HomeMy WebLinkAbout08/21/2018 13 Consulting and Training Services Agreement with Jurassic ParliamentBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
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Item No. 13.
For Meeting of: August 21, 2018
ITEM TITLE: Consideration of proposal from Jurassic Parliament for consulting
and training services
SUBMITTED BY: Ana Cortez, Assistant City Manager
SUMMARY EXPLANATION:
Jurassic Parliament has conducted trainings for the City of Yakima City Council. These trainings
have covered rules of order, procedure, best practices for council interactions and other topics
that enhance the effectiveness of public city council interactions.
In July, Jurassic Parliament offered a half day training which received a positive review from
council. Jurassic Parliament provided a written proposal for consideration by the City of Yakima.
The Assistant City Manager met with Ms. Ann McFarlan to discuss potential activities that could
better support the Council and that reflected capacity building desires by some of its members.
The full proposal is attached; in summary, Jurassic Parliament offers:
• Observing meetings of the Council and debriefing as requested
• Coaching services
• Training
The hourly rate is $175.00.
ITEM BUDGETED:
STRATEGIC PRIORITY: Public Trust and Accountability
APPROVED FOR
SUBMITTAL:
City Manager
STAFF RECOMMENDATION:
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date
0 JF' 88/2018
Type
Coker Memo
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Jurassic Parliament
P.O. Box 77553
Seattle WA 98177
Tel: 206-542-8422
wway.jurassicparliament.com
July 18, 2018
Ms. Ana Cortez -Steiner
Assistant City Manager
City of Yakima WA
129 N. Second St.
Yakima WA 98901
via email to ana.cortez@yakimawa.gov
Dear Ana:
This letter confirms our offer to provide consulting and training services to the City of
Yakima.
PROPOSAL
We offer to provide consulting and training services to assist the City Council and staff
in strengthening functioning and conducting business in accord with best practices as
required by Robert's Rules of Order. The services will include:
• observing meetings of the City Council via TV
• debriefing on the council meetings shortly thereafter
• coaching services by videoconference, telephone or in person
• training services by videoconference or in person
• preparing written suggestions as needed
• responding to emailed questions or concerns as appropriate
TERMS
Our fees will be as below:
• Consulting services via videoconference, to include observing city council
meetings: $175/hour with a one-hour minimum for video coaching. Other work
is billed in 15 -minute increments.
• Training services: to be determined based on number of participants and
complexity of training desired.
• In-person consulting: $1400/day plus travel expenses. A trip to observe/coach a
council meeting and debrief the next day will be counted as a single day.
Travel expenses include economy air fare, ground transfers, lodging, and related tips.
We bill at the end of each month. Invoices are due and payable in 3o days. Checks
should be made out to "Jurassic Parliament."
We would be happy to establish a "not -to -exceed" figure if desired.
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ADVANCE PREPARATION
You will be available for inquiries in order for Jurassic Parliament to customize the
material for the participants. You will provide Jurassic Parliament with all relevant
background materials.
INTELLECTUAL PROPERTY
The intellectual property, training material and documents prepared by Jurassic
Parliament for these consulting sessions are and remain the property of Jurassic
Parliament. However, any PowerPoint or other written materials prepared for training
purposes will be licensed to the City of Yakima for training of its officials, citizens and
staff for one year.
DISCLAIMER
Jurassic Parliament will use its best efforts to provide accurate and relevant information
within the area of its professional expertise. Jurassic Parliament provides these services
as an independent contractor and not as an employee of the City of Yakima or any
company affiliated with the City of Yakima. Nothing in the presentation or services
provided will constitute legal or business advice. Participants with legal or business
questions will be advised to seek qualified counsel.
If there are any questions about these terms, please contact me so we can resolve them.
If these terms are satisfactory, a signature will constitute acceptance. Thank you for the
opportunity to work with the City again!
Sincerely yours,
Ann G. Macfarlane
Professional Registered Parliamentarian
Principal, Jurassic Parliament
EIN 91-1858072 UBI 601-816-428
ACCEPTED:
Signature Date
Name (please print)
Title (please print)