vehicles in 2017. Two more Admin vehicles are anticipated in 2019.. Continue to maintain/improve ADA amenities within the transit system. Yakima Transit continues its efforts to maintain and improve ADA access within the system. Yakima Transit plans to: • Purchase ADA accessible vehicles with ramps. • Work with the City Streets, Planning, and Engineering Departments to identify and partially fund sidewalks installation throughout the Transit system to help individuals with mobility issues get to the bus stop. 3. Purchase and install more transit shelters. Yakima Transit received a grant for the 2017-2019 biennium to purchase and install 20 new Transit shelters. These shelters will protect our passengers from the outside elements and accommodate wheelchairs. Currently, Yakima Transit has 32 passenger shelters in the fixed -route system that has approximately 700 bus stops. 4. Build a new Transit Base of Operations. Yakima Transit anticipates building a new Transit Base of Operations in Yakima within the next 5-10 years. The new Transit location is anticipated to house Yakima Transit Admin offices, vehicles, Maintenance garage, cleaning bay, ticket booth, etc. The new Transit location is also anticipated to help Yakima Transit switch over to alternative fuels, if they are feasible. At some point in the future, Yakima Transit anticipates all the buses will have alternative fuel sources. 5. Build a new Westside Transfer location. Yakima Transit anticipates building a new Transfer station in west Yakima/West Valley within the next 5-10 years (possibly in conjunction with the new Base of Operations). This Transfer Station will not only offer improved services to the west Yakima and West Valley community, but it will support the Transit Center currently Located in east Yakima, offering more efficient routes and better connectivity throughout our entire system. Capital improvements over the next six years will depend on transit sales tax. If sales tax revenues decline, planned projects may be put on hold until revenue is available to do the project. Planned capital investments are listed in Appendix C. Major improvements planned include: vehicle replacement, fixed - route passenger shelters, bus stop improvements, and technology improvements. Throughout the City of Yakima, there are several planned or completed community enhancement projects. This section provides updates on transit connectivity to those programs/developments. Yakima Transit provides bus service to several annual community events including fare -free shuttle services to: the Central Washington. State Fair, the City of Yakima's Fourth of July Fireworks Show, and the Arboretum's Christmas Luminaria Event. All of the transit services provided are open to the general public. 9 Annual Report for 2017. & Transit Development Plan 2018 — 2023 NCNB 012 The following are important City of Yakima community enhancement projects that are planned: YMCA Aquatics Center - The YMCA Aquatics Center is proposed to be a year-round aquatics center located at the City of Yakima's Chesterly Park (40th Avenue and River Road). Yakima Transit has several routes that will serve this facility. At peak service, there are six buses per hour (66 buses per day) that will serve the facility. Sozo Sports Complex (SOZO) — SOZO is a planned 1.18 -acre sports facility, located at the south central area of the City of Yakima in a relatively rural area just west of the Yakima Airport. The SOZO project combines both indoor and outdoor fields and courts for soccer, basketball, football, and other sports. Currently, SOZO is in the process of being developed. Transit services to SOZO are anticipated in the near future once the complex and the roads leading up to the complex are completed. Financial forecasting primarily pulls from past service levels, anticipated needs, and market trends. This analysis consists of Yakima Transit's projected revenue and expenses for maintaining efficient service levels, while still being able to maintain an active vehicle fleet. The long-term strategies adequately address capital vehicle replacement and operations. On average, total capital and operating expenses are around $1 OM annually. The projected Ending Cash Balance, includes anticipated capital investments. The information contained in this section breaks down revenue streams and considers the outlook of those revenue sources. Operating revenue consists mainly of local sales tax and grant funding. Revenue is also obtained from farebox, monthly bus passes, tickets, and reimbursements from other jurisdictions served. Total Revenue (in thousands) _ Grants (operating) Grants (capital) �® Farebox Revenue Contracted Service (Setah) Sales Taxes Yakima Transit utilizes a three tenths of one percent (0.3%) sales tax that was passed by voters in 1980. Sales tax revenue accounts for approximately 52% of total transit revenue in 2017. Sales tax revenues typically remains relatively consistent year to year with a slight increase either up or down. Each one tenth of one percent equates to approximately $1.96M in revenue per year. 10 la Annual Report for 2017. & Transit Development Plan 2018 — 2023 NCNB 013 Farebox Revenue Farebox revenue is one of the smaller funding parts to operating public transportation. Farebox revenue consists of Fixed -route, Dial -A -Ride, Vanpool funds, and Commuter funds. Passenger fares play an. important role in funding transit services. A balance between the cost of the service and what a passenger is willing to pay must be maintained to ensure that users participate in the cost of providing the service. If the cost of the fare is too high, individuals who could drive may opt for the convenience of driving. Falrebox Revenue(in thousands)b FixedL Route Falrebox Revenue Palratransit Falrebox Revenue Van pool Falrebox Revenue Commuter Falrebox Revenue Total .. . ss For 2017, farebox revenue accounted for 8% of all revenue. Yakima Transit ridership remained steady over the last year, with a count of approximately 1,030,000 passengers served. Grant Funds Yakima Transit utilizes both federal and state grants, which, in 2017, accounted for approximately 36% of total revenue. State and Federal funding has remained at or near prior year levels. Federal formula allocations have continued to increase. Operating grants consist of the annual operating grant (apportionment), operating grants for ADA paratransit services (apportionment), and the Yakima -Ellensburg Commuter (discretionary). Grants include the following Projects: MIT2019 -­ Ya0na­Hensburg Commuter Yakima -Ellensburg Commuter — Yakima Transit receives funding from the State of Washington. Department of Transportation for commuter bus service between Yakima and Ellensburg. This grant is on a two-year cycle (July 2017 — June 2019 currently). Because it is a discretionary grant, the grant may not be awarded and the service would likely stop operating. The service is done in partnership with the City of Selah, City of Ellensburg, and Central Washington University. Without partnership support, Yakima Transit would not be able to provide the service. The grant covers about 36% of the service, local funds account for approximately 48% of the cost, and the farebox revenue accounts for the remaining 17%. Cost: $1.1.5M Grant: $400K Status: Currently being used. Paratransit Special Needs Formula Funds (PTSNF) - Yakima Transit receives an apportionment (roughly $250K every two years) from the Washington State Department of Transportation for paratransit services. Yakima Transit spends roughly $1.5M every year on paratransit services. Cost: $3M Grant: $250K Status: Currently being used. 11 Annual Report for 2017. & Transit Development Plan 2018 — 2023 NCNB 014 2013 --- 5307 SrnaH Urban, Operatirig Ass�stance Annual Grant - Yakima Transit receives FTA 5307 funding totaling approximately $2.3M annually. This grant is essential to maintain existing fixed -route bus services. Cost: $4.6M Grant: $2.3M Status: Currently being used. Operating Expenditures Yakima Transit's total operating expenses for 2017 were $8.3M, a $158K increase from 2016. Major operating expenses include fuel, labor, insurance, and other costs. Employee costs were the primary factor for the increase along with technology upgrades. For 2018, operating expenses are anticipated to be steadily increasing. Yakima Transit operates fixed -route, vanpool, paratransit, and commuter bus service. These modes of transportation are addressed by their overall cost to the budget including operating and capital costs. ExpensesTotal ' Fixed- Yak! ma� Ellensburg Commuter t aratransit Administrative Fad �., :. Fixed -Route Yakima Transit spends most of its funds on the fixed -route bus service. In years in which buses are not purchased, the largest part of the cost is wages and benefits, accounting for nearly 70% of the total cost to provide the service. Maintenance (16%) & fuel (7%) make up the next two highest expenses, with the rest being insurance, supplies, and equipment upgrades. In the chart above, fixed -route costs fluctuate because of the vehicle replacement program. In March 2017, Yakima Transit purchased four new transit buses, as part of Transit's ongoing bus replacement plan. No bus purchases are planned within the next couple of years. Yakima Transit operates fixed -route bus services, which requires (by federal law) the Transit system to operate complementary paratransit services (Dial -A -Ride) to disabled individuals who cannot ride the fixed -route bus system. Currently, Medstar operates Dial -A -Ride under a contract with Yakima Transit. The farebox-recovery ratio for this service was 10.1% in 2017. Yakima Transit leases vehicles to Medstar to help control maintenance costs and provide funds for replacement vehicles. The Vanpool program is similar to carpooling, except that the passengers are using a transit vehicle. Yakima Transit pays for fuel, insurance, and maintenance. Each passenger is charged a monthly fee based on miles driven and the type of vehicle. The Vanpool program is a cost -recovery program; fares are expected to cover actual service costs. Farebox recovery for the Vanpool program in 2017 was 12 Annual Report for 2017. & Transit Development Plan 2018 — 2023 NCNB 015 approximately 80%. Three Vanpool vehicles were ordered as replacements in 2017. Additional vans are planned for 2019.. Yakirna-Ellensburg Commuter In July 2015,.service was cut on the Yakima -Ellensburg Commuter, going from eight roundtrips to seven roundtrips when school is in session and six roundtrips when school is not in session. As a result of the 20% cut in service for the second half of the year, ridership decreased by around 25%. In 2016, Yakima Transit contracted with A&A Motorcoach to begin providing the service. With the change in vendor, there has been a savings in the cost of providing the services. The farebox-recovery ratio for this service is at 27%. Most recently, the City of Ellensburg elected to participate in the Commuter service. In 2018,. Yakima Transit will seek to provide an additional round-trip run on a trial -basis in the mornings. Yakima Transit sets aside $1,000,000 annually in the capital reserve account for major capital projects like vehicle and facility replacement/expansion, as well as other smaller capital improvement projects. When revenue exceeds actual costs, those additional funds are put into a reserve account for either capital. or operating. With proposed capital facility improvements over the next six years, the amount set aside will need to continue in order to complete the anticipated projects. Most of the time, grant funding is used for a portion of capital projects, primarily to replace vehicles. General Forecast In the general forecast, several years show high expenditures as a result of vehicle replacement. Replacing vehicles are balanced out with the reserve account (ending cash balance) ensuring that Yakima Transit is financially healthy while upgrading the fleet. Yakima Transit's vehicle replacement schedule accelerates vehicle replacement at an annual rate of 2-3 buses each year then back to a schedule of replacing buses at a rate of 1.5 fixed -route buses, 1.5 vanpool vans, and 3 paratransit vehicles each year. With the changes to the system, there is enough money in the capital budget to allow for these purchases. Buses typically cost $450K, Vanpool vans $40K, and Dial - A -Ride vehicles $37K vans & 15 -passenger cutaway buses $140K. A general financial forecast is shown in Appendix A. • r � �, r � r r r r 1 1 Other than vehicle replacement and equipment upgrades, Yakima Transit doesn't have any significant operating changes planned for 2018-2023. Major projects are listed in the six-year transit improvement plan — project list, Appendix C. Maps of the current system are shown in Appendix E -G. There have been several changes and upgrades in 2017,.including upgrading the modems, cameras, and bus computers, adding live video streaming capabilities to assist supervisors, dispatchers, and the Yakima Police Department. Over the next two years, Yakima Transit anticipates adding twenty more passenger shelters along the fixed route system that on average has one passenger shelter for every five miles of bus service. Several future transit facilities are planned. The new Yakima Transit facility and West Valley Transfer Center are anticipated to be started in 2021 to help with Yakima Transit's transition to an alternative fuel bus fleet (if feasible). Grant funding is anticipated for all capital projects. 13 �� Annual Report for 2017. & Transit Development Plan 2018 — 2023 NCNB 016 VIII. Summary Overall, Yakima Transit's revenues and expenses are stable. Capital projects that have been delayed year after year are anticipated to be an option in the coming years. Services are anticipated to be more flexible so Yakima Transit can more fully serve the public. 14 z Annual Report for 2017 & Transit Development Plan 2018 — 2023 NCNB 017 TRANSIT OPERATIONS fin thous�pndsl �, � �, = , = , = , � �, � I 15 Annual Report for 2017 & Transit Development Plan 2018 - 2023 Yakima -Ellensburg Commuter Commuter Fares Paratransit Fares VanpoolRevenue Transit Marketing Fe d e ra I Ope rati ng G ra nts WSDOTGrants Paratransit,/ADA, Operations Tota I Revenues 15 Annual Report for 2017 & Transit Development Plan 2018 - 2023 Yakima -Ellensburg Commuter Fixed Route Maintenance Tra nsit Ce nte r Ma i nte na n ce Tra nsit A d m i n istration Transit Marketing Fixed Route Operations Vanpool Operations Paratransit,/ADA, Operations Ope-rat! ng Cash Flow N et Cash Ava i la bi e 15 Annual Report for 2017 & Transit Development Plan 2018 - 2023 NCNB 018 TRANSIT CAPITAL (in thousands) rimp mt- Sa I es Ta x Reve n u e FTA/WSDOT Ca pita I G ra nts Operating Equipment Sale of Fixed Assets Improvements other than Bldg Tota I Revenues 16 z Annual Report for 2017 & Transit Development Plan 2018 — 2023 Minor Equipment Operating Equipment Other Equipment Improvements other than Bldg Transit Buses Support Vehicles VanpoolVans, Paratransit,/ADA, Vehicles End i ng Cash Ba la nce, 16 z Annual Report for 2017 & Transit Development Plan 2018 — 2023 NCNB 019 Sunday, September 2, 2018 Yakima Transit is submitting to the Washington State Department of Transportation its Six -Year Transit Development Plan and Annual Report. These documents address state and local long & short-range priorities, capital improvements, planned significant operating changes and, program funding sources for the following six years, and the summary of Yakima Transit's 2017 operations. Public notice of public involvement activities and time established for public review of and comments on the TIP will satisfy POP requirements. A public hearing on the submittal will be held Wednesday, September 5, 2018, at 5:30pm at Public Works, 2301 Fruitvale Blvd., Yakima, WA 98902. A draft document is available for public review during normal office hours at the Yakima Transit office located at 2301 Fruitvale Blvd., Yakima, WA 98902 or online at www.vakimatransit.orE. Final approval of the program is anticipated to go to the Yakima City Council on Tuesday, September 18, 2018. z 4 17 Annual Report for 2017 & Transit Development Plan 2018 — 2023 NCNB 020 Yakima Transit Six -Year Transportation Improvement Plan - Project List 20,17-20,23 Projectwerrfirication Status r .2 r 3 Z6 a (funds stiown In tbousaald's) 'und Source Infarm,'IfIGIII I E Xpen Schedule Phase -7 Federaffy Funded projects IL 'S 1, Annuat PTA Operating, AssIslante - FY 21317 Transit Gperatng Grant - Foxed Routes 0 N Appfication AH Ann 1/17 5357 2,269 7269 4,53,9 4,53,9 CE No, 2 Acqyisltion of new Transit Buses - Purchase new Transit Buses, Replacement vehicles 1: Y Received NA lyr 3/17 WSDOT 1,EW WD 2,400 2,400 CE No, 3, Paratransit Operating Assistance 2017-2019 - State Mlocat§on for ADA services 0 Y Planning DR 2yr 7/ 17 WSDOT 300 2,40D, 2,700 1,350 1,350 CE No 4 Yakima- E lleffsburg Cam m uter - 14 a n e.-%, ay tr i ps d u r � ng peak, 12 d u r � n g Gff peak 0 Y Appficatian 74m 2yr 7/17 5311 4-0 335 237 1,037 515 515 CE No 5 Annual PTA OWafing Asse - FY2,018 Transit OperatingGrant - Fixed Routes Cr N AnnualFunds All Ann V18 5307 2,400 2,400 - _4WO 4,90 CE No 6 Traned Amerlidies - Twenty t2Onew bus shelters (benches/sign/gartrage, cans) C N Application/RFP NA Syr 10/16 WSDOT 157 so 247 247 CE No 7Acquitedum of new ff sWems fcw Ftxed Mme Ops - Pu rca hse new Passenger Cou nti ng System 0'Y Planning All lyr 1/17 WSDOT 257 150 407 4071 CE No 9 Armvat PTA Operating Assistarhr_e - FY 2131,3 TFansit,Cperatmg Gra nt - Fmed Routes 0 N Annual Funds Ali Ann I/IS 5307 2,400 2,51 5,21 5,21 CE No 9 Yakima -Ellensburg Commuter - 14 one-way trips during peak, 12 during off peak 0 Y Planning 74mr 2yr 7/15 5311 Soo 3411 246 r 1111 543 543 CE No 10 Paratransit Operating Assistance 2,019-2021 - State AlIocaton for ADA services 0 Y Planning DR 2yr 7/1,9 WSDOT 320 2,400 2,720 1,30 1,350 CE No 11 Transk Bus Equipment - Twenty (20) new Webasto, Heaters 1: N Planning NA lyr 10/ 15 5310 55 1.5 70 70 CE No, 12 Annual FTA Operading Asewtance - FY 2020 Tra nsit Operati ng Gra nt - Fixed Routes 0 N Annual Funds M Ann 1/20 5307 2,400 2,3W 5,260 5,200 CE No 13 AocWWIfwnof new Vanpwivehicfes- Purchasefournevi replacement 15 -pass. vans., C N Planning NAI yr 10/20 5310 240 W '301E BW CE No 14 Annual FTA Operating Assislance - FY 21321 Transit Ope ratng Gra nt - Fi�xed Routes 0 N Annual Funds Ali Ann 1/21 5307 2,400 2,807 5,2W 5,200 CE No 15 Acquisition of new Transit Buses - Purchase 3 new Transit Buses 1: N Planning NA lyr 6 "21 5309 1, SOO 550 I'sso 1,550 CE No, 16 Transit M&O Facility - Operations, Maintenance, S, Storage C N Planning NA 2yr 7/21 Reg MobH 12,000 3000 15,000 15,000 NEPA Yes 17 WestValtey TransferCenter (WVTQ - TransferCTR f N Appficatian NA 2yr 7,115 Reg Mobil 4,500 500 5,OW 5,000 NEPA Yes 18 IYakima-EllensburgCDmmuter-14 one,-waytnps clunng peak, 12 during off peak 0 N Planning 74mr 2yr 7/21 5311 500 330 237 1,067 5341 534 CE No 19 Paratransit OperatingAssistance 2021-2023 -State Allocation for ADA services 01 Y Planning DR 2yr 7/21 WSDOT 320 2,450 2,770 1,395 1,385 CE No 20 Amuad FTA Operating Asfwtamce - FY 2022 Transit OperatingGrant - Fixed Routes Cr N Annual Funds All Ann 1/22 5307 2,4430 = 5,3W 5,30, CE No 21 ArmLiat FTA Operating, A&sMarw-e - FY 2023 Transit Operating Grant - Fixed Routes 0 N Annual Funds All Ann 17123 5307 2,400 3,000 5,400 5,4DO CE No 22 Acquisition of new Transit Ekmes - Purchase 3 new Tra nsft Buses C N Planning I Acl I lyr 1/18 WSDOT 1,600 35O 1,550 1,950 CE No 23 Paratransit Operating Assistance 2023,2024 - State Allocation for ADA services 0 Y Planning I DR I 2yr 7/23 WSDOT I I 320 2,500 2,820 1,410 1,410 CE No 18 Annual Report for 2017 & Transit Development Plan 2018 - 2023 NCNB 021 19 Annual Report for 2017 & Transit Development Plan 2018 — 2023 Veh ic le Serv�ce M i leage Veh i c le Servi ce Hou rs Operating Expenses Fa re Box Reven ues ( passes, tic kets, & c as h) Fa re Box Retu rn Ratio Revenue/ Passenger Revenue/ H our Passenger / H our Operati ng Cost Passenger Operati ng Cost M i le Operating Cost HourRlf 19 Annual Report for 2017 & Transit Development Plan 2018 — 2023 Veh ic le Serv�ce M i leage Veh ic le Service Hours Operating Expenses Fa re Box Reven ues ( passes, tic kets, & c as h) Fare Box Return Ratio"� Reven ue / Passenger Revenue/ H our Passenger / Hour Operating Cast Passenger Operati ng Cast M He Operati ng Cast H our 121 19 Annual Report for 2017 & Transit Development Plan 2018 — 2023 NCNB 022 20 z Annual Report for 2017 & Transit Development Plan 2018 — 2023 VehicleService Mileage Vehicle Service Hours Claerat,ing Expenses Fa re Box Reven ues, (passes,, tic kets, & c as h) Fare Box Return Ratio"I Reven ue / Passenger Passenger / H our Operating Cost / Passenger Operati ng Cost/ M i le Operati ng Cost/ H our I 20 z Annual Report for 2017 & Transit Development Plan 2018 — 2023 Veh i c le Servi ce M i leage Veh i c le Servi ce H ou rs Operat�ng Expenses Fa re Box Reven ues ( passes, ti c kets, & c as h) Fare Sox Return RatioM Reven ue / Passenger Passenger / H our Operat� ng Oast Passenger Operat� ng Cost Mile Operat�ng Oast HourM 20 z Annual Report for 2017 & Transit Development Plan 2018 — 2023 NCNB 023 Route 1 (Light Blue), Route 2 (Light Orange), Route 3 (Pink), Route 4 (Red), Route 5 (Orange), Route 6 (Brown), Route 7 (Light Green), Route 9 (Green), Route 10 (Purple), & Route 11 (Yellow) z 4 21 Annual Report for 2017 & Transit Development Plan 2018 — 2023 NCNB 024 APPENDIX F: FIXED -ROUTE Route 10 (Purple) & Route 11 (Yellow) 22 z Annual Report for 2017 & Transit Development Plan 2018 — 2023 NCNB 025 VV" 21� I ,wi ."{5 � i'7'' s IW ta;i a`J W 1h App E pith ,<< V, E F 2nd Ave F 1 { EC:- rIiIA,ie, � F$ 1',31- I,,j fGY KIAv. Fi E `7. B7,ha.E 3v .�"�"e"k� � I.4lett. i4CB d,..ei s'Es iz sY i; H0,Y T`( y 0 ., v;ul v� 23 z Annual Report for 2017 & Transit Development Plan 2018 — 2023 NCNB 026 ET i OTOMMM ��li����''��ill���11111��l�l��wimur�gmrI 2017 By Jurisdiction Service Data Incidents Fatalities Reportable Injuries Fuel Corisurnption Dial A Ride, Fixed -Route Paratransit Pass enger Trips Administrative Revenue Miles Administrative Passenger Trips Transit Centers Park & Rides 24 z Annual Report for 2017 & Transit Development Plan 2018 — 2023 NCNB 027 AGREEMENT RELATING TO MUTUAL RESPONSIBILITIES IN CARRYING OUT THE METROPOLITAN TRANSPORTATION PLANNING PROCESS IN THE YAKIMA VALLEY CONFERENCE OF GOVERNMENTS METROPOLITAN PLANNING AREA GCB 1370 This AGREEMENT is entered into by the WASHINGTON STATE DEPARTMENT OF TRANSPORTATION (WSDOT), Yakima Valley Conference of Governments (YVCOG), and CITY OF YAKIMA TRANSIT, collectively referred to as the "Parties" and individually as "Party" in this AGREEMENT. RECITALS WHEREAS, YVCOG as the Metropolitan Planning Organization (MPO) designated for the YVCOG Metropolitan Planning Area (MPA), is charged with the responsibility of carrying out transportation planning and programming processes that lead to the development and operation of an integrated, intermodal transportation system; and WHEREAS, WSDOT is the state highway agency as referenced in Title 23 CFR and Title 49 CFR with the responsibility to preserve, manage and operate the state-owned transportation system's facilities and services including, but not limited to, highways, ferries, airports, and rail; and WHEREAS, CITY OF YAKIMA TRANSIT as a public transportation benefit area authority pursuant to RCW 36.57A, is the sole public transit operator within the MPA and a designated recipient of federal transit funding within the Yakima, WA Urbanized Area (UZA); and WHEREAS, the Parties desire to ensure a continuing, cooperative, and comprehensive transportation planning process ("3-C" Process) for the YVCOG MPA that involves cooperation and coordination between and among YVCOG, WSDOT, and CITY OF YAKIMA TRANSIT; and WHEREAS, WSDOT is responsible for carrying out a statewide transportation planning process as defined by 23 CFR 450.206 and is the administrator of all federal planning funds received or to be received for carrying out the planning processes as defined in 23 USC 104(f) (4) (A) and 49 USC 5305(d) (2); and WHEREAS, WSDOT is responsible for delivering a federally compliant statewide transportation plan, engaging in the metropolitan and non -metropolitan planning processes as both a network asset manager and a compliance and fiduciary agent of the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) by administering federal pass through funds to the MPOs in Washington, including YVCOG; and WHEREAS, it is mandated and consistent with federal requirements to formalize the roles and responsibilities of YVCOG, WSDOT, and CITY OF YAKIMA TRANSIT in order to cooperatively carry out their respective metropolitan and statewide transportation planning and programming requirements to support regional and state transportation plan implementation; such cooperation being agreed and understood in this Agreement to mean where lawful, practicable and in good faith NOW, THEREFORE, pursuant to the Washington Interlocal Agreement Act RCW 39.34, and the above recitals that are incorporated herein, it is mutually agreed as follows: SECTION 1: PURPOSE The purpose of this AGREEMENT is to memorialize a multi -agency cooperative planning process and to satisfy the requirements of 23 CFR 450.314. The AGREEMENT defines the processes for cooperation, communication, and exchanging information among the Parties to advance the metropolitan transportation planning processes consistent with 23 CFR 450 (Subpart C). This AGREEMENT includes specific provisions for cooperatively developing and sharing of information related to financial plans that support the metropolitan transportation plan (MTP), the metropolitan transportation improvement program (TIP) as MTP and TIP are defined in 23 CFR 450, and the annual listing of obligated projects. YVCOG 314 Agreement (Yakima Transit) NCNB 028 2.1 Compliance with Applicable Laws and Regulations YVCOG, WSDOT, and CITY OF YAKIMA TRANSIT shall comply with all applicable local, state, and federal laws and regulations in effect at the time of execution of this AGREEMENT. Nothing contained herein shall modify an existing duty or responsibility of any Party, except to the extent expressly set forth herein and as permitted by law. 2.2 YVCOG The Parties agree that YVCOG, a voluntary cooperative association administered by a joint board in accordance with RCW 39.34.030, is the single MPO designated by the Governor of Washington for the YVCOG MPA. YVCOG is organized through an Interlocal Agreement of its members, and is responsible for fulfilling the federal metropolitan planning requirements as prescribed in the current Federal Surface Transportation Act, 23 USC 134, 23 CFR 450, and 49 CFR 613. 2.3 City of Yakima Transit CITY OF YAKIMA TRANSIT is a public transportation benefit area authority and municipal corporation pursuant to RCW 36.57A. Consistent with authority granted by the Legislature, CITY OF YAKIMA TRANSIT has contracted with the Federal Transit Administration, an agency of the United States Department of Transportation, through a Master Agreement as amended periodically, to enable CITY OF YAKIMA TRANSIT to be an eligible recipient of certain federal funds. 2.4 WSDOT WSDOT is the steward of a large and robust transportation system, and is responsible for ensuring that people and goods move safely and efficiently. In addition to building, maintaining, and operating the state highway system, WSDOT is responsible for the state ferry system, and works in partnership with others to maintain and improve local roads, railroads, airports, and multi -modal alternatives to driving. 2.4.1 WSDOT tracks; reports, and manages its programs and projects according to the six transportation policy goals adopted by the Legislature in RCW 47.04.280. The six (6) policy goals are safety, preservation, mobility (congestion relief), environment, stewardship, and economic vitality. These goals are interdependent and support the overall vision for all transportation agencies in the state, (which includes WSDOT.) SECTION 3: POLICY DEVELOPMENT AND REGIONAL COORDINATION 3.1 Scope of Metropolitan Transportation Planning Process YVCOG, in cooperation with WSDOT and CITY OF YAKIMA TRANSIT, conducts a metropolitan planning process that is continuous, cooperative, and comprehensive and provides for the consideration of projects, strategies and services that will address the eight planning factors as specified in 23 CFR 450.306 and MAP -21 national policy goals. This planning process will be carried out in coordination with the statewide transportation planning processes conducted by WSDOT as required by 23 CFR 450 (Subpart B) and 49 USC 5303. 3.2 YVCOG Board and Committee Structure YVCOG operates through a Board that has adopted Bylaws establishing its officers, voting procedures, committees, public participation, and related matters. WSDOT and CITY OF YAKIMA TRANSIT participate as voting members of the YVCOG Board. 3.2.1 YVCOG has established a Transportation Policy Board, of which the purpose is to hold meetings, appoint committees and task forces, and generally promote cooperative and coordinated transportation planning/programming processes, to adopt a Metropolitan Transportation Plan, to select and program transportation grant funds as directed by federal and state law, and perform other duties pursuant to applicable federal and state laws. 3.2.2 The Transportation Policy Board directs Technical Advisory Committee (TAC), which coordinates and guides the regional transportation planning program in accordance with Board policy. The regional 2 YVCOG 314 Agreement (Yakima Transit) planning program includes those tasks to carry -out 23 CFR 450 Subpart C, which include transportation policy development, the development of regional transportation plans and the programming of transportation projects forfunding. YVC{}Gioresponsible for coordination and administration ofthe TAC. WSDOT and CITY OF YAKIMA TRANSIT agree to provide information and updates to the TAC about their respective plans, studies, and programs. 3'3 YVCOG Unified Planning Work Program On an annual or biennial basis, YVCOG develops a Unified Planning Work Program (UPWP) consistent with 23 CFR 450.308, that describes, to the extent practicable, all major transportation and related public transportation planning activities in the MPA for the next one (1) or two (2) year period. The UFWPshall include a budget that outlines YVCOG's work activities to be conducted, the schedule for completion and the work to be produced to carry -out the MPO's duties under 23 CFR 450 Subpart C. 3'3'1 Between January and May of each year, or every other year, YVCOG, in cooperation with WSDOT, CITY OF YAKIMA TRANSIT, and the local jurisdictions and other members of YVCOG, will prepare the UPVVP an required by 23 CFR 4b0.308. The work program will be reviewed bythe TAC, distributed for public review consistent with the YVCOG Public Participation Plan, and approved by the YVCOG Board. The UPWP and budget may be amended at any time by YVCOG in accordance with its adopted operational procedures and pending approval byVVS0{}T.FTA and FHVVA. 3'3'2 ByDecember 31 ofeach year, VVSDOTwill provide written notice toYVC(}Gofexpected allocations ofFHVV/\Metropolitan Planning funds (PILfundn). FTA Section 5303 funds, State Regional Transportation Planning Organization (RTPO) funds, and any other State administered funds that are available toYVC0Gfor the following State fiscal year. 3'3'3 YVCOG agrees to coordinate with the WSDOT and CITY OF YAKIMA TRANSIT in developing and preparing the UFWP work program. CITY OF YAK|K4ATRANSIT agrees to provide YVCDG with the public transportation planning components for the area within CITY OF YAKIMA TRANSIT's benefit area and VVSDOTagrees to provide YVCOGwith the State's transportation planning work components within the YVCOGK8PA. The Parties agree to cooperatively review their proposed work components to enhance coordination and avoid duplicate planning work efforts. 3'4 Boundary Designation The MPA boundary requirements are defined within 23 CFR 450.312 and for YVCOG as agreed to between YVCOGand the Governor ufWashington. The YVCOGplanning process ioconducted within the defined MPA boundary. 3'4'1 The MPA boundary will be reviewed by YVCOG if new urbanized area boundaries are established following each decennial census, and at intermediate intervals as prompted by requests by local or state governments tomodify the current MPA boundary. Boundary adjustments shall conform tuthe procedures defined in23CFR 4S0.310and 23CFR 4S0.312. 3'4.2 YVCOG shall prepare and maintain o description and map of the ourrentYVCOG MPA boundary. and make itavailable toits member agencies and the public. 3'6 Regional Data Coordination An integral part of the development and maintenance of the regional transportation planning process is a coordinated and consistent monitoring of the performance of the regional transportation system within the MPA. The Parties agree to coordinate in the collection, analysis, and dissemination of data in support of the regional transportation planning process. 3'6'1 To help ensure consistency in planning activities, YVCOG shall periodically provide WSDOT and CITY OF YAKIMA TRANSIT with current and forecasted demographic, economic, transportation, and other appropriate data aoiomutually agreed upon bythe Parties. Data distributed byYVC{)Gfor these purposes will be considered the official regional data set for the purposes of regional transportation planning, programming and air-quality conformity analysis. Such Data Requests will be coordinated and processed according toYVC[)G'o established Data Request policy. Data Requests toVVSOOT and QTY {}FYAK|K8A TRANSIT will be coordinated and processed according to their established Data Request procedures. 3 NCNB 030 3.6 Regional Travel Demand Model YVCOG develops, maintains, and updates the regional travel demand model that is used for the MTP and TIP, transportation studies, and for evaluating transportation related air quality impacts within the YVCOG MPA. YVCOG agrees to consult with WSDOT and CITY OF YAKIMA TRANSIT regarding various modeling issues, including software platforms, data requirements, and overall model performance for such regional travel demand model. YVCOG agrees to provide the model and information from the model to WSDOT and CITY OF YAKIMA TRANSIT for their own planning purposes. Data distributed by YVCOG for these purposes will be considered the official regional travel demand model for the purposes of regional transportation planning, programming and air-quality conformity analysis. Data Requests from WSDOT and CITY OF YAKIMA TRANSIT for model information will be jointly coordinated and processed according to YVCOG's established data request policy. 3.6.1 WSDOT and CITY OF YAKIMA TRANSIT may modify the YVCOG travel demand model to meet their specific planning purposes. When such modifications are made, WSDOT and CITY OF YAKIMA TRANSIT agree: 1) to provide a written list of the modifications to YVCOG; and 2) that the modified model will not be portrayed publicly or privately as the YVCOG travel demand model, unless prior written consent is provided by YVCOG. 3.7 Self Certification and Federal Certification At least every year and as part of the submittal of the proposed TIP, YVCOG and WSDOT shall certify that the metropolitan transportation planning process is being carried out in accordance with all applicable federal planning requirements (23 CFR 450.334). In addition, FHWA and FTA jointly review and evaluate the planning process no less than once every four (4) years. YVCOG is responsible for ensuring compliance with the applicable federal regulations, and agrees to coordinate with WSDOT and CITY OF YAKIMA TRANSIT throughout the federal certification process. f11*01d NU, K' 1101-111,RiaSIZ -1% I,UW_\i!(i![li![ 4.1 MTP The MTP is the comprehensive transportation planning document for the YVCOG MPA. As the designated MPO, YVCOG agrees to prepare, adopt, and maintain a MTP in accordance with 23 USC 134, 23 CFR 450 and 49 USC 5303(i). The Parties agree to work together cooperatively to validate data utilized in preparing other existing modal plans for providing input into the MTP. YVCOG agrees to transmit the adopted MTP for use by WSDOT, CITY OF YAKIMA TRANSIT, the Federal Highway Administration (FHWA), and the Federal Transit Administration (FTA). 4.1.1 The Parties agree to monitor internal plans, studies, and other activities to identify potential issues or conflicts with the MTP and will work together to take actions with a goal to resolve any potential issues or conflicts. WSDOT and CITY OF YAKIMA TRANSIT agree to provide technical assistance, data and information to YVCOG during the development or amendment of the MTP. 4.1.2 YVCOG agrees to consult and coordinate with WSDOT and CITY OF YAKIMA TRANSIT during the MTP update process to ensure continued consistency between the State Transportation Plan (23 USC 450.214) and the long-range transit plan (49 USC 5303). The Parties agree to coordinate related planning activities and studies to promote consistency between metropolitan, transit, and statewide planning strategies and outcomes. This includes mutual consideration of visions and priorities articulated in each entity's transportation planning documents and project identification processes. 4.1.3 MTP amendments are generally undertaken for purposes that include, but are not limited to adding, deleting, significantly changing a regionally significant project, or changing a project between scheduled MTP updates to maintain no less than a 20- year planning horizon as of the effective date of the MTP. The effective date is the date of MTP adoption. YVCOG will ensure that MTP amendments adhere to relevant federal planning requirements and are developed and adopted through the metropolitan transportation planning process. When YVCOG determines that an update of the MTP is necessary, it will notify WSDOT and CITY OF YAKIMA TRANSIT in writing. This notification shall include information regarding both the update process and the schedule that YVCOG intends to follow. YVCOG will consult and coordinate with WSDOT and CITY OF YAKIMA TRANSIT as it develops potential modifications to the MTP. After the 4 YVCOG 314 Agreement (Yakima Transit) NCNB 031 YVCOG Board's approval of such plan updates, YVCOG will notify and transmit to WSDOT and CITY OF YAKIMA TRANSIT in writing of the final Board approved MTP. 4.2 Statewide Plans The State also develops plans, including statewide transportation plans, in compliance with federal regulations in order to receive particular federal funds. These plans include: a) The Long -Range Statewide Transportation Plan that the Washington State Department of Transportation is committed to update as per the stewardship agreement with the Federal Highway Administration and the Federal Transit Administration. This plan is a requirement that allows the state to receive federal surface transportation funds for cities, counties, and state highways; b) The Strategic Highway Safety Plan (Target Zero) that is developed in cooperation with Target Zero partners, including the Washington State Traffic Commission, the Washington State Patrol, and the Washington State Department of Transportation. It is necessary for this plan to comply with regulations from the Federal Highway Administration, for the state to be eligible to receive federal funds for highway safety improvements; and c) The State Rail Plan that is developed by the Washington State Department of Transportation in compliance with the Federal Rail Administration regulations. This plan is a requirement that allows the state to receive federal funds for freight rail improvements. 4.2.1 When WSDOT determines that an update or modification to a portion of these statewide plans, policies and performance measures and targets that specifically relates to the YVCOG MPA is necessary, it will notify YVCOG in writing. This notification will include information regarding both the process and schedule WSDOT intends to follow. WSDOT will consult and coordinate with MPOs, including YVCOG, and with CITY OF YAKIMA TRANSIT during this process to assure continued consistency with the MTP. Upon approval of such updates, WSDOT will formally notify YVCOG in writing of the final content of the updates. 4.2.2 WSDOT and YVCOG will ensure that all statewide transportation plan components and elements that relate to the YVCOG MPA and the region's MTP shall be consistent. WSDOT agrees that the statewide transportation plan, in relation to the YVCOG MPA, shall be developed in cooperation with YVCOG, as required by 23 CFR 450.214(f). The state-owned component of the highway system plan, which includes preservation, maintenance, operations, safety and capacity improvement elements for state owned facilities shall serve as the basis for WSDOT's 10 -year Capital Improvement and Preservation Program (CIPP) and WSDOT's two (2) year biennial budget request to the legislature pursuant to RCW 47.06.050. 4.3 Air Quality Conformity YVCOG is responsible for compliance with Section 176(c) of the Clean Air Act (42 USC 7506) by coordinating the development of transportation plans and improvement programs with the State Implementation Plan (SIP) development process. YVCOG shall meet minimum Federal conformity provisions as set forth in 40 CFR 93. The Parties agree to participate in periodic interagency consultation meetings to ensure compliance of plans and programs with Federal conformity provisions. 4.3.1 YVCOG agrees to develop and maintain a written agreement with the Yakima Regional Clean Air Agency (YRCAA), describing the respective roles and responsibilities for air quality related transportation planning. WSDOT and CITY OF YAKIMA TRANSIT agree to provide available data to YVCOG for regional and hot spot air quality analyses. 4.4 Congestion Management Process YVCOG, as a Transportation Management Area (TMA), pursuant to 23 CFR 450.320 and 23 CFR 500.109, is required to address congestion management through a process that provides for safe and effective integrated management and operation of the multimodal transportation system, based on a cooperatively developed and implemented metropolitan -wide strategy. As part of this process, YVCOG agrees to cooperatively develop and implement a metropolitan -wide strategy. The YVCOG shall establish methods to collect and monitor data and report this data at least annually. YVCOG will define the congestion 5 YVCOG 314 Agreement (Yakima Transit) management objectives and performance measures in consultation with WSDOT, CITY OF YAKIMA TRANSIT and metropolitan local agencies. 4.4.1 WSDOT and CITY OF YAKIMA TRANSIT agree to provide available data to YVCOG in support of this process. WSDOT and YVCOG will consider the information resulting from their respective management process activities to the maximum extent practicable, in developing and updating the statewide multimodal transportation plan and the MTP. Such plans will buused bythe Parties toinform project selection decisions for updating the STIP and the TIP. WSDOT agrees to cooperate with YVCOG in the development and implementation of other required or optional management systems or processes under state responsibility as required bylaw or agreement. 4.6 Local Coordinated Human Services Transportation Plan (HSTP) The Parties shall ensure coordination and consistency between the local coordinated Human Services Transportation Plan (HSTP) and other statewide and regional planning processes as set forth in 23 CFR part 4S0and 40CFR part 813. YVC{}Gshall lead the development ufthe HSTPinpartnership with CITY OF YAKIMA TRANSIT and other providers of human services transportation. 4.6 Roadway Functional Classification YVC{}G agrees to aeeietVVSOOT in developing and maintaining the FHVVA Functional Classification oyotam, and to provide comments toVVSD(]T regarding requests from local agencies to designate a roadway or to change the designation of a roadway pursuant to applicable guidelines. VVS0{}Toha|| consider comments from YVCOG and shall give consideration to criteria consistent with RCW 47.05.021 and federal regulations relating to the functional classification of highways. YVCOG's TAC will review local agency roadway reclassification requests and will forward recommendations to WSDOT for action. 4'7 Transportation Planning Studies and Project Development The Parties agree to cooperate on the identification, conduct, and completion of majoroorhdorandnubarea studies to assure effective integration of long- and short-range planning and to refine the MTP, as consistent with the provisions of23CFR 450.212and 23CFR 450.318. The Parties also agree to coordinate inidentifying project p|anningneudaanpartofYVCO8'nUnifiodP|anningVVorkPnogram development process. 4'7'1 The Parties agree toenter into additional work agreements, when naaded, to complete mutually identified transportation planning studies and project deve|opmentactiviUen. 4.8 Procedures for Reviewing Mutual Plans The Parties agree to review and provide comments as appropriate on mutual plans. The purpose ofthis review is not part ofaformal approval pnooaaa, but rather to help ensure regional consistency. The Parties agree to work cooperatively to address discrepancies when they are identified. 4.9 Performance Management Performance management will transform the regional transportation system and will provide a means to the most efficient investment of Federal transportation funds through parfunnonoa-baaed planning and programming. ThuYVCOG shall establish performance measures and targets inthe MTP in consultation withVVS[}(}T and CITY OF YAK|K4ATRANS|T in accordance with 23 USC 150(o) and (d). Selection of performance maaounao and targets ahu|| be coordinated withVVSDOT and CITY DFYAK|K4ATRANSIT tu the maximum extent practicable. The Parties agree toshare performance information and data onaperiodic basis to report regional transportation system performance in accordance with 23 USC 150(e). SECTION 5: TRANSPORTATION PROGRAMMING 5.1 Transportation Improvement Program (TIP) The YVCOG, in cooperation with WSDOT and CITY OF YAKIMA TRANSIT, is responsible for developing, adopting and maintaining an approved four-year regional TIP pursuant to 23 CFR 450.324. The TIP must include but ionot limited toall projects thathavebeenopprovedandpnogrammedbyYVC{}Gfurhadana| funding and projects withoummittadhadana|fundaafterhavingbeenfuundoonoiofantvithapp|ioab|eofate and federal planning and air quality requirements, and also after having been found consistent with the MTP. Upon approval by the YVCOG Board and the Governor, the TIP shall be included without change, directly or by reference, into the State Transportation Improvement Program as required under 23 USC 135. 6 NCNB 033 The TIP shall contain all regionally significant, non -capital surface transportation projects requiring an action by FHWA or the FTA, whether or not the projects are to be funded under title 23 USC or title 49 USC. For public information and conformity purposes, the TIP shall include all regionally significant projects proposed to be funded with federal funds other than those administered by the FHWA and FTA, as well as all regionally significant projects to be funded with non -Federal funds. The four (4) year regional TIP must be financially constrained to those funds that are available or reasonably expected to be available during that timeframe. As applicable, the TIP should include reporting on performance and implementation results relative to MTP performance goals, measures and targets. 5.1.1 At least every two (2) years, YVCOG shall cooperatively develop and/or update a regional four (4) - year TIP for all federally funded projects and regionally significant transportation projects regardless of funding source. YVCOG shall develop the TIP through a cooperative process involving WSDOT and CITY OF YAKIMA TRANSIT. In accordance with federal regulation, the development of YVCOG's TIP will also be coordinated with other interested parties, per YVCOG's Public Involvement Plan. YVCOG's TIP shall be provided to WSDOT in October of the given YVCOG TIP -update year, for incorporation into the STIP pursuant to 23 CFR 450 216 (b). 5.1.2 WSDOT shall work cooperatively with YVCOG in recommending programming and project selection for state transportation projects eligible for federal funding under WSDOT's project selection responsibility, for inclusion in YVCOG's TIP pursuant to 23 CFR 450.330 (c). The adopted TIP as approved by the Secretary of Transportation as delegated by the Governor shall be included in the STIP, contingent upon such regional TIP meeting conditions of requisite regional air quality conformity findings and approval by the Governor. 5.1.3 Recommendations for WSDOT's programming of state highway components in the TIP shall be based on statewide transportation plans and area/corridor specific studies and shall be consistent with and implement the MTP. 5.1.4 Recommendations will be made by CITY OF YAKIMA TRANSIT for programming of transit system components and shall be consistent with CITY OF YAKIMA TRANSIT's most recent Capital Improvement Program as adopted by CITY OF YAKIMA TRANSIT's City Council, or as otherwise provided by CITY OF YAKIMA TRANSIT. 5.1.5 WSDOT and CITY OF YAKIMA TRANSIT agree to provide YVCOG its estimate of available federal and state revenue that can be utilized in developing the TIP. The Parties agree to work cooperatively to develop final estimates of funds that are reasonably expected to be available to support the TIP (23 CFR 450.324 (h)), as defined in Section 7.2 -Financial Planning. 5.2 (STIP) STIP is a four year, fiscally constrained, prioritized program of transportation projects, compiled from local and regional plans, along with the long range statewide multimodal transportation plan. These projects have been identified through state, regional and local planning processes, as the highest priority for the available funding to preserve and improve the state's transportation network. 5.2.1 WSDOT is responsible for developing the STIP and for incorporating the TIP (and subsequent amendments) into the STIP on a timely basis. WSDOT agrees to work cooperatively with YVCOG and CITY OF YAKIMA TRANSIT in developing reasonable financial principles, revenue forecasts, and information for the STIP. 5.2.2 WSDOT agrees to coordinate with FHWA and FTA to develop and adopt procedures and criteria for incorporating STIP and TIP amendments and administrative modifications into the STIP. YVCOG agrees to develop and document procedures, criteria, and schedules for amendments and administrative modifications that are consistent with the WSDOT, FHWA, and FTA approved criteria and schedule. WSDOT agrees to transmit STIP related policies, criteria, procedures and schedules to YVCOG on a timely basis. 7 YVCOG 314 Agreement (Yakima Transit) NCNB 034 5.2.3 YVCOG agrees to submit requests for STIP/TIP amendments and administrative modifications to WSDOT via the web based STIP. On a monthly basis from January through October, WSDOT agrees to compile the projects submitted by YVCOG and to submit them to FHWA and FTA for approval. 5.3 Annual Listing of Obligated Projects The Parties agree to work cooperatively to develop an annual listing of projects within YVCOG's MPA boundary for which federal transportation funds were obligated in the preceding program year. This requirement applies to projects funded with federal funding sources. 5.3.1 WSDOT and CITY OF YAKIMA TRANSIT agree to provide YVCOG with all project obligation reports within forty-five (45) calendar days of the end of the transportation program year, which is the end of the calendar year. YVCOG agrees to coordinate directly with the WSDOT Highway and Local Programs regarding designated regional fund obligation administration and reporting. YVCOG will publish the annual listing and make it available to WSDOT, CITY OF YAKIMA TRANSIT, and the public as provided in YVCOG's Public Participation Plan within ninety (90) calendar days of the end of such program year. 5.4 City of Yakima Transit Program of Projects As the designated recipient for the YVCOG MPA, CITY OF YAKIMA TRANSIT is the entity designated by the Governor of Washington to receive and apportion federal funds under Title 49 USC. 5.4.1 As the designated recipient for FTA funds, CITY OF YAKIMA TRANSIT is responsible for developing a program of projects for apportioned FTA funds in the LIZA, in a manner that is consistent with the requirements of the United States Code and the Code of Federal Regulations (Program of Projects). Annually, CITY OF YAKIMA TRANSIT will provide YVCOG with its recommended Program of Projects for inclusion in the TIP. CITY OF YAKIMA TRANSIT will notify YVCOG of its intended use of FTA funds apportioned to CITY OF YAKIMA TRANSIT under 49 U.S. sections 5307, 5310 and 5339 (applicable federal sections) for the upcoming calendar year. CITY OF YAKIMA TRANSIT will utilize a public participation process that complies with 49 USC 5307(b) in developing its Program of Projects. 6.1 YVCOG Public Participation Plan YVCOG will proactively develop, adopt, periodically update and implement a public participation plan, including a Public Involvement Policy, in accordance with 23 USC 134 (i) (5) and 23 CFR 450.316. To coordinate effective planning and programming activities, the Parties to this AGREEMENT shall, to the maximum extent practicable, coordinate their public information efforts and seek joint opportunities for public involvement. 6.2 City of Yakima Transit Public Participation Plan CITY OF YAKIMA TRANSIT will use its own public participation policy in its transportation planning process to provide citizens, affected public agencies, and all interested Parties with reasonable opportunity to be involved in the public transportation planning process and to review and comment at key decision points as specified in 23 CFR 450.316. CITY OF YAKIMA TRANSIT agrees, to the maximum extent practicable, to coordinate its outreach activities related to transit planning with YVCOG and WSDOT. 6.3 WSDOT Public Participation WSDOT will develop and use a documented public involvement process that provides opportunities for public review and comment at key decision points, as required to comply with 23 CFR 450.210. To coordinate effective planning and programming activities, WSDOT, to the maximum extent practicable, will coordinate public information efforts with YVCOG and CITY OF YAKIMA TRANSIT, and seek joint opportunities for public involvement. SECTION 7: FINANCIAL PLANNING AND FUNDING 7.1 Distribution of Planning Funds 8 YVCOG 314 Agreement (Yakima Transit) In consultation with YVCOG, WSDOT agrees to develop, implement, and periodically review a transparent process for the distribution ofFHVVAand FTA planning funds toYVCOG. YVC{}Gagrees towork cooperatively with VVSOOT in this process. VVSDDTagrees to coordinate with FHVVAand FTA to develop procedures for the efficient and timely transfer offunds toYVCOG. 7'1.1 /\nprovided under 23USC 104(f)(4)(/\)VVSO{}Thas the responsibility toallocate the FHVVA Metropolitan Planning (PL) grant funds toK8P{}e. Aerequired by23CFR 420.100.VVSD{}Tshall make all PIL funds authorized by 23 U.S.C. 104(f) available to YVCOG in accordance with a formula developed by VVS[)(]T, in consultation with the K8P(}n, and the allocation approved by the FHVVA Division Administrator. 7'1'2 VVS[}(}Talso has the responsibility under 49USC 5305(d)(2)toallocate the FTA Metropolitan Planning 4OUSC 5303grant funds toY\/C(}8. Amounts apportioned toVVSD{}Tshall bumade available nolater than thirty (30) calendar days after the date ofapportionment tnthe MPO under aformula that: considers the population of urbanized areas; and provides an appropriate distribution for urbanized areas to carry out acooperative planning process. VVSD(}Tshall develop the formula incooperation with K4POa. including YVCOG; and, the allocation with approval by the FTA Regional Administrator. 7'2 Financial Planning A "Financial Plan" is documentation to be included with a MTP, and TIP that demonstrates the consistency between reasonably available and projected aouroeooffedena|.otata.|ooa|andphvatorevenueo.andtha costs of implementing proposed transportation system improvements (23 CFR 450.104). 7.2.1 Federal requirements for financial planning are defined in 23 CFR 450.314 (metropolitan planning agreements), 23 CFR 450.322 (development and content of the metropolitan transportation plan), 23 CFR 450.324 (development and content of the transportation improvement program), and 23 CFR 450.332 (annual listing ofobligated projects). The Parties agree tocooperatively develop and share information related tothe development offinancial plans tosupport these activities. 7.2.2 In preparing the financial plan, YVCOG shall take into account all projects and strategies proposed for funding under 23 USC, title 49 USC Chapter 53 along with other Federal, State, local and private fund aounoua. The Parties agree to work cooperatively to develop estimates of revenue that demonstrate financial constraint for the MTP and the TIP. YVCOGagrees todevelop and maintain procedures and methodologies, in cooperation with CITY OF YAKIMA TRANSIT and WSDOT, for generating revenue forecasts that are consistent with federal guidance for financial forecasting. VVSDOTagrees toprovide historical information regarding funding levels and expenditures by county area and available forecasts of future state and federal revenues. CITY OF YAK|K8ATRANSIT agrees tu provide historical information and forecasts for future funding. |nthe event that VVSD{]Tand CITY 0FYAK|MATRANSIT provide disparate assumptions for the future availability of federal funds, the Parties agree to work cooperatively to determine a consistent forecasting methodology that demonstrates financial constraint. 7.3 Funding Accountability YVCOG is responsible for programming all projects that receive federal funds and all regionally significant projects. The Parties agree to work cooperatively to ensure that YVCOG selects projects for funding based onregional priorities and consistent with the MTP. VVSD[}Tagrees toprovide quarterly updates onthe delivery uffunds programmed byYVC{}G. YVC[)Gagrees todevelop, implement, and periodically review strategies to ensure delivery of programmed funds within its programming area. 7.4 Sub -allocation ofFederal Funds YVCOG is responsible for selecting and programming projects from specified federal funds that are sub - allocated tuYVC(]G byVV8D(]T. VVGD(]T is responsible for determining the sub -allocation amounto, in consultation with YVCOGand other K4P{)astatewide. VV8D[)Tagrees tudevelop, implement, and periodically review an accounting process for sub -allocating Surface Transportation Program STP, Congestion Management and Air Quality (CMAQ), Transportation Alternatives (TA), and/or other funds that are designated bythe federal government tobesub-allocated toK4P(}o. Aspart ofthis process, VV8DOT agrees to provide to YVCOG a transparent accounting of how much funding is received by WSDOT in total and annually, and all the steps applied toget tothe regional allocations. 9 NCNB 036 7.4.1 For federal funds where CITY OF YAKIMA TRANSIT is the designated recipient as determined by the Governor of Washington, CITY OF YAKIMA TRANSIT agrees to administer the sub -allocation of said funds to local municipalities and subdivisions of the State of Washington consistent with the STIP. SECTION 8: MISCELLANEOUS PROVISIONS 8.1 Replacement Clause This AGREEMENT fully supersedes and replaces the related applicable Transportation Planning Agreement (TPA) between YVCOG and WSDOT dated November 13, 1995. 8.2 Dispute Resolution In the event that a dispute arises under this Agreement, it shall be resolved as follows: The Parties shall each appoint a member to a disputes resolution board (DRB), these three members shall select a fourth (neutral) board member not affiliated with any of the Parties. The DRB shall conduct a dispute resolution hearing that shall be informal, non-binding, and unrecorded. An attempt at such dispute resolution in compliance with aforesaid process shall be a prerequisite to the filing of any litigation concerning the dispute. The Parties shall equally share in the cost of the fourth DRB member; however, each Party shall be responsible for its own costs and fees. 8.3 Amendments and Modifications Any Party may request changes to this AGREEMENT at any time by written notice to the other Parties. Such changes as are mutually agreed upon by and between the Parties shall be incorporated by written amendment to this AGREEMENT. 8.4 Severability If any of the provisions of this AGREEMENT are held to be illegal, invalid or unenforceable, all other provisions shall remain in full force and effect. 8.5 Execution and Term This AGREEMENT, including any amendments incorporated into the AGREEMENT, shall remain in full force and effect for five (5) years unless terminated by a Party's governing body, which termination may be for cause or convenience and shall take effect immediately upon execution by the last signing Party. Any official notifications between the Parties to this AGREEMENT that would substantially affect the terms or conditions of this AGREEMENT shall be directed to the Agreement Managers as noted below: Washington State Department of Transportation Attn: Secretary of Transportation P.O. Box 47316 Olympia, WA 98504-7316 Yakima Valley Conference of Governments (YVCOG) Attn: Larry Mattson, Executive Director 311 N 4th Street, #204 Yakima, WA 98901 City of YAKIMA Transit Attn: Cliff Moore, City Manager 129 N. 2ND Street YAKIMA, WA 98901 8.6 Authority to Sign The signatories below represent that they have authority to sign this AGREEMENT and bind their respective entities thereto. 8.7 Recitals The recitals are hereby incorporated into this AGREEMENT. 10 YVCOG 314 Agreement (Yakima Transit) NCNB 037 IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT as of the date signed last by the Parties below. Roger Millar, Secretary of Transportation Date APPROVED AS TO FORM FOR WSDOT Susan Cruise Assistant Attorney General Date YAKIMA VALLEY CONFERENCE OF GOVERNMENTS Larry Mattson, Executive Director Date Yakima Valley Conference of Governments Legal Counsel Date CITY OF YAKIMA TRANSIT Cliff Moore, City Manager Date APPROVED AT TO FORM: Jeff Cutter City Attorney Date 11 YVCOG 314 Agreement (Yakima Transit) NCNB 038 HOMELESS HOUSING AND ASSISTANCE PROGRAM FOR YAKIMA COUNTY Yakima Valley Conference of Governments Annual Report — Issued September 2018 For over 50 years, the Yakima Valley Conference of Governments (YVCOG) has administered regional programs funded with State, Federal and Local dollars. The Washington State Auditor and its funders have found YVCOG competent, transparent and compliant as Program Administrator, receiving no findings to date. In 2014, the Yakima County Commissioners approached YVCOG requesting they administer the Homeless Housing and Assistance Program based on YVCOG's broad-based representation of all 14 Cities and the County. The General Membership of Yakima Valley Conference of Governments voted unanimously to adopt the Homeless Program. Following that decision, the Yakima Board of County Commissioners authorized YVCOG to manage the Homeless and Housing Assistance Program local funds through an Interlocal Agreement as a vendor. Yakima County remains the legislative authority over the local funds. YVCOG Executive Committee has the legislative authority over state funds. YVCOG's Executive Committee consists of Elected Officials from 6 cities, the county and one ad hoc position. The Executive Committee adopted the "Housing First 2017-2021 Yakima County 5 -Year Homeless Plan". This plan identifies 12 goals for making homelessness Brief and Rare, and serves as a tool to allocate funding. Housing F'irst Yakima County's 5 -year Homeless Plan 2017 — 2021 Homelcss Plan NCNB 039 In its capacity as the program administrator, YVCOG acts as a pass-through agency for State and Local Homeless Funds. Through YVCOG's procurement process, awards are granted to projects that align with the goals as outlined in the 5 -Year Plan through a competitive process. This Annual Report provides full details of the competitive award process. YVCOG then issues sub- contracts to local non-profit service providers to provide those essential services to the homeless population. FUNDING ADMINISTERED BY YVCOG STATE: State funding comes from Consolidated Homeless Grants (CHG) issued by the Department of Commerce directly to the Yakima Valley Conference of Governments. As the recognized lead entity, YVCOG has the ultimate authority and responsibility for compliance of required activities, monitoring spending, competitive procurement, allowable expenditures, and abiding by Cha ter RCW 4�3,185c Homeless Housing and Assistance. LOCAL: The Yakima County Auditor's Office collects the Local funding, otherwise known as 2163 Local Filing Fees. This is a percentage of local recording fees on the sale or refinance of property/real estate. The Auditor's office withholds $62 per recording fee and processes it as dictated by HB1570 passed in Legislature on March 25, 2018. The Yakima County Treasurer's Office deposits these fees into the Homeless Housing and Assistance Fund. As the legal legislative authority, the Yakima County Commissioners hold the ultimate authority and responsibility for these funds. PROGRAM OVERSIGHT The Department of Commerce audits YVCOG program compliance annually. Most recently audited in February 2018, YVCOG received one discrepancy on HMIS data timeliness. This was due to a complete staff turnover at YWCA and a data entry lag. YVCOG staff immediately worked with YWCA to fix the issue and received a close-out letter from the Department of Commerce acknowledging satisfaction the issue had been addressed. YVCOG now runs weekly HMIS data timeliness reports to ensure ALL agencies are up to date on reporting activities. YVCOG received overall positive feedback from the CHG Program Manager for this audit and was awarded no findings requiring corrective actions. The program compliance audit included review of subgrantee monitoring, review of financial records, and review of HMIS data entry requirements per the Guidelines for the Consolidated Homeless Grant. YVCOG reports all Yakima County expenditures in an Annual Report to the Department of Commerce. This all-inclusive report provides information on all homeless service providers' expenses and not limited to funds passed through YVCOG. Per the Washington State Homeless System Performance: Report Card — Winter 2018, Yakima County scored: a 87% for overall data quality (average) • 76% for HMIS data entry: service providers (slightly below average) 0 99% for Annual Reporting: program administrator - YVCOG (3rd highest in the State). 2 1 mage 1' 1 Washington State Homeless System Performance. 0 Department of Commerce County Report Cards -3 Report Card Release Total Project Entries Length of Time Exits to Permanent Returnsto Unsheltered Entries Homeless Housing Homelessness 81, 054 68 55% % % t n' d0 II{e laverages, andr cc ,: -V :t€ 1 m-r�I i I IF ,tle,...1. eaFLI Il ,7e"a: an r D ,, )y cf this F S [How the data quaNty score �s caEcutatud Ez 11CCW,ty .. r a:.a 1 i ................... I L kt-y e:87 a Data Quality sr�r� m.a n c +r 76% -ual Report Score, 990/0g� The State Auditor's Office also regularly audits YVCOG. The last financial audit occurred in July 2016. Ann Strand, Audit Manager for the State Auditor's Office, also reviewed YVCOG's procurement process in August 2017 and found to have no concerns. PROCESS FOR AWARDING FUNDS YVCOG issues funding through a competitive Request for Proposal (RFP) Process. Request for Proposals must align with the goals found in the Housing First — Yakima County's Local 5 -Year Homeless Plan. YVCOG 2018-2020 CONSOLIDATED FUNDING - REQUEST FOR PROPOSAL (RFP) The planning process for the new 2 -year contract cycle July 1, 2018 — June 30, 2020 began in January 2018. On January 30, 2018, YVCOG hosted an open public workshop with the assistance of mediator Matt Fairbank of Sageland Mediations. The first session was dedicated to identify new funding priorities to address goals of the 5 -Year Plan. No new priorities were identified during the workshop. The Homeless Planning and Policy Council therefore 31 Page NCNB 041 recommended adopting the priorities of the previous year contract awards. The second session was designed to listening to public comments to improve the RFP process. The YVCOG 2018-2020 RFP for Homeless Housing and Services was open to applicants from March 15, 2018 through April 9, 2018. Advertisement for the RFP was published for three days in the Yakima Herald Newspaper, the Daily Sun News, and on the YVCOG website at www.YvcoEErg . The RFP was created in ZoomGrants, an online grant management system. All applicants submitted applications and supporting documents via their private ZoomGrants accounts. Applicants were provided with RFP Guidelines instructing the applicant of the entire RFP process. The RFP guidelines outlined the following: • Detailed instructions for application process. • Eligible applicants. • Priorities for project funding. • How projects were to be scored for award selection. • Timeline for application, award, and appeal deadlines. • Terms and conditions of funding. • Appeal process. • Reporting requirements, if awarded. YVCOG held a Pre -Application Workshop to answer applicant questions and had an FAQ page on the website. After the online application closed April 9, 2018, YVCOG staff assessed all 24 applications received for minimum threshold requirements, and forwarded qualifying applications to the scoring committee via the ZoomGrants Scoring Module. RFP SCORING The scoring committee consisted of 6 neutral members of the community - 3 elected officials, 1 City Staff person, and 2 subject matter experts. YVCOG used information from a signed Conflict of Interest Statement and personal interviews to determine eligibility to serve on the Scoring Committee without bias. 1. Wayne Hawver — Naches City Council 2. Pat Krueger— Harrah City Council 3. Clara Jimenez — Toppenish Mayor 4. Arlene Fisher — Union Gap City Manager 5. Jayson Harmon — Blue Mountain Action Council (Veteran Homelessness) 6. David Wells— Union Gospel Mission 4 1 P a P Prior to scoring applications, the scoring committee participated in a workshop to train the scorers on the ZoomGrants software, utilization of the scoring matrix tool, and to discuss scoring expectations. All scorers signed a Statement of Acknowledgement that they were provided the detailed RFP Scoring Guidelines, understood the scoring process and were provided the necessary materials to successfully score the submitted proposals. KIW CHG PROGRAM RFP SCORING WORKSHEET APPLICKFION, tete,.. DIRECTIONS, The RFP Question column refers to the ffarrat ve liesponses in lif lr Application senon.. Score.- is ht: D! Md not meet criteria 2: Meet criteria 3 HIGH -Re, uiren7entfor funding 1: MWmalily mat kriteria 3: E.aceeded criteria 2 MEDIUM- desired requirement for funding 1 LOW -preferred r urrernentforfundir WRM 5 1 i-ra NCNB 042 described in, application. Appilcation addresses an e& ible project type identified on page 6 of fise, RFP GWdF III underserwd or ncs being addressed, Dr, appikation addresses more than one elWble, wri V W= son tiounty recehe =ass to thEsef4ndk, iCaunty 54ear Hiorneiiess Plan and Washington State, ONE Homeless Housing Strategic. effect, on need, Yakima Countii 544ar Horneiess Kan. TNS ap;1c, son impacA on have a positive effect an priwity needs and have an impact poqsulafiw�c on the population it iinterids to serve. Desc�dpflon, PraJect, as described, has nutcames that are re MEN County Report Card. population in Yakima County? Does tWs agency partner withother agencies? if applicant hasn't: been, a capacity to parfa rin the activity as described in application. Information, actrwily exit conforms to benchmarks pro er, MEN RewenueSurnmary CommsTce Depairtment- Ackvity e%wages a0ier resources. WRM 5 1 i-ra NCNB 042 The scoring committee independently scored each application and returned the scores along with comments toYV[OG staff onApril 30,ZOI8. Organization Name j Application Title Requested Amount Scorer 2 Scorer 7 ScorerS Scorerfi Scorer 4 Scorer I before taking out after taking out Catholic Charities of the Diocese of Yakima I Young Adult Housing Program- Rental Assistance (RA) USD13Q00U0 22 34 38 39 36 51 36,67 36,75 Catholic Charities of the Diocese of Yakima I Young Adult Housing Program-TANF Client Rental Assistance USD50,0OU0 23 32 38 35 37 51 36,00 3515 Entrust Community Services /Homeless Opportunities, >eer-mertoring and Ergagement Generating Hope / Noah's Ark Homeless Shelter USD150,000.00 35 37 33 40 41 43 38.17 38.25 Justice Housing Yakima /Cottage Hill Tiny Homes Development USD75,000,00 17 19 22 32 0 49 23,17 22.5 Lower Valley Crisis and Support Services / DV Emergency Shelter IJSD46,66500 26 38 40 36 41 51 38,67 3835 Rod's House / Capital improvement: Youth Shelter &amp; Housing USID250,000,00 47 37 41 41 40 51 42.83 42.25 Rod's House / Outreach USD30,000.00 38 40 49 44 48 51 45,00 45,25 Rod's House / Resource Center USD125,00000 50 43 44 40 49 49 45.83 46.25 Rod's House I Youth/Young Adult Coordinated USD10,000.00 47 37 48 46 41 47 44.33 45,25 Sacred Messengers bll;0rarsforrn YalkirraTogether I Homeless Outreach Team (HOT) - Street Outreach USD30,000.00 44 28 40 33 46 51 40.33 40.75 Yakima Neighborhood Health Services I Yakima Neighborhood Health Services - HEN USD1,273,728.00 20 35 47 43 1 42 49 3933 41.75 Yakima Neighborhood Health Services I Yakima Neighborhood Health Services Coordinated Entry USD72,000.00 23 41 40 33 35 51 37.17 37.25 Yakima Neighborhood Health Services Yakima USID153,87100 22 33 43 40 46 51 39.17 40.5 Yakima Neighborhood Health Services YNHS Capital Improvement the Community Services Resource Center USD300,000,00 23 34 37 41 44 51 38.33 39 Yakima Neighborhood Health Services / YNHS Ptreme WinterWeather Hotel/Motel Vouchers I USD128,175-00 1 34 34 37 37 41 51. 39Z 1 3715 NCNB 044 Yakima Neighborhood Health Services ! YNHS Rapid Rehousing and Rental Assistance USD262,486.00 32 40 47 43 41, 51 42.33 42.75 Yakima Valley Farm Workers Clint DBA Northwest Community Action Center / Coordinated Entry U5D14,00C1,00 47 31 34 46 34 44 39.33 39.5 Community Action Center /HEN Rapid Rehousing U5D400,000.00 45 38 1 45 41 40 51 43.00 42.75 Yakima Valley Farm Workers Clint DBA Northwest Community Action Center / Winter weather Hotel/Motel Vouchers: USD60,000_00 s0 32 37 37 1 40 51 41.17 41 Yak€ma Valley Farm Workers Clint DBA Northwest Community Action Center / YVFWC-NCAC -Rapid Rehousing USD335,644 00 43 1 42 45 38- 45 51 44 1 4375 Yakima Valley Farm Workers Clinc DBA Northwest Community Action Center /YVFWC-NCACTANF Rapid Rehousing U5D50,000M 46 41 45 39 38 51 43.33 42.75 YWCA of Yakima / YWCA Yakima Emergency Shelter/Housing USD100,000.00 38 33 1 39 1 38 1 51 1 51 41.67 41.5 Mal rtequestea U5Q4,135;57u.uu * Note: Scorer 3 dad not return scoring; therefore committee consisted of 6 scorers: Staff ranked the projects by highest scoring in each category. The scoring committee then met for a final discussion of the scoring and ranking. Applicants were notified of anticipated award on May 4, 2018. Opportunity to appeal was open from May 4, 2018 through May 10, 2018. Instructions to appeal were outlined in the 2018-2020 RFP Guidelines. Eligible appeals included: 1) aggrievement with scoring of an application, and 2) a perceived broken process. No appeal was made for either of these purposes. One appeal was made to consider additional information that the agency had failed to include in their original application; this appeal was voted on by the Executive Committee to be ineligible for appeal. On May 21, 2018, YVCOG Executive Committee received information on the outcomes of the RFP process, participation by the Scoring Committee, scoring results, and recommendations for project selection and funding awards. All awarded RFP applications are published on the YVCOG website. 7 1 P a P NCNB 045 4tAJAJ F;F F,% t",3 ;9.RF,YF""fIYLY.,® A1;%FJ'S.:iit Tl1f R.s1■tL! a i; t.LlitF ......... ....a. ...: ... ... , . ...: .. ... .. ... 3vifi.TT 7 - ,. . ..: .: ;11"E$7t'$,4d $$1E1 f$-, IA ........... ............... ... ............... Project Project Detail Requested Amount2163 CHG Base HEN TANF Awarded Total Score befbw taking out 4tgh,4aov Total Score afterttakingout higd1law Coordinated Entry 1. Adult $72,000,00 $60,000 YNHS 37,14 37.25 2 Adult $14,000.00 $14;000 NCAC 3933 39;50 3 Young Adult 18-24 10,000,00 $10,000 Rod's House 42.83 45.25 TANF (For -Profit) 1 Serve TANF El igible 550;000,00 $50,000 NCAC 4133 42.75 2 Serve TANF Eligible 50,000.00 $50,000 CCF 36.00 3550 RRHJRA(For Profit - Awards equarf 40 efovernffClIG}'TAWBUDGET) 1 Ault $395,644.00 $245,000 NCAC 44.00 43.75 2 Adult $300,000.00 $200,000 YNHS 42.33 42.75 3 Young Adult 18-24 130,000.00 $130,000 CCF 36:57 36.75 HEN 1 Serve HEN Certified 51,273,728.00 $900,000 YNHS 39.33 41.75 2 Serve HEN Certified 400,000.00 $400;000 NCAC 43,00 42.75 Shelter 24-hour low barrier; shelter - 1 City of'Yakima $950,000 N/A 2 DV - Upper Valley $126,670.00 $126,670 YWCA 41.67 41.50 3 DV - Lower Valley $93,330.00' $53,330 LVCS 38.67 38.75 4 Youth & Young Adult $125,000.00 $125,000' Rod's House 45.83 46.25 5 Overnight- Lower Valley $150;000.00 $75;000' GH/NA 38.17 38.25 Hotel/Motel Vouchers- All 6 County $128,175,00 $100,000 YNHS 39.00 37.25 Hotell Vouchers- All 71 County $60,000.00 $60,000 NCAC 41.17' 41.00 Outreach Services Only 1* All County $30,000.00 $30,000 Rod's House 45.00 45.25 2 All County $30,000.00 $30,000" TYT 40.33 40.75 no award $153,872.00 $0` YNHS 39.17 40.50 no awar 30,000.00 $0' Entrust 38.33 39.75 Capital 1 All County no award no award $250,000.00 $300,000.00 $75,000.00 $250,000 $0 $0 Rod's House YNHS Justice Housing 42.83 38.33 23.17 42.25 39.00 22.50 *4rrrountofawazrdiscontingentonincrease ofZ163fundsper LegislativeBill 1570 On June 18, 2018, the YVCOG Executive Committee approved 2 -year contract periods, with 1St year contract funding for 16 contracts in the amount of $1,319,500. Three additional contracts in the amount of $155,000 were approved at the July 16, 2018 Executive Committee meeting contingent on receiving additional anticipated funding through the passing of House Bill 1570. At the end of Year 1, assuming available funding and contract compliance with sufficient program performance, contracts will be amended to include the 2nd year funding (7/1/19 - 6/30/2020). As no eligible applications were submitted in the 2018-2020 RFP for the project category of "24- hour low barrier shelter - City of Yakima", the YVCOG Executive Committee approved a Sole Source contract to Transform Yakima Together in the amount of $450,000 to manage Camp Hope, sheltering up to 120 individuals per night, including families and pets, on city -owned property. All Sole Source documentation can be found on the YVCOG website YAKMA VALLEY CONFERENCE OF GOVERNMENTS — ----- 2l11 NOC1113 4th Stra l.,: UiLe 2.04 Yakima, Wrias g 98901 5,09-574-1550 - FAX 574-1551 ContractAgency Name- Transform Yakima To,; + "ope 201 Date- ;� O 1 what are frau purchasing 24 H aur Low -Barri r Emer ency S lie Iter Operations 2_ Is this product /service available only through one vendor? N YES ON a If ye. - aft ch documentaficn tai supports the process you performed tc confirm bJ In r c, vxp,,afp & Is ibis a cine -time purchass 0 YES 0 NO If no, explant 4. What efforts were made to assure YVCOG is receiving the lowest or best price prca,,ssi ble 7 YVCQG ran a=competitive Request for Proposal (RFPs for a '24 Hour Low -Barrier Shelter— City of Yakima" in the 201F-20_70 Homeless Housing and k sistar FFA that was opan to public bidding from March 15, 20-18 through April 9, 2018. There vvere no eligible ppli nt4 . Are FEDERAL funds being cased? L] YE IF FEDERALU ARE BEING USED, A COST PRXE ANAL MI PRIOR TO REQUESTINGSOLE SOURCE MUSTOE A TTACHEO I)ARMHLY JUNIS131C'1IONS Crrmidview - Gratiger - Harrab * Nfakatdaai • Mdaft - Nachea. a SeWi do , Iicmn , Topperush , Union Gap, Wapato • Yakima - 'Yakiarra County.:- 91Page eligibleBelow are w c,y " boxes that apply to your documentii q Transform Yakima Toc gather'has continued to manage a 24-hour low barrier Sheller services pro ..9, in ',he'form of a managed ten', encampment through h s rn er of 2017 and then indoDrs November 2017- March 0tr-March 2018, Contracting for July 1- 2018 June 3,0, 2G20 would be a conlinuation o .Ex;sfing Services. 7_ ❑ Patented product- Attach documentation. to carrtirrn propiriaty (patent t` r; etc)` Provider,& [j Only a, Utlioirized Service "as_r CrEtical Del iDate® As of July 1, 201 Bt Yakima Gounly will have no Love- arri-or shelter dptions'n tho Yakima f ootro ansa if a tirrw ly contract is not awarded.; Transform Yakima Together o rr ntly has a lease with the p NCNB 047 ityP of Yakima to al low f®r use of prop rty as a'Temporary Shultor raga pmon ". Uniqu 'Design: Due to Cl4e ordnance, onlyr fait -based arganezaf ns Can manage tarp porary shelters- T ransfo rrn Yakim a Togetber is a f fffry aced organiizati ora. �r M Siole to u ree this Pu rcha-�,e whe� there are other known suppi iam to exist Approve,d by ExecutiveDirector Dal `' 111 Page NCNB 049 YAKIMA HERALUO','% A r�IIY Qarflm[ytaurlffe �r �c„ Kaklmaharaltl C@m -fid roof This is the proof of your ad scheduled to nen on the dates indicated below. PIcase confirm placement prior to dead]in c, y contacting your account rep at (509) 577-7741. 13"[e_ Efi 1�(iF Runatev. Yvkmi [{ Od-RcpubE, 03 W99 kccovnG"d. 1(P.i3? Yrkuua EG: u3l itrp�lilu: ff315iP6 L E vume: YAKINIAVALLEY CONFERENCE Y'kl.ma llecei.bPppdb7u: lA;'161B Cfr a`,4WT S'¢kr"rtiaHcaild.oxtn �t3 l�.`LB. Yai¢n7aNei-ald.urr.: 'it3,tsfl$ 4`mn6W; 5"ktm01 a1d. 411.E11$ MJdreka: III N 41 el yTREET, SME 204 YAK[&9A;.%A 98901... tel,h,,v (519) SI4=yt P F ­ Ad III:.. N9931 S.iarL.. LF3tn.'IN def [rm..se:fs: £ Llnca: 5:'.P' Al Ch— 6111 :A6 C N ss Name: Nb[ c Uga]koticn Au_ kp' 51ou i5' 1 tPW? '7-'7dq E.ak j- :z .ax&ici.ilterdW.ceim Y =` crGmet vY Ma'�Oti� pr�ninYW � untfsl x4N"zd " dearalrt pt3r 7Ct9 aki9 JiP A�xrds wiF n>c�rtlr ;w ,N.Ig."lt V. s,e lls6hJ I a d'4 2I.G]f P4 thls gyt ry ryacla, xyl hmw�sv pvp�atin�s. 2Pakylal I qt. scl ?ate The Executive Committee then approved running a Request for Qualifications (RFQ) for $250,000 for Water and Sewer Utilities on city -owned property to be consistent with a competitive process. The advertisement ran in the Yakima Herald for one day on 7/20/2018 and the application was open in ZoomGrants from July 20th through July 30th, 2018. All RFQ Applications can be found on the YVCOG website. The City of Yakima was the only applicant and applied for $200,000 to extend water and sewer services to Camp Hope; phase I of an intended permanent shelter site. The YVCOG Executive Committee approved this award on August 20, 2018. It was also decided at this time to award a Sole Source contract for the remaining $50,000 to the City of Yakima for Electrical Service Installation to Camp Hope. All Sole Source documentation can be found on the YVCOG website. 12 1gage NCNB 050 CURRENT CONTRACTS FOR HOMELESS SERVICES (Year -1 Funding Only: 7/1/2018 — 6/30/18) Yakima Neighborhood Health Services: • Coordinated Entry Services $30,000 • Rental Assistance/Rapid Rehousing $100,000 • HEN & ABD Client Rental Assistance $450,000 • Emergency Winter Shelter Hotel/Motel Vouchers $50,000 $630,000 Northwest Community Action Center: • Coordinated Entry Services $7,000 • Rent Assistance TANF Eligible Clients $25,000 • HEN & ABD Client Rental Assistance $200,000 • Rental Assistance/Rapid Rehousing $122,500 • Emergency Winter Shelter Hotel/Motel Vouchers $30,000 $384,500 Rod's House (serves youth) • Coordinated Entry Services $5,000 • Youth & Young Adult Drop -In Shelter $62,500 • Outreach Services $15,000 • Capital Project $125,000 $207,500 Catholic Charities Families (serves 18-24 years of age) • Rent Assistance TANF Eligible Clients $25,000 • Rental Assistance/Rapid Rehousing $65,000 $90,000 Generating Hope — Noah's Ark (serves lower valley) • Overnight Lower Valley Shelter $37,500 Transform Yakima Together (City of Yakima) • Outreach Services $15,000 • 24 Hour Low Barrier Temporary Shelter $450,000 (Sole Source) $465,000 Lower Valley Crises Services • Domestic Violence Lower Valley Shelter $46,665 YWCA • Domestic Violence Upper Valley Shelter $63,335 All executed contracts can be found on the YVCOG website: w . vco ®ori 131 Page NCNB 051 CONTRACT MANAGEMENT OVERSIGHT YVCOG ensures subgrantee contract compliance by: • Review every invoice submitted by agencies to ensure only allowable activities are reimbursed. Utilize a double check method to ensure accuracy. • Perform unannounced on-site visits and documenting observations • Perform annual on-site Subgrantee Monitoring Audits reviewing: client files for required documentation, financial records, and agency policies and procedures. • Review monthly HMIS reports for entries, exits, and active clients. We are required to submit these HMIS reports to Department of Commerce with our A-19 Reimbursement Request. • Review weekly HMIS data timeliness reports to ensure service providers are complying with data entry requirements. • Provide technical assistance to agencies with questions regarding allowable activities and provide information to agencies when received from our Commerce Program Manager. • Perform year-end contract close out procedures to ensure no contract will be over reimbursed and performance measures were met. SUMMARY This report will inform and educate our members and the community on: • Available funding administered by YVCOG to service providers to care for homeless housing and assistance. • How funding is allocated. • Specific agencies that received funding for the current contract period. • How much funding is available for different types of services. • How the State monitors YVCOG to ensure program compliance. • And, how YVCOG monitors subgrantees for contract compliance. 14 1 Page NCNB 052 R affordable housing wi in tbjb City i i Mdt Investment ftindi are strictly regulated by qualified ojvjicant� that t�s the dejqnition of "Below 80% the Feddal Median Income" . I Total• !. i . w i ! i ►i` a�are de�rted, )X4 her 53 making direct ropa�s.) anot i 53 Slinele 'ami h ra es constructed and sold oqualified low to :moderate income first Community Developmei "Eligible Activities" has battered women disabled units low to moderate income (0%-80%) under i- Median incorne at or belowa13/ Federal Median units low t6 moderate inooin& 0% to 80� Fed �! to rig..• • ° r to 0 FederalMedian Income i. *imarily usedjuto mod&ate ineomecitizens # a- � ,. _ . + r . i � i is .� • i move M, * i Total• !. i . w i ! i ►i` a�are de�rted, )X4 her 53 making direct ropa�s.) anot i 53 Slinele 'ami h ra es constructed and sold oqualified low to :moderate income first Community Developmei "Eligible Activities" has battered women disabled units low to moderate income (0%-80%) under i- Median incorne at or belowa13/ Federal Median units low t6 moderate inooin& 0% to 80� Fed �! to rig..• • ° r to 0 FederalMedian Income i. *imarily usedjuto mod&ate ineomecitizens NCNB 053 W w .• iii *- • # . s * . .� *' a. � * . - : w .r _* • * M, '' rte. NCNB 054 Is Washington State Housing Needs Assessment Population: 242,454 sr,ra Area: 4,315 miles2 Households: 79,478 1 ' Median Family Income: $51,200 W*' Low-income Renter Households: 18,975 1 Subsidized Housing Units: 4,075 Affordable Housing Gap Affordable and Available Housing Forecasted Affordable and Available Mousing Unita for Every 700 Households Units for Every 700 Households in 2079 loo ,— loo 0 FAIMMORM ONMEMUMMO 0%-30% 0%-50% 0%-30% 0%-50% Percent of Median Family Income Percent of Median Family Income Housing Market 1 --low Much of the Iedian Penally Irasorne (74FI) How Much of the: H( -)using Stock c k Cara the Mars( a Household f Ern to Affor Ien ? ledian F rnia y Income Afford rd to ujl 4 people / 3 bedrooms 1 person / 1 bedroom Maximum Affordable Dome Value: $200,661 Fair Market Rent: $919 Fair Market Rent: $540 required income is required income of owner -occupied homes that are affordable ,10)nhfblc rlousin,� ,Id isory Board -- 2015 ffim; hm; .Aueds .tssessonent www.commerce.wa.gov/hocisingneeds o 80 c 80 o GAPn 60 60 o a 40 a 40 a 20 20 0 FAIMMORM ONMEMUMMO 0%-30% 0%-50% 0%-30% 0%-50% Percent of Median Family Income Percent of Median Family Income Housing Market 1 --low Much of the Iedian Penally Irasorne (74FI) How Much of the: H( -)using Stock c k Cara the Mars( a Household f Ern to Affor Ien ? ledian F rnia y Income Afford rd to ujl 4 people / 3 bedrooms 1 person / 1 bedroom Maximum Affordable Dome Value: $200,661 Fair Market Rent: $919 Fair Market Rent: $540 required income is required income of owner -occupied homes that are affordable ,10)nhfblc rlousin,� ,Id isory Board -- 2015 ffim; hm; .Aueds .tssessonent www.commerce.wa.gov/hocisingneeds NCNB 055 2015 Washington State Housing Needs Assessment: Yakinia County Cost Burden Cost -Burdened Renter Households Cost -Burdened Homeowner Household 6,000 4,000 f 5,000 3. 4,810 3,500 ,065 3,3 90 0 3,000 2,845 v 4,000 .c a 2,500 x 3,000 �t £s 2,72 2,000 2, 1,610 ;sr'tt ^Q, 2 1,500 W t000 lt3 GJ ss's r lY } 1 { } 1,000t ' tt t� Styr , £ 4 h J 61 1,()00 590 310 500 Q 0-30% 30-50% 50-80% 80-100% >100% Percent of Median Family Income Severely cost -burdened Cost -burdened renter households renter households 0-30% 30-50% 50-80% 80-100% >100% Percent of Median Family Income Severely cost-Iurdened Cost -burdened homeowner households homeowner households Subsidized Housing Inventory Subsidized Housing Units, Including phase That Are Scheduled to f-Expi e by 2077 Subsidized unit Expiring Section 8 or Section 515 unit ® 25 or fewer units ® 26-50 51-100 101-150 151 or more units Subsidized Inventory Chara ctens tic. Sites: 119 Units: 4,075 Section 8/Section 515 units set to expire by 2017: 1.,364 Are There Enough Subsidized Units for Eligible ent r Households at Different lrlcon,7e Tfiresho/d ? Income eligibility was not available for all units in the inventory . trsardm°alai<° lfousiyaw.; <ifIvi ory Board ,-.2015 llemsing V'veds .Issessa lent www.commerce.wa.gov/housingneeds 8/31/2018 Washington I National Low Income Housing Coalition Yakima MSA TOTAL 2,696,606 NCNB 056 RENTER 1,013,225 29,950 NATIONAL LOW INCOME 38% 37% HOUSING COAUTION Washington Yakima MSA Out of Reach 2018: Washington $11.19 at 0 rnworkiingnimurn $11.5 Each week you 10 afford a rnodest 1 be droorn 75HOURS! $12.94 wage /hr have to work rentahome at Fair Market $16.77 THREE-BEDROOM Rent $22.87 FOUR-BEDROOM A' 10,r L $26.02 MINIMUM WAGE $11.50 MINIMUM WAGE WORKER $598 /mo AVERAGE RENTER WAGE $18.91 HOUSEHOLD AT 30% OF AREA MEDIAN INCOME $632 /mo 2 -BEDROOM HOUSING WAGE $26.87 WORKER EARNING AVERAGE RENTER WAGE $983 /Mo NUMBER OF RENTER HOUSEHOLDS 1,013,225 $872 THREE-BEDROOM MarkeF R -n-1; $1,189 PERCENT RENTERS 38% $1,353 1 -BEDROOM FAIR MARKET RENT $1,121 /MO 2 -BEDROOM FAIR MARKET RENT $1,397 /mo 10 Nin �1- (,r o! I- bWashington Yakima MSA TOTAL 2,696,606 80,196 RENTER 1,013,225 29,950 PERCENT RENTERS 38% 37% 1(',l Isling V"Alge Washington Yakima MSA ZERO -BEDROOM $19.08 $11.19 ONE -BEDROOM $21.56 $12.94 TWO-BEDROOM $26.87 $16.77 THREE-BEDROOM $38.71 $22.87 FOUR-BEDROOM $45.84 $26.02 R,11'r M,ir'Ret Rell Washington Yakima MSA ZERO -BEDROOM $992 $582 ONE -BEDROOM $1,121 $673 TWO-BEDROOM $1,397 $872 THREE-BEDROOM $2,013 $1,189 FOUR-BEDROOM $2,384 $1,353 http://nlihe.org/oor/washington 1/3 8/31/2018 Washington I National Low Income Housing Coalition NCNB 057 Arnuad Income Neededio4k)1M, Washington Yakima MSA ZERO-BEDROOM $39,688 $23,280 ONE-BEDROOM $44,839 $26,920 TWO-BEDROOM $55,886 $34,880 THREE-BEDROOM $80,511 $47,560 FOUR-BEDROOM $95,343 $54,120 Mrin tui n \f,,./,,iqe Washington Yakima MSA MINIMUM WAGE $11.50 $11.50 RENT AFFORDABLE AT MINIMUM WAGE $598 $598 Ho ii sA/"Jex-,,kal (VI n'rnurr Wag(-,� Washington Yakima MSA ZERO-BEDROOM 66 39 ONE-BEDROOM 75 45 TWO-BEDROOM 93 58 THREE-BEDROOM 135 80 FOUR-BEDROOM 159 91 Ro,r lk'r V'/nAj(,, Washington Yakima MSA ESTIMATED MEAN RENTER WAGE $18.91 $11.84 RENT AFFORDABLE AT MEAN RENTER WAGE $983 $615 'v"'Jol 1 E 1,,"a mc,,nrl I- "entel, \/Vagp-, Washington Yakima MSA ZERO-BEDROOM 40 38 ONE-BEDROOM 46 44 TWO-BEDROOM 57 57 THREE-BEDROOM 82 77 FOUR-BEDROOM 97 88 etapp 1, ,:� ?/y ,,: I P04TIC--,1`1 Washington Yakima MSA SSI MONTHLY PAYMENT $796 $796 RENT AFFORDABLE TO SSI RECIPIENT $239 $239 11 roll L ovol(_" Washington Yakima MSA 30% OF AREA MEDIAN INCOME (AMI) $25,284 $16,410 ESTIMATED RENTER MEDIAN HOUSEHOLD INCOME $43,815 $32,243 http://nlihc.org/oor/washington 2/3 8/31/2018 Washington I National Low Income Housing Coalition NCNB 058 F nt, 1`t?ld,'bi< -); , �; �, InC,,,l�r� -E���c,"I Washington Yakima MSA 30% OF AREA MEDIAN INCOME (AMI) $632 $410 ESTIMATED RENTER MEDIAN HOUSEHOLD INCOME $1,095 $806 WEB DESIGN BY Ai. < Back to the horneg<age - 2018 National Low Income Housing Coalition 1000 Vermont Avenue, Suite 500, Washington, DC 20005 Phone +I (202) 662 1530 Fax +1 (202) 393 1973 http://nlihc.org/oor/washington 3/3 NCNB 059 Neighborhood Crosswalk Initiation • Who can submit a request? o Council o Community member o School o Business • How are the requests to be submitted? o Petition o Yak Back/email o Letter o Phone call • What are the acceptance criteria? o Petition level o Funding commitment o Designated group • What locations are acceptable/prohibited? o Classified roadway o Schoolzones o Business districts o Safety criteria Design • Who creates the design? • Who approves the design? o Staff o City Council o Committee • What are the design criteria? o Colors o Allowed/prohibited patterns o Messages/names • Who constructs the templates or does the layout for the design? o Staff o Contractor o Neighborhood Instal lation/Maintenance • Who does the installation/maintenance? o Staff o Neighborhood 1.1 • What materials can be used? o Paint o Thermoplastic o Epoxy o Other? • If special equipment is required, who pays for that? • Who pays for installation/maintenance? o If City, what budget line? • What are the criteria for changes/removal? o Who does the work? o Who pays for the work? • Time constraints to be installed? Other • Liability for non-compliant (MUTCD) crosswalk NCNB 061 Section . Crosswalk r i Support: 01 Crosswalk markings provide guidance for pedestrians who are crossing roadways by defining and delineating paths on approaches to and within signalized intersections, and on approaches to other intersections where traffic stops. 02 In conjunction with signs and other measures, crosswalk markings help to alert road users of a designated pedestrian crossing point across roadways at locations that are not controlled by traffic control signals or STOP or YIELD signs. 03 At non -intersection locations, crosswalk markings legally establish the crosswalk. Standard: 04 When crosswalk lines are used, they shall consist of solid white lines that mark the crosswalk. They shall not be less than 6 inches or greater than 24 inches in width. Guidance: 05 If transverse lines are used to mark a crosswalk, the gap between the lines should not be less than 6 feet. If diagonal or longitudinal lines are used without transverse lines to mark a crosswalk, the crosswalk should be not less than 6 feet wide. 06 Crosswalk lines, if used on both sides of the crosswalk, should extend across the full width of pavement or to the edge of the intersecting crosswalk to discourage diagonal walking between crosswalks (see Figures 38-17 and 38-19 . Figure 3131-19 Examples of Crosswalk Markings Figur 39-19. i of Cmaswalk Markings mA,%And In naa u "Alli" a p{fkE: 07 At locations controlled by traffic control signals or on approaches controlled by STOP or YIELD signs, crosswalk lines should be installed where engineering judgment indicates they are needed to direct pedestrians to the proper crossing path(s). 08 Crosswalk lines should not be used indiscriminately. An engineering study should be performed before a marked crosswalk is installed at a location away from a traffic control signal or an approach controlled by a STOP or YIELD sign. The engineering study should consider the number of lanes, the presence of a median, the distance from adjacent signalized intersections, the pedestrian volumes and delays, the average daily traffic (ADT), the posted or statutory speed limit or 85th -percentile speed, the geometry of the location, the possible consolidation of multiple crossing points, the availability of street lighting, and other appropriate factors. 09 New marked crosswalks alone, without other measures designed to reduce traffic speeds, shorten crossing distances, enhance driver awareness of the crossing, and/or provide active NCNB 062 warning of pedestrian presence, should not be installed across uncontrolled roadways where the speed limit exceeds 40 mph and either: A. The roadway has four or more lanes of travel without a raised median or pedestrian refuge island and an ADT of 12,000 vehicles per day or greater; or B. The roadway has four or more lanes of travel with a raised median or pedestrian refuge island and an ADT of 15,000 vehicles per day or greater. Support: 10 Chapter 4F contains information on Pedestrian Hybrid Beacons. Section 4L.03 contains information regarding Warning Beacons to provide active warning of a pedestrian's presence. Section 4N.02 contains information regarding In -Roadway Warning Lights at crosswalks. Chapter 7D contains information regarding school crossing supervision. Guidance: 11 Because non -intersection pedestrian crossings are generally unexpected by the road user, warning signs (see Section 2C. 50) should be installed for all marked crosswalks at non - intersection locations and adequate visibility should be provided by parking prohibitions. Support: 12 Section 3B.16 contains information regarding placement of stop line markings near crosswalk markings. Option: 13 For added visibility, the area of the crosswalk may be marked with white diagonal lines at a 45 -degree angle to the line of the crosswalk or with white longitudinal lines parallel to traffic flow as shown in Figure 38-19. 14 When diagonal or longitudinal lines are used to mark a crosswalk, the transverse crosswalk lines may be omitted. This type of marking may be used at locations where substantial numbers of pedestrians cross without any other traffic control device, at locations where physical conditions are such that added visibility of the crosswalk is desired, or at places where a pedestrian crosswalk might not be expected. Guidance: 15 If used, the diagonal or longitudinal lines should be 12 to 24 inches wide and separated by gaps of 12 to 60 inches. The design of the lines and gaps should avoid the wheel paths if possible, and the gap between the lines should not exceed 2.5 times the width of the diagonal or longitudinal lines. Option: 16 When an exclusive pedestrian phase that permits diagonal crossing of an intersection is provided at a traffic control signal, a marking as shown in Figure 3B-20 may be used for the crosswalk. Figure 3B-20 Example of Crosswalk Markings for Exclusive Pedestrian Phase That Permits Diagonal Crossing NCNB 063 Figure 3B-,20. Example of Crassmlk Markings for an xePedestrian Phase 8 ft Diagonal Guidance: 17 Crosswalk markings should be located so that the curb ramps are within the extension of the crosswalk markings. Support: 18 Detectable warning surfaces mark boundaries between pedestrian and vehicular ways where there is no raised curb. Detectable warning surfaces are required by 49 CFR, Part 37 and by the Americans with Disabilities Act (ADA) where curb ramps are constructed at the junction of sidewalks and the roadway, for marked and unmarked crosswalks. Detectable warning surfaces contrast visually with adjacent walking surfaces, either light -on -dark, or dark -on -light. The "Americans with Disabilities Act Accessibility Guidelines for Buildings and Facilities (ADAAG)" (see Section 1A.11) contains specifications for design and placement of detectable warning surfaces. NCNB 064 I1�yi10ENO � HOUN To: Council HCNB Committee From: Communications & Public Affairs Director Randy Beehler Subject: Yak Back System Update Date: Thursday, September 6th, 2018 Council HCNB Committee members, At its August 16th, 2018 meeting, the Council HCNB Committee requested an update be provided at its September meeting regarding the City's Yak Back system. Following is a brief summary of the history of the system, how the community is made aware of the system, and a few key analytics that demonstrate how the system is utilized. History Yak Back was launched in late 2013 to provide a simple, quick, and easily accessible way for community members to report maintenance issues, share ideas, concerns, etc., and interact with the City. Yak Back can be accessed from any computer or mobile device. Yak Back requests can also be submitted by phone, and are then entered into the system by City staff. Initially, the system was utilized moderately by community members, but as efforts were made by the City to increase awareness of its availability, which included promoting Yak Back across the City's multiple communications platforms, usage steadily rose and has continually increased. Creating Awareness As mentioned above, early efforts to increase awareness of the Yak Back system's availability included promoting it across the City's multiple communications platforms, such as social media outlets like Facebook, Twitter, YouTube and Instagram, the City's monthly Issues Brief publication, and the twice -monthly CityCast video program, as well as through news releases issued to local and regional media, non-profit organizations, and City staff. Public Service Announcements have also aired on local television and radio stations promoting Yak Back. Those avenues continue to be used regularly to create increased awareness of Yak Back. Additionally, for the last three years City staff, such as police officers, firefighters, and City Public Works employees, who frequently interact with community members carry with them and hand out business -card -size leaflets with information in both English and Spanish explaining Yak Back and how to access it. Earlier this year, City staff created a larger, more comprehensive flyer in Spanish and English that is distributed at multiple sites throughout the community that explains how to report a code violation to the City. The first option for reporting a violation listed on the flyer is the Yak Back system. Additional strategies for making the community aware of the Yak Back system are continually being explored and pursued. Analytics Usage by Year For the first two years of its existence, usage of the Yak Back system was moderate. In 2013 and 2014, a few hundred Yak Back requests were submitted each year. As the efforts to promote the availability of the system began to increase the community's awareness of Yak Back, its usage began to spike upward. In 2015, just over 500 Yak Back requests were submitted. By the next year, the number of requests more than doubled compared to 2015. In 2016, a total of 1194 Yak Back requests were submitted. NCNB 065 In 2017, 1455 Yak Back requests were submitted, a nearly 22% increase over 2016. Through August 2018, 1034 Yak Back requests have been submitted. If the current pace of requests in 2018 continues through the end of the year, the total number of requests submitted this year will exceed 1550, which would represent a 6.5% increase over 2017. Usage by Month Since 2015, the first year of significant usage of the Yak Back system, more requests have been submitted during the warmer months of the early spring, summer, and early fall when compared to the rest of the year. Over the last four years, in the six months from March to August, an average of 121 Yak Back requests per month have been submitted. That equates to just over 6.5 requests submitted each business day. Since 2015, during the months from September to April, an average of 102 Yak Back requests per month have been submitted. That equates to just over 5 requests submitted each business day. Usage by Category Yak Back users can submit requests by specific category or under an "Other" category title. Requests submitted by specific category, such as "Graffiti", "Street Light", "Blight or Trash Issue", "Damaged Sign", or "Water and Irrigation", are immediately routed to a designated City staff member in the department or division best able to respond to that type of request. Requests submitted under the "Other" category title are initially received by the Community Relations office and then reassigned to the most appropriate City staff member for response. By far and away, most Yak Back requests are submitted under the "Other" category title. Since 2015, the first year of significant usage of the Yak Back system, about 1450 requests have been submitted under that category title. Since 2015, about 650 Yak Back requests have been submitted under the specific "Graffiti" category title. In the last four years, about 600 Yak Back requests have been submitted under the specific "Pothole" category title. Since 2015, about 440 Yak Back requests have been submitted under the specific "Street Light" category title, about 280 requests have been submitted under the specific "Blight or Trash" category title, about 125 requests have been submitted under the specific "Traffic Signal" category title, and just over 100 requests have been submitted under the specific "Damaged Sign" category title. Fewer than 40 Yak Back requests have been submitted in the last four years under the specific "Parking" category title and fewer than 10 requests have been submitted under the specific "Water or Irrigation" and "Parks and Recreation" category titles. Based on their relative limited use, these specific category titles will likely be eliminated from the upgraded Yak Back system, which is scheduled to be launched in early 2019. 48 -Hour Business Day Response Pledge Since the inception of the system in 2013, the City has pledged to respond to a Yak Back user's request within 48 -hours (on business days) whenever possible. Issues referred to in a user's request may not be able to be fully resolved within two business days, but the City's goal has been and continues to be that it will make every effort to respond to a request within that time frame and explain how and when the request will be fully resolved or, in rare circumstances, why a request cannot be fully resolved. N HCNB 066 Since 2015, the first year of significant usage of the Yak Back system, the City has averaged a nearly 89% 48-hour business day response rate for submitted requests. In 2015, the response rate was 90.0°/x. In 2016, the response rate was 87.7°/x. In 2017, the response rate was 89.1%. Through August 2018, the response rate is 88.3°/x. This brief update regarding the City's Yak Back system demonstrates that it has been embraced by the Yakima community and increasingly serves as a valuable conduit between the City and the community members it serves. The system is a key element of the City's comprehensive communications strategy and offers a simple, quick, and easily accessible way for community members to interact with the City. As mentioned in the "Usage by Category" section of this update, City staff is currently revamping the Yak Back system to enhance user functionality, simplify reporting methods, and increase rapid response capabilities. The new and improved Yak Back system is currently scheduled to be launched in early 2019. I will attend the Council HCNB Committee's September 13th, 2018 meeting to present this information. Please let me know if you have any questions or need additional information about this update prior to the committee's September 13th meeting. rig` H B 067 trna it ' . rt' �l` m � Mi `u e' ou cr C ttee n o Healthy Communities & Neighborhood Building Committee (HCNB) 2nd Floor Conference Room August 16, 2018 Councilmember/Chair Kay Funk Councilmember Jason White Councilmember Kathy Coffey Cliff Moore Joan Davenport Rosalinda Ibarra Ken Wilkinson Scott Schafer Joseph Calhoun Randy Beehler With a quorum present, Chair Funk called this meeting to order Reports from Departments/Commissions Transit Citizen Advisory Committee — No report. Parks & Recreation (P&R) — No report. Henry Beauchamp Community Center (HBCC) — Adri 2nd quarter activities at the community center. ikig Hernandez, Strengthening Families program evaluation costs, Youth Leadership Summit, Summer Reading` honoring African-American graduates, Community Clean Steve Mitchell, OIC Director, mentioned concerns about were raised by kids at the Youth Leadership Summit. District Superintendent. A discussion about unlicnse( ensued. The Committee agreed to add under Council, meeting that the HCNB Chair report their concern ori 'u Davis High School parking, lot and request that Council this issue. Adrianne Garner (HBCC) Steve Mitchell (OIC) Crystal Testerman (YVCOG) ately 10:05 a.m. anne Garner provided a "detailed report of Nights "included: NASA, Astronaut Jose and the English and Spanish curriculum Challenge, Black Elegance Celebration -Up',lay, and National Night Out activities. school safety and accessibility issues that He will follow-up with the Yakima School l/underage",)rivers at Davis High School Reports at °the September 11th business nderage/untcensed drivers parking in the consider taking further action to address Historic Preservation Commission (HPC) — A,pecial meeting was held for the Hotel Maison dedication ceremony. The next meeting is scheduled for August 22nd Yakima Planning Commission (YPC) — The next meeting is August 22nd, the commission will continue with public hearings cin the- 018, Comprehensive Plan Amendment and text amendments, which include a definition for hotel/motel extended'stay. Bike & Pedestrian Committee =White reported that the committee asked for input about seeking funding for a pedestrian master ptan, This proposal is in the preliminary stages and more information will be presented its the future if the committee decides to pursue this. Tree Citv Hoard — No Community integration Committee — Beehler provided a brief background of the committee activities since its inception. At their last meeting the Community Integration Committee assigned two members to each: council'committee to track topics of interest. Beehler and Coffey encouraged council members to' send the Community Integration Committee any recommendations that they would like the committee to'pursue. Fall 2018 Afterschool Programs / Role of the City — Funk reported that Assistant City Manager Ana Cortez is working on developing an interactive map of child service program providers, such as after-school Parks programs, Central Lutheran, HBCC, YAMA, YMCA, and YPAL. City Manager Moore will follow-up with Cortez. In regards to the Governor's Proviso money, it was reported that the steering committee is currently being developed. Homeless Operational Model/Administration — Davenport reported that HPPC members, Sara Watkins and Lowell Krueger, gave a presentation of the recommendation of the Governance Committee to the Board of County Commissioners (BOCC) at their July 31St meeting. The BOCC took no action but accepted the recommendation and an implementation committee will move Page 1 forward with the recommendations. Funk shared that the BOCC discussed removing the management of homeless funding from YVCOG and assigning it to another agency to which Moore responded that the City has no role in that decision. Funk also expressed that YVCOG is providing unacceptable and their information is not timely. Additional dialogue continued regarding the appropriate process to request and obtain information from YVCOG. As a result, Coffey made a motion, seconded by White, to take forward to the full Council a request to direct that the city liaison Brad Hill request from YVCOG a report on homeless programming and funding. Motion carried unanimously. Moore pointed out that all four Council Committees include homelessness as a topic to discuss, analyze, consider, review data, input and ideas. Crystal Testerman provided YVCOG agendas for June and July and� summarized the actions taken. The Executive Committee approved one year funding for three organizations to receive rental assistance contracts, two organizations to receive domestic violence emergency shelter contracts, two organizations to receive emergency winter shelter hotel/motel contracts, three organizations to receive coordinated entry contracts, and three organizations to receive emergency shelter contracts. Three additional organizations were . / arded two-year contracts due to an increased budget. Funk inquired about the $238,OOOtFP (Request for Proposals) process to which Testerman replied that the first $100,000 carnefrom the emergency furtd"available only to municipalities and the remainder was awarded throiugh an RFQ (Request for '( uaIifications) process in which the City was the only applicant. A summary report from YVCOG will be provided at the next meeting that includes details about the scoring :criteria,organization proposals, and contracts awarded. Affordable/Senior/Low Income Housing/Urgent Issues Only — Calhoun provided a presentation on construction/permit activity information for a three year period. Hes owed the committee how to find that report on the City of Yakima website: wwW.buitdingyakima.com under Documents. Permit activity and valuations has increased this year from the`same time period last year. He described several pending and approved multi -family developments, such as West Valley Lodges (438 units), Racquet Lane Townhomea '(7 3 "units), Bicycle Apartments '(80 units), and VBT Stonewood Apartments (84 units)., Discussionicontinued about funding sources and reporting requirements, specifically for VBT= Stonewood Apartments, that comply with the goals and policies of the Comprehensive Plan 2040. Staff :would do some research and request information from the developer regarding their regyirem6ntst0, provide subsidized housing, as it is not a criteria for land use review. The Oty,only tracks"projects for which 'it is invested in, such as the Bicycle Apartments and the Yakima Housing Authority Veteran Housing projects which will potentially be receiving CDBG,funding. Corrrmunity, Crosswalks — White explained the painted community crosswalk program that is similar to what the, City of Seattle has implemented. White requested that staff review the information provided and report back on whether or not it is financially feasible to do. The City of Yakima does not have a funding source at this time. Coffey expressed concern about the time and efforts that City staff will dedicate to research this. Staff indicated that they can accomplish this request and will report back to the committee with information on what resources are necessary to implement this type of project in Yakima. This request was approved in form of a unanimous motion. Discussion about naming something after Ester Huey — Wilkinson provided information adopted by Council regarding the policy of naming public parks and recreation facilities. He cautioned them that the naming of a park and/or facility is established based on the following criteria: 1- neighborhood, geographic or common usage identification; 2- a natural or geological feature; 3- an historical figure, place, event, or other instance of historical or cultural significance; 4- an individual (living or deceased) or group who has made a significant land and/or monetary contribution to the parks system or who has had the contribution made "in memoriam"; and when the name has been stipulated as a condition of the donation; Page 2 NCNB 069 5- an individual who has contributed outstanding civic service to the City of Yakima primarily in the area of Parks and Recreation and who has been deceased for a period of at least one year. Wilkinson clarified that the naming of streets does not fall within the purview of this policy. Funk recommended, and the Committee agreed, that the reasonable manner in which to move forward on Councilmember Cousens request to name something after Ester Huey is to refer this discussion to the Henry Beauchamp Community Center Board for their consideration. Approval of Minutes — Funk proposed an amendment to the July 12th meeting minutes. After review and discussion, the following language was agreed to be added to the minutes: The 2018-2020 strategic plan of the Healthy Communities and Neighborhoods Building Committee includes, in part. "this committee will discuss, analyze, consider, review data, input and ideas on the following topics: Homeless Resources/ Network': Mayor Coffey said that requests for information with YVCOG should be conducted through Councilman Brad Hill, who is the council liaison to YVCO: Councilrembers Funk and White think that consideration of homeless resources is within the purview of thls committee. Mr. Mattson, of YVCOG, said that he would like to receive information requests from one City committee only. All three committee members agreed that it would be reasonable to ask the full council to make a clarifying decision. This item gilt be placed., on the next full our cil agenda under "New Business", as a request to have it added tothe agenda for discussion at the following meeting. Funk motioned, seconded by White, to approve the correction to the minutes. Motion carried unanimously. A motion to accept the July 12th minutes as corrected ,carried unanimously. Future Items / Recap of Deliverables — • Include Councilmember White's name and Community Integration • Public Works staff to research the corn • Information on ,data Comprehensive Plan 2 possible benchm eking White spoke about the effectiN system. However, he noted'ti program as a resource" staff rE several/ways that community i inquired.aoput the progress, of follow-up",iftormation at the Se, Funk announced interpreter se ParticiD; tion — non imple and agenda for the Bike/Ped Committee crosswatK iaea :ation of affordable housing goals of the n to meet and discuss scope of request and , porise to complaints that are submitted through the Yak Back most community members are not aware about the Yak Back ttly created a handout with information in English and Spanish of 'tbrs can report complaints and/or violations to City staff. Funk Yak Back program. Beehler will do a Yak Back presentation with nber NCNB meeting. ces are available with 48 hour advance notice. Adiourn — White motioned, seconded by Coffey to adjourn. This meeting adjourned at approximately 12:02 p.m.; the next meeting is September 13, 2018 at 10:00 a.m. Approved by: Date Approved: Prepared by: Rosalinda Ibarra, Community Development Administrative Assistant This meeting was recorded by Y -PAC. Page 3 Submitted: HCAJ8 -- ;2 0/9 08- August 2018 Monthly Division Report w Backup Created on 9/7/2018 Submitted: Washington State Homeless System Performance: Departmerit of Commerce Report r Report Card Release County Winter 2018 Total Project Entries Length of Time Exits to Permanent Returns to Unsheltered Entries 81,054 ProjectEntries By r RRH 17,23 Homeless Housing Homelessness 8 5% 100/0 57% Instructions Default numbers are state totals, averages, and medians. To obtain a ;ui ty level information, selactthe, specific county on the map. i„ Click anywhere else on the map to get backto the state numbers. YOU can download a PDF copy of' his report card on the bottom right corner of this dashboard. How the data quality score is calculated Each caunty is scored based on the cernpleteness of data collected in HNIIIS (50%) and the duality of data submitted to the Department of Cornmerce for the 2016 Annual Report (S(,'%). Hover overCounty fordetailed scoring. Data Quality Score Click on County for County-specrficdata. ',,` 70°!a v(r 100% Housing Outcomes c o Emergency Shelter 4 150% m cn t_ _c ;1 " jL Housing $ g sti:4S24 i ar, 5 1 �T `7 r u n T 180%Transitional hatilia;;a,N'�i`,i3„x"3",k3;.`�'fi$,ek>. �® Washington State Homeless System Performance: 0 Department of Commerce County Report Cards (1) Report Card Release Winter 2018 Total Project Entries Length of Time Exits to Permanent Returns to Unsheltered Entries Homeless Housing Homelessness 2,807 130 35% 14% 67% Entries By Project Type Housing Outcomes TH 5 U RRH tR '!-�alislticwa! Holusinc" MIN, 110 1%!" 4,1111, 13 5111", 753 i Rapio R-ho,sirg ES, q rJ c Y S I t e 1,525 PSH 'T Hourll;rc AD 6WH ho Rap 0 262 K',� Cost Per Day 0) Cost Per Average Cost Per Exit to Project Stay (,) Permanent Housing T Shelte'Hms