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Home My WebLink About09/11/2018 06C WWTP Security Fencing Contract with Stiles, dba L & S FencingITEM TITLE: SUBMITTED BY: 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.C. For Meeting of: September 11, 2018 Resolution authorizing a contract with Stiles, Inc. dba L & S Fencing, in the amount of $95,151 for the installation of security fencing and gates at the Wastewater Treatment Plant Scott Schafer, Director of Public Works Mike Price, Wastewater/Stormwater Division Manager 249-6815 SUMMARY EXPLANATION: The City of Yakima (City) owns and operates the Wastewater Treatment Plant (WWTP). Due to the Wastewater Division's recent Riparian Restoration Project, the section of the Yakima Greenway Trail that extends along the eastern edge of the City's property near the river, was relocated closer to the WWTP. Following a recommendation made by the Yakima Police Department, the City is extending the fence adjacent to this section of the Yakima Greenway Trail to tie into the existing WWTP fencing. Extending this fence will help reduce the number of break- ins and enhance the overall security of the WWTP; protecting unwanted visitors from possible injury, which has increasingly become an issue. The proposed project is to install 450 feet of fencing and three swing gates. City staff used the Municipal Research and Services Center Small Works Roster to obtain a list of fencing contractors. Once the list was obtained, an Invitation to Bid was sent to the following five contractors: Fencing and Awning; Mt. Adams Fence Company; Perimeter Security Group; Selah Fence Company; and, Stiles, Inc. dba L & S Fencing. Two contractors submitted bids, with Stiles, Inc. dba L & S Fencing submitting the lowest bid. The terms of the attached contract is for the installation of security fencing and gates at the Wastewater Treatment Plant in an amount not to exceed $95,151. The project has been budgeted and is to be funded by Wastewater Capital Fund 478. ITEM BUDGETED: STRATEGIC PRIORITY: Yes NA APPROVED FOR SUBMITTAL: STAFF RECOMMENDATION: Adopt Resolution BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description • Resolution \N • Security Fence O TP Security Fence ract Upload Date 8/23/2018 9/4/2018 Type Resolution act 2 A RESOLUTION 3 RESOLUTION NO. R -2018 - authorizing a contract with Stiles, Inc. dba L & S Fencing, in the amount of $95,150.78 for City Project No. 2477, which provides for the installation of security fencing and gates at the Wastewater Treatment Plant. WHEREAS, the City of Yakima owns and operates wastewater collection and treatment facilities in accordance with applicable Federal, State and Local regulations; and WHEREAS, security of the facility is important and necessary to reduce vandalism and protect unwanted visitors from possible injury, which has increasingly become a problem and needs to be further addressed at the facility; and WHEREAS, the Yakima Police Department has recommended extending the wrought iron fence adjacent to a section of the Yakima Greenway Trail as a means to reduce break-ins; and WHEREAS, the City has prepared the plans and contract documents for the installation of the fencing; and WHEREAS, the City of Yakima used the procedure established by the State of Washington for using the Municipal Research and Service Center Small Works Roster process to select a contractor to perform the work; and WHEREAS, Stiles Inc. dba L & S Fencing, submitted the low bid and has the ability to correctly install the fencing and gates; and WHEREAS, the City's Chief Engineer has recommended awarding the contract to Stiles Inc. dba L & S Fencing for installing the security fencing and gates; and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to enter into the contract to install the fencing and gates at the Yakima Wastewater Treatment Plant; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the attached contract with Stiles, Inc. dba L & S Fencing, in the amount of $95,150.78 for City Project No. 2477, which provides for the installation of security fencing and gates at the Yakima Wastewater Treatment Plant. ADOPTED BY THE CITY COUNCIL this 11th day of September, 2018. ATTEST: Kathy Coffey, Mayor Sonya Claar Tee, City Clerk 4 CONTRACT THIS AGREEME Yakima, hereinafter called the Owner, and Stites Inc. dba L & S Fencing, a Washington Corporation, hereinafter called the Contractor. WITNESSETH: That in consideration of the terms and conditions contained herein and attached and made a part of this agreement, the parties hereto covenant and agree as follows: I. The Contractor shall do all work and furnish all tools, matohm|n, labor and equipment for THE BID AMOUNT OF: $95.150.78 for Yakima Wastewater Treatment Plant Security Fenn*, City Project No. 2477, all in accordance with, and as described in the attached plans and specifications and the 2018 Standard Specifications for Road. Bridge, and Municipal Construction which are by this reference incorporated herein and niade a part hereof, and shall perform any alterations in or additions to the work provided under this contract and every part thereof. Work shall start within ten (10) days after the Notice to Proceed and shall be completed in Ten (10) working days. If work has not commenced within the ten (10) days after the Notice to Proceed, the first chargeable working day shall be the 11'n day after the date on which (he City issues the Notice to Proceed. If said work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum specified in the Standard Specifications for each and every day said work remains uncompleted after expiration of the specified time, as liquidated damages. The Contractors shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, except such as are mentioned in the specifications to be furnished by the City of Yakima. |i The City of Yakima hereby promises and agrees with the Contractor to pmp|oy, and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and flnish the same according to the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto o(taohod, at the time and in the manner and upon the conditions provided for in this contract. III. INDEMNIFICATION. The Contractor shall defend, indemndy, and hold harmless the City. its nffioem, elected o#icia|u, employees and agents from and against any and all claims, causes of action, damages, losses, and expenses of any kind or nature whatsoever, including but not limited to, attorney's fees and court costs, arising out of, relating to, or resulting from the Contractor's performance or non-performance of the nomicoo, duties and obligations required of it under this IV. The Contractor for himself, and for his heirs, eneuumm, adminiotrutom, ou0000som, and asuigno, does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contrac. except as expressly provicied herein. IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written. Countersigned: CITY OF YAKIMA this day ef City Manager City Clerk 2018, CONTRACTOR By: Address:�_ Print Narne eident, Owner, etc) Corporation