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HomeMy WebLinkAbout09/11/2018 06A Accept Council Committee MinutesITEM TITLE: SUBMITTED BY: 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 6.A. For Meeting of: September 11, 2018 Accept Council Committee minutes CaIly Price, Administrative Assistant to the City Manager SUMMARY EXPLANATION: July 12, 2018, Council Healthy Communities & Neighborhood Building Committee minutes. July23, 2018, Council Partnership Committee minutes. July 30, 2018, Council Public Safety Committee minutes. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Accept minutes. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date O July 12 HCNBC 8/22/2018 D partnership 7-23 7/24/2018 O July 30 PSC minutes 9/6/2018 Type Coyer Memo Cover Memo Co\,er Memo Yakima City Council Committee Minutes Healthy Communities & Neighborhood Building Committee (HCNB 2nd Floor Conference Room July 12, 2018 Committee Members CannellinemberiChair Kay Funk Ana Cortez -Steiner Coancilmember Jason White Sara Watkins Councilrnember Kathy Coffey Rosaiinda Ib a Others: Luz Gutierrez, Adrienne Garner (HBCC) Staff Alvie Maxey Trevor Martin Eric Crowell With all committee members present, Chair Funk called this meeting to order at approximately 10:00 a.m. Reports from Departments/Commissions Transit Citizen Advisory Committee — Maxey reported that Council will review an MOU at their July 17" meeting that would allow the Selah bus routes be published in the Yakima Transit bus book. The next meeting is August 15' at 4pm in the Public Works Large Conference Room. Parks & Recreation (P&R) — Wilkinson recapped the discussion items: minimal fee increase to park services; MLK Pool feasibility study to be discussed during budget sessions; several summer activities include concerts and movies in the parks; budget concerns due to higher minimum wage workers. Henry Beauchamp Community Center (HBCC) — nothing to report. Historic Preservation Commission (HPC) — Martin shared that the City was awarded a $12k grant from the Department of Archaeology & Historic Preservation (DAHP). The grant will be used to do an inventory in the area of 1st Ave from Yakima Ave to D Street for potential designation as a national historic district. Yakima Planning Commission (YPC) — Martin informed that the 2018 comprehensive plan amendments were presented to the Yakima Planning Commission. Public hearings will be scheduled in August with YPC. Bike & Pedestrian Committee — Martin stated that staff is coordinating educational outreach efforts with the Yakima Police spokesperson to raise public awareness about bicycle/pedestrian and vehicle safety. Tree City Board — Crowell reported that the board is finalizing the city-wide tree inventory and the list of recommended trees to plant in the right of ways. Meetings occur the 1st Monday of the month at 5 p.m. Community Integration Committee — no formal meeting due to lack of quorum. Revise Strategic Plan Handout — the committee briefly talked about the strategic plan. With no further revisions, it was committee consensus to send the final edits to City Council for consideration and adoption. Fall 2018 Afterschool Programs / Role of the City — referring to the memo regarding the Governor's Proviso, Cortez stated that the City Council provided direction to address this matter at their July 10th business meeting. An ad-hoc committee will be developed per the OJJDP model approach and serve as steering committee. Discussion continued about the committee structure, specifically how many and which council members will be participating. The HCNB directed staff to include an item at the next Council business meeting to determine the committee structure. Homeless Operational Model/Administration — The 2018-2020 strategic plan of the Healthy Communities and Neighborhoods Building Committee includes, in part: "this committee will discuss, analyze, consider, review data, input and ideas on the following topics: Homeless Resources/Network". Mayor Coffey said that she requests for information YVCOG should be conducted through Councilman Brad Hill, who is the council liaison to YVCOG. Councilmembers Funk and White think that consideration of homeless resources is within the purview of this committee. Mr. Mattson, of YVCOG, said that he would like to receive information requests from one City committee only. All three committee members agreed that it would be reasonable to ask the full council to make a clarifying decision. This item will be placed on the next full council agenda under "New Business", as a request to have it added to the agenda for discussion at the following meeting. Larry Mattson, YVCOG Executive Director, described the 2018 Request for Proposals (RFP) process and indicated he will provide documentation of funds awarded in 2018 if the request is made through the appropriate Council liaison. He noted that Brad Hill represents the City on the YVCOG Executive Board. He feels the appropriate approach is to solicit such requests and concerns through the City's designated representative. Additional discussion ensued about the proper protocols for requesting and obtaining information. The committee decided to bring this conversation forward to the full Council at their next Page 1 3 meeting to gather input and direction. Regarding the status of Camp Hope, Mattson reported that the camp is currently in operation under a two year contract with the City to utilize city -owned property. Lee Murdock, Homeless Network of Yakima County, distributed and briefly explained the Housing Needs Assessment and current structure of the Homeless Network. She also described the various plans associated with affordable housing needs in the communities for all income levels. In particular, she mentioned the Yakima Consolidated Plan 2015-2019 and the Comprehensive Plan 2040 as the ones that the City implemented to address the housing needs in the City of Yakima. Mattson extended his agency's services as a resource to the Homeless Network. Funk provided details she found in researching Conestoga huts used by the City of Walla Walla and Eugene, Oregon. She has requested more information about their staffing model. Affordable/Senior/Low Income Housing/Urgent Issues Only — Martin provided a presentation of the Housing Element of the Comprehensive Plan 2040. The Comprehensive Plan is a requirement of the Growth Management Act and it guides the city's physical development over the next 20 years. The current plan was adopted by City Council on June 6, 2017. The Housing Element includes goals and policies that encourage the availability of diverse and affordable housing choices within the city limits. Martin further shared current housing conditions and trends, challenges and opportunities, goals and policies, and implementation mechanisms. He mentioned some opportunities that are available to assist in adding more housing units in the city, such as tax incentive programs for developers, mixed-use residential and accessory dwelling units. Martin distributed the Opportunity 360 reports for several census tracts, which will be posted online soon. After a brief discussion, the committee requested data on construction/permit activity for the past three year period. Coffey inquired on how staff is getting the word out to the building community about resources and programs, to which Martin described the pre -application process. Murdock added that ONDS is required to do community outreach and engagement to a variety of developers, small businesses, and minority business - owners. For the September meeting, staff suggested reporting on the current proactive and reactive measures to increase development activity for fair market rate and non -fair market rate. The committee would then be able to evaluate and provide policy changes in areas of improvement. Funk pointed out her memo to staff about concerns and areas of high priority in relation to the Yakima Comprehensive Plan 2040. Approval of Minutes — Coffey motioned, seconded by White, to approve the minutes of June 14, 2018. Motion carried unanimously. Future Items / Recap of Deliverables — • For August — provide data on construction activity for a 3 year period • For September — presentation on proactive and reactive activities to promote a range of housing opportunities Funk announced interpreter services are available with 48 hour advance notice. Audience Participation — none noted Adjourn — Coffey motioned, seconded by White to adjourn. This meeting adjourned at approximately 11:23 a.m.; the next meeting is August 16, 2018 at 10:00 a.m. Approved by: Date Approved: Prepared by: Rosalinda Ibarra, 'onimit ay Development Administrative Assistant This meeting was recorded by Y -PAC. Page 2 4 PARTNERSHIP CITTEMINUTES City Manager's Conference Room July 23, 2018 Meeting convened at 8:03 a.m. Council present: Carmen Mendez, Kathy Coffey and Brad Hill Staff present: City Manager Cliff Moore, Assistant City Manager Cortez, Communications & Public Affairs Director Randy Beehler and Sonya Claar Tee, City Clerk 1. Approval of minutes • Coffey moved and Hill seconded to approve the July 5, 2018, Partnership Committee minutes. The motion carried by unanimous vote. 2. Presentation by La Casa Hogar (Laura Armstrong, Executive Director and Magaly Solis, Citizenship Program Manager) Laura Armstrong, Executive Director and Magaly Solis, Citizenship Program Manager, of La Casa Hagar briefed the Committee on its citizenship program and requested Council to partner with them on the America is Home initiative. Armstrong stated this is a letter of support request for 2019, not a funding request. Hill moved and Coffey seconded to request full Council approval, minus funding, at the next meeting for this request. The motion carried by unanimous vote. Coffey suggested La Casa Hogar present at the Community Integration Committee meeting to help foster this process. • Committee members recommended having a citizenship proclamation when La Casa Hogar reaches its 1,000 student later this year. 3. Mill Site Work -plan Cortez and Moore briefed members on the mill -site work plan. Community Development Director Davenport stated there is a study session scheduled on the mill site in August and asked members what they would like discussed at that meeting. Davenport will include the Committee's suggestions at the Study Session. 4. Review legislative priorities for 2019 Beehler briefed Council on the draft legislative priorities and will provide an update at the next meeting, which will include suggestions from the Committee. 5. Review Boards & Committee applications (if any) Claar Tee stated there are no applications on file and requested members reach out to individuals who may be interested in applying. 6. New business—none 7. Old business—none 8. Other business • Assistant City Manager Cortez provided an update on the Creative District process, as well as a request from N. First Street merchants to have a listening session involving staff, which will need Council approval at the next meeting. 9. Future agenda items An update on Legislative Priorities and the mill -site will be provided at the next meeting. 10. Adjournment – the meeting was adjourned at 10 a.m. to the next meeting on August 16, 2018 at 8:30 a.m. en Mendez, Chair 5 Council Public Safety Committee Members: Councilmember Gutierrez Councilmember Cousens Councilmember White (alt) 2"d Floor Conference Room City Hall July 30, 2018 3:00 p.m. Staff: Cliff Moore, City Manager Ana Cortez, Assistant City Manager Aaron Markham, Deputy Fire Chief Scott Schafer, Public Works Director Cynthia Martinez, City Prosecutor Shawn Boyle, Police Lieutenant Brett Sheffield, Chief Engineer Brooke Goosman, Legal Terri Croft, Police Executive Minutes Gutierrez called the meeting to order at 3:05 p.m. Others: 6 1. July 3, 2018 minutes It was MOVED by Cousens and SECONDED by Gutierrez to accept the minutes as presented. The minutes were approved unanimously. 2. Department reports a. Fire Department Markham provided a report of the current year to date calls as well as the previous year. The report also included information on fire inspections. The committee encouraged monthly reports of any information the department heads feel is relevant to share with them, including any anticipated needs that the council should know about. b. Police Department Croft presented the community policing report. c. Legal Martinez reported to the committee that training was scheduled for the following day with city legal staff with David Soukup of the Yakima County Prosecutor's Office. The training will cover victimless prosecution and a victim's awareness class presented by the YWCA. She added that two prosecutors are scheduled to attend the domestic violence symposium in Seattle this year. 7 Martinez explained the origins and purpose of the domestic violence protocol forms. She advised that about 50% of the intimate partner domestic violence cases have protocol forms completed, which is a good start. Martinez reported on domestic violence training she attended the previous week. She is looking forward to sharing the information and implementing some of the suggestions. Martinez updated the committee on HB1022 regarding requests for U and T visa certifications. The law went into effect in July 2018 and requires community outreach and information on who handles the certification requests. The information will be shared on the police department and legal department's web pages, and possibly on the city's web page. The committee requested a continuing discussion at the August meeting to discuss the articles handed out at the meeting. They requested a report that consolidates information on domestic violence statistics throughout the process from initial calls for service to arrest, court case disposition, and probation violations. There was additional discussion about having an on - staff victim/witness advocate. Martinez will provide information from other agencies at the next meeting. Discussion lobbying efforts regarding domestic violence issues. Partnership Committee is gathering potential issues for lobbying. Moore will assist with getting this subject to the Partnership Committee. Gutierrez requested staff provide suggestions for improving the process at the next meeting, even if it is only incremental steps to improve the process. d. Public Works i. Safe Routes to Schools Cortez gave some definitions of the Safe Routes to Schools terminology so everyone was operating with the same definitions. She presented information on the current infrastructure and needs for the schools within the city and the associated costs. Discussed prioritization of areas based on collisions. Discussed next steps for planning. Schools have their walking routes already defined. The state biannually funds Safe Routes to Schools funding. Some schools overlap with TBD and TIB projects. Gutierrez requested to have the routes confirmed with the school district and propose any changes. f. Yakima County Emergency Management Tony Miller from Emergency Management updated the committee on the upgrades to the Everbridge emergency notification system. They will be pushing residents to sign up with their cell phone information to receive 8 emergency notifications. Promotion will be done through social media, also suggested an insert into utility bills. 3. New Business a. YMC Chapter 6.55 Goosman presented a proposed change to YMC chapter 6.55. It is an allegation of sexual motivation that can be added to any charge to make it more specific. It does not change any penalties. It was MOVED by Cousens and SECONDED by Gutierrez to move the issue to the full council. 4. Other business a. Analysis of input from Public Safety Forums Cortez presented the items council requested be incorporated into the forum report. The report was incorporated into the governor's proviso, data points were consolidated, questions and answers were placed on the city's website, and a draft was created of the issues by geographical area. Cortez advised the RFQ for the project coordinator had been released and staff would receive final direction from the council on August 6 on how to populate the steering committee. Gutierrez requested definitions for the various participants (stakeholders, advisory group, steering committee), and the level of involvement is expected of each group. Staff requested specific names from each organization as to who should be invited to join the steering committee. Gutierrez expressed the need for the advisory committee to not only include those in institutional roles within the organizations, but also average people who are impacted by gang violence. Staff will receive direction from the council at the meeting on August 6 and report back on August 21. 5. Recap of future agenda items Consolidated domestic violence information Staff recommendations for domestic violence process improvements Updates from school district on school routes Public safety forum report for discussion. Gutierrez requested a working meeting of the committee regarding the public safety forum report. 6. Audience participation Tony Coursey of Yakima requested clarification on Council's trip to Ellensburg and if the old sidewalk lists were still available. 7. Adjournment Meeting was adjourned at 4:37. 9 The next meeting is scheduled for August 23, 2018 at 3:00 in the 2nd Floor Conference Room.