HomeMy WebLinkAbout08/06/2018 06B Council Committee Minutes AcceptanceBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
Item No. 6.B.
For Meeting of: August 6, 2018
ITEM TITLE: Accept Council Committee minutes
SUBMITTED BY: CaIly Price, Administrative Assistant to the City Manager
SUMMARY EXPLANATION:
Attached are the minutes from the following:
• Partnership Committee minutes from July 5, 2018
• Healthy Communities and Neighborhood Building Committee minutes from June 14, 2018
• Public Safety Committee minutes from May 24, 2018 and July 3, 2018
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR
SUBMITTAL:
City Manager
STAFF RECOMMENDATION:
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description
D Partnership m minutes 7-5-18
D NCNB 6-14-18
D Public safety 5-24-18 7-318
Upload Date
7/23/2018
7/25/2018
8/1/2018
Type
Coyer Memo
Coyer Memo
Cover Memo
2
PARTNERSHIP COIVIMITTEE MINUTES
City Manager's Conference Room
July 5, 2018
Meeting convened at 8:45 a.m.
Council present: Carmen K8endez, Kathy Coffey and Brad Hill
Staff present: City Manager Cliff Moore, Assistant City Manager Cortez, Communications & Public
Affairs Director Randy Beehler and Sonya Claar Tee, City Clerk
1. Approval of July 5, 2018 minutes
^ Coffey moved and Hill seconded to approve the May 11, 2018 minutes. The motion carried by
unanimous vote.
2. Strategic Planning including mill site work -plan
* Cortez reviewed the strategicp|anandthe Committee members suggested some changes to be
brought back to the next meeting. The mill site work -plan was postponed to the next meeting.
3. Review Council budget re legislative trips and information from Transaction/Cantwell meeting
* Moore reviewed the Council budget. Beehler provided an update from the Transaction/Cantwell
meeting. It was Committee consensus to invite Candice Bock, Government Relations Director of
the Association of Washington Cities, to a study session to discuss legislative efforts.
4. Review Boards & Committees
°^ Claar Tee reported there is one applicant for three vacant positions on the Historic Preservation
Commission. It was Committee consensus to recommend Paul Edmondson for appointment to
this board.
5. New business
• Moore reported that La Casa Hogar is requesting a letter of support from the City of Yakimm,
which he will provide a draft of by the end of the week.
6. Old business
* Committee members reviewed and accepted Ann Macfarlane's recommendations to the Council
Rules of Procedures. The Committee reviewed and accepted nearly all of the recommendations
from other Council members to the Rules of Procedures.
7. Other business
• None
8. Future agenda items
• It was Committee consensus to review legislative priorities, strategic planning and mill site
issues at the next meeting.
9. Adjournment — the meeting was adjourned at 10:45 a.m.
Y a City Council Committee Minutes
Healthy Communities & Neighborhood Building Committee (HCNB)
City Council Chambers
June 14, 2018
Committee Members
Councilmember/Chair Kay Funk
Councilmember Jason White
Councilmember Kathy Coffey
Others: Luz Gutierrez, Adrienne Garner (UBCC)
StatT
Joan Davenport
Ana Cortez -Stein r
Rosa I inda lbarra
With all committee members present, Chair Funk called this meeting to order at approximately 10:05 a.m.
Reports from Departments/Commissions
Community Integration Committee — White reported on the proposed revisions regarding the process for
requesting traffic calming measures. The Community Integration Committee will be sending their
recommendation to the full City Council for their review and consideration.
Audience Participation — Gutierrez commended staffand Council for their efforts and progress in addressing
the homelessness issues within the city. In addition she expressed interest in the agenda item about CDBG &
HOME Funds.
Continue Discussion on Revisions to Strategic Plan handout — after considerable discussion the committee
agreed to the following changes to the committee goals. Specifically, #1 and #4 will read as follows:
#1 — Recommend policies that promote youth wellbeing through comprehensive programs provided by
partnerships between city, district, non -profits, and universities, civic and faith -based organizations.
#4 — Investigate the feasibility of neighborhood -focused capital improvements such cis streets, lights,
sidewalks, and recreational .facilities (i.e, MLK Pool), and affordable housing which provide residents a
healthy environment and community.
White motioned, seconded by Coffey, to approve the Healthy Communities & Neighborhood Building
Strategic Plan as proposed. Motion carried unanimously. It will be presented to City Council once all the
other committees have finalized their strategic plans.
Homeless 0 erational Model/Administration — Davenport provided an update on the proposed governance
structure which the YVCOG Executive Committee will take into consideration at their upcoming meeting.
Funk distributed and addressed several documents related to this topic. In response to an email from City
Manager Moore requesting input for a study session about homelessness issues, Funk expressed concern for
safety at Camp Hope due to a complaint regarding concealed or open carry of firearms on premises. After
further discussion, Cortez noted that her concerns will be addressed by including the following topics to the
study session agenda: safety and liability issues; Camp 1 -lope's policies and operating procedures,
specifically as they relate to grievances and possession of firearms; HMIS data procedures as applied at the
local level and at the state level.
The committee also reviewed and discussed a summary of the Continuum of Care (CoC) Program scoring
evaluation as reported by the Department of Housing and Urban Development. It was pointed out that
Yakima's CoC overall score was relatively low, scoring 110.75 out of a maximum of 200 points. Staff
explained that Yakima County's CoC has been transferred to the Balance of State and that the Department of
Commerce oversees the data collection and reporting. A representative from the Department of Commerce
will be invited to attend the study session to answer and clarify any issues about rules and accountability of
data collection and reporting.
The 2018 Homeless Point -in -Time Count process and survey results was presented and examined in detail.
Also provided was a news article regarding Seattle's homelessness crisis reported by the Seattle Times.
Affordable/Senior/Low Income Housing/Urgent Issues Only — Cortez -Steiner described the programs funded
by the Community Development Block Grant (CDBG) & HOME Funds. An overview of the services offered
by CDBG are: Single -Family Rehabilitation Program, CDBG Administration, Public Services, and
Economic Development. The HOME Fund is used exclusively for affordable housing which includes
administrative costs, the First Time Homebuyers Program, Community Housing Development Organizations,
and the New Construction Program. Discussion continued about how processes are integrated and whether
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benchmark measurements are aligned with the specific goals of the HCNB committee. Staff explained the
current structure used to implement the Annual Action Plan and review of the Consolidated Annual
Performance Evaluation Report (CAPER), which consists of public hearings and review and approval by
City Council. Coffey requested that the 2015-2019 Consolidated Plan be available for the study session on
temporary foomvvuckerhousing (82/\).
Approval of Minutes Coffey motioned, seconded by White, to approve the minutes of May 10, 201 .
Motion carried unanimously.
•
Cortez -Steiner to tollow-up on topic items to include on the homelessness study session
Funk announced interpreter services are available with 48 hour advance notice.
Audience Participation —&d,iunucGnronrbhctedthecnnnmiUceofthe I Annual Youth Leadership Summit
and on the recent Comrnunity Clean -Up Day. She noted that the City ofYakima will be participating in this
years ^^lO0Jobs for lOOKids" program by employing at least five youth participants.
Adjourn — Coffey rnotioned, seconded by White to adjourn. This meeting adjourned at approximately 11:25
Approved by:
Date Approved: C.3
Prepared by: Rosalinda lbarra, Com nity Development Administrative Assistant
This meeting was recorded by Y-PiAC.
Page 2
Councfl Public Safety Cornrnttee
2nd Floor Conference Room
City Hall
May 24, 2018
3:00 p.m.
Members: Staff:
Councilmember Gutierrez Cliff Moore, City Manager
Councilmember White (alt) Ana Cortez, Assistant City Manager
Dominic Rizzi, Police Chief
Aaron Markham, Deputy Fire Chief
Cynthia Martinez, City Prosecutor
Executive Minutes
Gutierrez called the meeting to order.
Others:
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1. Approval of April 26, 2018 minutes
The April 26, 2018 meeting minutes were reviewed. White motioned to accept the
minutes as presented and Gutierrez seconded the motion. The minutes were
approved unanimously.
2. New Business
a. Update of gang conference
Gutierrez provided an update from the gang conference she attended
and had conference materials she would like to share with the full
council. The items will be placed on the full council agenda for June
5, 2018 under Council Reports.
3. Old Business
a. Domestic violence
i. Legislative action
Martinez did not have anything new to report,
b. Forum wrap up
Gutierrez would like to send the final report to the full council on June
5, 2018 under committee reports. There were still some notes and
recordings that need to be obtained to finalize the report. Moore and
Cortez will work on finalizing the report.
4. Other business
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a. Strategic meeting
The issues identified in the strategic meeting that will be the priorities
for the Public Safety Committee were discussed. Safe Routes to
Schools and Community Policing will be standing items on the Public
Safety Committee agenda. A new agenda format was discussed.
b. Enforcement of camping ban
There was discussion of how to implement the enforcement of the
camping ban. Due to the increasing safety and sanitation concerns
rising from violations of the camping ban, a task force consisting of city
staff and community organizations has been formed to contact groups
that are camping illegally. Violators will be contacted and given an
opportunity to go to a shelter. Should they refuse to go to a shelter
when there is space available, they can be arrested. Provisions have
been made for storage of their property.
c. Update on Governor's Proviso funding for gang prevention
Cortez updated the committee on the formal application that outlined
the proposed program structure that had been submitted. There was
discussion regarding the structure of committees and how this plan
would be different from the Gang Free Initiative. Gutierrez advised
she would like to have the topic discussed among the full council.
d. Arson update
The committee inquired why the recent arsons have been
concentrated in one area. Markham advised the Fire Department is
tracking the fires, but they are not all consistent. There was discussion
regarding a disproportionate number of abandoned buildings in the
targeted area.
5. Information items
Nothing for the group.
6. Recap of future agenda items
Rizzi proposed that the committee chair meet with him as the staff
representative for the committee to finalize future agendas.
7. Audience participation
No audience participation.
8. Adjournment
The next meeting is scheduled for June 28, 2018 at 3:00 in the 2nd Floor Conference
Room.
Duce Gutierrez, Chair
Council Public Safety Com
Members:
Councilmember Gutierrez
Councilmember Funk
Councilmember Coffey (alt)
2nd Floor Conference Room
City Hall
July 3, 2018
3:00 p.m.
Staff:
Cliff Moore, City Manager
Ana Cortez, Assistant City Manager
Jeff Cutter, City Attorney
Dominic Rizzi, Police Chief
Aaron Markham, Deputy Fire Chief
Scott Schafer, Public Works Director
Joe Caruso, Code Administration Manager
Cynthia Martinez, City Prosecutor
Brad Coughenour, SunComm Manager
Ryan Bleek, Legal
Sarah Watkins, Legal
Executive Muiutes
Gutierrez called the meeting to order.
7
ittee
Others:
Anita Quintana,
Community Integration
Committee
1. May 24, 2018
The May 24, 2018 meeting minutes were reviewed. Funk motioned to accept the
minutes as presented and Gutierrez seconded the motion. The minutes were
approved unanimously.
2. Department reports
a. Fire Department
Markham updated the committee on the weekend wildland fires and advised
that Yakima City Fire personnel were no longer on scene.
Text to 911
Coughenour reported that they have approximately 12 subjects who are
repeatedly using the Text to 911 system for non -emergency issues. They
have noticed a drop in the abandoned call rate since Text to 911 was
implemented.
Funk asked if there may be mental health issues with some of the callers
and if they could be routed to an answer line. Coughenour advised that he
is working with a group to address those issues.
b. Police Department
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Rizzi presented the police department community policing report. The
Department will provide a report monthly of community outreach activities
that have taken place and that are scheduled for the near future.
Gutierrez and Funk complemented Rizzi on the police department's annual
report.
c. Legal
The committee requested to have domestic violence remain as a standing
item on the agenda. They requested a monthly report of the number of
domestic violence reports and arrests comparing current year to the
previous year, and year to date numbers. They would also like a report
from Legal regarding who the implementation of domestic violence protocols
are impacting the effectiveness of prosecution and the handling of cases.
d. Public Works
i. Safe Routes to Schools
Schafer presented a status report on the sidewalk projects under the
Safe Routes to Schools grants. Adams Elementary and Washington
Middle School project is underway with a projected August
completion date. The Garfield Elementary project has a lot of behind
the scenes work that has to be completed before construction can
begin. It is preferable to do the work in the summer for the safety of
students. That project is looking to start construction next summer.
Applications for grants for McKinley and Apple Valley Elementary
Schools have been submitted and staff will receive notice of
approval/denial next year. Funk asked if funding was received for
these two schools if the work could be completed next year, and if
any preparation work could be done this year in anticipation of having
funding available. Schafer advised he would get a report from his
staff of what has already been done in preparation.
Gutierrez stated she would like to see a plan developed for all
elementary schools in Yakima.
ii. Traffic Calming
Anita from the Community Integration Committee and Schafer
presented that committee's recommendation regarding traffic calming
requests. There was general discussion regarding traffic calming
and data. Funk requested data on speed and collision data be
gathered on Cornell Ave. Schafer advised his department has
received new radar signs and they are being mobilized. Gutierrez
would like to recommend to the full council to begin the petition
process on Cherry and begin collecting data. Item will be added to
the Public Safety Committee report at the July 17 meeting. Coffey
expressed some concern with putting committee recommendations
into committee reports to be approved by the full council without
discussion.
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e. Code Enforcement
Watkins presented a proposed amendment to YMC 11.10.600 regarding
nuisance properties. The amendment would make nuisance liens equal to
tax liens, which would give them higher precedence over other liens. It was
MOVED by Coffey and SECONDED by Funk to send the item to the full
council.
3. New Business
New business was deferred until after 4. Other business,
4. Other business
a. Forum report
Gutierrez advised the report needed to consolidate duplicate concerns,
categorize feedback, determine where the City can and cannot make an
impact. She would like to see some of the frequently asked questions on
the City's website. Funk suggested also having that information available
on the police department app. She also felt information could be rolled into
the governor's proviso. The report will be updated for the July 10 full council
meeting.
New Business - revisited
Prior to executive session, the committee opened the meeting for public
comment. Morgana Holman of Yakima, Kelly Murray of Yakima, Kari
Anderson of Yakima, and Hailey Ann Parrish of Yakima all spoke in favor of
repeal of the pit bull ordinance. It was MOVED by Coffey and SECONDED
by Funk to adjourn to executive session to discuss pending litigation. The
committee adjourned to executive session at 4:02 p.m.
The committee resumed proceedings at 4:25 p.m. Gutierrez announced
that the committee would be recommending modification of the pit bull
ordinance to the full council.
5. Recap of future agenda items
Add domestic violence as a standing agenda item for Legal
Staff information on Garfield sidewalk project
Long term strategic plan for Safe Routes to Schools
Updated forum recap in July 10 council report
6. Adjournment
It was MOVED by Funk and SECONDED by Coffey to adjourn. Meeting was
adjourned at 4:28.
The next meeting is scheduled for July 26, 2018 at 3:00 in the 2nd Floor Conference
Room.
Duce Gutierrez, Chair