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HomeMy WebLinkAboutR-2018-066 Hathaway Street Sanitary Sewer Improvements Agreement with HLA RESOLUTION NO. R-2018-066 A RESOLUTION authorizing Task Order 2018-02 to the Professional Services Agreement with HLA, Inc , for $113,160 to provide engineering services for the Hathaway Street Sanitary Sewer Improvements project. WHEREAS, the City of Yakima owns and operates wastewater collection and treatment facilities in accordance with applicable Federal, State and Local regulations; and WHEREAS,the City of Yakima Wastewater/Stormwater Division requires engineering and consulting services associated with Hathaway Street sanitary sewer improvements, and WHEREAS, the City of Yakima used the procedure established by the State of Washington and used the Municipal Research and Service Center Professional Services Roster process to select a firm to perform the engineering work; and WHEREAS, HLA, Inc was determined to be qualified to perform the needed engineering services; and WHEREAS, the Scope of Work and Budget included in this Task Order meet the needs and requirements of the City of Yakima for this project; and WHEREAS, the City desires to enter into Task Order 2018-02 to the existing Professional Services Agreement with HLA, Inc. 2017-072 to provide engineering services required for Hathaway Street sewer system improvements; and WHEREAS, the City Council has determined that it is in the best interest of the City of Yakima to enter into Task Order 2018-02 under the Professional Services Agreement with HLA, Inc., 2017-072 as approved by Council on June 6, 2017, to provide engineering services for Hathaway Street sewer improvements; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the attached Task Order 2018-02 to the Professional Services Agreement between the City of Yakima and HLA, Inc., 2017- 072 in an amount not to exceed One-Hundred Thirteen Thousand One Hundred and Sixty Dollars ($113,160). ADOPTED BY THE CITY COUNCIL this 10th day of July, 2018. 41011 ATTEST. . .i Co •-y, ► • 0 S t/1,7 -. Sonya Claarq , City Clerk ♦ Tth ,' TASK ORDER NO. 2018-02 REGARDING AGREEMENT BETWEEN CITY OF YAKIMA (CITY CONTRACT NO 2017-072, RESOLUTION NO R-2017-069) AND HLA ENGINEERING AND LAND SURVEYING, INC PROJECT DESCRIPTION: Hathaway Street Sanitary Sewer Improvements— Priority 3 (PROJECT) HLA Project No. 18091E The City of Yakima (CITY) desires to install approximately 1,900 linear feet of 8-inch diameter sanitary sewer main along Hathaway Street, including seven new manholes. A new sewer main will be constructed between North 6th Avenue and North 8th Avenue to replace an existing deteriorated sewer main that traverses through back yard easements. Side sewer stubs will be installed to the north and south properties to allow for future connections when the deteriorated line is taken out of commission. A new sewer main will be constructed, extending west from the existing sewer main along Hathaway Street to North 15th Avenue This new sewer main will serve properties to the north and south, providing stubs for future connections New side sewer stubs will be constructed along the existing sanitary sewer main for future connections, and locations will be identified by the CITY Sanitary sewer improvements will coincide with the CITY's Hathaway Street Watermain Replacement project, City Contract No 2018-049, HLA Project No 18041, and projects will be bid and constructed under one contract. SCOPE OF SERVICES: At the direction of the CITY, HLA Engineering and Land Surveying, Inc (HLA), shall provide professional engineering and land surveying services for the PROJECT HLA services shall include PHASE 1 — ENGINEERING DESIGN AND FINAL PLANS, SPECIFICATIONS, AND ESTIMATE A. Meet with CITY staff to confirm manhole installation locations and limits of sanitary sewer collection pipeline replacement. B Provide assistance for project updates and related administrative documents to the appropriate agencies that have jurisdiction over design and construction of this project. C A topographic survey of the project area was completed as part of the Hathaway Street Watermain Replacement project. Limited additional topographic survey, if any, is anticipated as necessary to complete design, plans, and specifications including call for utility locates. D Perform the field investigations necessary to design the identified improvements including measuring inverts within manholes and all associated traffic control for field investigations E. Perform the preliminary design and present preliminary plans to the CITY prior to detailing final plans F Review and discuss preliminary plans with CITY staff G On the basis of approved preliminary plans, perform the final design, and prepare complete Plans and Specifications for publicly-bid improvements, as authorized by the CITY H Prepare the Engineer's Estimate of construction cost. I Furnish the CITY electronic copies of the final Plans and Specifications for bidding and construction It is anticipated HLA will prepare one(1)complete set of Plans and Specifications for one bid call, additional bid packages will be considered additional services G\Contracts 8 Task Orders\Yakima\2018\Wastewater-Priority 3 Hathaway-2018-02\2018-05-16 COY WW Task Order 2018-02 docx Page 1 of 6 J Answer and supply such information as is requested by prospective bidders K. Prepare and issue addenda, if necessary L. Attend bid opening and participate in the bid evaluation process M Prepare tabulation of all bids received by the CITY and review bidder's qualifications N Make recommendation of construction contract award to the lowest responsible bidder. PHASE 2—SERVICES DURING CONSTRUCTION A. Prepare and transmit Notice of Award to the Contractor B Coordinate execution of the Contract with the CITY and Contractor, including review of Bond and Insurance requirements C. Coordinate and facilitate Preconstruction Meeting with the CITY, Contractor, private utilities, and affected agencies D Prepare and issue Notice to Proceed to the Contractor E. Furnish the field survey crew necessary to set horizontal and vertical control for the improvements authorized for construction F Furnish a qualified resident engineer who shall make construction observations and be on the job site at all times that significant work is in progress, whose duty shall be to provide surveillance of project construction for substantial compliance with Plans and Specifications. G Perform measurement and computation of pay items, prepare and file progress reports on the PROJECT with the CITY, and provide monthly progress pay estimates to the CITY H Administer construction meetings (as needed) I Consult and advise the CITY during construction and make a final report of the completed work. J The CITY is required to monitor the Contractor's payment of prevailing wage rates As part of construction services, HLA will monitor General Contractor and Subcontractor compliance with State labor standards during the construction phase of the PROJECT This work includes checking monthly certified payrolls, conducting employee interviews in the field, and issuing letters of non-compliance and/or letters of missing documents K. Review Contractor's submission of samples and shop drawings, where applicable L. Review materials testing results for compliance with Plans and Specifications M Prepare and submit proposed contract change orders when applicable N Perform final walk-through with the CITY and Contractor, and issue final punch list. O Prepare and furnish reproducible record drawings of all completed work from as-built drawings furnished by the resident engineer and Contractor If as-built drawings from the Contractor are not received by HLA within thirty (30) calendar days from the date of the letter of recommendation of project acceptance, HLA will submit the reproducible record drawings to the CITY with a note stating that no as-built information was received by HLA. G\Contracts&Task Orders\Yakima\2018\Wastewater-Priority 3 Hathaway-2018-02\2018-05-16 COY WW Task Order 2018-02.docx Page 2 of 6 PHASE 3—ADDITIONAL SERVICES Provide professional engineering and land surveying services for additional work requested by the CITY that is not included in other phases of work. ITEMS TO BE FURNISHED AND RESPONSIBILITY OF CITY The CITY will provide or perform the following A. Provide full information as to CITY requirements of the PROJECT. B Assist HLA by placing at their disposal all available information pertinent to the site of the PROJECT including previous reports, drawings, plats, surveys, utility records, and any other data relative to design and construction of the PROJECT C Make contact with property owners affected by the PROJECT and gain necessary access to property for field investigation, design, and construction of improvements D Examine all studies, reports, sketches, estimates, specifications, drawings, proposals, and other documents presented by HLA and render in writing decisions pertaining thereto within a reasonable time so as not to delay the work of HLA. E Obtain approval of all governmental authorities having jurisdiction over the PROJECT and such approvals and consents from such other individuals or bodies as may be necessary for completion of the PROJECT F Pay for PROJECT bid advertisement costs. TIME OF PERFORMANCE: The services called for under the various phases of this Agreement shall be completed as follows PHASE 1 —ENGINEERING DESIGN AND FINAL PLANS, SPECIFICATIONS, AND ESTIMATE Plans, specifications, and cost estimate for all project elements shall be completed within 45 calendar days following authorization to proceed The design will be completed concurrently with the Hathaway Street Watermain Replacement project, and one contract bid package will be prepared for Contractor bidding PHASE 2—SERVICES DURING CONSTRUCTION Engineering services during construction for the PROJECT shall begin upon construction contract award by the CITY to the lowest responsible bidder and shall extend through both the completion of construction and completion of as-constructed drawings and labor documentation closeout, as requested and directed by the CITY. A maximum of 70 working days has been assumed for the construction of watermain and sanitary sewer improvements Should the Contractor be granted time extensions for construction completion due to recognized delays, requested additional work, and/or change orders, engineering services beyond the 70 working days shall be considered additional services. PHASE 3—ADDITIONAL SERVICES Time of completion for work directed by the CITY under this phase shall be negotiated and mutually agreed upon at the time of service requested by the CITY FEE FOR SERVICE: For the services furnished by HLA as described under this Agreement, the CITY agrees to pay HLA the fees as set forth herein The amounts listed below may be revised only by written agreement of both parties G:\Contracts&Task Orders\Yakima\2018\Wastewater-Priority 3 Hathaway-2018-02\2018-05-16 COY WW Task Order 2018-02 docx Page 3 of 6 PHASE 1 — ENGINEERING DESIGN AND FINAL PLANS, SPECIFICATIONS, AND ESTIMATE All work shall be performed on a time-spent basis at the normal hourly billing rates in affect at time of the Task Order All work directed by the CITY for this PROJECT phase shall be performed on a time- spent basis at the hourly billing rates provided in EXHIBIT B of the Agreement(City Contract No 2017- 072, Resolution No R-2017-069), plus reimbursement for direct non-salary expenses as described in section 5.1 1 An estimate of time and expenses for services is provided in EXHIBIT 1 below The estimated maximum amount of this phase of work is$45,390 00 PHASE 2—SERVICES DURING CONSTRUCTION All work shall be performed on a time-spent basis at the normal hourly billing rates in affect at time of the Task Order All work directed by the CITY for this PROJECT phase shall be performed on a time- spent basis at the hourly billing rates provided in EXHIBIT B of the Agreement(City Contract No 2017- 072, Resolution No R-2017-069), plus reimbursement for direct non-salary expenses as described in section 5.1 1 An estimate of time and expenses for services is provided in EXHIBIT 1 below The estimated maximum amount of this phase of work is$67,770 00 PHASE 3—ADDITIONAL SERVICES Any additional work requested by the CITY that is not included in other phases shall be authorized by the CITY and agreed to by HLA in writing prior to proceeding with the services. HLA shall perform the additional services as directed/authorized by the CITY on a time-spent basis at the hourly billing rates included in our General Agreement, plus reimbursement for direct non-salary expenses such as laboratory testing, reproduction expenses, out of town travel costs, and outside engineers Proposed: l .e.- S' /S Zo/46 HLA Engineering and L nd Y ',e in Inc Date Michael T Battle, PE, President Approved: L( City of Yakima Da e Cliff-MooreT-C ity-Manager mil- Ate+►+Le b+- VYliity.cE J CITY CONTRACT NO:`20/ 7 -07z- l#aO/8-0Z RESOLUTION NO:)—21)/�' — 0 G:\Contracts&Task Orders\Yakima\2018\Wastewater-Priority 3 Hathaway-2018-02\2018-05-16 COY WW Task Order 2018-02.docx Page 4 of 6 EXHIBIT 1 — PROFESSIONAL SERVICES During the term of this AGREEMENT, the ENGINEER shall perform professional services in connection with the following project: Hathaway Street Sanitary Sewer Improvements— Priority 3 (PROJECT) Task Order No. 2018-02 HLA Project No. 18091E For the services described in Task Order No 2018-02, compensation shall be paid per Section 5 of the Agreement (City Contract No 2017-072, Resolution No R-2017-069) The following spreadsheet shows the estimated time and expenses to perform said services Project Title: Hathaway Street Sanitary Sewer Improvements-Priority 3 Client: City of Yakima Task Order No.2018-02 Date: May 14,2018 ENGINEERS HOURLY ESTIMATE Senior Licensed Project Senior Prin. Two Man CAD Word Task Project Task Principal Principal Engineer Land Survey Technician Processing Total Task Direct No. Engineer Engineer Surveyor Crew Technician Hours Costs $202 $181 $136 $197 $214 $119 $79 ENGINEERING DESIGN AND FINAL PLANS,SPECIFICATIONS,AND ESTIMATE 1 Project Management 2 4 4 1 0 0 2 13 $1,106 2 Project Meetings 1 4 4 0 0 2 2 13 $1,142 3 Field investigations and topographic survey 0 2 2 2 8 2 0 16 $2,222 4 Review public and private utilities 0 2 4 0 2 4 0 12 $1,448 5 Review e>dsting easements and right-of-way 0 2 2 2 0 2 0 8 $510 6 Preliminarydesign 2 12 44 1 4 48 2 113 $13,114 7 In-house project review,qualitycontrol 2 2 2 1 0 2 2 11 $1,072 8 Revieww/and Incorporate Agencycomments 2 2 4 0 0 8 2 18 $2,058 9 Final design,plans,and specifications 2 8 24 0 0 24 2 60 $6,682 10 Prepare estimate of construction cost 1 2 6 0 0 2 0 11 $1,256 11 Furnish copies of plans and specifications 0 0 2 0 0 0 2 4 $430 12 Answer bidders questions 0 2 6 0 0 0 0 8 $816 13 Prepare and issue addenda 0 2 6 0 0 4 2 14 $1,450 14 Attend bid opening 0 2 2 0 0 0 0 4 $272 15 Review bids/Prepare tabulation of bids 0 2 2 0 0 0 2 6 $430 16 Make recommendation of contract award 1 2 2 0 0 0 2 7 $632 Labor Subtotal 13 50 116 7 14 98 20 318 $45,069 EXPENSES: Travel: Cost/Unit Ground Days Days Miles Mleage $0.54 40 $21.60 Meals/Lodging $0.00 Misc.Expenses: Advertisement Telephone Postage Printing 12 copies plans/specs $300.00 Sub-Consultants: None Anticipated $0.00 Multiplier 1 1 $0.00 Subtotal-Labor $45,069.00 Subtotal-Expenses $321.60 Total-ENGINEERING DESIGN AND FINAL PLANS,SPECIFICATIONS,AND ESTIMATE $45,390.60 G:\Contracts&Task Orders\Yakima\2018\Wastewater-Priority 3 Hathaway-2018-02\2018-05-16 COY WIN Task Order 2018-02 docx Page 5 of 6 Project Title: Hathaway Street Sanitary Sewer Improvements-Priority 3 Client: City of Yakima Task Order No.2018-02 Date: May 14,2018 ENGINEER'S HOURLY ESTIMATE - Senior Licensed Project Lic.Pnnc. Two Man Resident Contract Engineenng Task project Task Principal Principal Engineer Land Survey Engineer/ Administrator Technician Total Task Direct No. Engineer Engineer Surveyor Crew Inspector Hours Costs $202 $181 $136 $197 $214 $112 $124 $79 SERVICES DURING CONSTRUCTION 1 Assist Citywith Review/Contract Prep. 0 2 2 0 0 0 4 2 10 $792 2 Conduct Pre-Construction Meeting 0 2 2 0 0 0 2 2 8 $792 3 Construction Observation 4 12 24 0 0 290 8 0 334 $37,916 4 Construction Staking 0 1 4 4 16 2 0 0 27 $4,373 5 Field Inspection Reports 0 1 2 0 0 16 16 8 43 $2,877 6 Construction Administration 8 12 30 0 0 0 24 16 82 $7,516 7 Construction Meetings 0 2 6 0 0 6 2 2 18 $2,008 8 Submittal Review 0 2 8 0 0 2 6 6 24 $2,148 9 State Labor Standards Compliance 0 1 2 0 0 2 8 16 29 $1,941 10 Progress Payments 1 2 4 0 0 4 8 4 22 $1,670 11 Change Orders 1 2 2 0 0 2 4 4 14 $1,174 12 Final Walk-Through/Punchlist 1 2 4 0 0 2 4 2 14 $1,288 13 Project Closeout 1 2 4 0 0 2 6 6 20 $1,604 14 Record Drawings 0 1 2 0 0 8 2 2 15 $1,507 Labor Subtotal 16 44 96 4 16 336 94 70 660 $67,606 EXPENSES. Travel: Cost/Unit Ground Days Days Miles Mileage $0.540 300 $162.00 Meals/Lodging Misc.Expenses:(None) Advertisement Telephone Postage Sub-Consultants: None Anticipated $0 00 $0.001 I 'Multiplier 1 1' 1 11 I $0.00 Subtotal-Labor $67,606.00 Subtotal-Expenses $162.00 Total-SERVICES DURING CONSTRUCTION $67,768.00 G:\Contracts&Task Orders\Yakima\2018\Wastewater-Priority 3 Hathaway-2018-02\2018-05-16 COY WW Task Order 2018-02 docx Page 6 of 6 EXHIBIT"B" SCHEDULE OF RATES FOR HLA Engineering and Land Surveying, Inc. Effective January 1, 2017, through December 31, 2017 Senior Principal Engineer $196 00 per hour Licensed Principal Land Surveyor $191 00 per hour Licensed Principal Engineer $175 00 per hour Licensed Professional Engineer $160 00 per hour Other Licensed Professional $160.00 per hour Licensed Professional Land Surveyor $146 00 per hour Project Engineer $131 00 per hour Senior Planner $120 00 per hour Contract Administrator $120 00 per hour CAD Technician $115 00 per hour Resident Engineer/Inspector $109.00 per hour Surveyor $109 00 per hour Senior Engineering Technician $109.00 per hour Engineering Technician $77.00 per hour Word Processing Technician $77 00 per hour Surveyor on Two Man Crew $104 00 per hour Surveyor on Three Man Crew $92 00 per hour Vehicle Mileage Federal Rate GAContracts&Task OrdersWakima\2017\Yakima Wastewater Collection System\Wastewater Collection System Improvements Contract.docx Page 16 of 18 EXHIBIT"B" • SCHEDULE OF RATES FOR HLA Engineering and Land Surveying, Inc. Effective January 1, 2018,through December 31, 2018 Senior Principal Engineer $202 00 per hour Licensed Principal Land Surveyor $197 00 per hour Licensed Principal Engineer $181 00 per hour Licensed Professional Engineer $165 00 per hour Other Licensed Professional $165 00 per hour Licensed Professional Land Surveyor $150 00 per hour Project Engineer $136 00 per hour Senior Planner $124.00 per hour Contract Administrator $124 00 per hour CAD Technician $119.00 per hour Resident Engineer/Inspector $112 00 per hour Surveyor $112.00 per hour Senior Engineering Technician $112 00 per hour Engineering Technician $79 00 per hour Word Processing Technician $79 00 per hour Surveyor on Two Man Crew $107.00 per hour Surveyor on Three Man Crew $95.00 per hour Vehicle Mileage Federal Rate GAContracts&Task OrdersWakima\2017\Yakima Wastewater Collection System\Wastewater Collection System Improvements Contract.docx Page 17 of 18 EXHIBIT"B" SCHEDULE OF RATES FOR HLA Engineering and Land Surveying, Inc. Effective January 1, 2019, through December 31, 2019 Senior Principal Engineer $208 00 per hour Licensed Principal Land Surveyor $201 00 per hour Licensed Principal Engineer $187 00 per hour Licensed Professional Engineer $170 00 per hour Other Licensed Professional $170 00 per hour Licensed Professional Land Surveyor $155 00 per hour Project Engineer $140 00 per hour Senior Planner $128 00 per hour Contract Administrator $128 00 per hour CAD Technician $123 00 per hour Resident Engineer/Inspector $116 00 per hour Surveyor $116 00 per hour Senior Engineering Technician $116 00 per hour Engineering Technician $81 00 per hour Word Processing Technician $81 00 per hour Surveyor on Two Man Crew $110.00 per hour Surveyor on Three Man Crew $98 00 per hour Vehicle Mileage Federal Rate GAContracts&Task Orders\Yakima\2017\Yakima Wastewater Collection System\Wastewater Collection System Improvements Contract.docx Page 18 of 18 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT 1 Item No. 6.N. For Meeting of: July 10, 2018 ITEM TITLE: Resolution authorizing Task Order 2018-02 to the agreement with HLA, Inc., in an amount not to exceed $113,160, to provide engineering services for the Hathaway Street Sanitary Sewer I mprovements project SUBMITTED BY: Mike Price, Wastewater/Stormwater Division Manager, 249-6815 Scott Schafer, Director of Public Works SUMMARY EXPLANATION: The Wastewater Division entered into Contract No.2017-072 with HLA as approved by City Council on June 6, 2017 to engineer, design, and assist in multiple projects in an amount not to exceed two -hundred and fifty -thousand dollars ($250,000) per calendar year (2017, 2018, and 2019) for tasks requested by the City Wastewater Manager for the Yakima Wastewater Collections System. Task Order 2018-02 provides design and construction engineering services for the Hathaway Street Sanitary Sewer I mprovements project. This proposed project will construct 1,900 feet of new sewer main between North 6th Avenue and North 15th Avenue in public right-of-way (ROW) along Hathaway Street. The placement and extension of the new sewer main in the public ROW will also allow for the decommission of a deteriorated sewer main that traverses backyard easements between North 6th Avenue and North 8th Avenue; providing public sanitary sewer service available to an additional 24 properties adjacent to Hathaway Street. This Wastewater Division project will coincide with the Water Division's Hathaway Street Watermain Replacement project, allowing the water system and sewer system projects to be bid and constructed under one contract. Savings to the City resulting from the combination of the water and sewer system projects into one contract are estimated to total as much as $185,000: • Single roadway restoration for both projects saves $100,000 • Economy of scale pipe installation savings of $35,000 • Single traffic control for both projects saves $25,000 • Single contract administration for both projects saves $15,000 • Single topographic survey for both projects saves $10,000 • Impacts to customers along Hathaway are minimized by executing the sewer and water 2 projects at the same time. The terms of Task Order 2018-02 would be in an amount not to exceed $113,160. (See attached Task Order 2018-02 with Exhibit A and B) Exhibit A of the Agreement describes the Scope of Work. Exhibit B of the Agreement Describes the Estimated Cost. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Economic Development APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Adopt Resolution BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date 0 resolution 6/28/2018 0 HLA Contract Hathaway Impro\.ements 6;11/2018 Type Coker Memo tract Contract Supplemental Agreement Supplemental Agreement Organization and Address' Number: 1 HLA Engineering and Land Surveying, Inc. 2803 River Road Yakima, WA 98902 Original Contract Number Execution Date of Supplement: 2018-02 June 1, 2019 City Project Number: 2486 Completion Date of Supplement: June 30, 2019 Project Title: Maximum Amount Payable this Supplement: Hathaway Street Sanitary Sewer Improvements $19,065.80 Maximum Total Amount Payable for the Agreement: $132,225 80 Section 1: Supplemental Agreement The City of Yakima,Washington desires to supplement the Task Order No 2018-02 entered into with HLA Engineering and Land Surveying, Inc., and executed on July 11, 2018 by Resolution No.2018- 066 and identified as Contract 2018-02. All provisions in the basic contract remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 2: Scope of Services The additional tasks to be performed as part of this Supplemental Agreement include. 15 additional days of Services during Construction due to extension of current construction contract. Section 5: Compensation Payment for this supplemented work, as shown on Exhibit B is not to exceed $19,065.80, bringing the total amount of the Agreement to $132,225 80. If you concur with this supplement and agree to the changes as stated above, please sign the appropriate spaces below and return to this office for final action By• -(c erv/A FL- T. Bi2-t5� PE' By: 3e-f 'Of dii&--- O/1�s�!J�Ji Consults Sig at re f4-L �t City Manager Signature l' , Date CITY CONTRACT NO: f 8 O Q.....S/t� RESOLUTION NO: l�(M/ G Contracts&Task Orders\Yakima\2019\Wastewater-Hathaway Sewer-2018-02-Supplement 1\Hathaway Sewer-Supplement 1 to HLA Task Order 1 docx EXHIBIT A Scope of Services Additional work required to complete Hathaway Street Sanitary Sewer Improvements project included • 15 additional days of Services during Construction G\Contracts&Task Orders\Yakima\2019\Wastewater-Hathaway Sewer-2018-02-Supplement 1\Hathaway Sewer-Supplement 1 to HLA Task Order 1 docx EXHIBIT B Professional Services Hathaway Street Sewer Improvements Project Title: Hathaway Street Sewer Improvements Client: City of Yakima Task Order No.2019-02 Supplement 01 Date, May 29,2019 ENGINEER'S HOURLY ESTIMATE Senior Licensed Project Lic Princ Two Man Resident Contract Engineering Task Project Task Principal Pnnapal Engineer Land Survey Engineer/ Administrator Technician Total Hours Task Direct No. Engineer Engineer Surveyor , Crew Inspector Costs $202 $181 $136 $197 $214 $112 $124 $79 SERVICES DURING CONSTRUCTION 1 Assist City with Review/Contract Prep. 0 0 0 0 0 0 0 0 0 $0 2 Conduct Pre-Construction Meeting 0 0 0 0 0 0 0 0 0 $0 3 Construction Observation 0 0 4 0 0 120 0 0 124 $13,984 4 Construction Staking 0 0 0 0 0 0 0 0 0 $0 5 Field Inspection Reports 0 0 0 0 0 8 0 0 8 $896 6 Construction Administration 0 0 8 0 0 0 4 5 17 $1,979 7 .Construction Meetings 0 0 2 0 0 4 0 0 6 $720 8 Submittal Review 0 0 0 0 0 0 0 0 0 $0 9 State Labor Standards Compliance 0 0 0 0 0 0 0 2 2 $158 10 Progress Payments 0 0 2 0 0 1 2 2 7 $790 11 Change Orders 0 0 0 0 0 0 0 0 0 $0 12 Final Walk-Through/Punchlist 0 0 0 0 0 0 0 0 0 $0 13 Project Closeout 0 0 0 0 0 0 0 8 6 $474 14 Record Drawings 0 0 0 0 0 0 0 0 0 $0 Labor Subtotal 0 0 16 0 0 133 6 15 170 $19,001 EXPENSES: • Travel Cost/Unit Ground Days Days Miles Mileage $0 540 120 $64.80 Meals/Lodging Misc.Expenses.(None) Advertisement Telephone Postage Sub-Consultants: None Anticipated I $000I $0.001 I I 'Multiplier I 1 11 11I I $0,00 Subtotal-Labor $19,001 00 Subtotal-Expenses $54 80 Total-SERVICES DURING CONSTRUCTION $19,065 80 G\Contracts&Task Orders\Yakima\2019\Wastewater-Hathaway Sewer-2018-02-Supplement 1\Hathaway Sewer-Supplement 1 to HLA Task Order 1 docx Contract Supplemental Agreement Supplemental Agreement Number: 2 Organization and Address: HLA Engineering and Land Surveying, Inc. 2803 River Road Yakima, WA 98902 Original Contract Number: 2018-02 Execution Date of Supplement: September 18, 2019 City Project Number: 2486 Completion Date of Supplement: December 31, 2019 Project Title: Hathaway Street Sanitary Sewer Improvements Maximum Total Amount Payable for the Agreement: Maximum Amount Payable this Supplement: $36,500.00 $168,725.80 Section 1: Supplemental Agreement The City of Yakima, Washington desires to supplement the Task Order No. 2018-02 first entered into with HLA Engineering and Land Surveying, Inc. on July 11, 2018 by, Resolution No. 2018-066 and identified as Contract 2018-02; and Supplemental Agreement No. 1 executed June 7, 2019. All provisions in the basic contract remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 2: Scope of Services The additional tasks to be performed as part of this Supplemental Agreement include: Engineering Services during Construction associated with 29 additional contract days granted to the Contractor and assessment of liquidated damages. Section 5: Compensation Payment for this supplemental work, as shown on Exhibit B is not to exceed $36,500.00, bringing the total amount of the Agreement to $168,725.80. If you concur with this supplement and agree to the changes as stated above, please sign the appropriate spaces below and return to this office for final action. By: Arrieve:gee,_ 77- Consultant, g B : .414 .4. Iva. -44relgri . r fly a .00r'7711 ure Date —7-0, CITY CONTRACT NO: RESOLUTION Na G:\Contracts & Task Orders\Yakima \2019 \Wastewater - Hathaway Sewer - 2018-02 - Supplement 2 \2019-09-18 - Sewer - Supplement 2.docx EXHIBIT A Scope of Services Additional work required to complete Hathaway Street Sanitary Sewer Improvements project included: Engineering Services during Construction related to 29 additional contract days granted to the Contractor. • Assessment of liquidated damages and additional engineering expenses. &Contracts & Task Orders \Yakima \2019\VVastewater - Hathaway Sewer - 2018-02 - Supplement 2\2019-09-18 - Sewer - Supplement 2.docx Project Title_ Trask No lb of Yakima_ Nrn. 2013-02 SUl©D0e1mer4t 02 Project Task SERVICES DURING CONSTRUCTION Assist City vmth ReviewfCon Conduct Fre-Construction Meelln0 300th 080ermatii0n 4 Con strochonStaking .::. 3 EXHIBIT B Professional Services Hathaway Street Sewer Improvements nts er Principal Principal Enoniser Engineer ';208 3187 ENGINEER'S HOURLM ESTIMATE Ic. int:.. . Two Mer Land SuPfBv Resident Connect Enc'neert '...Administra Inspector 11a 0 0 [dem 0 0 25 0 0 0 0 I Wd1-Throughf3unchlist :P Closeout 14 iRecord Drawings Labor Subtotal ''.EXPENSES: 0 Mahl;;d2:tino Expe None) Advertisement Telephone Sub-Cousultaanls: None 1\1113130t08 41 u Day 34 26 0 6. ,447 312,150 00 841263 0580 ab0r Subtotal - Expenses TotoT SERVICES DOJRI MLA Panic Suppiernen.€6C A tee CONSTRUCTION 237 01374E 0 0 3137.46 041.500.48 05..000.00 036.500..4:0 G:\Contracts & Task Orders\Yakima12019\Wastewater - Hathaway Sewer - 2018-02 - Supplement 2\2019-09-18 - Sewer - Supplement 2,docx