HomeMy WebLinkAbout07/17/2018 Business Meeting/Executive Session353
YAKIMA CITY COUNCIL
July 17, 2018
City Hall — Council Chambers
5:30 p.m. Executive Session; 6 p.m. Business Meeting; 6:30 p.m. Public Hearing --
MINUTES
EXECUTIVE SESSION
1. Executive Session regarding pending litigation
Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members
Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White
MOTION: Mendez moved and Cousens seconded to adjourn to Executive Session for
up to 30 minutes to discuss pending litigation. The motion carried by unanimous vote.
BUSINESS MEETING
1. Roll Call
Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members
Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White
Staff: Acting City Manager Cortez, City Attorney Cutter and City Clerk Claar Tee
2. Pledge of Allegiance
Mayor Coffey led the Pledge of Allegiance.
3. Interpreter Services
Mayor Coffey introduced Juven Garcia who announced interpreter services are available.
4. Open Discussion for the Good of the Order
A. Proclamations
i. Proclamation for Retiring State Representative Norm Johnson
Assistant Mayor Gutierrez read a proclamation of appreciation for retiring State Representative
Norm Johnson. Mr. Johnson accepted the proclamation and thanked the community for
allowing him to serve.
5. Council Reports
A. Consideration of revised Council Rules of Procedure
Randy Beehler, Communications & Public Affairs Director, briefed Council on the proposed
revisions. Council Member Hill stated in general these are non -controversial and understands
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there may be some concerns on the remedy for violations section; however, he thinks having
an agreement on how members act would provide some structure. Council Members White
and Cousens thanked the Partnership Committee and staff for their efforts on this issue.
Assistant Mayor Gutierrez recommended changing Section K to require a supermajority vote.
Council Member Funk stated she thinks Section K is unnecessary and would like it struck from
the rules. After further Council discussion;
MOTION: Hill moved and Cousens seconded to adopt the revised Council Rules of
Procedure as presented with changing section K to require a supermajority vote.
MOTION: Funk moved to amend the motion to strike Section K. The motion to amend
failed for lack of a second. The motion carried by a 6-1 vote, Funk voting no.
B. Discussion of potential Sister City relationship with Hadong County, South Korea in
partnership with the Central Washington State Fair Board
Council Member Cousens discussed her recent trip to Hadong County, South Korea, and
explained why having a Sister City relationship with Hadong County would benefit the City of
Yakima. She stated Hadong County would invite and pay all expenses for two Council
members each year to travel to Hadong County and every other year they will send
representatives here. She stated Hadong County will pay air fare to the US for their delegation
and the City would pay for hotel and some meals. She added that the Fair Board has agreed
to split the costs with the City; however, the most it would ever cost the City is $2,500. Ms.
Cousens reported she and Greg Lybeck, with the Central Washington State Fair, have put
together a committee that is dedicated to raising the $2,500 to ensure that the City would not
have any, or very little out of pocket costs.
MOTION: Cousens moved and White seconded that we enter into a Sister City
agreement with Hadong County. The motion carried by unanimous vote.
C. Council Public Safety Committee report regarding the Community Integration
Committee traffic calming recommendation
Assistant Mayor Gutierrez briefed Council on the Public Safety Committee report on traffic
calming measures.
Scott Schafer, Director of Public Works, briefed Council on the traffic calming process and
reported that traffic calming projects are not budgeted and noted the approximate cost for one
speed hump is $1,000 with most requests needing 4-5 speed humps in one area to be
effective. Mr. Schafer stated he will bring forward a policy issue for traffic calming measures
during the 2019 budget review process.
Giovanni Severino, City resident, spoke in support of changes to the traffic calming process
and is grateful the new process will include not only property owners but renters.
Tony Courcy, City resident, spoke about the difficulties in requesting a sidewalk.
After Council discussion,
MOTION: Gutierrez moved and White seconded to change the traffic calming policy to
now require 30% of occupied parcels to initiate the study process, and 66.7% of
occupied parcels would be required to concur with traffic calming measures
recommended by traffic study with no property owner requirement. The motion carried by
unanimous vote.
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Council Member Hill asked when the changes would go into effect. Public Works Director
Schafer stated they have already started the process.
D.
Council Economic Development Committee recommendations regarding: Creative
District; Economic Development Conference attendance; proposed study session
on North 1st Street and report regarding proposed truck route ordinance
Council Member White briefed members on the Council Economic Development
Committee items. Council Member Cousens reported there is an Economic Development
Conference in Ellensburg on August 20-23, which would be beneficial to the Council Economic
Development Committee Members to attend and is $345 per person. Mayor Coffey stated this
would be beneficial for all Council members to attend.
MOTION: Cousens moved and Gutierrez seconded that all Council members that
would like to attend go to the Economic Development conference in Ellensburg on
August 20-23. The motion carried by unanimous vote.
Council Member White stated he would like to discuss the N. First Street issue first and come
back to the Creative District update. MOTION: White moved to have a Study Session on
the N. 1st Street revitalization project. The motion failed due to lack of a second.
Assistant Mayor Gutierrez reported the Committee has been reviewing a proposed truck route
ordinance.
MOTION: Gutierrez moved and Mendez seconded to direct City staff to present
the truck route ordinance to the City Council at the next City Council Business meeting.
The motion carried by a 6-1 vote, Hill voting no.
MOTION: Gutierrez moved and Mendez seconded to set August 6, 2018, at 6:30 p.m.
as the public hearing date and time for the truck route ordinance to be presented to
Council. The motion carried by a unanimous vote.
6. Consent Agenda
Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there
were any additions or deletions from Council members present. Item 9 was added to the
consent agenda becoming item 60. The City Clerk read the Consent Agenda items, including
resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one
motion without further discussion—see motion directly below.)
MOTION: Gutierrez moved and Cousens seconded to approve the consent
agenda. The motion carried by unanimous vote.
A. Accept Council Committee minutes
B. Approve payment of disbursements for the period June 1 – 30, 2018
C. 2018 First Quarter Financial Report
D.
Set date of August 6, 2018, for a Public Hearing to declare property surplus to the
City needs and abandon a section of former Drainage Improvement District (DID)
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E.
Project Completion and Contract AcceptanceforFarnlers Electric U LLC - Project
2416 Rudkin Rd Lift Station improvements (Standard Motion V -B -Accept the project
and approve)
F. F(e3DuU0D8uthOhdDg and approving 2nd Quarter Claims Activity
RESOLUTION NO. R-2018-071, A RESOLUTION authorizing and approving the 2nd
Quarter 2018 Claim Report for the City of Yakima.
G. Resolution authorizing an agreement with JUB Engineering, Inc. in the amount not
to exceed $228,410 for Construction Services to rehabilitate the West General
Aviation Apron
RESOLUTION NO. R-2018-072, A RESOLUTION authorizing a Construction Services
Agreement with JUB Engineering, Inc. in the amount not to exceed $228,410 for Construction
Services to rehabilitate the West General Aviation Apron funded by Airport Improvement
Project 3-53-0088-41 and PFC 17-16-C-00-YKM.
H.
Resolution 8u1hohzing8Dagreement with Century West Engineering Corporation in
the amount not to exceed $440,735 for Professional Services to update the Airport
Layout Plan and provide a Narrative Report for the Yakima Airport
RESOLUTION NO. R-2018-073, A RESOLUTION authorizing a Professional Services
Agreement with Century West Engineering Corporation in the amount not to exceed
$440,735.00 for Professional Services to update the Airport Layout Plan with Narrative Report
funded byAirport Improvement Project 3-53-0089-41 andPFC1G-17-C-0O-YKM.
Resolution declaring biomass produced from the anaerobic digester at the
Wastewater Treatment Plant as surplus
RESOLUTION NO. R-2018-074, A RESOLUTION declaring surplus biomassfromthe
Wastewater Division as surplus to the needs of the City of Yakima, and authorizing the City
Manager to dispose of biomass in a manner most beneficial to the City of Yakima.
J.
Resolution authorizing an agreement with Perteet, Inc., in an amount not to exceed
$259.800. for Engineering Services in the design, development, inspection and
construction management of the 2018 Stormwater Projects citywide improvements
RESOLUTION NO. R-2018-075, A RESOLUTION authorizing an Agreement with Perteet,
Inc., not to exceed $259,800, for the engineering design and development of Plans,
Specifications and Esbnnateu, along with inspection and construction management services for
the 2018 Stormwater Pjects pjm(t.
K. Resolution authorizing a Memorandum of Understanding with the City of Selah for
Transit related advertising services
RESOLUTION NO. R-2018-076, A RESOLUTION authorizing an agreementwith the City of
Selah for Transit related advertising services.
L.
Resolution authorizing an Interlocal Agreement with the Police Departments of the
cities of Union Gap, Selah, Toppenish, Sunnyside and Yakima County for the
purchase and utilization of Gray Key extraction software
RESOLUTION NO. R-2018-077, A RESOLUTION authorizing an InteragencyAgreement
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Sunnyside and Yakima County for the purchase and utilization of Gray Key extraction
software.
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M. Resolution authorizing a contract with Ovivo USA, LLC., in the amount of
$185,782.65 for City Project No. 2471, which provides for the replacement of two
activated sludge clarifier drives at the Yakima Wastewater Treatment Plant
RESOLUTION NO. R-2018-078, A RESOLUTION authorizing a contract with Ovivo USA,
LLC., in the amount of $185,782.65 for City Project No. 2471, which provides for the
replacement of two activated sludge clarifier drives at the Yakima Wastewater Treatment Plant
N. Ordinance approving lease with Noel Communications, Inc. ("Noel") to access and
use space in the conduit system owned by the City for the purpose of installing,
operating and maintaining fiber optic cable
ORDINANCE NO. 2018-023, AN ORDINANCE authorizing the City to enter into an
agreement specified in the Ordinance with Noel Communications, Inc. ("Noel") for the purpose
of leasing to Noel access to and space in the conduit within the conduit system owned by the
City of Yakima that is located under the sidewalks along Yakima Avenue from Ninth Street to
Seventh Avenue in the City of Yakima, Washington, for the purpose of Noel's installing,
operating and maintaining Noel's fiber optic cable, in exchange for consideration as described
in the Ordinance; and setting forth provisions, terms and conditions accompanying the access
to and space in the conduit; and setting an effective date.
0. Resolution declaring the property located at 415 N 6th Ave surplus to the uses and
needs of the City of Yakima; and authorizing disposition and approving a purchase
and sales agreement with the Yakima Housing Authority in an amount not to exceed
$20,000
RESOLUTION 2018-079, A RESOLUTION declaring the property located at 415 North 6th
Avenue, Yakima, Washington, 98902 to be surplus to the uses and needs of the City of
Yakima, and authorizing disposition of such parcel to the Yakima Housing Authority to be used
for low-income housing upon mutually acceptable terms and conditions.
7. Public Comment
James Turner, City resident, thanked Council for helping with traffic calming issues.
Candie Turner, City resident, spoke in support of the plaza and compared it to River
Front Park in Spokane, which was turned down by voters twice before the Spokane City
Council went forward with it.
Morgana Holman, City resident, spoke in support of repealing the pit bull ban.
Tony Courcy, City resident, spoke on several issues.
Josh Jackson, City resident and Executive Director of Rod's House, requested a letter of
support for a grant Anchor Community Initiative Opportunity, which is needed by the end of
July. He stated the Mayor would be required to sign the application and they would need a
Council member or designee to attend monthly meetings.
MOTION: Gutierrez moved and Cousens seconded to suspend the rules on audience
comments to consider this application. The motion carried by unanimous vote. After
Council discussion, MOTION: Mendez moved and Cousens seconded to draft a letter of
support for Rod's House. The motion carried by unanimous vote.
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PUBLIC HEARINGS
8. Public Hearing to consider comments on a City of Yakima moratorium from accepting any new
development applications or permits for Extended Stay Hotels
Senior Assistant Attorney Sara Watkins briefed Council on the public hearing.
Mayor Coffey opened the public hearing. John Cooper, President and CEO of Yakima Valley
Tourism, spoke in favor of the moratorium. Mayor Coffey closed the hearing.
After Council discussion,
MOTION: Gutierrez moved and Cousens seconded that the City Council adopts the
recitals set forth in the Moratorium Ordinance adopted on June 22, 2018, as the findings
of fact for the moratorium; that this matter be sent to the Planning Commission for
research and evaluation, and that the Planning Commission make a recommendation to
Council proposing definitions for the following terms: hotel, motel, and extended stay,
and make recommendations regarding what zones are appropriate for those uses and at
what level of review; and, that the City Council may simultaneously research and
evaluate issues in one or more study sessions and continue discussion on these topics
during the Planning Commission process. The motion carried by a 6-1 vote, White voting
no.
CITY MANAGER UPDATE
9. This item moved to the consent agenda becoming #60
10. Discussion regarding use of public safety forum data
Assistant City Manager Cortez briefed Council on the public safety forums and reported the
Council Public Safety Committee recommended the following next steps:
1. Conduct analysis of the notes to integrate relevant data points into the Governor's
proviso programs and activities.
2. Consolidation of data points from the public forums to avoid duplication and to categorize
input in a logical manner.
3. Preparation of questions and answers for publication in the City's website.
4. Presentation of issues raised in the forums by geographic location and to use this
information for the delivery of services under the proviso.
MOTION: Gutierrez moved and Hill seconded to follow the recommended next steps
from the Council Public Safety Committee and be brought back at the next Council
Public Safety Committee meeting. The motion carried by unanimous vote.
11. Other Business
MOTION: Funk moved and White seconded that we add to the August 21, 2018,
Council agenda a discussion to affirm the HCNB Committee's written mandate to
discuss, analyze, consider, review data, input and ideas on homeless resources and
network. After further Council discussion, the motion carried by unanimous vote.
MOTION: Funk moved and Cousens seconded at the next Council meeting on August
6, 2018, we decide whether the Governor's proviso money will include four or more City
Council members, and thus require an open public meeting; preparatory to that
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decision, Council members interested in serving on the committee are encouraged to
state their interest and if only three are interested, an open public meeting is not
necessary. The motion carried by unanimous vote.
Council Member Cousens reported she met with Mike Nelson, of the National League of Cities
(NLC) and spoke about the pros and cons of rejoining NLC. MOTION: Cousens moved and
Mendez seconded to add a discussion of rejoining NLC to the August 21, 2018,
business agenda. The motion carried by unanimous vote.
Council Member White stated at the last meeting a report presented by staff proposed to hire a
consultant for the MLK pool project, and since that time, he has talked with local pool builders
and it is his understanding they are not allowed to compete for these contracts. MOTION:
White moved and Cousens seconded that the MLK pool project be added to the
August 6, 2018, Business agenda to be brought back for a competitive RFQ. The motion
carried by unanimous vote.
MOTION: White moved and Hill seconded that the pit bull Ordinance be added to the
August 6, 2018, agenda to be repealed. The motion carried by unanimous vote.
Council Member Mendez stated this is a good opportunity to move forward based on a legal
recommendation. Council Member Funk raised a point of order that members should refrain
from discussing Executive Session topics. Mayor Coffey stated the point of order is well taken.
12. Adjournment
MOTION: Gutierrez moved and Cousens seconded to adjourn to a City Council Study
Session on July 24, 2018, at 10 a.m. at City Hall in the Council Chambers. The motion
carried by unanimous vote. The meeting adjourned at 8:27 p.m.
CERTIFICATION
READ AND CERTIFIED ACCURATE BY
ATTEST:
OUNCIL MEMBER
COUNCI EMBER
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