HomeMy WebLinkAbout05-23-18 YPC Packet111011119 M DEPARTMENT OF COMMUNITY DEVELOPMENT
Joan Davenport, AICP, Director
11
PlOTY I° YAKIIMA
anning Joseph Calhoun, Manager
129 North Second Street, 2nd Floor, Yakima, WA 98901
ask.planning�yakimawa.gov • www.yakimawa.gov/services/planning
City of Yakima Planning Commission
STUDY SESSION
City Hall Council Chambers
Wednesday May 23, 2018
3:00 p.m. - 5:00 p.m.
YPC Members:
Chairwoman Patricia Byers, Vice -Chair Al Rose, Bill Cook, Peter Marinace, Jacob Liddicoat,
Robert McCormick, and Leanne Hughes -Mickel
Council Liaison: Jason White
City Planning Staff:
Joan Davenport (Community Development Director); Joseph Calhoun (Planning Manager);
Eric Crowell (Associate Planner); Trevor Martin (Associate Planner);
Colleda Monick (Assistant Planner); Rosalinda Ibarra (Administrative Assistant);
and Lisa Maxey (Planning Specialist)
AGENDA
I. Call to Order
II. Roll Call
III. Staff Announcements
IV. Audience Participation
V. Approval of Meeting Minutes of May 9, 2018
VI. Review of Yakima Planning Commission Bylaws
VII. Continued Study Session: Proposed Text Amendments to Yakima Municipal Code Title 15
- Urban Area Zoning Ordinance
VIII. Other Business
IX. Adj ourn
Next Meeting: June 13, 2018
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SIGN -IN SHEET
City of Yakima Planning Commission
City Hall Council Chambers
Wednesday May 23, 2018
Beginning at 3:00 p.m.
Study Session
'PLEASE WRITE LEGIBLY'
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Page 1 05/23/2018 YPC Study Session
CITY OF YAKIMA
PLANNING COMMISSION
BYLAWS
(Adopted by the City of Yakima Planning Commission on "ons h- —2 1 '1;
Amended by City Council 2....F edb�4, .� ,.....1..9......2(A..3)
SECTION I: GENERAL RULES AND PROCEDURES
These Bylaws establish the rules and procedures under which the City of
Yakima Planning Commission (YPC or Commission) executes those duties and
functions set forth in Chapter 1.42 of the Yakima Municipal Code.
COMPOSITION OF THE COMMISSION, TERMS, OFFICERS, AND STAFF
A. The City of Yakima Planning Commission shall consist of seven members
appointed by the Mayor and confirmed by the City Council. The term of
office for the initial members appointed to the Commission shall be
designated from one to six years in such a manner as to provide that the
fewest possible terms will expire in any one year. Thereafter the term of
office for each appointive member shall be f.g.U�fG1 - years.
B. The members of the Commission shall be selected without respect to
political affiliation.
C. No person shall serve more than two consecutive [2,g terms,
provided that a person who is appointed to fill an unexpired term of less
than two years is eligible to serve two successive f���,�RJ11f64-year terms; and
provided further, a person who is ineligible to serve for having served two
consecutive terms may again serve after two years have elapsed from the
end of the second such term.
D. The Commission will, by majority vote, elect a Chair and Vice Chair at the
first meeting of each year who will serve throughout that year. The Chair:
Decides all points of order and procedural matters subject to rules and
bylaws.
2. May appoint committees as necessary to investigate and report on
matters before the Commission.
In cases where the Chair is absent the Vice Chair will serve in their place
and will have the same powers and duties.
E. Commission Staff assistance shall be provided by the Department of
Community ,aii41 EG!':)n-& 4G Development with additional assistance and
information to be provided by other City departments and consultants as
may be necessary to aid the Commission in carrying out its duties and
responsibilities under this chapter.
F. The Commission members shall not receive any salary or other
compensation for services rendered on the Commission, but necessary
expenses actually incurred and within the budget as set by the annual
budget ordinance shall be paid.
G. Vacancies occurring, other than through the expiration of terms, shall be
filled for the unexpired terms. Members may be removed by the Mayor with
the approval of the City Council for inefficiency, neglect of duty, or
malfeasance in office. Other reasons for removal may include:
Absence from three consecutive regular meetings or six regular
meetings in a twelve-month period which shall be regarded as
constituting resignation from the Commission. This information will be
forwarded to the Mayor and City Council by Staff. Reinstatement may
be sought through a hearing by the Commission. Excused absences
(sickness, death in the family, business trips or emergencies) will not
affect the member's status, except in cases of an extended illness or
absence the member shall be replaced. When a member is
approaching the maximum number of absences they will be notified
by Staff. Verification of attendance will be based exclusively on the
minutes of each meeting.
2. Participation in a legally demonstrable case involving a conflict of
interest.
H. No member of the Commission shall represent the Commission in its official
actions except as specifically authorized by majority vote.
Commission members shall refrain from discussing or expressing opinions
on matters on the Commission's agenda outside of Commission meetings
except as authorized in (H) above, or on direction from the Chair.
To avoid any conflicts of interest, no Commission member shall vote on the
determination of any application or determination in which they maintain an
employer/employee relationship or where they or members of their
immediate family have a financial interest.
K. Commission members shall not vote on any issues before the Commission
unless they have been in attendance at previous deliberations on the
subject or shall have the approval of the Chair contingent on the Chair's
determination that the member has familiarized themselves with the subject
and the minutes of any meetings where the subject was discussed.
PROCEDURES FOR CONDUCTING REGULAR MEETINGS
A. Pre -meeting
If there are agenda items, regular meetings will be held at ,°,fix 00...3 30
p.m. on the second and fourth Wednesdays of every month in the
City Council chambers. ff ll'ie tjime ai,i�:ff II�)catjl,)u7 C)f a 22quCU all
T�gg tpilg irm��" I!De...c Ihiiai,iiff,ffgsl I!Dy.!DgpgEi iit ygte fflhie 0)IT�i�T�uSSuC)II7I all,H1
� a�Ul' U�U�II@'�6IU'lllllff ��UIP'�h U`Iln IIU`U`ffIIiIIUffaffB=U
�Ih�inllll..,�.p ,G�� ��.'�m ffll�i�� .p..7i�m�.u��.� ..
(ff� �mff a i�eg,glln��[
��d�����-�um� ��u�������H��� i��m��.��irm�l',.�m�u m,....r..�W�����i-ff��lh���.� ��:���.��u�.�. If the � �
....n������� ....�
i,iig m..� fflliie ..ff Meet+14g falls on a
weekend or an official
holiday,,,the meeting may be changed to a
time and place as determined by the Commission at the preceding
month's meeting. If such a change occurs, the regular meeting
lace will be posted &ffyeiit,i,sJu7g ff]iie flim ai,i�JI�)catjff :)u°7i fflli
2. If there are no agenda items, the Chair may cancel the regular
meeting after giving all Commission members and the public 24
hours advance notice. However, if a majority of Commission
members express the desire to hold the meeting, it shall convene as
scheduled. If the meeting is canceled, a notice to that effect will be
posted at the regular meeting place at the regular time.
3. Special meetings may be called by the Chair or by a majority of
Commission members. Commission members will be given at least
48 hours advance notice of the time and place of such meetings.
4. All regular and special meetings will be open to the public and the
date, place and agenda will be publicized in accordance with the
Open Public Meetings Act (Chapter 42.30 RCW). The agenda for
regularly scheduled meetings shall be posted and advertised 48
hours prior to the regularly scheduled meetings.
5. The order of agenda items will be determined by their order of
receipt or as Commission Staff deems appropriate.
6. Staff shall be responsible for notifying principles in each matter as
specified under the rules for review procedures.
B. Regular Order of Business for Meetings
Business will be conducted under Robert's Rules of Order except
where this contradicts with the Bylaws or other special rules
adopted by the Commission, which then take precedence. All
issues will be decided by simple majority vote except amendments
to the Bylaws, which require a vote of two-thirds of the membership.
2. Four members or 51 percent of the non -vacant membership of the
Commission constitutes a quorum. Meetings without a quorum will
be recessed to the earliest possible date.
3. Minutes will be taken during all Commission proceedings.
Additionally, the meetings may be videotaped to further clarify the
minutes.
4. The regular order of business shall be as follows:
a ............................ Call to order
fa. !!:.R o..1.1 callll
C. Staff Announceirnients
...:........................... i_ ii rnp ......11:::1 .irkiipii..11�.��j.iiorn.
I �.-Adoption of minutes
If: omni mit
q.............................: New business
h. ,,.... Old business
.....................................
I. (: their EBILI liness
..............................................................................................................................................
J., .............................. f -------Adjournment
5. The regular order of business for consideration of preliminary
subdivisions, , „ niifl, 14...........15lr;j7t ta"in , rn,din , rn,t „"),
comprehensive plan amendments and rezones shall be as follows:
a. The Commission Staff person shall offer a preliminary
statement or Staff Report concerning the application.
b. The applicant or the designated agent of the applicant
presents statements in favor of the application including any
relevant exhibits.
C. Public comments.
d. Rebuttal by all concerned parties.
e. Deliberation by Commission.
f. Motion for action.
g. Vote.
During the course of the meeting, the above procedure may be
temporarily modified by the concurrence of all parties and the
Commission.
4
6. The Commission shall act on each application at the meeting unless
the Chair or a majority of the Commission decides to defer
consideration to a later date. Requests for continuance may be
granted if all parties agree. The continuance will be publicly
announced by the Chair, and the matter is automatically set on the
agenda for the next regularly scheduled meeting ............ pir.....12.............. t
ccirt iin ,q.Ir Ifa„y_�Illl p lr li .. In such a case, no further notice is
required for the principles in the case.
C. Post -meeting
Staff will be responsible for notifying participants as called for under
rules for specific review procedures.
2. Staff will be responsible for forwarding materials to participants as
called for under rules for specific review procedures.
3. Staff will be responsible for distributing the minutes of the meeting.
City of Yakima Planning Commission
23.2018
"Modification (of use or development)" means any change or alteration in the occupancy, arrangement,
placement or construction of any existing use, structure, or associated site improvement, and any change or
alteration of land.
Chapter 15.17
MODIFICATIONS TO EXISTING OR APPROVED USES OR DEVELOPMENT*
Sections:
15.17.010 Purpose.
15.17.020 Modification to permitted development and uses regulated.
15.17.030 Exemptions.
15.17.040 Review of modifications.
15.17.050 Appeals.
Prior legislation: Ords. 3106, 93-81 and 95-13.
15.17.010 Purpose.
This chapter establishes provisions for the review of proposed modifications to existing or approved "
w..�4uses. (Ord. 2016-029 § 1 (Exh. A) (part), 2016: Ord. 2008-46 § 1 (part), 2008: Ord. 3019 § 57, 1987: Ord.
2947 § 1 (part), 1986).
15.17.020 Modification to permitted development and uses regulated.
Aa ...... e.. a.p. e... . ....... et... t.... .a 4 be ev c1
e --M - . ra., . ,Minor changes to existing or approved Class (0 ) (2) or (3)
uses or development may qualify for abbreviated review under the provisions in this chapter, if they meet the
criteria listed below, --e� a-- ° 2-- ^� "^ ^°^ r 0 -PA. Overlay districts
shall not increase the level of review for the provisions of this chapter. Modifications not meeting the criteria
below must apply directly for review as a Class (1) (2) or (3) use or development.
A. The modification will not increase residential density kha.:i..wc,gld r ggir.e„arr addikiorra„I„Ieve.l„c,f„revi2w;
B. The modification will not increase the amount of parking by more than ten percent or twenty spaces
(whichever is least), except that the amount of parking for controlled atmosphere and cold storage warehouses
may be increased by up to twenty spaces. This limit shall be calculated cumulatively for all previous
modifications since the last normal review;
C. Any expansion of use area or structure will not exceed fifty percent of the gross floor area. This limit shall
be calculated cumulatively for all previous modifications since the last normal review;
D. The modification will not increase the height of any structure;
E. This limit shall be calculated cumulatively for all previous modifications since the last normal review;
F. The modification will not add a drive-thru facility; and
G. The modification does not include hazardous materials. (Ord. 2016-029 § 1 (Exh. A) (part), 2016: Ord.
2010-16 § 14, 2010: Ord. 2008-46 § 1 (part), 2008: Ord. 3019 § 58, 1987: Ord. 2947 § 1 (part), 1986).
15.17.030 Exemptions.
For exemptions from the review processes, see YMC 15.01.040(A). (Ord. 2016-029 § 1 (Exh. A) (part), 2016:
Ord. 2008-46 § 1 (part), 2008: Ord. 3019 § 57, 1987: Ord. 2947 § 1 (part), 1986).
15.17.040 Review of modifications.
A. Submittals. Applications for modification shall follow the submittal requirements for Type (1) review. In
addition, for (2.4--043-} a pr vic, u..Sl„y„ ap„p12M22 use or development, the applicant shall submit
both the site plan previously approved by the reviewing official and a new site plan showing the location, size,
and type of modification proposed by the applicant.
B. Review. Applications for modifications may be administratively and summarily reviewed using the Type (1)
review process, in addition to the following criteria:
1. Any proposed change in the site design or arrangement:
a. Will not change or modify any special condition previously imposed under Class (0) (2) or (3)
review;
b. Will not adversely reduce the amount of existing landscaping or the amount or location of
required sitescreening; and
c. In the determination of the planning division, it will not create or materially increase any
adverse impacts or undesirable effects of the project.
2. All proposed new structures, site improvements, or structural alterations to existing structures or site
improvements comply with the development standards of YMC Chapters 15.05 through 15.08, except as
approved under the adjustment or variance provisions.
C. Decision and Notification of Decision. The planning division shall issue a written decision on the
modification application using the Type (1) decision process. In addition, any proposed modification that does
not meet all the requirements of this section shall be denied. The division shall mail its decision to the applicant.
Uses or developments denied under this chapter may submit applications for review under the normal review
provisions for the use. (Ord. 2016-029 § 1 (Exh. A) (part), 2016: Ord. 2008-46 § 1 (part), 2008).
15.17.050 Appeals.
Decisions by the planning division regarding approval or denial of administrative modifications may be
appealed as prescribed by the applicable review. (Ord. 2016-029 § 1 (Exh. A) (part), 2016: Ord. 2008-46 § 1
(part), 2008: Ord. 2947 § 1 (part), 1986. Formerly 15.17.060).